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Public Works Packet 2015 06-16-15PW AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, June 16, 2015 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: May 19, 2015 New Business: 1. PW 2015-24 Water Department Reports for January – April 2015 2. PW 2015-25 Church Street and W. Main Street – Stop Sign 3. PW 2015-26 2015 Road to Better Roads Program – Additional Work 4. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 5. PW 2015-28 Heustis Street Improvements – Change Order No. 1 6. PW 2015-29 Corneils and Beecher Roadway Improvements – Change Order No. 1 7. PW 2015-30 AT&T License Agreement Renewal for Parking Lot 8. PW 2015-31 Intergovernmental Agreement with Kendall Township 9. PW 2015-32 Kendall Marketplace Improvements – Route 34 ROW – Property Conveyance to IDOT 10. PW 2015-33 Subordination of Surface Rights – Route 47 11. PW 2015-34 Water Works System Master Plan – Engineering Agreement 12. PW 2015-35 Request to Dispose of Property 13. PW 2015-36 Parks Maintenance Update Old Business: 1. PW 2014-74 Railroad Quiet Zone Initiative – Engineering Agreements 2. PW 2015-21 Kane-Kendall Council of Mayors (KKCOM) – Call for Projects 3. PW 2015-23 Selection of Committee Liaisons 4. PW 2015-15 Game Farm Road – Somonauk Street Project – Update Additional Business: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Public Works Committee June 16, 2015 Page 2 2015/2016 City Council Goals – Public Works Committee Goal Priority Staff “Countryside Infrastructure” 4 Eric Dhuse & Brad Sanderson “Vehicle Replacement” 5 Eric Dhuse “Capital Infrastructure” 7 Bart Olson & Eric Dhuse “Road Study (Update & Refresh)” 9 Eric Dhuse & Brad Sanderson “Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, June 16, 2015 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. May 19, 2015 □ Approved ________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2015-24 Water Department Reports for January – April 2015 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2015-25 Church Street and W. Main Street – Stop Sign □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2015-26 2015 Road to Better Roads – Additional Work □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2015-28 Heustis Street Improvements – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2015-29 Corneils and Beecher Roadway Improvements – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2015-30 AT&T License Agreement Renewal for Parking Lot □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2015-31 Intergovernmental Agreement with Kendall Township □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2015-32 Kendall Marketplace Improvements – Route 34 ROW – Property Conveyance to IDOT □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2015-33 Subordination of Surface Rights – Route 47 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2015-34 Water Works System Master Plan – Engineering Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2015-35 Request to Dispose of Property □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 13. PW 2015-36 Parks Maintenance Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2014-74 Railroad Quiet Zone Initiative – Engineering Agreements □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2015-21 Kane-Kendall Council of Mayors (KKCOM) – Call for Projects □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2015-23 Selection of Committee Liaisons □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2015-15 Game Farm Road – Somonauk Street Project - Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – May 19, 2015 Public Works Committee – June 16, 2015 Majority Committee Approval Minute Taker Name Department Page 1 of 4 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, May 19, 2015, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Ken Koch Alderman Larry Kot Absent: Alderman Jackie Milschewski Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Other Guests: Tony Scott, Kendall County Record Paul Kraber, Citizen/Property Owner The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: Mr. Paul Kraber was present regarding a lien filed against his rental property due to non-payment of a water bill by a renter. A payment schedule was set up, however, the renter has moved out of state and payments stopped. He also said a $200 deposit should be required of the tenant and also suggested raising water rates because people would be more conservative with water use. He said the wrong message is being sent that renters do not have to pay their bills. He said the process went through 2 billing cycles and he asked why the water was not shut off. When the water bill is in arrears, the notice goes to both the landlord and tenant. Mr. Olson noted that the ordinance ultimately holds the landlord responsible for the bills and other municipalities use the same criteria. He suggested charging more in rent and he also said the landlord has the authority to ask the tenant to put the water bill in their name. Mr. Kraber noted that once the lien was issued, the tenant stopped payments. He asked that the matter be placed on a Council agenda for further discussion. Previous Meeting Minutes: April 21, 2015 The minutes were approved as presented. Page 2 of 4 New Business: 1. PW 2015-17 Mill Street LAFO – Design Engineering Agreement Mr. Sanderson said this project is on the Mayor's running list of projects that can be moved into the 5- year program if funds are available. This project has been moved to the 2016 list. A design engineering contract and a letter from Mr. Olson will be required. In this program, there is 75% coverage of the construction costs. The total amount for this project would be about $270,000 with $187,000 funded through the Council of Mayors. There would be a March letting and a construction start during the summer extending into 2017. A budget amendment might be necessary according to Mr. Olson. Alderman Kot asked about the status of the State funding and how the City could take bids with the funding uncertainty. Chairman Funkhouser said the City could pay up to the point of services rendered. The committee approved of this agreement and it moves forward to the Council consent agenda. 2. PW 2015-18 2015 Road to Better Roads – Bid Award Three bids were received for this year's program. All bids were below engineer's estimates with D Construction being the low bidder at $544,478.75 and that bid was recommended. This bid was $153,000 below the estimate and includes additional projects. The lower bids were attributed to early bidding and when asphalt prices are lower. Eric and Brad will also look at add-ons of Beecher, Orange and Dolph. The committee approved this bid award and it moves forward to the Council on the consent agenda. 3. PW 2015-19 2015 Sanitary Sewer Lining – Bid Award Bids were taken last week and were below estimate. The low bid of $162,524.65 was received from Visu-Sewer and Mr. Sanderson recommended acceptance. This project is a result of a 2009 YBSD study. The City will have discussions with YBSD about some possible reimbursements/splitting of costs. This moves to the Council consent agenda. 4. PW 2015-20 Countryside Street & Water Main Improvements – Design Engineering Agreement This agreement will begin the first steps of the Countryside improvement work and there will be a Public Hearing for the bond process. This agreement is for design engineering services only and Mr. Olson recommended moving forth with this agreement. Several strikethroughs were noted in the document which was for the construction monitoring etc. Mr. Sanderson said he wanted to work through the design work first and then move to the construction. Construction should begin in March 2016. He said 15,000 feet of water main will be needed, but minimal sewer work will be required. This item moves to the consent agenda. 5. PW 2015-21 Kane-Kendall Council of Mayors (KKCOM) – Call for Projects Mill Rd and Kennedy Rd. are being recommended for rebuilding through this project. Mr. Olson said Mill Road is one of the worst rated roads in the City. Both are part of the Grande Reserve annexation agreement and the project would be funded by the City and developer. Possible grants under LAFO might allow for work on the Countryside project as well. Applications for the project are due the end of June. The City share for the entire project is about $2 million of the $8 million cost and bonds may be sold to help finance the project. A budget amendment will also be needed. This item returns to Public Works on June 16 when detailed costs and a resolution will be presented. It moves to City Council regular agenda on June 23rd for a motion of concurrence. 6. EDC 2015-22 Selection of Vice-Chairman Alderman Jackie Milschewski was selected Vice-Chairman of this committee. Page 3 of 4 7. PW 2015-23 Selection of Committee Liaisons Alderman Ken Koch will be the Park Board Liaision and the YBSD liaison will be determined Old Business: 1. PW 2014-74 Railroad Quiet Zone Initiative The railroad initiative was originally suggested by residents. Alderman Kot recapped the past discussions, saying that staff originally thought this project would be cost-prohibitive, however, it was not as expensive as thought. It was decided to keep it on the agenda for discussion. Engineering analysis studies and scope of costs would be needed and full funding might be possible if certain conditions are met. There are two quiet zones, north and downtown with downtown drawing the most concern and potential expense. Mr. Sanderson said the cost would be about $20,000 to $30,000 for each crossing. Mr. Funkhouser said he has only received one complaint, however, the City has received about 24 complaints in the last 5-6 years, many from the Grande Reserve area. Alderman Koch also noted that the length of the train horn also varies from one engineer to another. Following complaints to the railroad, improvement has been noticed. Mr. Olson said there is a potential of millions of dollars from federal funds for this project and the quiet zones would have a positive impact on the quality of life. It was decided to request a proposal from EEI and this will return to Public Works next month for further discussion. 2. PW 2015-15 Game Farm Road – Somonauk Street Project - Update Mr. Sanderson gave an update of the Game Farm Road project. Asphalt will be done on the first section before June 15th and phase 2 will be started when school is out. This item will be brought back next month for a further review. Additional Business: Alderman Koch said he had received emails regarding the big rock pile on the south side of town. It is being crushed outside of the city limits on private property and will be removed within a week. He also asked about the meter attached to a fire hydrant. This measures the water used to control construction dust and is billed to the construction company. They also get and pay for bulk water. ---------- Aldermen Koch and Colosimo attended a Windett HOA meeting and a resident shared a concern about the tree program. She requested a refund after she received two trees from the City and both died . Mr. Dhuse said a waiver is signed upon receipt of trees, however, he will research. In another matter at the HOA meeting, Mr. Koch said a muskrat issue was raised. The HOA is willing to rectify the issue, but Ryland has told them not to since Ryland has an agreement with another agency to care for the ponds. Mr. Olson said the matter should be handled between the developer and the HOA. Eric said willow removal is needed around the pond. ---------- Mr. Koch also asked who maintains the ponds at Raintree. Mr. Olson said it should be the HOA for #1, 2 and 3 and the City is responsible for the rest. Mr. Koch reported a muskrat issue in these ponds as well. Mr. Funkhouser said the best course of action is to alleviate the food source. Mr. Sanderson will check with Encap (the pond maintenance company) to determine who is responsible. It was noted that naturalized ponds have fewer muskrat problems. ---------- Page 4 of 4 Alderman Kot said a resident on Van Emmon reported a water problem on their property allegedly caused by the railroad at their easement. The water backs up from the easement onto the resident's property and has been a problem for several years. Mr. Koch said he had walked in the resident's back yard and it was like a swamp and never dries. Eric Dhuse has met with representatives of the railroad and he said the tracks will be raised for better drainage and will alleviate most of the problem. ---------- In another matter, Mr. Kot asked if temporary signs will be placed soon for the crosswalks. Mr. Dhuse will continue to ask. ---------- Mr. Kot asked if the City recycling program will be discussed further and Mr. Olson said staff is working on options and solutions. ---------- A park maintenance discussion was brought forward by Alderman Funkhouser. He said there is a regular mowing schedule, however, less weed control is used on parks vs. the ballfields. He said the ballfields are cut twice weekly vs. once weekly for the parks. The ballparks are pristine, however, he said the parks are not entirely weed-free and it is unacceptable. He wants to look at the entire process and maintenance policy. Mr. Olson asked to have the Park Board comment on the procedures and then discuss at this meeting again. It was also noted that two Parks employees have been lost recently. There was no further business and the meeting was adjourned at 7:27pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2015-24 Water Department Reports for January – April 2015 Public Works Committee – June 16, 2015 Majority Approval Monthly water reports that are submitted to the IEPA. Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #2 Tracking Number PW 2015-25 Uncontrolled Intersections – Church Street and W. Main Street Public Works Committee – June 16, 2015 Consideration of Approval Stop Sign Installation Recommendations Brad Sanderson Engineering Name Department As requested, we investigated the possible installation of stop signs at the intersection of Church Street and W Main Street. Our findings were as follows:  Currently there are yield signs along W Main Street.  There appears to be sight distance constraints for the westbound and southbound approaches of the intersection due to the parking along the east side of Church Street.  Due to the installation of a median along the center line of IL Route 47 limiting access to River Road, traffic has increased at this intersection.  The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regards to stop sign installation: Guidance: Engineering judgment should be used to establish intersection control. The following factors should be considered: A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C. Approach speeds; D. Sight distance available on each approach; and E. Reported crash experience. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: A. An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law; B. A street entering a designated through highway or street; and/or C. An unsignalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right-of- way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2-year period. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: May 22, 2015 Subject: Church Street and W Main StreetStop Sign Yield or Stop signs should not be used for speed control. Since there aren’t current traffic counts for W Main Street and River Road after the new configuration on Route 47, further study would be needed to determine if the combined traffic volume would be above or below 2,000 units per day. However, due to the sight distance constraints, this intersection would be a good candidate for stop sign installation. The MUTCD states as follows in regards to multi-way stop sign installation: Guidance: The decision to install multi-way stop control should be based on an engineering study. The following criteria should be considered in the engineering study for a multi-way STOP sign installation: A. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. C. Minimum volumes: 1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but 3. If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. Option: Other criteria that may be considered in an engineering study include: A. The need to control left-turn conflicts; B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection Due to the parking along Church Street, vehicles heading westbound and southbound are unable to see each other until both vehicles are at the intersection. Accordingly, this makes the intersection a good candidate for a multi-way stop sign installation. Church Street and Main Street Intersection Photos 1 Westbound Approach, Looking West Westbound Approach, Looking South Church Street and Main Street Intersection Photos 2 Westbound Approach, Looking North Westbound Approach, Looking North (2) Church Street and Main Street Intersection Photos 3 Eastbound Approach, Looking East Eastbound Approach, Looking South Church Street and Main Street Intersection Photos 4 Eastbound Approach, Looking North Northbound Approach, Looking North Church Street and Main Street Intersection Photos 5 Northbound Approach, Looking East Northbound Approach, Looking West Church Street and Main Street Intersection Photos 6 Southbound Approach, Looking South Southbound Approach, Looking East Church Street and Main Street Intersection Photos 7 Southbound Approach, Looking East (2) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #3 Tracking Number PW 2015-26 2015 RTBR Program Public Works Committee – June 16, 2015 Consideration of Approval Consideration of Additional Work Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #3 – Supplemental Information Tracking Number PW 2015-26 2015 RTBR Program Public Works Committee – June 16, 2015 Consideration of Approval Consideration of Additional Work Brad Sanderson Engineering Name Department The purpose of this memo is to present a quote for additional work for the above referenced project. Background: The United City of Yorkville and D Construction, Co. entered into an agreement on May 26, 2015 for a contract value of $544,478.75 for the above referenced project. The value of the contract is substantially lower than the amount that is budgeted for FY2016. The budget breakdown is as follows: RTBR Program Budget City-wide and MFT $800,000 Current Expenses/Projections Current RTBR Contract plus Engineering $625,000 Mill Street LAFO – Engineering $25,000 2016 RTBR Program – Engineering $35,000 Total $685,000 We are currently projecting that $115,000 +/- is available for additional roadway work. The proposed work would be adjacent to the already planned work (see attached exhibit). Many of the additional streets were planned to be improved within the 5 year plan. Note that due to the fact that the existing contract between the City and D Construction utilized MFT funds, we are unable to add additional streets via change order. Therefore a separate quote was solicited from D for the additional work. Questions Presented: Should the City approve the additional work which is estimated to be $109,711.92? Discussion: D Construction, Co. has verbally indicated that they will hold their prices from the originally bid project for the additional work. A letter from D Construction Co. has been requested and will be provided upon receipt. A detailed estimate of the proposed additional work is attached. Note that included in the additional work is the removal and replacement of sidewalk along Ridge Street. The sidewalk is in disrepair (see attached picture) and should be replaced. We recommend proceeding with the additional work. Action Required: Consideration of approval from the City Council for additional RTBR work. