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Public Works Minutes 1993 09-07-1993 UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES-PUBLIC WORKS DATE OF MEETING: September 7,1993 ATTENDEES LOCATION: City Hall ELECTED OFFICIALS: PUBLICLY ANNOUNCED: Yes Art Prochaska Pat Clark Bill Baird Jim Stafford Bob Johnson Mayor Kittoe TIME CONVENED: 6:00 P.M.. OTHERS: TIME ADJOURNED: 9:45 P.M.. Don Peck Jack Novotany,McClure Engineering DISCUSSION 1. CANOE LAUNCH GRANT The$30,000.00 grant for canoe launch was discussed. The money can only be used for security lighting,parking,launch and engineering fees. Could just get the ramp and engineering for the $30,000.00. Jack suggested that we use funds or release the money. A suggestion was made to check with Tony with regards to the letters to the Illinois Department of Water Resources. Don would like to see bank stabilization in the engineering,but we need to know who has jurisdiction. Don will talk to the Army Corps of Engineers and the Department of Water Resources. Mr.Novotany will contact Susan Eubanks of the Department of Conversation about our situation and will copy Don Peck. Boat access grants are awarded at 100%and other items are 50/50. Mr.Novotany will look at the detention areas in front of Aldi's and Precision Lube. 2. ORANGE STREET CROSSING We did not receive a letter from the insurance company regarding the crossing. We need a recommendation from them before we can continue. We also need to put in curb cuts in curb between gas station and Route 47 and possibly a sidewalk west of 47. 3. BACK-HOE PURCHASE 4 Don Peck and Jim Stafford have looked at a back-hoe which will be auctioned off this week. Don requested permission to submit a bid in the amount of$5,000.00- There was$4,910.00 remaining after the purchase of the two trucks. The back-hoe is a 1984 Case 580-E. It will need tires and possibly engine work and a paint job. If we are able to purchase,Don will send it to Case for reconditioning at a cost not to exceed$5,000.00. A suggestion was made to sell our old dump trucks and use that money for repair. Jim Stafford will have to buy the back-hoe as the auction is only open to dealers.Don will check to see if there will be any legal problems. 4. DUMP TRUCKS The$10,090 was sent for the new trucks. Don will check with Dan about selling trucks to other governmental bodies. Don will check with Waubonsee Community College about their auto body class painting the new dump trucks. 5. ADAMS STREET Don would like to overlay this street and put up"LOCAL TRAFFIC ONLY" signs at each end of the street. Don will have the weeds cut this week. 6. MILL STREET Don will look into the placing of concrete drains on Mill street to stop the stone run-off problem. 7. ORANGE STREET Will be completed this week. 8. ROUTE 47 RETAINING WALL PROJECT Drainage and landscaping will be completed this week. 9. JONES INTERCABLE Jones Intercable will be raising fees slightly to customers,but the revenue to the city will decrease. 10. ORDINANCE FOR DELINQUENT WATER PAYMENTS The ordinance was discussed and will be brought up for a vote on Thursday. 11. WATER/SEWER EXTENSIONS NORTH AND SOUTH Don sent a letter to Davis Construction informing them they will not be awarded the bid. Don recommended that we award the bid to Dempsey Ing,Inc.,for$1,182,944.40 for the water and sewer extension on Cannonball Trail. Don received a letter from the Illinois Historic Preservation Agency regarding an Archaeological Survey Audit of the areas where water and sewer extensions are going to run (both north and south). This could have an impact on the projects. It is the responsibility of the city to hire someone and Don will check into this. Staking of the south sewer and water extension Pavia and Marting bid $ 7,500.00 Baxter and Woodman bid $11,000.00 Don recommended Pavia and Marting. 12. FREEDOM OF INFORMATION REQUEST Mary Ratos has requested any information on fees and expenses incurred in respect to the Car Star/Midas project. Don is following our current procedure in regard to this matter. 13. SOMONAUK STOP LIGHT Don has an agreement with Pavia and Marting not to exceed$4,265.00 for the design work for the light. 14. CITY HALL A new lock is needed for the building. Don will have this replaced. 15. SOMONAUK STREET Don submitted drawing to IDOT for approval and will be informed Wednesday,September 8 if approved. Stop sign to be addressed with the Pavia and Marting traffic study. 16. BRUSH REMOVAL Don will have our brush removed from the property by Jaycee Pond property. The brush on north of bridge on 47 will be cut. 17. INDUSTRIAL PARK SIGN/PORTABLE SIGNS/BALLOONS Don will check on the advertising balloons that were placed on Route 47 over Labor Day week- end. The committee suggested the portable signs be discussed at the committee meeting of the hole. Don will'check with IDOT as to the location of the sign at the Industrial Park which was removed during the Route 47 road project and will have it reinstalled. 18. PRIVATE ROADS-ALLEYS-CITY'S RESPONSIBILITIES Don will investigate two private roads and two alleys where citizens have expressed concern over the condition of the roads or the ownership of the alleys and if they could purchase. 19. SPRING STREET There was an overage of$1,413.50 on Spring Street. This is being paid with MFT money. The payment to Aurora Blacktop is on the bills list,but Don asked that the council be informed before the bills are approved. 20. DETENTION POND Oswego Excavating is waiting for the weather to change to begin detention pond. 21. MUNICIPAL LOT Don is having the municipal dot cleaned up and weeds cut. 22. BASEBALL FIELD Benches still need to be put up on field number 1. 23. RECREATION BOARD A suggestion was made to discuss the recreation board at the committee of the whole. 24. CITY PROPERTY There was a discussion the city's property that we are selling. 25. ADOPT-HIGHWAY This project was discussed. 26. CHICAGO AREA TRANSIT Don met with C.A.T. They asked Yorkville to join their organization. Don recommended we not do this. 27. PRAIRIE PARK There were concerns expressed by citizens about tree forts in Prairie Park. This will be referred to Public Safety. 28. TEMPORARY WATER METER SHUT OFF Residents of Yorkville have asked to have their water meter shut off when they go to their winter home and wanted to know procedure. A form must be filled out at Tower Lane and they must pay a fee to turn the water off and on. There will be no sewer or garbage fee during that time. 29. AMUROL The intersection was discussed. INFORMATION: 19. SPRING STREET There was an overage of$1,413.50 on Spring Street. This is being paid with MFT money. The payment to Aurora Blacktop is on the bills list,but Don asked that the council be informed before the bills are approved. RECOMMENDATIONS: 10. ORDINANCE FOR DELINQUENT WATER PAYMENTS Adopt the Ordinance establishing a fee for collection of delinquent utility bills. 11. WATER/SEWER EXTENSIONS NORTH AND SOUTH Award the bid to Dempsey Ing,Inc.,for$1,182,944.40 for the water and sewer extension on Cannonball Trail. Award the bid to Pavia and Marling in the amount of$7,500.00 for the staking of the south sewer and water extension. 13. SOMONAUK STOP LIGHT Approve the engineering fee to Pavia and Marting not to exceed$4,265.00 for the design work for the traffic light on Somonauk Street.