Plan Council Minutes 2013 07-25-13Page 1 of 3
APPROVED 11/14/13
PLAN COUNCIL
Thursday, July 25, 2013
9:00 a.m.
Yorkville City Hall Conference Room
800 Game Farm Road, Yorkville, IL 60560
Attendees:
Krysti Barksdale-Noble - United City of Yorkville
Eric Dhuse – United City of Yorkville
Peter Ratos – United City of Yorkville
David Schultz – H.R. Greene
Kevin Collman – Yorkville Bristol Sanitary District
Michelle Stewart – Prestwick
Jim Acagacdo – Prestwick
John Philipchuck – Prestwick
Julie Morrison – Engineering Enterprises, Inc.
Lynn Dubajic – Yorkville Economic Development Corporation
Philip Chapman – Yorkville Christian High School
Fred Norris, Jr. – Norris Architect, Inc.
The meeting was called to order at 9:00 a.m. by Krysti Noble.
The minutes from the last meeting (June 27, 2013) were approved as submitted.
PC 2013-12 & PC 2013-13 Prestwick of Yorkville Request for Annexation Agreement Amendment and
Final Plat: At the request of one of the attendees, Ms. Noble reviewed the General Comments and final Plat of
Subdivision comments.
On the Architectural Review, she knows she’s going to get some type of small rendering of elevations,
preferably in color for the public hearing process. For general comments, if there is to be any rooftop
equipment, it has to be screened; and digital monument signage – as noted – needs a separate detailed signage
plan with elevations.
Ms. Noble then turned the meeting over to Ms. Morrison to start the Engineering discussion. Ms. Morrison
started the discussion by cover referred to the July 23, 2013 memo to review the four bullet points still required
for engineering approval:
Revised storm water management report for the new land use;
Storm sewer sizing calculations;
Engineers Opinion of Probable Construction Cost for public improvements;
Revised traffic study
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As far as the Revised Traffic Study, they are looking at new uses and differences in volumes for the school area.
Mr. Schultz then asked to review the Final Engineering Plans that he felt needed to be addressed.
Review of Final Engineering Plans in General:
2. He asked if there were any objections to making Mustang Way one loop. The options are leaving is
as two with a break between boulevards or one loop road. Mr. Dhuse assured him there would not be a
problem with fire, safety, postal, etc., because of the grid system; steering away from the
North/South/East/West.
7. Mr. Schultz said they have provided a landscaping plan; they are still working through a couple of
tweaks. It will be forthcoming in their re-submittal.
8. Because it is so vague, Ms. Morrison said she has gone over it with Bruce and will email with bullet
points to Mr. Schultz.
9. Mr. Schultz said he has to show easements.
12. Mr. Schultz said he is going to look at the water main again.
17. Sanitary line getting outside parking lot as a future connection. Mr. Dhuse said it was not a public
sewer; it will be a service to the school.
18. Mr. Schultz said the intention is to grade the entire lot. They will take care of clean up.
21. Mr. Dhuse said Unit 1 has never been tied in and finished. It was temporarily discharging into the
ditch of field tile. Mr. Schultz asked if they were required to build the remainder of that storm sewer.
Mr. Dhuse thought there was a lot of permeable area. Mr. Schultz would like to re-visit the issue for
clarification.
25. Final Plat Easements – Mr. Schultz is fine with them.
- Mr. Schultz looked up the sanitary sewer and pulled the IEPA permit for Phase 1 and found out it was
designed for all of Prestwick (356 units) and 250 lots of Hudson Lakes and felt it was over-designed.
Now the condition is Hudson Lakes changed from 250 to 235. The status of the maintenance agreement
is still on the owner.
- Mr. Schultz then addressed storm water management and essentially found it to be a wash.
- Mr. Collman said the comments he submitted for the Sanitary District were not the ones in the notes.
YBSD reviewed Units 1 & 2 and all the annexation and infrastructure participation fees have been
received for Unit 1. Unit 2 annexation fees have been received; participation fees have not been
received. Connection permits and fees will be based on a non-residential formula using fixture count
times $1,400. IEPA review fess would apply at $.50 per lineal foot. Ms. Noble said she would provide
a copy those fees.
- Mr. Schultz said in Unit 2, they are not providing any public sewer; they will be extending a service.
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- Ms. Noble then went back to the annexation agreement to go over the key changes and/or replacements.
She said the road contribution fees are established as a policy for collection of transportation
improvement and development fees in Kendall County and the ordinance does state that, as a rule, all
residential developments would be subject to collection of fees on behalf of the County, even if the
development does not have frontage on the county highway. This is because the average trip from
nearly every development in Yorkville involves travel on at least one County highway.
- Ms. Noble said there would be a Park Board member present at Plan Commission meetings to review
the request for the reduction in Land Cash.
- Paragraph 4: It needs to be stated that security will be needed for the proposed high school
improvements. The City Attorney wanted to add a paragraph underneath the fees noting, “The owner
acknowledges that the donations contained in this agreement and City Code are made voluntarily by the
owner and the owner hereby waives for itself and its successors and assigns the right to contest at any
time in the future.” The city attorney suggested the agreement expire in 2025. Ms. Noble then asked
that the Accessory Uses be reduced to one (1) paragraph that encapsulates all the uses; and get
significant details on the others since there is no PUD.
- There was a comment made that the name of the development is going to be changed to “Ashley
Pointe.” Ms. Noble confirmed that it would only be for marketing purposes only since the recorded plat
is for “Prestwick of Yorkville.”
- Exhibit E – Fees: Water meter is currently at $435; Ms. Noble acknowledged the changes that were
made and paid for (BKFD; the library 50% up front) and is okay with that.
- It was asked if there was any concern with the name “Yorkville Christian School Subdivision” in the
legal description or if the name “Prestwick” needed to be added. Ms. Noble said it was clearly stated in
the legal description – “Unit 1 of Prestwick of Yorkville” – and was more of an engineering question.
Ms. Morrison will check and get back with an answer.
- Ms. Schraw had a comment on the bike trail. She sees on the current plan that they can ask the Park
Board regarding the bike trail and Land Cash; but doubted they would accept it because it is a private
improvement. She will approach them in the meeting. There are still some funds for the sidewalk. The
intention is to connect to the school. Mr. Dhuse suggested Ms. Schraw talk to the school to find out
what their plans are.
- Ms. Noble brought up Mr. Dhuse’s comments about Mustang Way with perpendicular parking. Mr.
Schultz said it was hard to show, but would be in the ROW if there’s a maintenance agreement (right
now it’s 90°.)
In conclusion, Ms. Noble said she would follow up with everyone with a summary of the issues and provide the
additional information that was requested. Next meeting will be August 14 – Plan Commission on Final Plat
and needs updates as soon as possible. Meeting adjourned.
Minutes respectfully submitted by:
Bonnie Olsem, Administrative Secretary