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 10, 2015 Subject: 2015 RTBR Program –Additional Work ge S t S Main St N o r w a y C i r W h i te Oak W a y Deer St E Barberry Cir W o o d S age A v e Illini Dr Freemont St McHugh Rd W F o x S t Mill St E Van Emmon St Crooked Creek Dr Heustis St W Madison St W Ridge St E Fox St Colonial Pkwy E Washington St Beav e r St R i v e r B ir c h Dr W Van Emmon St E l izabeth St River Birch Ln Morgan St Wooden Bridge D r Adrian St W h i t e O a k W a y Bristol Ave King St Appletree Ct Colton St C t G a r d e n C ir E Elm St Gawne Ln Blaine St G arden S t W Jackson St Wolf St C o r a l b e r r y C t Walter St E Ridge St Spruce Ct W Dolph St Tower Ln Libert y St R i v e r R d S Main St W Fox St Church St Fir Ct E Main St Wals h D r W S omo n a uk S t Mil l S t S Bridge St Jefferson St State St State St Madison Ct E Orange St Olsen St Il l i ni Ct W W a s h i n g t o n S t W Dolph St W Orange St W Washington St W Beecher St Hawthorne Ct B u c k t h o r n e C t W B a r b e r r y C i r C B u r n i n g B u s h Dr Spi c e b u sh Ct Deer St West St W Center St E Center St W So m onau k S t W Spring St W Main St River Rd N Bridge St E Spring St E Park St E S o monauk St Sanders Ct Worsley St Free Bell St Schoolhouse Rd T E Hydraulic Ave Schoolhouse Rd B ato r StDydyna C t B e nja m in S t Rodak S Benjamin St Tomasik Ct Bu h r m a s t e r W Hydraulic Ave W Hydraulic Ave Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 Resurfacing Crack Sealing Additional Resurfacing PROPOSED ADDITIONAL WORK SCALE:DRAWN BY: DATE:REVISED: NTS 6/10/15 KKP G:\PUBLIC\YORKVILLE\2014\YO1443\YO1443_Prop Add Work.PDF H:\GIS\PUBLIC\YORKVILLE\2014\YO1443\YO1443_Prop Add Work.MXD 2015 MFT ROADWAY PROGRAM UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS SIDEWALK ADDED ITEM UNIT NO.ITEM UNIT QUANTITY PRICE AMOUNT Beecher AMOUNT Dolph AMOUNT Madison St AMOUNT Madison Ct AMOUNT Ridge Sidewalk AMOUNT Total Quantity 1 BITUMINOUS MATERIALS (PRIME COAT)POUND 2565 0.01$ 25.65$ 570 5.70$ 980 9.80$ 685 6.85$ 330 3.30$ 0 -$ 2565 2 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 267 0.01$ 2.67$ 73 0.73$ 106 1.06$ 55 0.55$ 33 0.33$ 0 -$ 267 3 LEVELING BINDER (HAND METHOD), N50 TON 0 85.00$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 4 LEVELING BINDER (MACHINE METHOD), N50 TON 199 66.00$ 13,134.00$ 49 3,234.00$ 63 4,158.00$ 59 3,894.00$ 28 1,848.00$ 0 -$ 199 5 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 328 67.00$ 21,976.00$ 73 4,891.00$ 125 8,375.00$ 88 5,896.00$ 42 2,814.00$ 0 -$ 328 6 INCIDENTAL HOT MIX ASPHALT SURFACING TON 0 87.00$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 7 PCC SIDEWALK REMOVAL & REPLACEMENT SQ FT 6855 7.00$ 47,985.00$ 80 560.00$ 0 -$ 0 -$ 0 -$ 6775 47,425.00$ 6855 8 DETECTABLE WARNINGS SQ FT 56 23.00$ 1,288.00$ 16 368.00$ 0 -$ 0 -$ 0 -$ 40 920.00$ 56 9 HOT-MIX ASPHALT SURFACE REMOVAL - 1 INCH SQ YD 840 3.00$ 2,520.00$ 840 2,520.00$ 0 -$ 0 -$ 0 -$ 0 -$ 840 10 HOT MIX ASPHALT SURFACE REMOVAL-1.5 INCH SQ YD 1450 2.00$ 2,900.00$ 0 -$ 1450 2,900.00$ 0 -$ 0 -$ 0 -$ 1450 11 HOT-MIX ASPHALT SURFACE REMOVAL-2.5 INCH SQ YD 0 1.75$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 12 CLASS D PATCHES, 4 INCH SQ YD 31 30.00$ 930.00$ 11 330.00$ 20 600.00$ 0 -$ 0 -$ 0 -$ 31 13 COMBINATION CONCRETE CURB AND GUTTER REMOVAL & REPLACEMENT FOOT 5 35.00$ 175.00$ 5 175.00$ 0 -$ 0 -$ 0 -$ 0 -$ 5 14 MANHOLES TO BE ADJUSTED WITH NEW FRAME & LID-TYPE 1 EACH 1 550.00$ 550.00$ 0 -$ 0 -$ 1 550.00$ 0 -$ 0 -$ 1 15 INLETS TO BE ADJUSTED EACH 0 350.00$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 16 VALVE BOXES TO BE ADJUSTED EACH 0 200.00$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 17 RESTORATION SQ YD 1485 10.00$ 14,850.00$ 150 1,500.00$ 315 3,150.00$ 210 2,100.00$ 50 500.00$ 760 7,600.00$ 1485 18 AGGREGATE WEDGE SHOULDER, TYPE B TON 43 35.00$ 1,505.00$ 4 140.00$ 8 280.00$ 7 245.00$ 12 420.00$ 12 420.00$ 43 19 CRACK ROUTING FOOT 0 0.02$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 20 CRACK FILLING POUND 0 1.66$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 21 CRACK SEALING FOOT 30 0.49$ 14.70$ 30 14.70$ 0 -$ 0 -$ 0 -$ 0 -$ 30 22 PAVEMENT PATCHING, SPECIAL SQ YD 0 28.00$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 23 DRIVEWAY PATCHING, SPECIAL SQ YD 0 28.00$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 24 PREPARATION OF BASE SQ YD 0 3.35$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 25 THERMOPLASTIC PAVEMENT MARKINGS, LETTERS & SYMBOLS SQ FT 0 3.86$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 26 THERMOPLASTIC PAVEMENT MARKINGS, 4"FOOT 0 0.72$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 27 THERMOPLASTIC PAVEMENT MARKINGS, 6"FOOT 138 1.55$ 213.90$ 54 83.70$ 84 130.20$ 0 -$ 0 -$ 0 -$ 138 28 THERMOPLASTIC PAVEMENT MARKINGS, 24"FOOT 0 4.20$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 AGGREGATE SURFACE REMOVAL, 3"SQ YD 0 5.50$ -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 HMA DRIVEWAY REMOVAL SQ YD 22 11.00$ 242.00$ 0 -$ 0 -$ 0 -$ 0 -$ 22 242.00$ 22 HMA DRIVEWAY PAVEMENT, 3"SQ YD 8 175.00$ 1,400.00$ 0 -$ 0 -$ 0 -$ 0 -$ 8 1,400.00$ 8 TOTAL COST 109,711.92$ 13,822.83$ 19,604.06$ 12,692.40$ 5,585.63$ 58,007.00$ ROAD COST SUMMARY ROAD AND SIDEWALK ADDITIONS TO 2015 ROADWAY IMPROVEMENT PROGRAM United City of Yorkville, Kendall County JUNE, 2015 SUMMARY Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2015-27 2015 Sanitary Sewer Lining Program Public Works Committee – June 16, 2015 Consideration of Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: On May 26, 2105, the United City of Yorkville approved the award of Visu-Sewer of Illinois, LLC’s bid of $162,524.65 for the above referenced project (noted as “Area 1” through “Area 4” on the attached exhibit). The value of the contract is substantially lower than the amount that is budgeted for FY2016. The budget breakdown is as follows: Budget RTBR Sanitary and Lining $400,000 Current Expenses/Projections Current Lining Contract plus Engineering $180,000 Sanitary Sewer Repairs – Ridge Street Contract $30,000 2016 Sanitary Sewer Replacement – Engineering $30,000 Total $240,000 We are currently projecting that $160,000 is available for additional sanitary sewer lining. The proposed additional lining (noted as “Area 5” on the attached exhibit) would complete the lining identified in the 2009 YBSD SSES Report on the west side of Route 47. Additional lining is necessary on the east side of Route 47 as well as manhole rehabilitation; however, these improvements will be addressed in the future. Questions Presented: Should the City approve Change Order No. 1 which would increase the contract amount by $139,928.15? Discussion: Visu-Sewer has reviewed the 2009 YBSD SSES sewer videos and made a site visit in order to prepare the quote for the “Area 5” lining (see attached quote). We are recommending approval of the Change Order. Action Required: Consideration of approval from the City Council for Change Order No. 1. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 10, 2015 Subject: 2015 Sanitary Sewer Lining –Change Order No. 1 !.!. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !.!. !. !.!. !. !.!. !.!. !. !. !. !.!. !. !. !. !.!. !. !. !.!.!. !. !. !. !.!. !. !. !. !.!.!. !. !. !. !. !. !.!.!. !. !.!.!.!.!.!.!.!.!. !. !.!. !.!.!.!. !. !. !.!.!. !. !. !. !. !. !.!. !.!. !. !. !. !. !. !.!. !.!. !. !. !.!. !. !. !. !. !.!. !. !. !. !. !. !. !.!.!. !. !. !. !.!. !. !.!. !. !.!. !. !.!. !. !. !. !. !.!.!. !. !. !.!.!. !.!.!. !.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!. !.!. !.!. !. !. !.!. !. !. !. !. !. !.!.!.!.!.!.!.!.!.!.!.!. !. !. !. !. !. !.!. !. !. !.!.!.!. !. !. !. !. !. !. !. !.!.!.!.!.!.!.!.!.!.!.!. !. !.!.!.!.!.!.!.!.!.!.!. !. !. !. !. !. !. !. !.!. S 2 - 7 S 2 - 4 9 S 2 - 5 0 S 2 - 3 0 S 2 - 3 1 S 2 - 4 1 S 2 - 4 3 S 2 - 5 1 S 2 - 5 2 S 2 - 5 3 S 2 - 5 6 S 2 - 3 3 S 2 -3 2 S 2 - 3 6 S 2 - 5 4 S 2 - 5 5 S 2 - 3 7 S 2 - 3 8 S 2 - 3 9 S 2 - 4 2 S 2 - 4 4 S 2 - 2 8 S 2 - 5 8 S 2 - 2 9 S 2 - 5 7 S 1 - 3 9 S 1 - 3 6 S 1 - 3 3 S 1 - 3 5 S 2 - 4 8 S 2 - 4 7 S 2 - 4 6 S 1 - 3 7 S 1 - 3 8 S 1 - 1 4 S 1 - 1 3 S 2 - 4 0 S 1 - 1 6 S 1 - 4 4 S 1 - 1 0 S 1 - 1 2 S 1 - 1 1 S 1 - 1 7 S 1 - 1 2 B S 2 - 5 6 A S 2 - 2 8 A S 2 - 4 6 A S 1 - 1 4 A S 1 - 1 2 A S 1 - 1 6 A S 2 - 5 5 A Fox Mill Bridge Main State Orange Van Emmon Maple Heustis Washington Morgan Adrian Madis on W h i t e O a k Blaine F o x b o r o Eliza be th N o r w a y Adams Illini J a m e sto w n Ridge Olsen W i n d s o r Schoolhouse Walter Fir Dolph Hydraulic R i v e r B i r c h S p r u c e Bell O x f o rd Beecher Tomasik Benjamin F o x Morgan Main Main W a s h i n g t o n Dolph State Ridge Hydraulic Jefferson M a n s f i F o x b o ro LEGEND !.SANITARY MANHOLE SANITARY SEWER AREA 1 LINING AREA 2 LINING AREA 3 LINING AREA 4 LINING AREA 5 LINING (CO NO. 1) En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 EXHIBIT 1A -LOCATION MAP w w w . e e i w e b . c o m DA T E DA T E : PR O J E C T N O . : FI L E : PA T H : BY : Ju n e 2 0 1 5 YO 1 5 0 8 YO 1 5 0 8 _ E x h 1 A . M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ KK P NO . RE V I S I O N S ³ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 w w w . y o r k v i l l e . i l . u s 0400800 20 0 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2015-28 Huestis Street Improvements Public Works Committee – June 16, 2015 Consideration of Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and D Construction, Inc. entered into an agreement on August 5, 2014 for a contract value of $479,934.70 for the above referenced project. Construction was substantially completed in late 2014. Questions Presented: Should the City approve Change Order No. 1 which would decrease the contract amount by $66,781.05? Discussion: Change Order No. 1 includes additions/deductions to the contract quantities to reflect as-built quantities. The detailed change order form is attached. Once the change order is approved, we will process a final payment estimate which will close the project out. We are recommending approval of the Change Order. Action Required: Consideration of approval from the City Council for Change Order No. 1. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 10, 2015 Subject: Huestis Street Improvements–Change Order No. 1 CHANGE ORDER Order No. 1 Date: June 8, 2015 Agreement Date: August 5, 2014 NAME OF PROJECT: Huestis Street Improvements OWNER: United City of Yorkville CONTRACTOR: D. Construction, Co. The following changes are hereby made to the CONTRACT DOCUMENTS: 1) Addition of Tree Removal (6-15 unit diameter) 4.5 Units @ $20.00/Unit $90.00 2) Addition of Tree Removal (Over 15 unit diameter) 1.6 Units @ $25.00/Unit $40.00 3) Deduction of Pressure Connection with Tapping Sleeve 2 Each @ $6,500.00/Each ($13,000.00) 4) Addition of WATER MAIN, D.I.P., Class 52, 8” With Polyethylene Wrap 19 Feet @ $80.00/Foot $1,520.00 5) Deduction of Ductile Iron Fittings 51 Pounds @ $6.50/lb. ($351.50) 6) Deduction of Foundational Material 50 Cu. Yd. @ $50.00/Cu. Yd. ($2,500.00) 7) Deduction of Water Service Pipe, Type K, 1”, Copper 106 Feet @ $30.00/Foot ($3,180.00) 8) Deduction of Sanitary Manholes to be Adjusted 1 Each @ $800.00/Each ($800.00) 9) Deduction of Storm Sewer, RCP, Class A, Ty 2, 12” 30 Feet @ $45.00/Foot ($1,350.00) 10) Deduction of Bituminous Materials (Prime Coat) 1,205 Gallons @ $0.01/Gallon ($12.05) 11) Addition of Hot-Mix Asphalt Binder Course, IL-19.0L, N50, 2.5” 63 Tons @ $65.00/Ton $4,095.00 12) Deduction of Hot-Mix Asphalt Surface Course, Mix “C, N50, 1.5” 20 Tons @ $72.00/Ton ($1,440.00) 13) Deduction of Hot-Mix Asphalt Surface Course, Mix “C, N50, 2.25” 29 Tons @ $72.00/Ton ($2,088.00) 14) Addition of Roadway Edge Crack Routing and Sealing 71 Feet @ $10.00/Foot $710.00 15) Deduction of Pavement Patching 223 Sq. Yd. @ $30.00/ Sq. Yd. ($6,690.00) 16) Deduction of Aggregate Subgrade Improvement 315 Cu. Yd. @ $45.00/ Cu. Yd. ($14,175.00) 17) Geotechnical Fabric for Ground Stabilization 1880 Sq. Yd. @ $2.00/ Sq. Yd. ($3,760.00) 18) Addition of Stabilized Driveways, 10” 56.2 Sq. Yd. @ $60.00/Sq. Yd. $3,372.00 19) Deduction of Portland Cement Concrete Driveway Removal and Replacement 144 Sq. Ft. @ $65.00/Sq. Ft. ($9,360.00) 20) Deduction of Aggregate Driveway 290 Sq. Yd. @ $15.00/Sq. Yd. ($4,350.00) 21) Deduction of Aggregate Wedge Shoulders, Ty B 11 Tons @ $35.00/Ton ($385.00) 22) Addition of Portland Cement Concrete Sidewalk, 5” 119 Sq. Ft. @ $6.00/Sq. Ft. $714.00 23) Addition of Detectable Warnings 12 Sq. Ft. @ $30.00/Sq. Ft. $360.00 24) Deduction of Combination Concrete Curb And Gutter, Ty M-4.12 7.5 Feet @ $25.00/Foot ($187.50) 25) Addition of Restoration 489 Sq. Yd. @ $3.00/Sq. Yd. $1,467.00 26) Addition of Thermoplastic Pavement Markings – Line 6” 180 Feet @ $5.00/Foot $900.00 27) Addition of Thermoplastic Pavement Markings – Line 12 3 Feet @ $20.00/Foot $60.00 28) Deduction of Replacement Tree, 2.5” Caliper (Min.), Balled and Burlapped 7 Each @ $500.00/Each ($3,500.00) 29) Deduction of Non-Special, Non-Hazardous Soil Waste Removal, Ty 1 100 Ton @ $65.00/Ton ($6,500.00) 30) Deduction of Non-Special, Non-Hazardous Soil Waste Removal, Ty 2 100 Ton @ $65.00/Ton ($6,500.00) Change of CONTRACT PRICE: Original CONTRACT PRICE: $479,934.70 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $479,934.70 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $66,781.05 The new CONTRACT PRICE including this CHANGE ORDER will be: $413,153.65 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be November 14, 2014 Justification Per Field Conditions. Approvals Required Requested by: D. Construction, Co. Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville B N S F R R reek Rob Roy R o b R o y C r e e k B la c k b e rr y C r e e k Blackberry Creek F o x R i v e r B l a c k b e r r y C reek B l a c k b e r r y C r e e k Fox River M o r g a n C r e e k F o x R i v e r Fox River S Bridge St E Highpoint Rd Gra P a r k s i d e L n S Main St G r e e n fi e l d T u r n N R o y a l O a k s D r M a d e li n e D r O l d G lory Dr F a i r h a v e n Dr Ronhill Rd Wals h Cir McLellan Blvd Na wak wa Ln S u m a c D r Timber Cre e k D r E Yellowstone Ln N o r w a y C i r Cr White Oak W a y W i n d h a m C i r Kelly Ave S q u ir e C ir Iroqois Ln Deer St Shadow Creek Ln T w i n l e a f T r l Tim ber Ridge Dr Hideaway Ln E Barberry Cir R ic h m o n d A v e Burr St Mu r f i e l d D r W Lexington Cir D e e r p a t h D r W i n g R d Prairie Ln W o o d S age Ave W R o yal Oaks D r Illini Dr T a u s Cir Bruell St Marketview Dr M a r k et Place Dr Homestead Dr Game Farm Rd Freemont St Arrowhead Dr W Kendall D r W Kendall Dr l F a r m Rd H a y d e n D r McHugh Rd Center Pkwy K e n n e d y R d Wacker Dr Ashley Rd Immanuel Rd Va n E m m o n R d L e g i o n R d B ri s t o l R i d g e R d Cannonball Trl villion Rd F i e l d s Dr Tuma Rd W F o x S t F airfax W ay Windett Ridge Rd Country Hills Dr E m e r a l d L n Prair ie Cro ssin g Dr Mill St Hilltop Rd Tanglewood Trails Dr Walsh Dr Hawk Hollow Dr H a m p t o n L n E Van Emmon St R iv e r si d e D r Poplar Dr Autumn Cree k B l v d M c M urtrie Way K i n g s m i l l S t Alice Ave P a r k w a y D r A l d e n Ave R a i n t r e e R d Crooked Creek Dr S u t t o n St Gr e en B r ia r R d Western Ln Fairfield Ave Maple Ln Lillian Ln Heustis St E Countryside Pkwy Quinsey Ln Commercial Dr W Madison St W R id ge S t E Fox St K e ntshire Dr High Ridge Ln Coach Rd P e n man Rd S Royal Oaks Dr Shad o w Wood Dr C oloni al P kwy P o n d e r o s a D r E Washington St B eav e r S t Ridge St Teri Ln E Vete rans Pkwy Northland Ln Wheaton Ave G o l d e n r o d D r E l d e n D r F o rd D r R i v e r B ir ch D r Lauren Dr W Van Emmon St Eliz ab eth St River Birch Ln Morgan St Wooden Bridge Dr M anchester Ln O a k S t Adrian St Coral Dr W i n t e r b e r r y D r B a n bu r y A v e W h i t e O a k W a y W arbler Ln Bristol Ave Drayto n C t King St Juli u s C t Appletree Ct Fox G l e n D r E F l i n t C r e e k L n Omaha Dr H a r v e s t T rl Cedar Ct B l u e ja y D r O a k L n Colton St P i n e C t Denise Ct Garden Cir L i n d e n A v e S u n s et A v e O a k la w n A v e L y m a n L o o p Henning Ln Amos Ave Bristol Rid g e R d J o n a than Dr W e s t o n A v e H o n e y s u c k l e L n E Elm St W Veterans Pkwy Candleberry Ln Gawne Ln K a t e D r Bla in e St S w it c h g r a ss Ln Yorkville Rd G oldfinch Ave Rood St Ga rd en St C l a r e m o n t Ct E m ily Ct Boomer Ln Columbine Dr Aster Dr W est wi n d D r Woodland Dr Walnut St Woodworth St Jackson St Tremont Ave S P a r k D r B o n n ie L n N Park Dr St C a n a r y Ave W y t h e P l C a n y o n C t Dalton Ave Division St South St Tim ber Creek Dr Aubur n D r Birchwood Dr Wolf S t C h ris t y L n W a l n u t D r C o r a l b e r r y C t C l o v e r C t Ov e r l o o k C t M a p l e S t mber Creek Pl Hillcrest Ave S a ge Ct Cardinal Dr Dakota Dr A m a nda Ln W John St Wilson Ct Behrens St S u n n y D e ll Ct P a t r i c i a L n Wal ter St A n d r e a C t E Ridge St C o n s e r v a t i o n D r W inter t h u r Grn F a w n R i d g e C t P a l m er C t Spruce Ct Strawberry Ln W Dolph St Mistwood Ct F a r m s t e a d D r Mul h e r n C t E B l a c k b e r r y L n Naden Ct Tower Ln H i c k o r y C t Red Tail Ln Chestnut Cir E Kendall Dr Liberty St P o w e r s C t B l u e s t e m D r Q u i n s e y L n Birch Ct Norton Ln Laurel Ct R i v e r R d P help s Ct Patriot Ct Neola Rd S Main St W Fox St Austi n Ct Church St Haley Ct Wells St Fir Ct Cannonball Trl E Main St Walsh Dr Johnson St W Som o n a uk S t C a n n o n b a l l T r l W Veterans Pkwy Mill St S Bridge St Jefferson St State St State St Madison Ct E Orange St Olsen St Illini Ct W W a s h i n g t o n S t W Dolph St W Orange St W Washington St W Beecher St R e d h o r s e L n Fox Glen Ct Timber Creek Dr W Brandenburg Way Legion Rd Arcadia Ln E H i g h p o i n t R d W a l s h D r Su n f l o w er C t Hawthorne Ct Walsh Ct B u c k t h o r n e C t W B a r b e r r y C i r C o r n e r st o ne D r B u r n i n g B u s h Dr Spi c e b u sh Ct Deer St West St W Center St E Center St W Som onauk S t W Spring St W Main St River Rd N Bridge St E Spring St E Park St E S o monauk St Sanders Ct Worsley St E Main St Oakwood St Freemont St Martin Ave Victoria Ave Marie Ave Heritage Dr H e a rtl a n d D r Stillwater Ct Omaha Dr Redwood Dr G r a ce Dr E Spring St E Spring St C e n t r a l D r Acorn Ln R iv e r s id e R d Wheatl a n d C t Landmark Ave M c H u g h R d Tuma Rd Carpenter St Menard Dr D i c k s o n C t C e n t e r P k w y W C o u n t r y s i d e P k w y B l a c k b e r r y C t W B l a c k b e r r y L n A n d e r s o n C t Cornell Ln Independe n c e B l v d John St Hic k o r y Ln Meadowview Ln Canyon Trl Canyon Trl Ct White Plains Ln Alan Dale Ln Faxon R d F a x o n R d C h e s h i r e C t N e w b u r y C t Essex Ct D o v e r Ct N Dover Ct S C atalpa Trl Redbud Dr C a n n o n b all T rl A l an D al e L n Crestwood Dr Caledonia Dr Fontana Dr Pinewood Dr Plum St Grove St Cross St Main St R o y a l O a k s C t K e n n e d y R d Lakevie w D r Bell St Chestnut Ct S a r a v a n o s D r T o m m y Hug h e s W a y N B r id g e S t C o n c o r d C t E Lexington Cir P r i a r i e M e a d o w D r W i l d I n d i g o L n P r a i r i e R o s e L n C o n e f l o w e r C t P r a i r i e G rass Ln McHugh Rd Prairie Clo ver D r E Countryside P k w y McHugh Rd Conover Ln Leisure St Ple asure Dr Georgeanna St Sycamore Rd John St Seq uoia C ir C h e s t nut Ln Chestnut Ln Ston e r i d g e C t S t o n e r i d g e C i r S t o n y C r e e k L n S h a r o n L n T y l e r C r e e k C t A a r o n L n ( P l a t t e d ) kwy P o p l a r D r Walsh Cir R e d Tail Ct Beecher Rd S i e n n a D r Madden Ct Cobalt Dr M e a d o w l a r k L n Meadowlark Ct Greenfield T urn S u n n y D e l l L n H a z e l t i n e W a y St Jose p h s W a y Waverly Cir Blueberry Hill Hearthstone Ave Hartfield Ave Bra e m o r e Ln Ash w o r t h L n Fairfax W ay C a u lfie ld P t Fitzhugh Turn Wilton Ct T i m b e r C r e e k C t Neola Ct N B r i d g e S t Beecher Rd N Bridge St Schoolhouse Rd I l l i n o i s R o u t e 7 1 Illin o is R o u te 7 1 C a n n o n b all Trl Trilliu m Ct Meadow Rose Ln Candleberry Ct V i l l a g e V i e w D r D e e r p o i n t L nIngemunson L n S t a g e c o a c h T r l Illi n o i s R o u t e 7 1 Illin ois R o ute 126 S B ri d g e S t L e g i o n R d Kennedy Rd T i m b e r V i e w L n Shadow Creek Ct Co untry View Dr Wren Rd Prestwick L n S h etla n d L nShetland C t Gleneagles Ln Callander TrlDunbar Ct Aberd e e n C t W hite k i rk L n E Hydraulic Ave N Conover Ct S Conover Ct Schoolhouse RdB ator St D y d y n a C t B e nja m in S t Rodak St Benjamin St Tomasik Ct B u h r m a s t e r C t Longview Dr L a v e n d e r W a y Sunset Ave W Hydraulic Ave W Hydraulic Ave Identa R d Isabel Dr Erica Ln Blackberry Shore Ln G ille s pie L n Edward Ln Edward Ln Isabel Dr Beecher Rd Purcell St N Carly Cir S Carly Cir C a rl y D r C ar l y C tPatrick Ct C o d y C t Division St Swan s o n L n Prairie Pointe Dr Fo untainv iew Dr EX H I B I T A LO C A T I O N M A P DA T E : PR O J E C T N O . : FI L E : BY : JU L Y 2 0 1 4 YO 1 3 3 9 JP S 20 1 4 R T B R P R O G R A M UN I T E D C I T Y O F Y O R K V I L L E , I L L I N O I S En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 w w w . e e i w e b . c o m PA T H : H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 3 \ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 NO R T H° LE G E N D RT B R HU E S T I S S T R E E T IM P R O V E M E N T S AD R I A N S T R E E T WA T E R M A I N IM P R O V E M E N T S ST A T E S T R E E T SA N I T A R Y IM P R O V E M E N T S Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2015-29 Corneils and Beecher Road Improvements Public Works Committee – June 16, 2015 Consideration of Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Hardin Paving Services entered into an agreement for a contract value of $287,633.00 for the above referenced project. The intent of this project is to patch, overlay, shoulder stone and stripe the pavement on Corneils Road (from Route 47 to Beecher Road) and Beecher Road (from Corneils Road south 1800 feet). Questions Presented: Should the City approve Change Order No. 1 which would increase the contract amount by $71,559.98? Discussion: As you know, the City received a $410,000 settlement from ComEd due to damage that they caused to the roadways. The field changes were made based on field conditions and to responsibly bring the project closer to the construction budget of $360,000 +/-. The following discussion points address the items listed on Change Order No. 1: 1) Items 1 through 10 reflect the as-built field quantities. (C.O. Value = $66,781.34) Additions worth noting are Item No. 4 (Leveling Binder (Machine Method), N50, 1”), Item No. 7 (Class D Patches, 4 inch) and Item No. 8 (Aggregate Shoulder, Type B). Additional leveling binder from the plan thickness of 1” was added to Beecher Road (+0.5”) and Corneils Road (+1” from Beecher Road to the bridge and +2” from the bridge to Route 47). A consistent pavement width was paved on both roads which also added additional leveling binder quantities. Additional patching was added to address deteriorated areas. We also used aggregate shoulder stone along the entire project rather Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 10, 2015 Subject: Corneils & Beecher Road Improvements than select portions to protect the edge of pavement and eliminate the shoulder drop off. Overall the additions were made to strengthen the pavement structure and to produce a better riding roadway. 2) Item 11 (Paint Edge Pavement Marking) was not part of the original bid. The existing roadway on Corneils Road did not have edge pavement markings. Edge pavement marking lines were added. (C.O. Value = $4,778.64) The project is substantially complete. Change Order No. 1 will be the only change order presented for consideration. Action Required: Consideration of approval of Change Order No. 1 in the amount of $71,559.98. (continued) CO-01 CHANGE ORDER Order No. 1 Date: June 10, 2015 Agreement Date: March 24, 2015 NAME OF PROJECT: Corneils and Beecher Road Improvements OWNER: United City of Yorkville CONTRACTOR: Hardin Paving Services The following changes are hereby made to the CONTRACT DOCUMENTS: 1) Deduction of BITUMINOUS MATERIALS (PRIME COAT) 22,375 POUNDS @ $0.01/POUND ($223.75) 2) Deduction of HOT-MIX ASPHALT SURFACE REMOVAL – BUTT JOINT 638 SY @ $5.00/SY ($3,190.00) 3) Deduction of LEVELING BINDER (HAND METHOD), N50 110 TONS @ $40.00/TON ($4,400.00) 4) Addition of LEVELING BINDER (MACHINE METHOD), N50, 1” 1173.64 TONS @ $59.75/TON $70,124.99 5) Deduction of HOT-MIX ASPHALT SURFACE COURSE, MIX “D”, N50, 1 ¾” 486.79 TONS @ $59.75/TON ($29,085.70) 6) Deduction of INCIDENTAL HOT-MIX ASPHALT SURFACING 70 TONS @ $40.06/TON ($2,804.20) 7) Addition of CLASS D PATCHES, 4 INCH 936 SY @ $25.00/SY $23,400.00 8) Addition of AGGREGATE SHOULDER, TYPE B 608.20 TONS @ $25.00/TON $15,205.00 9) Addition of PAINT PAVEMENT MARKING – LINE, 4” 170 FEET @ $1.50/FOOT $255.00 10) Deduction of RESTORATION 500 SY @ $5.00/SY ($2,500.00) 11) Addition of PAINT EDGE PAVEMENT MARKING 13,274 FEET @ $0.36/FOOT $4,778.64 CHANGE ORDER NO. 1 Page 2 CO-02 Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 287,633.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 0.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 71,559.98 The new CONTRACT PRICE including this CHANGE ORDER will be $ 359,192.98 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be June 30, 2015 (Date.) Justification: Items 1 through 10 are contract bid items where final quantities differ from the bid schedule. Item 11 was not included in the original bid but was necessary to complete the scope of work. Approvals Required: To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: Hardin Paving Services Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville B N S F R R Corneils Br i dge Eldamain Beecher Alice Al a n D a l e F a x o n Cannonball Boombah Sumac Kennedy Ryan FairhavenElden Western Lauren M c M u r t r i e Osbr on T w i n l e af Caledonia R e d b u d Iroquois Canyon High Ridge Boomer Lexington Deames Nath a n Hof fman Commercial Gol d e n r o d Northland Pinewood Swanson Longview C a t a l p a H o n e y s u c k leHunter Red Tail Ov e r l oo k Pa t r i c i aAmandaDover Concor d Denise Nor ton Essex Faxon Cannonball Faxon En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n EXHIBIT D PROJECT LOCATION MAP DA T E : NO V E M B E R 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s CO R N E I L S A N D B E E C H E R R O A D I M P R O V E M E N T S UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 4 2 1 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 4 / YO 1 4 2 1 - L O C A T I O N . M X D FI L E : hhhää NORTH01,0002,000 FeetLegendProject Location Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached staff memorandum. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #7 Tracking Number PW 2015-30 AT&T License Agreement Renewal Public Works – June 16, 2015 CC – 12/14/2010 City Council Approval CA #2 Majority Approval Proposed amendment to license agreement with AT&T to extend the city’s lease of parking spaces behind their building at 116 E. Hydraulic for an additional 5 years. Krysti Barksdale-Noble, AICP Community Development Name Department Attached is a copy of an amended license agreement between the United City of Yorkville and Illinois Bell Telephone Company (AT&T Illinois) allowing the city to renew its current lease for access to, and use of, approximately 21 parking spaces on AT&T’s property located at 116 W. Hydraulic Avenue. The amendment extends the terms of the original agreement, which expires on September 30, 2015, for an additional five (5) years until the year 2020 at no additional charge to the City. The execution of the amended license agreement is a formality, as AT&T has informed us they have internally reviewed and approved the extended lease term. The City Attorney has also reviewed the agreement. If acceptable, the amended agreement will need to be signed by the Mayor in triplicate and returned to AT&T’s corporate real estate department for full execution. Attached for your reference are the current license agreement dated May 3, 2011 and an exhibit from the original agreement which illustrates the property and the leased parking spaces. Memorandum To: Public Works Committee From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: June 9, 2015 Subject: AT&T License Agreement Renewal 1 If it is the consensus of the Public Works Committee to approve the amended license agreement, staff recommends placing on the Consent Agenda for approval at the June 23rd City Council meeting where a resolution authorizing the execution of the agreement will be provided. 2 Resolution No. 2015-__ Page 1 Resolution No. 2015-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING THE SECOND AMENDMENT LICENSE AGREEMENT WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City and Illinois Bell Telephone Company, dba AT&T Illinois, an Illinois corporation (“AT&T”), are parties to a certain License Agreement, dated October 9, 2000, permitting the City to use certain portions of property owned by AT&T for public parking and walkway purposes; and, WHEREAS, the City and AT&T previously extended the term of the abovementioned License Agreement through September 30, 2015; and, WHEREAS, the City and AT&T now desire to further extend the term of the License Agreement through September 30, 2020. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Second Amendment License Agreement, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Amendment on behalf of the United City of Yorkville. Section 2. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2015. ______________________________ CITY CLERK Resolution No. 2015-__ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2015. ______________________________ MAYOR Attest: ___________________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #8 Tracking Number PW 2015-31 Intergovernmental Agreement with Kendall Township Public Works – June 16, 2015 Majority Approval See attached memo. Eric Dhuse Public Works Name Department All, Please find attached a proposed Intergovernmental Agreement between the City and Kendall Township. This will enable us to trade services with Kendall Township such as street sweeping, mowing, snow plowing, jetting, and road and ditch grading. With this agreement, no money will be billed to the other entity, but in kind services will be the payment. Ultimately, this will save the tax payers money and allow both agencies to provide better services while protecting each agency legally. Our agencies share some roads where our boundaries meet. These streets are: Crooked Creek Drive Kendall Township maintains approximately 1100’, City Maintains approximately 1100’ as well. Traded services would be snow plowing when needed. Pavillion Rd. Kendall Twsp. maintains approximately 3000’ while the City maintains approximately 3500’. Traded services could include mowing, snow plowing, ditch grading, culvert jetting and cold/hot patching. Other roads where shared services could be useful: Sleepy Hollow Rd – City owned gravel road. We do not own a grader, which we need to keep the road smooth. Kendall Township owns a grader which could grade the road and ditches. If Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: May 13, 2015 Subject: IGA with Kendall Township we were to hire this work out, it would cost the city $226/hr. We use the grader approximately 8 -12 hours per year which equates to $1808-$2712 per year. If we were to trade this for street sweeping services in Kendall Twsp. subdivisions, it would be equal to 14-22 hours at $125/hr of sweeping per year. In addition to sweeping, Kendall Twsp. may have a need to clean culverts or storm sewers due to plugs or just general maintenance. We could assist them with our Vac Con truck at a rate of $130/hr. The road commissioner and I would work out schedules to optimize and equalize the equipment and manpower. Mowing and snowplowing would be done on a road by road basis as needed. Ultimately I see this saving city and township residents money. If we can work together to get the job done correctly by trading services on an equal basis with another local agency, I am for it. I have attached the proposed Intergovernmental agreement for your review. If you have any questions or need further information, please let me know. Page 1 of 7 INTERGOVERNMENTAL AGREEMENT FOR THE SHARING OF SERVICES BETWEEN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND THE HIGHWAY COMMISSIONER OF KENDALL TOWNSHIP, KENDALL COUNTY, ILLINOIS THIS INTERGOVERNMENTAL AGREEMENT (“the Agreement”) by and between Douglas Westfal, Highway Commissioner of Kendall Township, Kendall County, Illinois (the “Highway Commissioner”) and the United City of Yorkville, Kendall County, Illinois (the “City”) a municipal corporation of the State of Illinois, entered into this ____ day of ________________, 2015. WITNESSETH: WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the Township Code (60 ILCS 1/1-1 et seq.) provides for the election of a Highway Commissioner with the powers and duties as provided in Article 6 of the Illinois Highway Code (605 ILCS 5/6-101 et seq.) including the authority to construct, repair and maintain roads and the authority to contract with the corporate authorities of any municipality to furnish or obtain services and materials related to the construction, maintenance or repair of roadways (605 ICLS 5/201.10-1); and, WHEREAS, the City and the Highway Commissioner have reviewed the roads under each of their respective jurisdictions and have determined that the citizens and taxpayers of the City and Kendall Township would be better served if the maintenance of the roadways and adjacent areas be performed by the work crew present and working within the vicinity thereby Page 2 of 7 saving time and resources and permitting immediate attention to the needed maintenance or repair; and, WHEREAS, the essential goal is that the City and the Highway Commissioner cooperate with each other for the sharing of services to roadways and adjacent areas such as mowing, sweeping, snowplowing, jetting and other maintenance tasks thereby reducing the time and cost associated with said services, all as hereinafter set forth. NOW, THEREFORE, in consideration of the premises and the mutual covenants hereafter set forth, the parties agree as follows: Section 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this Section 1. Section 2. The City hereby designates the Director of Public Works to coordinate with the Highway Commissioner, on an “as needed” basis, the service required to roadways and adjacent areas such as mowing, snowplowing, jetting or other maintenance and jointly determine whether the City’s public works employees or the crew working under the Highway Commissioner is better able to provide the needed service. The Highway Commissioner and the Director of Public Works shall provide such needed services as agreed and advise each other of the date and time such services are to be provided. In the event either the City or the Highway Commissioner are unable to assist at any given time, all services to the roadway and adjacent area shall be the responsibility of the unit of government (City or Kendall Township) having jurisdiction over such roadway and adjacent area. In other words, this Agreement does not reduce, eliminate or transfer the responsibility of the City or the Highway Commissioner to repair and maintain roadways and adjacent areas within their respective jurisdictions. Page 3 of 7 Section 3. The City shall not charge Kendall Township any fee for any of the services provided to areas outside its boundaries but within the boundaries of Kendall Township and Kendall Township shall not charge the City any fee any of the services provided within the City’s boundaries. The Highway Commissioner and the City shall each be responsible for providing the equipment required by either party for all services to be performed pursuant to this Agreement and all maintenance of such equipment. Section 4. The City and the Highway Commissioner shall each defend, with counsel of the other party’s own choosing, indemnify and hold harmless the other party, including past, present and future board members, elected officials, insurers, employees, and agents from and against any and all claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and costs relating thereto, including but not limited to attorneys’ fees and other legal expenses, which the other party, its past, present and future board members, elected officials, insurers, employees, and/or agents may hereafter sustain, incur or be required to pay relating to or arising in any manner out of the services to be performed by the other party under this Agreement. Section 5. Nothing in this Agreement shall be deemed to change or alter the jurisdiction of either the City or County in any respect, including, their respective powers and duties. Section 6. This Agreement and the rights of the parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the units of government as the parties hereto. Section 7. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought Page 4 of 7 in the Circuit Court of Kendall County, Illinois. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from this Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. Section 8. All notices required or permitted hereunder shall be in writing and may be given by (a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt If to the Highway Commissioner: Douglas Westphal, Highway Commissioner Kendall Township If to the City: Director of Public Works United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 With a copy to : Kathleen Field Orr Kathleen Field Orr & Associates 53 West Jackson Blvd., Suite 964 Chicago, Illinois 60604 Or any such other person, counsel or address as any party hereto shall specify pursuant to this Section from time to time. Section 9. This Agreement may be executed in counterparts, each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement. Page 5 of 7 Section 10. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. Except as stated herein, this agreement supersedes any other prior written or oral agreements between the parties and may not be further modified except in writing acknowledged by both parties. Section 11. Nothing contained in this Agreement, nor any act of the Highway Commissioner or the City pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or by third persons, to create any relationship of third party beneficiary, principal, agent, limited or general partnership, joint venture, or any association or relationship involving Kendall Township and the City. Further, nothing in this Agreement should be interpreted to give the Highway Commissioner or City any control over the other’s employees or imply a power to direct the employees of the other government body, which neither entity may exercise. Section 12. When performing pursuant to the terms of this Agreement, the Highway Commissioner and City intend that any injuries to their respective employees shall be covered and handled exclusively by their jurisdiction’s own worker’s compensation insurance in place at the time of such injury. It is further agreed that all employee benefits, wage and disability payments, pension and worker’s compensation claims, damage to or destruction of equipment, facilities, clothing and related medical expenses of the City or Highway Commissioner and their respective employees, which may result from their activities under this Agreement, shall be the responsibility of the jurisdiction which employs the employee making such a claim. Section 13. The Parties will obtain and continue in force, during the term of this Agreement, all insurance as set forth below. Each insurance policy shall not be cancelled or changed without thirty (30) days prior written notice, given by the respective insurance carrier(s) Page 6 of 7 to Kendall County and the City at the address set forth herein. Before starting inspections hereunder, the parties shall obtain the following insurance at a minimum: (a) Worker’s Compensation and Occupational Disease Disability insurance, in compliance with the laws of the jurisdiction where the work is being performed, (b) Employer’s comprehensive general liability insurance for both personal injury and property damage in the minimum amount of $1,000,000 for each accident, (c) Comprehensive business automobile liability insurance in the minimum amount of $1,000,000 combined single limit, (d) Comprehensive excess liability insurance with a combined minimum single limit of $1,000,000 for each occurrence, with a minimum $1,000,000 aggregate. Certificates of such insurance detailing the coverage therein shall be available to the other party upon execution of this Agreement. Neither party waives its immunities or defenses, whether statutory or common law by reason of the indemnification and insurance provisions contained in this Agreement. Section 14. This Agreement shall be in full force and effect for a period of three (3) years from the date of the last signature below, and may be renewed upon agreement of the parties in writing; provided however, either party may terminate this Agreement by providing thirty (30) calendar days’ advance written notice to the other party. Section 15. This Agreement may be amended only with written consent of all parties hereto. Section 16. The Highway Commissioner and the City each hereby warrant and represent that their respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. Page 7 of 7 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the above date at Yorkville, Illinois. United City of Yorkville, Kendall County, Illinois, a municipal corporation By: __________________________________ Mayor Attest: _______________________________ City Clerk By: ___________________________________ Douglas Westphal, Highway Commissioner of Kendall Township, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #9 Tracking Number PW 2015-32 Kendall Marketplace Improvements – Route 34 ROW – Property Conveyance to IDOT Public Works Committee – June 16, 2015 Consideration of Approval Please see attached. Brad Sanderson Engineering Name Department Background: Several years ago, the City acquired funds to complete improvements associated with the development of Kendall Marketplace. The City utilized this funding to complete a number of outstanding items, including the purchase of right-of-way that was to be dedicated as part of the Beecher / Rt 34 improvements. The City completed this purchase in 2013 (see attached resolution). The lack of the right-of-way dedication has been a long outstanding IDOT permit issue. Upon the purchase, the City was to deed the property to IDOT. Questions Presented: 1. Should the City proceed with deeding the right-of-way to IDOT? Discussion: The City Attorney has prepared the necessary documentation for the deeding of the property and it is attached for your review. It has been the intent all along to deed this property to IDOT upon the City purchase. We are recommending that the City complete this action. Action Required: Consideration of authorization to complete the deeding of the right-of-way. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 2, 2015 Subject: Kendall Marketplace Improvements/ Rt 34 Conveyance Resolution No. 2013-A A RESOLUTION APPROVING A REAL ESTATE PURCHASE AND SALE AGREEMENT Highway conveyance Northwest corner of Route 34 and Beecher Road) BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the REAL ESTATE PURCHASE AND SALE AGREEMENT attached hereto and made a part hereof by reference as Exhibit A, is hereby approved, and Bart Olson, City Administrator, be and are hereby authorized to execute said Agreement on behalf of the United City of Yorkville. Section 2. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, I inois this 1 day of A4 ft cA 2013. CITY CLERK CARLO COLOSIMO y KEN KOCH JACKIE MILSCHEWSKI y LARRY KOT CHRIS FUNKHOUSER JOEL FRIEDERS ROSE ANN SPEARS DIANE TEELING y Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 6?1 day of MAY 2013. ZIR4 v i Vj, M AtT Resolution No.2013- L Page 1 REAL ESTATE PURCHASE AND SALE AGREEMENT g use This I GREEMENT "Agreement") is made this o2O _day Mff, 2013 between Seller"), and THE UNIT VD CITY OF YORKVILLE, a Mu icipal corporation of the County of Kendall, State of Illinois ("Purchaser") RECITALS WHEREAS,Purchaser and Seller have, negotiated the terms and provisions applicable to the Sale and Purchase of a vacant parcel of land containing 1.08 +/- acres, more or less depicted and legally described on the attached Exhibit A; and WHEREAS, Purchaser, through Bart Olson, its City Administrator, is the City's designated agent for purposes of execution of this Agreement; and WHEREAS, Seller desires to sell, and Purchaser desires to buy, the real estate hereafter described, at the price and on the terms and conditions hereinafter set forth. WITNESSETH NOW,THEREFORE, in consideration of mutual covenants hereafter set forth, and other good and valuable consideration, the receipt and sufficiency of which are mutually acknowledged by Seller and Purchaser it is agreed by and between the parties as follows: 1. Purchase and Sale- Purchase Price. Purchaser agrees to purchase, and Seller agrees to sell, on the terms and provisions set forth herein, the real estate depicted and legally described on the attached Exhibit A (the "Property"), and the aforesaid Property is sold and purchased in its present "as is" vacant, unimproved condition, for a Purchase Price of Seventy Thousand Five hundred Sixty Dollars ($70,560.00) Purchase Price"), subject and according to the terms and conditions set forth in this Agreement. 2. Payment of Purchase Price a) Purchaser represents and warrants to Seller that Purchaser has reserve funds on deposit to pay the Purchase Price, at the Closing,by wire transfer or certified check. b) Seller, in reliance of Purchaser's representation and warranty, hereby waives the deposit of Earnest Money. c) Purchaser and Seller accept the foregoing 2 (a) and 2(b) as sufficient consideration hereunder. 3. Title/Conveyance. Permitted Title Exceptions. Seller agrees to convey the Property to Purchaser free and clear title thereto by recordable Warranty Deed (or Trustee's Deed if title to the Property is held by a Trustee), as of the Closing, with said Deed to be subject only to the following listed title exceptions ("Permitted Title Exceptions"): A)Extended,but unbilled and not due general real estate taxes to the date of Closing and subsequent years; and B)Liens of record caused by Seller, which lien/s shall be released via the Closing. 4. Evidence of Title. a) Title Commitment. Seller, at its cost shall deliver, or cause to be delivered to Purchaser or Purchaser's attorney, within ten (10) business days after the date of this Agreement, a Title Commitment for an Owner's Title Insurance Policy with extended coverage issued by Chicago Title Insurance Company, ("the Title Insurer") in the amount of the Purchase Price, covering title to the Property on or after the date hereof, showing title to the Property in the Owner/s of Record Seller, subject only to the foregoing Permitted Title Exceptions. The Title Commitment shall be conclusive evidence of good title as therein shown as to all matters to be insured by the policy, subject only to the exceptions as therein stated. b) Unpermitted Title Exceptions. If the Title Commitment, discloses either unpermitted exceptions or boundary overlaps, unpermitted easements, or encroachments, ("Title Defects") Seller shall have thirty-five (35) days from the date of delivery thereof to have the exceptions removed from the Commitment or to correct such Title Defects or to have the Title Insurer commit to insure against loss or damage that may be occasioned by such exceptions or Title Defects and, in such event, the time of Closing shall be thirty-five (35) days after delivery of the Commitment, or the Closing Date as specified in paragraph 6, whichever is later. If Seller fails to have the exception/s removed, or correct any Title Defects, or in the alternative, to obtain for the Commitment for Title Insurance specified above waivers as to such exceptions, within the specified time, Purchaser may terminate this Agreement or may elect, upon notice to Seller within ten (10) days after the expiration of the Thirty-five (35) day period, to take title as it then is with the right to deduct from the Purchase Price liens or encumbrances of a definite or ascertainable amount. If Purchaser does not so elect, this Agreement shall become null and void without further action of the parties. 5. Survey. Seller shall not be required to obtain a survey. 6. Escrow Closing and Prorations. The Closing on this transaction shall be as agreed to by the attorneys for Seller and Purchaser; or at such earlier, or later date, as agreed upon in writing by the Purchaser and Seller, or by their attorneys,provided all conditions hereof have been fulfilled, and this Agreement has not been terminated pursuant to Seller's default, or by Purchaser pursuant to the provisions hereof. 2 a) Closing. Unless agreed to by the attorneys, this transaction shall be closed through an Escrow with the Title Insurer, in accordance with the general provisions of the usual form of deed and money escrow agreement then in use by the Title Insurer, with such special provisions inserted in the Escrow Agreement as may be required to conform with this Agreement. On the creation of such escrow, anything herein to the contrary notwithstanding, payment of the Purchase Price and delivery of Deed shall be made through the Escrow and this Agreement and the Earnest Money shall be deposited in the Escrow. The cost of the Escrow shall be divided by Purchaser and by Seller. 7. Broker's Commission. a) Purchaser represents that Purchaser has not contacted any broker and has not engaged a real estate broker in the connection with the execution of this Agreement, or in connection with the acquisition of the Property. Purchaser represents that, as a consequence of Purchaser's execution of this Agreement, and as a consequence of the intended Purchase, no broker shall be entitled to a commission at the Closing, or otherwise, as a consequence of Purchaser's actions. b) Seller represents that Seller has not contacted any broker and has not engaged a real estate broker in the connection with the execution of this Agreement, or in connection with the sale of the Property. Seller represents that, as a consequence of Seller's execution of this Agreement, and as a consequence of the intended sale, no broker shall be entitled to a commission at the Closing, or otherwise, as a consequence of Seller's actions. 8. Representations, Warranties and Covenants of Seller. Seller hereby makes the following representations, warranties and covenants to and with Purchaser, each of which representations, warranties and covenants are material and true as of the date hereof and which shall continue to be true at the Closing and shall where applicable survive the Closing: a) There is not pending or, to the best of Seller's knowledge any threatened, litigation or proceedings before any court, tribunal or other governmental agency respecting the Property, or the ownership of the Property by Seller. Seller will advise Purchaser of any notice or summons or complaint Seller receives of the commencement of any litigation or like proceeding respecting the Property or Seller's ownership of the Property. b) Seller's execution of and performance under this Agreement is pursuant to authority validly and duly conferred upon Seller. Seller has the right and authority to perform all of his obligations hereunder without obtaining any further consents from any partners, creditors, investors,judicial bodies, administrative agencies, governmental authorities or others. Seller is not a foreign person" within the meaning of Section 1445 of the Internal Revenue Code of 1986, as amended. c) There are no leases affecting any portion of the Property and there exists no contracts, verbal or written, including without limitation, service contracts or maintenance contracts, affecting the Property, which will 3 survive the Closing. d) r i) Seller hereby agrees that Purchaser shall have twenty one (2 1)business days after Purchaser's receipt of this Agreement, executed by Seller Feasibility Period") to use whatever efforts, at Purchaser's sole cost, it deems necessary to satisfy itself,by visual examination and physical inspection of the Property, that all physical aspects and conditions of the Property are acceptable to Purchaser. If Purchaser is not satisfied, in its sole and absolute discretion, with respect to the physical aspects and conditions of the Property, Purchaser shall have the right to terminate this Agreement by delivering a written notice of such termination to Seller on or before the last day of the Feasibility Period, in which event all obligations of the parties hereunder shall cease and this Agreement shall be of no further force and effect. If Purchaser fails to deliver to Seller, on or before the expiration of the Feasibility Period, such a written notice of termination, then Purchaser shall be deemed to have waived its right to terminate this Agreement and all other provisions of this Agreement shall remain in full force and effect. ii) Purchaser shall indemnify and hold Seller free and harmless of any claim asserted against Seller as a consequence of Purchaser's agent's access to the Property, provided no duty of indemnification shall extend to any claim based upon the pre-existing condition of the Property. n iii) Purchaser, and Purchaser's Agents, are granted the license of access to the Property, during the Feasibility Period, and Purchaser may inspect the Property immediately before the Closing (the "Closing Inspection"). 9. Conditions to Purchaser's Obligation to Close. Purchaser shall not be obligated to proceed with the Closing unless and until each of the following conditions has been either fulfilled or waived by Purchaser: a) There shall have been no uncured breach of any material representation, warranty or covenant given by Seller herein which was untrue as of the date hereof or as of Closing. Seller shall have a period of fifteen (15) days to cure a breach under this subparagraph (a), such cure period to com- mence upon the date of Seller's receipt of written notice from Purchaser that such breach exists. b) This Agreement shall not have been previously terminated pursuant to any other provision hereof or by reason of any default by Seller. c) Seller shall be prepared to deliver to Purchaser all instruments and docu- ments to be delivered to the Title Insurer and Purchaser, at the Closing, pursuant to Paragraph 11 or any other provision of this Agreement. d) There shall not exist any environmental contamination of the Property or other environmental condition of the Property unacceptable to Purchaser whereby Purchaser has terminated this Agreement. 4 10. Conditions to Seller's Obligation to Close. Seller shall not be obligated to proceed with the Closing unless and until each of the following conditions has been fulfilled or waived by Seller: n a) Purchaser or the Title Insurer shall be prepared to pay to Seller the Net Purchase Price to be paid to Seller at the Closing pursuant to the provisions of this Agreement and the Closing documents; b) This Agreement shall not have been previously terminated pursuant to any other provision hereof or by reason of any Purchaser default. 11. Closing Deliveries. a) At the Closing, Seller shall deliver or cause to be delivered to Purchaser, through the escrow each of the following: i) The Deed to the Property provided for in Paragraph 3 hereof; ii) A certificate in the form approved by the United States Internal Revenue Service relating to Seller's representation contained in Paragraph 8(c) that it is not a "foreign person;" iii) An Affidavit of Title to Purchaser, and an ALTA Statement to Purchaser and to the Title Insurer, certifying that there are no tenants or manager of the Property and that Seller has not performed any work n on the Property or ordered any materials therefor which would give rise to a mechanic's lien against the Property; iv) Such other documents and instruments as may be specifically required by any other provision of this Agreement or as may reasonably be required to carry out the terms and intent of this Agreement. b) At the Closing, Purchaser shall deliver or cause to be delivered to Seller, through the escrow each of the following: i) The Net Purchase Price due to Seller per the Closing Statement as approved by the Seller's and Purchaser's attorneys, which Closing Statement will contain all prorations for recording releases of Seller's liens, and other credits to Purchaser for the payment of Seller's Closing expenses, if any, which are to be paid via the Closing; and ii) Such other documents and instruments as may be specifically required by any other provision of this Agreement or as may reasonably be required to carry out the terms and intent of this Agreement. 12. Expenses. At the Closing the expenses shall be paid as follows: n a) One half(1/2) of escrow fees, all Title charges for an Owner's Policy and all other Seller's closing costs, charges and expenses, shall be borne and paid by Seller. Purchaser represents that the conveyance provided for herein is an Exempt transaction pursuant to 35ILCS 200/31-45 (B)(i). and that no real 5 estate transfer taxes shall be payable to the State of Illinois, the County of Kendall, or the Purchaser as a consequence of this conveyance. b) One half(1/2) of escrow fees, and charges for recording fees for the Deed, shall be paid by Purchaser. c) Seller shall pay any recording charges for release documentation or title clearance matters caused by Sellers lien/s or Seller's Title Defects. d) Each party shall pay its own respective attorneys' fees and costs. 13. Inspection/Access. Purchaser and Purchaser's designated agents and representatives shall be permitted reasonable access of the Property prior to Closing for the Feasibility Period and the Closing Inspection as provided for in this Agreement, provided Purchaser shall indemnify and hold Seller free and harmless from any claim which arises as a consequence of the exercise of such rights of access, as provided in paragraph 8.(e)(ii). 14. Miscellaneous Provisions. a) This Agreement constitutes the entire agreement and understanding of the parties with respect to the subject matter hereof, and supersedes any prior or contemporaneous written or oral agreements, undertakings, promises, representations, warranties or covenants not contained herein, all of which prior agreements are hereby terminated and of no force or effect. b) This Agreement may be amended only by a writing executed by both Purchaser and Seller. c) This Agreement may not be assigned by Purchaser or Seller, nor shall Seller assign its interest in this Agreement or the net proceeds, unless Seller utilizes such assignments in connection with a Like-Kind Exchange pursuant to Sections 1031 of the Internal Revenue Service Code. d) No waiver of any provision or condition of this Agreement by either party shall be valid unless in writing signed by such party. No such waiver shall be taken as a waiver of any other or similar provision or of any future event, act, or default. e) In the computation of any period of time provided for in this Agreement or by law, the day of the act or event from which said period of time runs shall be excluded, and the last day of such period shall be included,unless it is a Saturday, Sunday, or legal holiday, in which case the period shall be deemed to run until the end of the next day which is not a Saturday, Sunday, or legal holiday. f) In the event that any provision of this Agreement shall be unenforceable in whole or in part, such provision shall be limited to the extent necessary to render the same valid, or shall be excised from this Agreement, as circum- stances require, and this Agreement shall be construed as if said provision had 6 been incorporated herein as so limited, or as if said provision had not been included herein, as the case may be. g) Headings of paragraphs are for convenience of reference only, and shall not be construed as a part of this agreement. h) This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective lawful successors. i) Whenever a written notice is required or permitted pursuant to this Agreement notice shall be delivered pursuant to this clause, with telecopy facsimile sent to the indicated telecopy numbers when notice is delivered to the courier, or deposited for delivery by the U.S. Postal Service. All notices required or desired to be given hereunder shall be deemed given if and when delivered personally, or on the day of being deposited with a national overnight courier service, or on the day of being deposited in the Untied States certified or registered mail, return receipt requested, postage prepaid, addressed to a party at its address set forth below, or such other address as the party to receive such notice may have designated to all other parties by notice in accordance herewith: If to Purchaser: The United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-8537 n Attention: Bart Olson, City Administrator With a copy to: Kathleen Field Orr Kathleen Field Orr&Associates 53 West Jackson Blvd. Suite 935 Chicago, Illinois 60604 Telephone: 312-382-2113 If to Seller: Owner of Record Tele: FAX: With a copy to: Tele: FAX: j) Time is of the essence of this Agreement. 10-N k) Purchaser shall have the license of access to mow the grass and ground cover on the Property, at Purchaser's sole cost, to the date of Closing, or the date of termination of this Agreement, whichever occurs first. 7 SELLER: OWNER OF RECORD, or Owner o ecord's duly authorized Agent. n By: Its:mwc.v e\s. c n rc\ ar}yier Date:m e- — 12013 PURCHASER: United City of Yorkville, a Municipal corporation of the County of Kendall, State of Illinois By: Ita S n Its: Bart Olson, City Administrator Date: 40q6 2013 n 8 X Ke n d a l l C o u n t y , I l l i n o i s : Or d i n a n c e Ga r y J . G o l i n s k i , M a y o r Be t h W a r r e n , C i t y C l e r k Ga r y J . G o l i n s k i Ma y o r Be t h W a r r e n Ci t y C l e r k 20 1 5 , Be t h W a r r e n Be t h W a r r e n X X Ordinance No. 2015-___ Page 1 Ordinance No. 2015-____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE CONVEYANCE OF CERTAIN PROPERTY TO THE PEOPLE OF THE STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION (PARCEL NO. 3DD072B) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City is the owner of a certain right-of-way located in the City (the “Subject Property”), legally described as: THAT PART OF THE NORTHEAST QUARTER OF SECTION 30, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 30; THENCE SOUTH 01 DEGREE 14 MINUTES 12 SECONDS EAST, 304.62 FEET ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30 TO THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 01 DEGREE 14 MINUTES 12 SECONDS EAST, 74.37 FEET ALONG SAID EAST LINE TO THE NORTHERLY RIGHT OF WAY LINE OF U.S. ROUTE 34; THENCE CONTINUING SOUTH 01 DEGREE 14 MINUTES 12 SECONDS EAST, 50.25 FEET ALONG SAID EAST LINE TO THE CENTERLINE OF U.S. ROUTE 34; THENCE NORTH 85 DEGREES 32 MINUTES 10 SECONDS WEST, 1879.99 FEET ALONG SAID CENTERLINE; THENCE NORTH 04 DEGREES 27 MINUTES 50 SECONDS EAST, 50.00 FEET TO THE NORTHERLY RIGHT OF WAY LINE OF U.S. ROUTE 34; THENCE NORTH 76 DEGREES 01 MINUTE 45 SECONDS EAST, 79.06 FEET TO A POINT 25.00 FEET NORTHERLY OF SAID NORTHERLY RIGHT OF WAY LINE OF U.S. ROUTE 34; THENCE SOUTH 85 DEGREES 32 MINUTES 10 SECONDS EAST, 1748.26 FEET PARALLEL WITH AND 25.00 FEET NORTH OF SAID NORTHERLY RIGHT OF WAY LINE; THENCE NORTH 46 DEGREES 36 MINUTES 49 SECONDS EAST, 66.09 FEET TO POINT OF BEGINNING, CONTAINING 3.24 ACRES, MORE OR LESS, ALL IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS; and, WHEREAS, the Illinois Department of Transportation granted the City an access permit from U.S. Route 34 in the City; and, WHEREAS, the City is required to donate the Subject Property to the People of the State of Illinois, Department of Transportation in order to finalize said permit. Ordinance No. 2015-___ Page 2 NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The Mayor and City Clerk are hereby authorized and directed to convey the City’s interest in the Subject Property to the People of the State of Illinois, Department of Transportation for highway purposes for the sum of $1.00. Section 2. The Mayor and City Clerk are hereby authorized to execute and deliver any and all documents as may be required to complete said conveyance. Section 3. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ____ day of _________________, A.D. 2015. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, A.D. 2015. ____________________________________ MAYOR Ordinance No. 2015-___ Page 3 Attest: ______________________________ CITY CLERK Published in pamphlet form: _________________, 2015 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Please note - in the attached packet information the last item included is an A.L.T.A commitment form for one of the 28 parcels mentioned in the agreement. The paperwork that IDOT sent included A.L.T.A commitment forms for the other 27 parcels. To save on paper, we have not included the A.L.T.A commitment forms for the rest of the parcels. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #10 Tracking Number PW 2015-33 Subordination of Surface Rights – Route 47 Public Works Committee – June 16, 2015 Please see attached. Bart Olson Administration Name Department Ordinance No. 2015-___ Page 1 Ordinance No. 2015-____ AN ORDINANCE AUTHORIZING THE SUBORDINATION OF SURFACE RIGHTS FOR PUBLIC ROAD PURPOSES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City desires to subordinate unto the People of the State of Illinois, Department of Transportation any interest it has in certain easements filed in the Recorder’s office of Kendall County, as set forth in an agreement between the parties, to the right of the State of Illinois to construct, reconstruct, operate, maintain and control access to FAP 326 (Illinois Route 47) on certain parcels located within the City. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The document entitled SUBORDINATION OF SURFACE RIGHTS FOR PUBLIC ROAD PURPOSES, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said document on behalf of the City. Section 2. The Mayor and City Clerk are hereby authorized to execute any and all additional documents as may be required to implement the terms thereof. Section 3. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance No. 2015-___ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ____ day of _________________, A.D. 2015. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, A.D. 2015. ____________________________________ MAYOR Attest: ______________________________ CITY CLERK Published in pamphlet form: _________________, 2015 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #11 Tracking Number PW 2015-34 Water Works System Master Plan Agreement Public Works Committee – June 16, 2015 Please see attached agreement. Bart Olson Administration Name Department 6/10/15 AGREEMENT FOR CONSULTING ENGINEERING SERVICES FOR THE WATER WORKS SYSTEM MASTER PLAN This Agreement, made this day of , 20 by and between the United City of Yorkville, Kendall Co., Illinois, a municipal corporation of the State of Illinois (hereinafter referred to as the “CITY”) and Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, Illinois, 60554 (hereinafter referred to as the “ENGINEER”). In consideration of the mutual covenants and agreements contained in this Agreement, the CITY and the ENGINEER agree, covenant and bind themselves as follows: 1. Services: ENGINEER agrees to perform for the CITY the scope of services described in Attachment A. 2. Direction: The City Administrator, or his written designee, shall act as the CITY’S representative with respect to the Services to be provided by the ENGINEER under this Agreement and shall transmit instructions and receive information with respect to the Consulting Engineering Services. 3. Compensation: The work items, estimated staff time, and projected fees for each work item are summarized within Attachment B. Based on this computation, the CITY agrees to pay the ENGINEER for providing the Services set forth herein a fixed fee amount of $234,800. 4. Term: The term of this Agreement shall be active through August 31, 2015, unless otherwise extended through written confirmation by both parties. A detailed schedule for the project is provided as Attachment C. 5. Payment: Engineer shall invoice the CITY on a monthly basis for Services performed and any costs and expenses incurred during the previous thirty (30) day period. The CITY shall pay the ENGINEER within thirty (30) days of receipt of said invoice. 6. Termination: This Agreement may be terminated upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation calculated as described in paragraph 3 for all costs incurred through the date of termination. 7. Documents: All related writings, notes, documents, information, files, etc., created, compiled, prepared and/or obtained by the ENGINEER on behalf of the CITY for the Services provided herein shall be used solely for the intended project. Water Works System Master Plan 6/10/15 Page 2 G:\Public\Yorkville\2014\YO1437-C Water Works System Master Plan\PSA\Agreement\Agreement - Master Plan.docx 8. Notices: All notices given pursuant to this Agreement shall be sent Certified Mail, postage prepaid, to the parties at the following addresses: The CITY: The ENGINEER: United City of Yorkville Engineering Enterprises, Inc. 800 Game Farm Road 52 Wheeler Road Yorkville, IL 60560 Sugar Grove, IL 60554 Attn: Bart Olson, City Administrator Attn: Bradley P. Sanderson, P.E. 9. Waiver: The failure of either party hereto, at any time, to insist upon performance or observation of any term, covenant, agreement or condition contained herein shall not in any manner be constructed as a waiver of any right to enforce any term, covenant, agreement or condition hereto contained. 10. Amendment: No purported oral amendment, change or alteration hereto shall be allowed. Any amendment hereto shall be in writing by the governing body of the CITY and signed by the ENGINEER. 11. Succession: This Agreement shall ensure to the benefit of the parties hereto, their heirs, successors and assigns. IN WITNESS WHEREOF, we have hereunto signed our names the day and year first above written. UNITED CITY OF YORKVILLE: ENGINEERING ENTERPRISES, INC.: Mayor Vice President ATTEST: ATTEST: Title: _____________________ Vice President ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS ATTACHMENT A – SCOPE OF SERVICES WATER WORKS SYSTEM MASTER PLAN United City of Yorkville, Kendall Co., IL The United City of Yorkville intends to develop a Water Works System Master Plan. The main objectives of the plan are to:  Develop a plan to meet the water supply, water treatment, water storage, water distribution and Water Works System controls needs to the year 2040.  Evaluate the existing (deep sandstone wells) and potential other water supply options (shallow sand and gravel wells, Fox River and Lake Michigan) to define short and long term sustainable supply options.  Evaluate water conservation options within the planning process to quantify capital cost savings throughout the planning period.  Update the City’s Water Works System Model and determine if there are any major water distribution system issues within the Water Works System.  Define a water distribution plan for undeveloped portions of the City’s planning area.  Develop a phasing & implementation plan for the recommended improvements.  Prepare a connection fee analysis for the Water Works System expansion.  Initiate sub-regional water supply & treatment discussions with Montgomery & Oswego. The work items to complete the stated objectives are as follows: PROJECT FACILITATION & MEETINGS 0.1 Project Administration 0.2 Project Initiation & Progress Meetings (5 Total Meetings) BACKGROUND INFORMATION & WATER DEMAND PROJECTIONS 1.1 Review Past Water Works System Reports 1.2 Site Visit To Wells, WTPs, BPSs & EWSTs 1.3 Inventory Existing Water Supply Sources (Including Water Quality Summary) 1.4 Characterize Conditions & Capacities of WTP, Storage & BPS Facilities 1.5 Update Hydraulic Profile 1.6 Identify Existing & Future Study Area (Review Adjacent Community Corporporate Limits, Boundary Agreements & FPAs) 1.7 Summarize Water Use Data (2010 - 2014) 1.8 Prepare Water Audit (Utilizing AWWA Water Audit Software) 1.9 Confirm 2040 Population Projection & Summarize in Tabular & Graphical Form 1.10 Develop Current Trends (CT) Water Use Projections 1.11 Identify Water Conservation Objectives & Best Management Practices 1.12 Develop LRI Water Use Projections 1.13 Conduct Needs Assessment Calculations 1.14 Conduct Water Works System Regulatory Audit SUSTAINABLE SOURCE WATER ASSESSMENT (SSWA) 2.1 SSWA - Shallow Groundwater (ISGS/ISWS Well & Geologic Database Review) 2.2 Define Potential Shallow Sand and Gravel Well Sites 2.3 SSWA - Deep Groundwater (ISWS Alternate Options Modeling) 2.4 Define Potential Deep Sandstone Well Sites Attachment A – Scope of Services Page 2 of 3 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS 2.5 SSWA - Fox River (ISWS Fox River Baseflow & Withdrawal Analysis) 2.6 Define Potential Fox River Withdrawal Sites 2.7 SSWA - Lake Michigan (Define Connection Potential With Closest Lake Michigan Supplier) WATER WORKS SYSTEM EVALUATION 3.1 Define Water Treatment Site(s) Throughout Planning Area 3.2 Define Water Storage Facility Locations Within Planning Area 3.3 Define Large Diameter Water Distribution Network Within Planning Area WATER DISTRIBUTION SYSTEM MODELING 4.1 Review Existing Model and Determine Update Needs 4.2 Gather Data For Model Update (Development & Engineering Plans) 4.3 Update Water Model 4.4 Perform Fire Flow Testing (Prep, Calcs, and Results Summary) 4.5 Verification of Model 4.6 Evaluate Strength and Capacity of Existing Distribution System 4.7 Model Benefit of Proposed Modifications to Existing System 4.8 Input Future Water Demands Into Water Model 4.9 Optimize Future Water Main Network 4.10 Optimize Location of Proposed Water Transmission (BP/PRV) & Storage Facilities COST ESTIMATING & IMPLEMENTATION PLAN DEVELOPMENT 5.1 Cost Estimates - Water Supply Improvements (Wells) 5.2 Cost Estimates - Water Supply Improvements (Fox River Intake) 5.3 Cost Estimates - Water Supply Improvements (Lake Michigan Supply) 5.4 Cost Estimates - Water Treatment Improvements (Wells) 5.5 Cost Estimates - Water Treatment Improvements (Fox River Water) 5.6 Cost Estimates - Water Storage Improvements 5.7 Cost Estimates - Water Distribution Improvements 5.8 Develop Draft Implementation Plans For Proposed Water Works System Improvements 5.9 Quantify Capital & O&M Water Works System Cost Savings With Conservation Comm. 5.10 Connection Fee Analysis SUB-REGIONAL SUPPLY & TREATMENT EVALUATION 6.1 Kick-Off Meeting With Yorkville, Montgomery & Oswego Officials, Staff &/or Reps 6.2 Develop Sub-Regional Water System Map (Combine YO, MO & OS WWSs On a Map) 6.3 Define Sub-Regional Planning Boundary 6.4 Define & Summarize Sub-Regional 2040 Population Projection Utilizing CMAPs or Communtity Projections 6.5 Define Sub-Regional 2040 Water Use Projection 6.6 Evaluate Water Supply Intake Location & WTP Location Options 6.7 Prepare Cost Estimate For Water Supply and Treatment Plant Improvements 6.8 Analysis Review Meeting With Yorkville, Montgomery & Oswego Officials, Staff &/or Representatives 6.9 Sub-Regional Supply & Treatment Evaluation Inclusion Within Report and Presentation SUB-REGIONAL WATER DISTRIBUTION SYSTEM EVALUATION (Yorkville System Only) 7.1 Input New Fox River WTP into Water Model 7.2 Determine Weaknesses Within Water Works System With Single Point of Supply Attachment A – Scope of Services Page 3 of 3 ENGINEERING ENTERPRISES, INC. G:\Public\Yorkville\2014\YO1437-C Water Works System Master Plan\PSA\Agreement\Scope of Services.doc CONSULTING ENGINEERS 7.3 Define Distribution System Improvements 7.4 Model Distribution System Improvements 7.5 Develop Cost Estimate For Distribution System Improvements 7.6 Sub-Regional Water Distribution System Improvements Within Report and Presentation REPORT & PRESENTATION 8.1 Prepare Draft Report For City For Review 8.2 Prepare Draft Presentation For City Staff Review 8.3 Finalize Report 8.4 Finalize Presentation 8.5 City Council Presentation & Final Report Submittal The above scope summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. PAGE 1 OF 2 ENGINEERING ENTERPRISES, INC.DATE:6/4/2015 CONSULTING ENGINEERS ENTERED BY:JWF ATTACHMENT B: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES Water Works System Master Plan United City of Yorkville, Kendall Co., IL ENTITY:EEIWORK PRINCIPALSENIORGIS /ITEMCOST WORK INPROJECTPROJECTPROJECTCADHOURPER ITEM CHARGEMANAGERMANAGERENGINEERTECH.ADMIN.SUMM.ITEM NO.WORK ITEM HOURLY RATE:$185$175$158$125$137$78 PROJECT FACILITATION & MEETINGS 0.1Project Administration 4 20 24 4,240$ 0.2Project Initiation & Progress Meetings (5 Total Meetings)20 30 20 5 75 12,500$ Project Facilitation & Meetings Subtotal:24 50 20 - - 5 99 16,740$ BACKGROUND INFORMATION & WATER DEMAND PROJECTIONS 1.1Review Past Water Works System Reports 2 4 4 10 1,702$ 1.2Site Visit To Wells, WTPs, BPSs & EWSTs 8 8 8 24 4,144$ 1.3Inventory Existing Water Supply Sources (Including Water Quality Summary)1 4 12 17 2,385$ 1.4Characterize Conditions & Capacities of WTP, Storage & BPS Facilities 1 4 8 16 29 4,149$ 1.5Update Hydraulic Profile 2 4 2 8 1,256$ 1.6Identify Existing & Future Study Area (Review Adjacent Community Corp. Limits, Boundary Agreements & FPAs)2 4 4 8 18 2,798$ 1.7Summarize Water Use Data (2010 - 2014)1 4 24 29 3,885$ 1.8Prepare Water Audit (Utilizing AWWA Water Audit Software)1 2 16 19 3,063$ 1.9Confirm 2040 Population Projection & Summarize in Tabular & Graphical Form 1 4 5 675$ 1.10Develop Current Trends (CT) Water Use Projections 1 8 9 1,175$ 1.11Identify Water Conservation Objectives & Best Management Practices 2 8 10 1,614$ 1.12Develop LRI Water Use Projections 2 4 6 982$ 1.13Conduct Needs Assessment Calculations 4 16 20 3,228$ 1.14Conduct Water Works System Regulatory Audit 4 12 16 2,200$ Background Information & Water Demand Projections:16 46 72 76 10 - 220 33,256$ SUSTAINABLE SOURCE WATER ASSESSMENT 2.1Sustainable Source Water Assessment - Shallow Groundwater (ISGS/ISWS Well & Geologic Database Review)4 8 4 16 2,248$ 2.2Define Potential Shallow Sand and Gravel Well Sites 4 4 8 1,248$ 2.3Sustainable Source Water Assessment - Deep Groundwater (ISWS Alternate Options Modeling)4 8 12 1,700$ 2.4Define Potential Deep Sandstone Well Sites 4 4 8 1,248$ 2.5Sustainable Source Water Assessment - Fox River (ISWS Fox River Baseflow & Withdrawal Analysis)4 8 12 1,700$ 2.6Define Potential Fox River Withdrawal Sites 8 8 16 2,496$ 2.7SSWA - Lake Michigan (Define Connection Potential With Closest Lake Michigan Supplier)4 4 24 32 5,232$ Sustainable Source Water Assessment Subtotal:4 32 24 24 20 - 104 15,872$ WATER WORKS SYSTEM EVALUATION 3.1Define Water Treatment Site(s) Throughout Planning Area 4 4 8 16 2,296$ 3.2Define Water Storage Facility Locations Within Planning Area 2 8 4 14 2,162$ 3.3Define Large Diameter Water Distribution Network Within Planning Area 2 16 16 34 5,070$ Water Works System Evaluation Subtotal:- 8 24 4 28 - 64 9,528$ WATER DISTRIBUTION SYSTEM MODELING 4.1Review Existing Model and Determine Update Needs 1 1 8 4 4 18 2,672$ 4.2Gather Data For Model Update (Development & Engineering Plans)8 2 16 24 8 58 8,454$ 4.3Update Water Model 1 1 20 40 62 8,520$ 4.4Perform Fire Flow Testing (Prep, Calcs, and Results Summary)1 1 20 20 42 6,020$ 4.5Verification of Model 1 1 12 24 38 5,256$ 4.6Evaluate Strength and Capacity of Existing Distribution System 1 1 12 24 38 5,256$ 4.7Model Benefit of Proposed Modifications to Existing System 1 1 8 16 26 3,624$ 4.8Input Future Water Demands Into Water Model 2 2 8 16 28 3,984$ 4.9Optimize Future Water Main Network 1 1 8 16 26 3,624$ 4.10Optimize Location of Proposed Water Transmission (BP/PRV) & Storage Facilities 1 1 8 16 26 3,624$ Water Distribution System Modeling:18 12 120 200 12 - 362 51,034$ COST ESTIMATING & IMPLEMENTATION PLAN DEVELOPMENT 5.1Cost Estimates - Water Supply Improvements (Wells)2 6 8 1,100$ 5.2Cost Estimates - Water Supply Improvements (Fox River Intake)8 12 20 2,900$ 5.3Cost Estimates - Water Supply Improvements (Lake Michigan Supply)2 2 16 20 3,248$ 5.4Cost Estimates - Water Treatment Improvements (Wells)2 12 14 1,850$ 5.5Cost Estimates - Water Treatment Improvements (Fox River Water)12 24 36 5,100$ 5.6Cost Estimates - Water Storage Improvements 1 1 8 10 1,624$ 5.7Cost Estimates - Water Distribution Improvements 2 2 16 20 3,248$ 5.8Develop Draft Implementation Plans For Proposed Water Works System Improvements 1 2 4 4 11 1,667$ 5.9Quantify Capital & O&M Water Works System Cost Savings With Conservation Comm.2 2 4 666$ 5.10Connection Fee Analysis 2 2 6 10 1,668$ Cost Estimating & Implementation Plan Development Subtotal:8 35 52 58 - - 153 23,071$ SUB-REGIONAL SUPPLY & TREATMENT EVALUATION (Level of Effort For Full Study Shown; 1/3 of Total Cost Included In City's Cost) 6.1Kick-Off Meeting With Yorkville, Montgomery & Oswego Officials, Staff &/or Representatives4 8 4 4 1 21 3,398$ 6.2Develop Sub-Regional Water System Map (Combine YO, MO & OS Water Works Systems On a Map)2 2 4 12 20 2,996$ 6.3Define Sub-Regional Planning Boundary 2 4 4 10 20 3,072$ 6.4Define and Summarize Sub-Regional 2040 Population Projection Utilizing CMAPs or Community's Projection1 2 4 7 1,167$ 6.5Define Sub-Regional 2040 Water Use Projection 1 2 4 7 1,167$ 6.6Evaluate Water Supply Intake Location & WTP Location Options (Consider Existing & Future Well Locations)8 4 8 12 32 4,676$ 6.7Prepare Cost Estimate For Water Supply and Treatment Plant Improvements12 24 36 5,100$ 6.8Analysis Review Meeting With Yorkville, Montgomery & Oswego Officials, Staff &/or Representatives4 8 4 1 17 2,850$ 6.9Sub-Regional Supply & Treatment Evaluation Inclusion Within Report and Presentation4 6 20 12 8 1 51 7,624$ - -$ Sub-Regional Supply & Treatment Evaluation Subtotal (Full Level of Effort & Cost):18 52 48 44 46 3 211 32,050$ Sub-Regional Supply & Treatment Evaluation Subtotal (1/3 Level of Effort & Cost):6 17 16 15 15 1 70 10,683$ PROJECT ROLE: PAGE 2 OF 2 ENTITY:EEIWORK PRINCIPALSENIORGIS /ITEMCOST WORK INPROJECTPROJECTPROJECTCADHOURPER ITEM CHARGEMANAGERMANAGERENGINEERTECH.ADMIN.SUMM.ITEM NO.WORK ITEM HOURLY RATE:$185$175$158$125$137$78 PROJECT ROLE: SUB-REGIONAL WATER DISTRIBUTION SYSTEM EVALUATION (Yorkville System Only) 7.1Input New Fox River WTP into Water Model 4 8 12 1,632$ 7.2Determine Weaknesses Within Water Works System With Single Point of Supply 2 2 16 16 36 5,248$ 7.3Define Distribution System Improvements 2 2 4 8 8 24 3,448$ 7.4Model Distribution System Improvements 1 1 4 8 14 1,992$ 7.5Develop Cost Estimate For Distribution System Improvements 2 2 12 24 40 5,616$ 7.6Sub-Regional Water Distribution System Improvements Within Report and Presentation 4 6 20 12 8 1 51 7,624$ - -$ Sub-Regional Water Distribution System Evaluation Subtotal:11 13 60 76 16 1 177 25,560$ REPORT & PRESENTATION 8.1Prepare Draft Report For City For Review 8 8 40 40 20 2 118 17,096$ 8.2Prepare Draft Presentation For City Staff Review 2 12 2 2 4 22 3,584$ 8.3Finalize Report 2 4 12 12 4 34 5,014$ 8.4Finalize Presentation 2 1 3 487$ 8.5City Council Presentation & Final Report Submittal 4 4 2 2 12 1,912$ Report & Presentation Subtotal:16 30 56 54 29 4 189 28,093$ PROJECT TOTAL:103 243 444 507 130 11 1,438 213,837$ DIRECT EXPENSES LABOR EXPENSES Printing =750$ Engineering Expenses = 195,124$ Supplies & Misc. =250$ Drafting & GIS Technician Expenses = 17,856$ ISWS (Sustainable Source Water Analysis) =20,000$ Administrative Expenses = 858$ DIRECT EXPENSES =21,000$ TOTAL LABOR EXPENSES = 213,837$ TOTAL COSTS = 234,837$ G:\Public\Yorkville\2014\YO1437-C Water Works System Master Plan\PSA\Agreement\[Fee Estimates.xlsx]Fee Estimate ATTACHMENT C: PROJECT SCHEDULE WATER WORKS SYSTEM MASTER PLAN United City of Yorkville, Kendall Co., IL June 4, 2015 WORK Year:20152016 ITEM Month:JulyAugustSept.Oct.Nov.Dec.JanuaryFebruaryMarchAprilMayJune NO.WORK ITEMWeek Starting:61320273101724317142128512192629162330714212841118251815222971421284111825291623306132027 PROJECT FACILITATION & MEETINGS 0.1Project Administration 0.2Project Initiation & Progress Meetings (5 Total Meetings)IP1P2P3P4 BACKGROUND INFORMATION & WATER DEMAND PROJECTIONS 1.1Review Past Water Works System Reports 1.2Site Visit To Wells, WTPs, BPSs & EWSTs 1.3Inventory Existing Water Supply Sources (Including Water Quality Summary) 1.4Characterize Conditions & Capacities of WTP, Storage & BPS Facilities 1.5Update Hydraulic Profile 1.6Identify Ex. & Future Study Area (Rev. Adj. Community Corp. Limits, Boundary Agr. & FPAs) 1.7Summarize Water Use Data (2010 - 2014) 1.8Prepare Water Audit (Utilizing AWWA Water Audit Software) 1.9Confirm 2040 Population Projection & Summarize in Tabular & Graphical Form 1.10Develop Current Trends (CT) Water Use Projections 1.11Identify Water Conservation Objectives & Best Management Practices 1.12Develop LRI Water Use Projections 1.13Conduct Needs Assessment Calculations 1.14Conduct Water Works System Regulatory Audit SUSTAINABLE SOURCE WATER ASSESSMENT (SSWA) 2.1SSWA - Shallow Groundwater (ISGS/ISWS Well & Geologic Database Review) 2.2Define Potential Shallow Sand and Gravel Well Sites 2.3SSWA - Deep Groundwater (ISWS Alternate Options Modeling) 2.4Define Potential Deep Sandstone Well Sites 2.5SSWA - Fox River (ISWS Fox River Baseflow & Withdrawal Analysis) 2.6Define Potential Fox River Withdrawal Sites 2.7SSWA - Lake Michigan (Define Connection Potential With Closest Lake Michigan Supplier) WATER WORKS SYSTEM EVALUATION 3.1Define Water Treatment Site(s) Throughout Planning Area 3.2Define Water Storage Facility Locations Within Planning Area 3.3Define Large Diameter Water Distribution Network Within Planning Area WATER DISTRIBUTION SYSTEM MODELING 4.1Review Existing Model and Determine Update Needs 4.2Gather Data For Model Update (Development & Engineering Plans) 4.3Update Water Model 4.4Perform Fire Flow Testing (Prep, Calcs, and Results Summary) 4.5Verification of Model 4.6Evaluate Strength and Capacity of Existing Distribution System 4.7Model Benefit of Proposed Modifications to Existing System 4.8Input Future Water Demands Into Water Model 4.9Optimize Future Water Main Network 4.10Optimize Location of Proposed Water Transmission (BP/PRV) & Storage Facilities COST ESTIMATING & IMPLEMENTATION PLAN DEVELOPMENT 5.1Cost Estimates - Water Supply Improvements (Wells) 5.2Cost Estimates - Water Supply Improvements (Fox River Intake) 5.3Cost Estimates - Water Supply Improvements (Lake Michigan Supply) 5.4Cost Estimates - Water Treatment Improvements (Wells) 5.5Cost Estimates - Water Treatment Improvements (Fox River Water) 5.6Cost Estimates - Water Storage Improvements 5.7Cost Estimates - Water Distribution Improvements 5.8Develop Draft Implementation Plans For Proposed Water Works System Improvements 5.9Quantify Capital & O&M Water Works System Cost Savings With Conservation Comm. 5.10Connection Fee Analysis SUB-REGIONAL SUPPLY & TREATMENT EVALUATION 6.1Kick-Off Meeting With Yorkville, Montgomery & Oswego Officials, Staff &/or Reps SR 6.2Develop Sub-Regional Water System Map (Combine YO, MO & OS WWSs On a Map) 6.3Define Sub-Regional Planning Boundary 6.4Define & Summarize Sub-Regional 2040 Population Proj Utilizing CMAPs or Comm. Projs 6.5Define Sub-Regional 2040 Water Use Projection 6.6Evaluate Water Supply Intake Location & WTP Location Options 6.7Prepare Cost Estimate For Water Supply and Treatment Plant Improvements 6.8Analysis Review Meeting With YO, MO & OS Officials, Staff &/or Representatives SR 6.9Sub-Regional Supply & Treatment Evaluation Inclusion Within Report and Presentation SUB-REGIONAL WATER DISTRIBUTION SYSTEM EVALUATION (Yorkville System Only) 7.1Input New Fox River WTP into Water Model 7.2Determine Weaknesses Within Water Works System With Single Point of Supply 7.3Define Distribution System Improvements 7.4Model Distribution System Improvements 7.5Develop Cost Estimate For Distribution System Improvements 7.6Sub-Regional Water Distribution System Improvements Within Report and Presentation REPORT & PRESENTATION 8.1Prepare Draft Report For City For Review 8.2Prepare Draft Presentation For City Staff Review 8.3Finalize Report 8.4Finalize Presentation 8.5City Council Presentation & Final Report Submittal C ###r Plan\PSA\Agreement\[Schedule.xlsx]Schedule Legend Project Administration Work Item(s)Report & Presentation Development Meeting(s) & Field VisitsVillage Review WWS Master Plan Work Item Standard Schedule of Charges January 1, 2015 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $190.00 Principal E-3 $185.00 Senior Project Manager E-2 $175.00 Project Manager E-1 $158.00 Senior Project Engineer/Planner/Surveyor II P-6 $146.00 Senior Project Engineer/Planner/Surveyor I P-5 $137.00 Project Engineer/Planner/Surveyor P-4 $125.00 Senior Engineer/Planner/Surveyor P-3 $114.00 Engineer/Planner/Surveyor P-2 $105.00 Associate Engineer/Planner/Surveyor P-1 $ 94.00 Senior Project Technician II T-6 $137.00 Senior Project Technician I T-5 $125.00 Project Technician T-4 $114.00 Senior Technician T-3 $105.00 Technician T-2 $ 94.00 Associate Technician T-1 $ 82.00 Engineering/Land Surveying Intern I-1 $ 78.00 Administrative Assistant A-3 $ 78.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $149.00 2 Man Field Crew with Standard Survey Equipment $233.00 1 Man Field Crew with RTS or GPS * $184.00 2 Man Field Crew with RTS or GPS * $268.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) *RTS = Robotic Total Station / GPS = Global Positioning System Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #12 Tracking Number PW 2015-35 Disposal of Property Public Works Committee – June 16, 2015 Positive Approval Seeking permission to dispose of certain equipment Eric Dhuse Public Works Name Department Summary Last year the City Council approved the disposal of certain equipment from the public works and parks department. During the past winter, we have done even more cleaning and have a few more items I would ask permission to dispose of this year. Along with the miscellaneous items, I would also like to ask permission to sell or trade in two of our oldest dump trucks. Below please find the list of items. Misc. cubicle divider panels – there are many unused cubicle divider panels that have been there since we moved out of the Rec Center. Everyone has had a chance to use them, but there has been no interest. Misc. small file cabinets – there are a few old two drawer file cabinets that have been bounced around since we had the storage units behind Dunkin Donuts. No one has shown any interest in them, so I believe we should get rid of them. Rec Center lighted sign – the sign is broken, and the letter ‘e” in Rec is damaged beyond repair. Floor cleaner – Clarke Technology Encore model s20 (could not find a serial number). This too came from the Rec Center. We do not have a use for it, and it has not been run since we left the center. It is a large walk behind unit that is powered by large deep cycle batteries. We no longer have a space large enough where we could use this. Also, it has not been run in a few years, so I would have to believe that it would need new batteries, at the least, and maybe much more work. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: June 9, 2015 Subject: Disposal of Equipment Street name signs – We have approximately 50 of the old black and white street name signs that we can no longer use due to changes in the MUTCD. Instead of scrapping them, I think we should put them up for sale. I think that some people that live on those streets may like to have a little piece of Yorkville history. Skate Park Pieces – these pieces were originally installed, in 1997? by the city near Parfection golf on S. Bridge as a place for kids to go instead of skating on the street. Years later, we gave the equipment to New Life Church for them to use at their church site for their members. Now, New Life has given all of them back to us, but we cannot reuse them due to safety reasons. Fencing – a few years ago Home Depot gave us a large amount of 4’ chain link fencing. Unfortunately, it is not heavy duty enough for our applications and I do not foresee any uses for it in the future. We have consulted with our fencing contractor, and it would cost as much to strengthen the fencing as it would to install heavy duty fence from the start. Dump Trucks 2002 International single axle dump truck. VIN # 1HTWDAAR13JO52563, 23,946 miles, and 2443 engine hours. 2003 International single axle dump truck VIN # 1HTWDAAR44J020059, 27, 145 miles, and 3083 engine hours. We are looking to trade these 2 trucks in towards the purchase of 1 new tandem axle dump truck. These are the oldest dump trucks in the fleet, and time has not been kind to them. Although they have very low miles on them, almost all of them were from snow plowing which is very damaging to a truck. Also, the dump box is becoming thin from use and from salt eating away at the steel. The undercarriages are rusting, and plow and spreaders have outlasted their useful life. These trucks were scheduled to be sold in 2012 and 2013, but we have not done it due to the budget. We are now at a point where it is time to decide if we are going to spend thousands of dollars to keep an unreliable truck on the road for one more snow season, or put this money toward the purchase of a new tandem axle dump truck that will be more versatile for our needs and that we will use for more than just snow plowing. This is one case where it will truly be beneficial to do more with less. The new truck will be much more reliable, which means much less down time when we really need it which is during a snow event. This new larger truck will also take some of the workload off of our other two tandem axle dumps, therefore, lengthening their useful life. We are currently working with truck dealers to see what they are worth and what a new one would potentially cost. Recommendation I would recommend that the city give permission to dispose of all equipment. For all items except the trucks, I would ask to be given permission to scrap all items if they do not sell. Any sale or trade in on the trucks will come back before the city council for final approval with specific details and pricing. If you have any questions or need further information, please let me know. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #13 Tracking Number PW 2015-36 Parks Maintenance Update Public Works – June 16, 2015 See attached memo. Tim Evans Parks and Recreation Name Department The Parks and Recreation Department maintains all of the city owned green space, which includes the lawns at the library, City Hall and Beecher Center, as well as the boulevards on Center Parkway, Countryside Dr. and Bristol Ridge. At this time, we have approximately 260 acres of green space, 30 parks, 24 playgrounds, 19 ball fields, 10 soccer fields, 2 concession stands, 3 rental properties and 2 administration offices that the Parks Department is responsible for maintaining, year round. Additionally, the department assists with the setting up and breaking down of special events, prepping numerous athletic fields and snow plowing in the winter. Currently, the Parks Department is staffed with six full‐time employees, which is down two employees from last year and three from five years ago, for a total diminishment of three full‐time employees over the five year period. During the summer months, the department normally hires 6‐8 part‐time employees to help with park maintenance. Normally these are high school aged youth who would start working when the school year ends in late May or early June. However, due to the school district’s school year ending in June this year, these employees will not start working until the middle of June. For parks’ summer maintenance, in addition to the daily routine of mowing, emptying trash cans, checking playground equipment, dragging the baseball infields and etc., all of the green space is sprayed once per year, for weed control purposes, by TruGreen in late May or early June. This one‐time service cost approximately $10,000. In years past, the Parks Department contracted TruGreen twice per year costing approximately $20,000. About six years ago, due to budget modifications, spraying was reduced from twice per year to once per year. The Parks Department has been operating under this reduction ever since. Parks Staff also periodically fertilize baseball/softball outfields and soccer fields because of the wear and tear on those green areas from people playing on them daily during the spring, summer, and fall months. The fertilizer does give those areas a greener look and may help a bit with weed control, but it does not last long. Finally, staff uses a weed spray in the flower beds at Riverfront Park and Town Square, as needed. If the committee wanted to maintain the parks at a higher level than what is currently being accomplished, the department will need to replace the two full‐time employees recently lost. Also, contracting TruGreen twice per year, once in the spring and once in the summer, at total cost of $20,000 (a $10,000 increase from what is currently budgeted for) would greatly reduce the amount of weeds in the parks. Memorandum To: Yorkville Public Works Committee From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Scott Sleezer, Superintendent of Parks Date: June 1, 2015 Subject: Parks Maintenance Update Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #1 Tracking Number PW 2014-74 Railroad Quiet Zone Initiative – Engineering Agreements Public Works Committee – June 16, 2015 Discussion Brad Sanderson Engineering Name Department Agreement for Professional Services BNSF Quiet Zone Study THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor", the “ENGINEER” or “EEI” agrees as follows: A. Services: Engineer agrees to furnish to the City the following services: The Engineer shall provide any and all necessary engineering services to the City as described below, as required to establish a Quiet Zone within the City at the following four at-grade rail crossings owned by the Burlington Northern Santa Fe Railway Company (BNSF): Kennedy Road (Crossing Inventory # 079579V, BNSF Mile Post 044.51) Mill Road (Crossing Inventory # 079578N, BNSF Mile Post 043.77) Cannonball Trail (Crossing Inventory #079580P, BNSF Mile Post 045.69) Beecher Road (Crossing Inventory #079584S, BNSF Mile Post 048.09) The anticipated Scope of Services is as follows: PHASE A: 1 – PRELIMINARY INVESTIGATIONS/RISK INDEX EEI will analyze the existing conditions at each crossing identified above. The current risk index for the proposed Quiet Zone will be analyzed and the potential safety improvements and issues will be identified. 2 – COORDINATION WITH GOVERNING ENTITIES/DIAGNOSTIC MEETING Engineering Enterprises, Inc. will coordinate and attend the required field diagnostic meetings with the Federal Railroad Administration (FRA), the Illinois Commerce Commission (ICC) and the BNSF. At the preliminary diagnostic meeting, the diagnostic team will take field measurements and evaluate the characteristics at each crossing. This will result in an evaluation of the feasibility of a Quiet Zone and required safety improvements at each crossing. Meeting minutes will be prepared and distributed. SUBTOTAL: $6,817.00 PHASE B: 3 – TRAFFIC COUNTS AND SUBMITTALS Prior to preparing the Quiet Zone application, Engineering Enterprises, Inc. will gather the data necessary to provide updated traffic counts to the Illinois Department of Transportation (IDOT) District 3. 4 – QUIET ZONE CALCULATIONS AND ANALYSIS Based on the outcome of the diagnostic meeting, EEI will complete the required safety analysis and make final recommendations regarding the necessary supplemental or alternative safety measures. The safety measures to be implemented will be discussed with City representatives to determine the applicability of each safety measure and evaluate any possible alternatives. SUBTOTAL: $8,996.00 PHASE C: 5 – NOTICE OF INTENT Upon approval of all traffic counts and updates to the FRA database, EEI will submit the required Notice of Intent (NOI) to create a new 24-hour Quiet Zone in accordance with the FRA guidelines. If alternative safety measures are proposed as a solution for this Quiet Zone, EEI will submit the necessary approval requests to the FRA to obtain approval as a part of the NOI process. 6 – COORDINATION OF IMPROVEMENTS WITH CITY STAFF After the 60 day NOI comment period, EEI will inform the Client as to the improvements to be completed at each crossing. Due to the varied level of effort required to facilitate the different potential improvements, no engineering during implementation is included in this Proposal. When the appropriate improvements have been identified, a proposal for any necessary engineering, survey and all coordination and permitting with the railroad can be provided. 7 – NOTICE OF ESTABLISHMENT After the successful installation of the required safety improvements required at each crossing, EEI will prepare and submit the Notice of Establishment (NOE) for the Quiet Zone to the required entities. It is anticipated that the timeline for establishing the Quiet Zone is approximately 18 months. The final timeframe for establishing the Quiet Zone will depend upon the requirements set forth by the FRA for implementation. The anticipated timeline of 18 months does not include the additional time for design and construction of the required improvements or the BNSF general license application and approval process. Additionally, review by State or Federal agencies can adversely affect the timeline during the process if non-standard solutions are proposed. SUBTOTAL: $8,980.00 EXCLUSIONS This proposal shall cover the costs associated with implementing the Quiet Zone for the at-grade crossings previously listed in this proposal. This proposal does not include the preparation of any construction documents or design engineering, as the scope of the potential improvements is currently unknown. Upon determination of the required safety modifications at each signal, the City can identify the engineering needs and enter into a separate agreement for the design and/or construction engineering necessary to implement the improvements at each crossing and facilitate permitting with the BNSF. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: Contractor shall receive as compensation for all work and services to be performed herein, an amount based on the fee schedule attached hereto as Exhibit 1. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. The proposed method of payment for the required professional services is a Lump Sum Contract split between three phases (A, B and C). The fee for Phase A is $6,817.00 and includes items 1-2 in the scope. After item 2 is complete, the City will have sufficient input from the FRA, ICC and BNSF to determine if there is any potential for the establishment of a Quiet Zone. If the City elects to move forward with the establishment at that time, the Phase B services (items 3-4) will commence. The fee for Phase B is $8,996.00. After completion of items 3 and 4, the necessary calculations and studies determining the effectiveness of the Quiet Zone will be complete. If the suggested safety improvements result in a qualifying Quiet Zone, the Phase C services (items 5-7) will commence. The fee for Phase C is $8,980.00. If at any point in time, the City elects to not move forward with the Quiet Zone, only the completed Phases will be billed. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification: Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder (not applicable as having been previously supplied). K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Exhibits is as follows: Exhibit 1: Summary of Estimated Level of Effort Exhibit 2: Location Map L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the Contractor: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove, IL 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this day of , 2015. United City of Yorkville Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant EXHIBIT 1 - ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES BNSF QUIET ZONE United City of Yorkville, IL ENTITY:ADMIN.WORK PRINCIPAL SENIOR SENIOR SENIOR ITEM COST WORK IN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PER ITEM CHARGE MANAGER ENGINEER ENGINEER MANAGER SURVEYOR I TECHNICIAN MANAGER TECHNICIAN ADMIN.SUMM.ITEM NO.WORK ITEM HOURLY RATE:$185 $158 $137 $125 $158 $137 $114 $158 $125 $78 PHASE A 1 PRELIMINARY INVESTIGATION/RISK INDEX 1 20 4 25 3,657$ 2 COORDINATION WITH GOVERNING ENTITIES/DIAGNOSTIC MEETING 20 20 3,160$ PHASE B 3 TRAFFIC COUNTS AND SUBMITTALS 6 14 20 2,698$ 4 QUIET ZONE CALCULATIONS AND ANALYSIS 6 6 12 1,698$ PHASE C 5 NOTICE OF INTENT 18 6 4 28 3,906$ 6 COORDINATION OF IMPROVEMENTS WITH CITY STAFF 4 4 4 12 1,872$ 7 NOTICE OF ESTABLISHMENT 12 8 2 22 3,052$ PROJECT TOTAL:5 86 - 38 - - - - - 10 139 20,043 Printing =150$ 19,263$ Supplies & Misc. =-$ -$ 4,600$ -$ 780$ 20,043$ DIRECT EXPENSES =4,750$ 24,793$ G:\Public\Yorkville\2014\YO1439-C Quiet Zone Initiative\PSA\BNSF Railroad\[Attachment B - Fee Estimate.xlsx]Fee Summary-BNSF PROJECT ROLE: Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = TOTAL EXPENSES = ENGINEERING SURVEYING DRAFTING Engineering Expenses = DIRECT EXPENSES LABOR SUMMARY DLZ (Traffic Counts) ! ! ! ! B N S F R R Illinois Railway RR Galena Bridge Mill Eldamain Cor n ei ls Orchard Kennedy C a n n o n b a l l VeteransConcord Sundown Dickson Gr a n deTuscany Beecher US Route 34 MinklerBristol Ridge Gordon ClarkArbor Alice Rickard Be r tram Erica Bri stol B ay Edward McLellan Al a n Da l e F a xo n Foster Countrysid e Willow BerrywoodSimonAldenManchester Kendall Hayden Li l l i a n Lewis Rosenwinkel Boombah Orchid Autumn CreekCrimson Sumac McHugh Matlock Bi g Be n d Providence Bison P a rkwa y Ridge Jul ie Jeter C o r a l West Patterson West ern Isabel Old Glory Li l a c Willowwood Pleasant View Ryan Fai r h aven Otter Blackberry Shore Marketview Riley B u c k t a i l Justice El den NorthlandLauren Grape Vine M c M u rtrie W a t e r p a r k B lu e s t e m Bai l ey Rood Vene t i a n MayfieldBurrHunt CryderHighland Pecos Larkspur ForestSeeley Redbud Iroquois F e r r e t Titus CanyonRiva Ridge Sienna Ha n b u r y Mill Brook Olive CharlesStationBurr Oak Ashe Lavender Anna Maria Boomer Wolverine North C e n t e r Gardiner Royal Oaks Eme r al d Linden South SunsetSquireBentson L e x i n g t o n B u e l l Timber RidgeAstor S p o k a n e Nathan Cranston Commercial L e n o x Hickory River WoodConstitution C o t t o n w o o d Norway Pinewood Hobbs Ly ncl i f f Division Freedom Chri sty He r r e nBrookside Strawberry Riverview Gillespie Red Tail Main Hillsboro Prairie Pointe A n d r e a C a md e n Nad e n Amanda Dover Gains Mul h er n B l a c k b e r r y EvansCrooker Kiwi Norton Silver City Veterans McHugh Faxon Beecher EmeraldLewisConcord En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n LOCATION MAP BNSF RAILROAD DA T E : OC T O B E R 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s QUIET ZONE INITIATIVE UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 4 3 9 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 4 / YO 1 4 3 9 _ L O C A T I O N 2 . M X D FI L E : hhhää NORTH02,0004,000 Feet CA N N O N B A L L T R A I L KE N N E D Y R O A D MILL ROAD BE E C H E R R O A D Agreement for Professional Services Illinois Railnet Quiet Zone Study THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor", the “ENGINEER” or “EEI” agrees as follows: A. Services: Engineer agrees to furnish to the City the following services: The Engineer shall provide any and all necessary engineering services to the City as described below, as required to establish a Quiet Zone within the City at the following three at-grade rail crossings owned by the Illinois Railnet Railway Company (Illinois Railnet/IR): Hoover Forest Preserve (Crossing Inventory # TBD, IR Mile Post TBD) Poplar Drive (Crossing Inventory # 917526L, IR Mile Post 051.17) River Birch Lane (Crossing Inventory #072951Y, IR Mile Post 050.31) Morgan Street (Crossing Inventory #065034A, IR Mile Post 049.96) Adams Street (Crossing Inventory #065033T, IR Mile Post 049.89) State Street (Crossing Inventory #065032L, IR Mile Post 049.84) Main Street (Crossing Inventory #065031E, IR Mile Post 049.79) Alley (West of IL 47) (Crossing Inventory #065030X, IR Mile Post 049.75) Illinois Route 47 (Crossing Inventory #065029D, IR Mile Post 049.71) Alley (East of IL 47) (Crossing Inventory #065028W, IR Mile Post 049.70) Heustis Street (Crossing Inventory #065027P, IR Mile Post 049.60) Mill Street (Crossing Inventory #065026H, IR Mile Post 049.55) The anticipated Scope of Services is as follows: PHASE A: 1 – PRELIMINARY INVESTIGATIONS/RISK INDEX EEI will analyze the existing conditions at each crossing identified above. The current risk index for the proposed Quiet Zone will be analyzed and the potential safety improvements and issues will be identified. 2 – INITIAL COORDINATION WITH GOVERNING ENTITIES EEI will determine the possibility of obtaining funding through the Grade Crossing Protection Fund (GCPF) with initial coordination and discussions with the Federal Railroad Administration (FRA), the Illinois Commerce Commission (ICC) and the Illinois Railnet. Based on the results of this coordination it will be determined whether or not to proceed with the GCPF application. An allowance has been made for one initial coordination meeting with these entities. Meeting minutes will be prepared and distributed if needed. SUBTOTAL: $7,742.00 PHASE B: 3 – GRADE CROSSING PROTECTION FUND APPLICATION Based on the outcome of the initial coordination, EEI will fill out and process all necessary materials needed to complete the GCPF application. Once the application is submitted to the ICC, EEI will handle any correspondence or responses needed to the ICC on behalf of the City. SUBTOTAL: $4,580.00 PHASE C: 4 – COORDINATION WITH GOVERNING ENTITIES/DIAGNOSTIC MEETING Engineering Enterprises, Inc. will coordinate and attend the required field diagnostic meetings with the Federal Railroad Administration (FRA), the Illinois Commerce Commission (ICC) and the Illinois Railnet. At the preliminary diagnostic meeting, the diagnostic team will take field measurements and evaluate the characteristics at each crossing. This will result in an evaluation of the feasibility of a Quiet Zone and required safety improvements at each crossing. Meeting minutes will be prepared and distributed. SUBTOTAL: $3,160.00 PHASE D: 5 – TRAFFIC COUNTS AND SUBMITTALS Prior to preparing the Quiet Zone application, Engineering Enterprises, Inc. will gather the data necessary to provide updated traffic counts to the Illinois Department of Transportation (IDOT) District 3. 6 – QUIET ZONE CALCULATIONS AND ANALYSIS Based on the outcome of the diagnostic meeting, EEI will complete the required safety analysis and make final recommendations regarding the necessary supplemental or alternative safety measures. The safety measures to be implemented will be discussed with City representatives to determine the applicability of each safety measure and evaluate any possible alternatives. SUBTOTAL: $20,360.00 PHASE E: 7 – NOTICE OF INTENT Upon approval of all traffic counts and updates to the FRA database, EEI will submit the required Notice of Intent (NOI) to create a new 24-hour Quiet Zone in accordance with the FRA guidelines. If alternative safety measures are proposed as a solution for this Quiet Zone, EEI will submit the necessary approval requests to the FRA to obtain approval as a part of the NOI process. 8 – COORDINATION OF IMPROVEMENTS WITH CITY STAFF After the 60 day NOI comment period, EEI will inform the Client as to the improvements to be completed at each crossing. Due to the varied level of effort required to facilitate the different potential improvements, no engineering during implementation is included in this Proposal. When the appropriate improvements have been identified, a proposal for any necessary engineering, survey and all coordination and permitting with the railroad can be provided. 9 – NOTICE OF ESTABLISHMENT After the successful installation of the required safety improvements required at each crossing, EEI will prepare and submit the Notice of Establishment (NOE) for the Quiet Zone to the required entities. It is anticipated that the timeline for establishing the Quiet Zone is approximately 18 months. The final timeframe for establishing the Quiet Zone will depend upon the requirements set forth by the FRA for implementation. The anticipated timeline of 18 months does not include the additional time for design and construction of the required improvements or the Illinois Railnet general license application and approval process. Additionally, review by State or Federal agencies can adversely affect the timeline during the process if non-standard solutions are proposed. SUBTOTAL: $9,768.00 EXCLUSIONS This proposal shall cover the costs associated with implementing the Quiet Zone for the at-grade crossings previously listed in this proposal. This proposal does not include the preparation of any construction documents or design engineering, as the scope of the potential improvements is currently unknown. Upon determination of the required safety modifications at each signal, the City can identify the engineering needs and enter into a separate agreement for the design and/or construction engineering necessary to implement the improvements at each crossing and facilitate permitting with the Illinois Railnet. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: Contractor shall receive as compensation for all work and services to be performed herein, an amount based on the fee schedule attached hereto as Exhibit 1. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. The proposed method of payment for the required professional services is a Lump Sum Contract split between five phases (A, B, C, D, E). The fee for Phase A is $7,742.00 and includes items 1-2 in the scope. After item 2 is complete, the City will have sufficient input from the FRA, ICC and Illinois Railnet to determine if there is any potential for applying for the GCPF funding. If the City elects to move forward with the application then Phase B (item 3) will commence. The fee for Phase B is $4,580.00. If funding is received and the City desires to move forward with the Quiet Zone, then Phase C (item 4) will commence. The fee for Phase C is $3,160.00. After item 4 is complete, the City will have sufficient input from the FRA, ICC and Illinois Railnet on whether the Quiet Zone is feasible. At that time the City can move forward with the establishment at that time, Phase D (items 5-6) will commence. The fee for Phase D is $20,360.00. After completion of items 5 and 6, the necessary calculations and studies determining the effectiveness of the Quiet Zone will be complete. If the suggested safety improvements result in a qualifying Quiet Zone, the Phase E services (items 7-9) will commence. The fee for Phase E is $9,768.00. If at any point in time, the City elects to not move forward with the Quiet Zone, only the completed Phases will be billed. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification: Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder (not applicable as having been previously supplied). K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Exhibits is as follows: Exhibit 1: Summary of Estimated Level of Effort Exhibit 2: Location Map L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the Contractor: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove, IL 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this day of , 2015. United City of Yorkville Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant EXHIBIT 1 - ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES ILLINOIS RAILNET QUIET ZONE United City of Yorkville, IL ENTITY:ADMIN.WORK PRINCIPAL SENIOR SENIOR SENIOR ITEM COST WORK IN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PER ITEM CHARGE MANAGER ENGINEER ENGINEER MANAGER SURVEYOR I TECHNICIAN MANAGER TECHNICIAN ADMIN.SUMM.ITEM NO.WORK ITEM HOURLY RATE:$185 $158 $137 $125 $158 $137 $114 $158 $125 $78 PHASE A 1 PRELIMINARY INVESTIGATION/RISK INDEX 2 20 4 26 3,842$ 2 INITIAL COORDINATION WITH GOVERNING ENTITIES 4 20 24 3,900$ PHASE B 3 GRADE CROSSING PROTECTION FUND APPLICATION 28 2 30 4,580$ PHASE C 4 COORDINATION WITH GOVERNING ENTITIES/DIAGNOSTIC MEETING 20 20 3,160$ PHASE D 5 TRAFFIC COUNTS AND SUBMITTALS 4 16 20 2,632$ 6 QUIET ZONE CALCULATIONS AND ANALYSIS 16 16 32 4,528$ PHASE E 7 NOTICE OF INTENT 18 6 4 28 3,906$ 8 COORDINATION OF IMPROVEMENTS WITH CITY STAFF 4 4 4 12 1,872$ 9 NOTICE OF ESTABLISHMENT 16 8 4 28 3,840$ PROJECT TOTAL:10 146 - 50 - - - - - 14 220 32,260 Printing =150$ 31,168$ Supplies & Misc. =-$ -$ 13,200$ -$ 1,092$ 32,260$ DIRECT EXPENSES =13,350$ 45,610$ G:\Public\Yorkville\2014\YO1439-C Quiet Zone Initiative\PSA\Illinois Railnet\[Attachment B - Fee Estimate.xlsx]Fee Summary-Illinois Railnet TOTAL EXPENSES = ENGINEERING SURVEYING DRAFTING Engineering Expenses = DIRECT EXPENSES LABOR SUMMARY DLZ (Traffic Counts) PROJECT ROLE: Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = !!! ! ! ! ! ! ! !! ! Illinois Railway RR F o x R i v e r Bridge Main Mill Popl ar Spring Van EmmonPark S o m o n a u k Center Benjamin Orange State M a p l e Schoolhouse DeerTeri King For d Wa l s h Liberty K e l l y Heustis Washington McHugh Bruell B eaver Morgan Church Adrian G a r d e n C o l o n i al Madison Barberry Colton White Oak Blaine F o x b o r o Wacker Freemont Wi nd h a m E l i z a bet h N or w a y Badger Adams J a me s t o wn Gawne Redho r s e Wi ndsor Ridge IlliniOlsen West WalterBristol Fox Glen Birch Woodworth Dolph Worsley R i v e r B i r c h Hydraulic Woodland Fir Sanders OakwoodTower DydynaBehrens S t o n y C r e e k Spruce Wooden Bridge Cedar Cor al ber r y BellJohnson BatorTomasik Beecher Rodak A a r o n B u c k t h o r n Jefferson T y l e r C r e e kS h a r o n Buhrmaster Spicebush Mansf i el d Hydraulic Schoolhouse M a p l e F o x State Main Morgan Main Main Ridge Dolph En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n LOCATION MAP ILLINOIS RAILNET EXHIBIT2 DA T E : OC T O B E R 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s QUIET ZONE INITIATIVE UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E RE V I S I O N S PR O J E C T N O . : YO 1 4 3 9 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 4 / YO 1 4 3 9 _ L O C A T I O N 1 . M X D FI L E : hhhää NORTH08001,600 Feet HO O V E R F O R E S T PR E S E R V E - P R I V A T E PO P L A R D R I V E RI V E R B I R C H L A N E MO R G A N S T R E E T AD A M S S T R E E T ST A T E S T R E E T MA I N S T R E E T HE U S T I S S T R E E T MI L L S T R E E T IL 4 7 ( B R I D G E S T R E E T ) AL L E Y ( W E S T O F I L 4 7 ) AL L E Y ( E A S T O F I L 4 7 ) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #2 Tracking Number PW 2015-21 2015 KKCOM Call for Projects Public Works Committee – June 16, 2015 CC – 5/26/2015 Authorize Staff to Prepare the Applications for Consideration by City Council PW 2015-21 Consideration of Approval Consideration of Approving Application and Resolution Brad Sanderson Engineering Name Department Background: The Kane-Kendall Council of Mayors (KKCOM) recently announced a call for projects in accordance with the attached document. Generally, KKCOM funds two types of projects, STP (reconstruction projects) and LAFO (milling and resurfacing projects). In recent times, the City has taken advantage of the program and has received funding for Fox Road (LAFO), Game Farm Road (STP) and Cannonball Trail (LAFO). Question Presented: Should the City submit an application(s) for the 2015 Call for Projects? Discussion: At the City Council meeting on May 26, 2015, staff was provided direction to proceed with completing applications for the following two projects: 1. Kennedy Road / Mill Road STP Total Estimated Cost: $9,761,700 STP Funding Request: $6,507,750 2. Center Parkway / Countryside Parkway LAFO Total Estimated Cost: $676,900 STP Funding Request: $474,600 Attached you will find the complete applications for the above noted projects along with a resolution for consideration. The applications are due on KKCOM on June 26th. Action Required: Consideration of approval by City Council. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 10, 2015 Subject: KKCOM –Call for Projects Type of Improvement(s): Other: Jurisdiction: (check applicable categories) Cross-Section: (check applicable categories) Funding Estimated Cost (enter most recent cost) STP Funding Request Projected Fiscal Year Engineering-Phase I: $464,900 $0 2017 Engineering-Phase II: $619,800 $0 2019 ROW: $0 $0 Engineering-Phase III: $929,700 $697,275 2020 Construction: $7,747,300 $5,810,475 2020 Total: $9,761,700 $6,507,750 STP Project Application/Methodology Data Sheet Add Lanes Reconstruction Sidewalks Resurfacing ROW Bike/Ped Facility Lighting Signals Bridge Intersection Improvement New Road Commuter Parking State County Municipal Township Agency:United City of Yorkville Street:Kennedy Road / Mill Road Functional Class:Minor Arterial North/West Limit:Emerald Lane / Kennedy Road South/East Limit:Galena Road / Pine Ridge Dr. FAU Key Route ID:FAU 3793 / FAU 3788 Date:6/11/15 New STP Project Requesting Additional STP Funding Project Readiness: (estimated time to project letting) 0-3 months 3-6 months 6-9 months Over 15 months12-15 months9-12 months Four-laneTwo-laneRuralUrban CRS: (Condition Rating Survey): CRS Rating By Local Agency:4 By Council Staff:Project Length:3.1 STP Project Application/Methodology Data Sheet (Page 2 of 3) Number of Crashes: (Roadways - Average number of crashes for last 3 years per million VMT) (Intersections - Average number of crashes for last 3 years per intersection) # of crashes 1st year # of crashes 2nd year # of crashes 3rd year Average # of crashes over 3 years Bicycle Level of Service (BLOS) and Pedestrian Level of Service (PLOS): BLOS Before 5.01 BLOS After 2.85 PLOS Before 4.23 PLOS After 3.11 Local Commitment: (check all that apply) Local Commitment to Fund Phase II (Provide more detail below that demonstrates local commitment and attach documentation if available.) The United City of Yorkville has received and has successfully completed similar Federally funded projects in the past and has budgeted the required local funding share at the appropriate time. Multi-jurisdictional Sponsorship List Partnering Agencies 1.) 2.) 3.) Local Commitment of Scope and Finances - Required for Eligibility Attach documentation that shows financial commitment by the agency and documentation that displays the agency's support of the project scope. i.e., resolutions, copy of approved budgets, etc... Please check if the proposed Bike/Ped Infrastructure can be found in an adopted plan. List plan(s) below: United City of Yorkville Integrated Transportation Plan Roadway Improvement Information: 2Number of Thru Driving Lanes:2 Driving Lane Widths (ft):11 Traffic Volumes: Current ADT:4,850 Projected ADT:8,200 AfterBefore 12 45 Posted Speed Limit:45 NoSignal Interconnects (Yes/No):No STP Project Application/Methodology Data Sheet (Page 3 of 3) Transportation Control Measures Benefits: Explain how your project exceeds the usual benefit to single occupancy vehicles and substantially promotes the use of other more efficient transportation modes. Examples include highway projects providing a bicycle or pedestrian facility, which forms part of a larger pedestrian or bicycle system, or a highway project improving the accessibility of a transit station. (Attach additional comments if necessary.) As part of a separate project the United City of Yorkville has obtained ITEP funds to construct a 10' multi-use path from IL Route 47 to Steven G. Bridge Park adjacent to Kennedy Road. The City identified the installation of that path as a primary goal of its Integrated Transportation Plan. The Kennedy Road path will provide a vital link for residents between the Park and Ride facility in Oswego, the Autumn Creek and Grande Reserve elementary schools, the City's lighted regional baseball fields at Steven G. Bridge Park, commercial shopping, and for the planned IL Route 47 trail to downtown Yorkville. The existing 10' multi-use path located on the south side of Mill street at the east project limits will be extended along the project limits. The extension of this shared use path will link up with adjacent bike path proposed on Kennedy Road as shown in the Integrated Transportation Plan. The extension of this multi-use path will link these neighborhoods to the regional Park located at the new proposed intersection of Mill Road and Kennedy Road. It will also grant these residents access to the Fox River Trail in Oswego. Additional Comments: The project will include improvements on Kennedy Road, Mill Road and Galena Road. All three roadways are Minor Arterials which will benefit the regional transportation needs of the Kendall County area, as well as the local Yorkville roadway system. The roadways in this application move regional traffic from Yorkville to Oswego, and are directly adjacent to regional destinations such as the Blackberry Oaks Golf Course and Steven G. Bridge Park. The general scope of this project is to rehabilitate the pavement of Kennedy Road and Mill Road, which are both severely deteriorated and rated amongst the lowest roadways in the City. As described above, turn lanes will be installed at various locations (including on Galena Road) and Mill Road will be realigned. The current ADT and projected ADT provided in the application are for Kennedy Road. The existing ADT of Galena Road is 8,700 and the existing ADT of Mill Road is 2,750. Galena Road is FAU 2502 and under the jurisdiction of Kendall County. Kendall County agrees that Kennedy Road needs to be improved, and that the County would be appreciative of an intersection improvement with Galena Road. Prepared By (Name & Title):Christopher J. Ott, E.I. Project Engineer (Engineering Enterprises, Inc.) With the development over the past 10 years in the northeast corner of the City, safety improvements are needed to accommodate increased traffic on the existing deteriorated two lane roadway. Safety improvements anticipated include: * The implementation of left turn lanes at the neighborhood entrances. * Realignment of Mill Road due to the proximity to Galena Road and to line it up with the existing park entrance. * Turn lanes at Kennedy / Bristol Ridge Road and at the new proposed Kennedy Road / Mill Road intersection. * Exclusive left and right turn lanes at the Kennedy Road / Galena Road intersection. Implementation of turn lanes throughout the project will allow high speed traffic to continue their through movements while traffic turning is unimpeded. With added turn lanes, the incidence of rear end crashes is expected to decrease. The realignment of Mill Road would better allow vehicles access to the area park as well as give enough space to incorporate the appropriate turn lane storage needed at the intersection of Kennedy Road and Galena Road. Safety improvements will also be made at the Mill Road and Kennedy Road railroad crossings to allow for implementation of a Quiet Zone. Finally, the horizontal alignment and vertical alignment will be reviewed and corrections made to the geometry to ensure the new roadwayisdesignedatthecorrectdesignspeed Safety: Demonstrate a correlation between the proposed project and an increase in vehicle, pedestrian or bicyclist safety. Examples include reduction of crash rates, crosswalk implementation, signalization, and speed reduction. (Attach additional comments if necessary.) Address:52 Wheeler Road Sugar Grove, IL 60554 Phone Number:630-466-6700 Email Address:cott@eeiweb.com !!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! !! ! ! ! ! ! ! ! ! !! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! !!! ! ! ! ! !! ! !! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! !!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !!! ! !! ! ! ! ! !!!! !! !!!!! ! ! ! ! ! ! MILL RD K E N N E D Y R D CANNONBALL RD HIGHLAND DR PINERIDGE DR (FAU 2502) Mill K e n n e d y C a n n o n b a l l Galena G r an d e Bristol Rid g e Rickard M c L e l l a n Corn eils Berrywood Alden Lillia n Tuscany Matlock J e t e r Veterans US Route 34 Ridge Sundown West Old Glory Justice F a i r h a v e n LewisHolly B a i l e y Burr Hunt Em erald Plum Rood P ark w a y O a k Cryder Seeley Edythe Charles Cross Pine Ridge North Anna Maria Lin d e n Ellsworth South Leh man Hu nter S q uire Grove Royal Oaks B i ss e l L y m a n Brady A m e ri c a n Cranston C o n stit utio n Ly n c l i f fRiver Wood Dickson Henning Division Hobbs Preston F r e e d o m Main Lak e view A n d r e a B e r e s f o r d D o v e r Meadowwood BristolCrooker B a z a n Cobalt AllegianceShoeger D avid E s s e x Madden C h e s h i r e Division River WoodLewisRiver Wood En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 KE N N E D Y R O A D ( F A U 3 7 9 3 ) AN D M I L L R O A D ( F A U 3 7 8 8 ) w w w . e e i w e b . c o m DA T E : PR O J E C T N O . : FI L E : PA T H : BY : JU N E 2 0 1 5 YO 1 5 1 1 YO 1 5 1 1 _ K e n n e d y R o a d . M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ KK P Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 ³01,500Feet Pr o j e c t Lo c a t i o n LE E PI K E WI L L MC L E A N OG L E LASALLE KNOXHE N R Y AD A M S IROQUOIS FULTON BU R E A U WA Y N E SHELBY CLAY LAKE EDGAR FORD LIVINGSTON L O G A N FAYETTE PEORIA CHAMPAIGN VERMILION HANCOCK MACOUPIN MADISON PIATT WHITE MACON DEKALB M A S O N C O L E S S A N G A M O N C L A R K MARION S T. C L AIR CA SS POPE CHRISTIAN PERRY MERCER UNION B O N D G R E E N E WHITESIDE MORGAN JA S P E R JACKSON T A Z E W E L L WARREN MCHENRY K A N K A K E E C L I N T O N D E W I T T SALINE RANDOLPH JO DAVIESS GRUNDY JEFF E R S O N CARROLL J E R S E Y WOODFORD M O N R O E STA R K FRANKLIN HAMILTON DOUGLA S SCHUYLER BROWN BOONE S C O T T M E N A R D MARSHALL HENDERSON 20 1 5 S T P C A L L F O R P R O J E C T S UN I T E D C I T Y O F Y O R K V I L L E KE N D A L L C O U N T Y , I L L I N O I S PR O J E C T B E G I N S - KE N N E D Y R O A D PR O J E C T E N D S - KE N N E D Y R O A D PR O J E C T E N D S - MI L L R O A D PR O J E C T B E G I N S - MI L L R O A D RE A L I G N M E N T OF M I L L R O A D AD D T U R N L A N E S ON G A L E N A R O A D K E N N E D Y ROAD MILL ROA D Type of Improvement(s): Other: Jurisdiction: (check applicable categories) Cross-Section: (check applicable categories) Funding Estimated Cost (enter most recent cost) STP Funding Request Projected Fiscal Year Engineering-Phase I: $0 $0 Engineering-Phase II: $44,100 $0 2016 ROW: $0 $0 Engineering-Phase III: $82,600 $61,950 2017 Construction: $550,200 $412,650 2017 Total: $676,900 $474,600 STP Project Application/Methodology Data Sheet Add Lanes Reconstruction Sidewalks Resurfacing ROW Bike/Ped Facility Lighting Signals Bridge Intersection Improvement New Road Commuter Parking State County Municipal Township Agency:United City of Yorkville Street:Center Parkway/Countryside Parkway Functional Class:Major Collector North/West Limit:US Route 34 South/East Limit:IL Route 47 FAU Key Route ID:FAU 3797 Date:6/11/15 New STP Project Requesting Additional STP Funding Project Readiness: (estimated time to project letting) 0-3 months 3-6 months 6-9 months Over 15 months12-15 months9-12 months Four-laneTwo-laneRuralUrban CRS: (Condition Rating Survey): CRS Rating By Local Agency:4.2 By Council Staff:Project Length:0.55 STP Project Application/Methodology Data Sheet (Page 2 of 3) Number of Crashes: (Roadways - Average number of crashes for last 3 years per million VMT) (Intersections - Average number of crashes for last 3 years per intersection) # of crashes 1st year # of crashes 2nd year # of crashes 3rd year Average # of crashes over 3 years Bicycle Level of Service (BLOS) and Pedestrian Level of Service (PLOS): BLOS Before 3.56 BLOS After 3.06 PLOS Before 3.64 PLOS After 3.64 Local Commitment: (check all that apply) Local Commitment to Fund Phase II (Provide more detail below that demonstrates local commitment and attach documentation if available.) The United City of Yorkville has received and has successfully completed similar Federally funded projects in the past and has budgeted the required local funding share at the appropriate time. Multi-jurisdictional Sponsorship List Partnering Agencies 1.) 2.) 3.) Local Commitment of Scope and Finances - Required for Eligibility Attach documentation that shows financial commitment by the agency and documentation that displays the agency's support of the project scope. i.e., resolutions, copy of approved budgets, etc... Please check if the proposed Bike/Ped Infrastructure can be found in an adopted plan. List plan(s) below: Roadway Improvement Information: 4Number of Thru Driving Lanes:4 Driving Lane Widths (ft):11 Traffic Volumes: Current ADT:4,400 Projected ADT:8,000 AfterBefore 11 30 Posted Speed Limit:30 NoSignal Interconnects (Yes/No):No STP Project Application/Methodology Data Sheet (Page 3 of 3) Transportation Control Measures Benefits: Explain how your project exceeds the usual benefit to single occupancy vehicles and substantially promotes the use of other more efficient transportation modes. Examples include highway projects providing a bicycle or pedestrian facility, which forms part of a larger pedestrian or bicycle system, or a highway project improving the accessibility of a transit station. (Attach additional comments if necessary.) N/A- This is a LAFO project and is intended to provide an "interim" improvement until a rehabilitation or reconstruction improvement can be funded. Additional Comments: This project will be a LAFO project generally consisting of milling, patching, resurfacing, and spot curb and gutter and sidewalk repairs. The existing ADT listed is for Countryside Parkway. The existing ADT of Center Parkway is 3,500. Additionally for Center Parkway, the BLOS Before is 4.49 and the BLOS After is 3.01. This project will provide a valuable extension in the serviceable life of the roadway pavement by renewing the riding surface and providing effective diversion of surface drainage off the pavement and into the existing storm sewer. The resulting improvement will extend the pavement life another 15 to 20 years by reducing the intrusion of surface drainage into the pavement and the resulting detrimental effects. Center Parkway and Countryside Parkway are both critical inter-city routes on the west side of Yorkville, north of the Fox River, serving residential neighborhoods and the existing commercial development between the intersection of IL Route 47 and US Route 34. These roadways serve as the two ways to access the NCG - Yorkville Cinemas as well as the nearby restaurants, banks, and other commercial establishments. Prepared By (Name & Title):Christopher J. Ott, E.I. Project Engineer (Engineering Enterprises, Inc.) The new pavement surface will enhance the safety and ride-ability of the roadway. Safety will be increased through improved pavement cross slope and drainage, and improved pavement markings (crosswalks and stop bars). Also all sidewalk crossings will be updated to ADA standards. Safety: Demonstrate a correlation between the proposed project and an increase in vehicle, pedestrian or bicyclist safety. Examples include reduction of crash rates, crosswalk implementation, signalization, and speed reduction. (Attach additional comments if necessary.) Address:52 Wheeler Road Sugar Grove, IL 60554 Phone Number:630-466-6700 Email Address:cott@eeiweb.com !! ! ! ! ! ! ! ! ! ! !!!! ! ! ! ! ! ! ! ! !! !! ! !!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! !!! !!!!!!!! ! ! !!!! ! ! !!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! IL 47 (FAP 326) US 34 (FAP 591) Veterans Bridge Center Cannonball John Kendall Edward Countryside Sunset Marketview Erica C arly Pleasure Leisure Prairie Game Farm Landmark Hillcrest Conover Blackberry Shore McHugh Marketplace Georgeanna Heartland Independence Strawberry Northland Hickory D ic k s o n Dalton Cornell Naden P a l m e r Menard Cody Mulhern B l a c k b e r r y Freemont Carpenter Pow ers A n d e r so n McHugh Conover En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 CE N T E R P A R K W A Y A N D CO U N T R Y S I D E P A R K W A Y ( F A U 3 7 9 7 ) w w w . e e i w e b . c o m DA T E : PR O J E C T N O . : FI L E : PA T H : BY : JU N E 2 0 1 5 YO 1 5 1 1 YO 1 5 1 1 _ C o u n t r y s i d e P k w y . M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ KK P Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 ³0800Feet Pr o j e c t Lo c a t i o n LE E PI K E WI L L MC L E A N OG L E LASALLE KNOXHE N R Y AD A M S IROQUOIS FULTON BU R E A U WA Y N E SHELBY CLAY LAKE EDGAR FORD LIVINGSTON L O G A N FAYETTE PEORIA CHAMPAIGN VERMILION HANCOCK MACOUPIN MADISON PIATT WHITE MACON DEKALB M A S O N C O L E S S A N G A M O N C L A R K MARION S T. C L AIR CA SS POPE CHRISTIAN PERRY MERCER UNION B O N D G R E E N E WHITESIDE MORGAN JA S P E R JACKSON T A Z E W E L L WARREN MCHENRY K A N K A K E E C L I N T O N D E W I T T SALINE RANDOLPH JO DAVIESS GRUNDY JEFF E R S O N CARROLL J E R S E Y WOODFORD M O N R O E STA R K FRANKLIN HAMILTON DOUGLA S SCHUYLER BROWN BOONE S C O T T M E N A R D MARSHALL HENDERSON 20 1 5 S T P C A L L F O R P R O J E C T S ( L A F O ) UN I T E D C I T Y O F Y O R K V I L L E KE N D A L L C O U N T Y , I L L I N O I S PR O J E C T E N D S - CO U N T R Y S I D E P K W Y PR O J E C T B E G I N S - C E N T E R P K W Y C E N T E R P A R K W A Y C O U N T R Y S I D E PARKWAY CE N T E R P K W Y A N D CO U N T R Y S I D E P K W Y Resolution No. 2015-____ Page 1 Resolution No. 2015-____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, SHOWING THE CITY’S SUPPORT OF THE PROJECT SCOPES DESCRIBED IN THE APPLICATIONS FOR THE 2015 KANE/KENDALL COUNCIL OF MAYORS CALL FOR PROJECTS WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the Kane/Kendall Council of Mayors announced a call for Surface Transportation Program projects; and, WHEREAS, the City desires to apply for funding for projects for four roadways located in the City: Kennedy Road/Mill Road and Countryside Parkway/Center Parkway. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the project scope of the reconstruction of Kennedy Road and Mill Road as described in the application attached hereto and made a part hereof is hereby approved. Section 2. That the project scope of the resurfacing of Countryside Parkway and Center Parkway as described in the application attached hereto and made a part hereof is hereby approved. Section 3. That the City hereby agrees to commit the funds required in the Kane/Kendall Council of Mayors’ Surface Transportation Program (STP) Project Priority Methodology for its local share of the cost of the abovementioned projects, including all funds required for Phase I and Phase II Engineering and Right-of-Way. Section 4. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2015. ______________________________ CITY CLERK Resolution No. 2015-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2015. ______________________________ MAYOR Attest: ___________________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #3 Tracking Number PW 2015-23 Selection of Committee Liaisons Public Works Committee – June 16, 2015 Selection of liaisons to the Yorkville Bristol Sanitary District. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #4 Tracking Number PW 2015-15 Game Farm Road and Somonauk Street Project - Update Public Works Committee – June 16, 2015 Verbal update will be given at meeting. Brad Sanderson Engineering Name Department