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Library Board Packet 2015 07-13-15 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees July13 , 2015 - 7 : 00 P. M . 902 Game Farm Road i i 16 Roll Call 2 . Recognition of Visitors 3 . Amendments to the Agenda 4. Minutes 5 . Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 90 Report of the Library Director Statistics 10. City Council Liaison 11 . Standing Committees Policy Personnel Finance Community Relations i 12. Unfinished Business Library Survey Report Disaster Plan Security/Safety Policy E- Rate / $ 250 Category 1 13 . New Business Election of Officers Illinois Public Library Per Capita F/Y 2016 Requirements Review Executive Sessions 14. Executive Session ( if needed ) 1 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15 . Adjournment I I I III I DRAFT Yorkville Public Library Board of Trustees Monday, 8 2015 7> une m p 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : OOpm by Vice-President Barb Johnson. Recognition of Visitors : Ms . Johnson introduced new library liaison Alderman Seaver Tarulis and recognized Mr. Fredrickson, i i Roll Call: Russ Walter-yes, Kate Elder-yes, Susan Chacon-yes, Sandy Lindblom-yes, Barb Johnson- yes, Jo Ann Gryder-yes Absent : Beth Gambro , Carol LaChance Others Present: j Library Director Michelle Pfister City Finance Director Rob Fredrickson Library Liaison, Alderman Seaver Tarulis Amendments to the Agenda : Mr. Walter asked to give a brief update regarding the City Comprehensive Plan under "New Business" , i i Minutes : May 11 , 2015 j Ms . Gryder asked to delete the words "at Home Depot" under Additional Business, 1 s' paragraph . The minutes were then approved as corrected on a motion by Jo Ann and second by Russ . ! Correspondence : None Public Comment: None i i Staff Comment: None I Report of the Treasurer : Treasurer Lindblom reported the following : Check Register Ms . Lindblom noted that page 1 and 2 are from FY 2015 and page 3 is FY2016 . She highlighted some of the bills : 1 . $ 183 for Abraham Lincoln is microfilm for the Kendall County Record 2 . $ 524 for custodial supplies was partly due to high cost of light bulb replacement 3 . $ 1 , 100 administration and agent fees is for the library bond 4 . $ 100 for Castle is bonding for Ms . Pfister (Board bonding bill will come next month) Page 1 of 4 I 5 . $ 1 ,000 Cambria bill is for large quantities of paper towels , hand sanitizer, etc . Ms . Elder asked to view packing list to compare for possibly more competitive prices . 6 . $ 112 . 15 Kendall Printing/Annette Powell for 500 checks 7 . $750 for IT person 8 . $291 Sound Inc ./telephone maintenance to replace 3 phones 9 . $ 1 , 500 Trico, part of spring clean-up, changed filters, etc . The new phones discussed last month will be installed in the coming week due to a delay in paperwork, according to Mr. Walter. Other highlights : --Payroll : $33 ,706 .42 - -Bill list summary, including 2 check registers, miscellaneous items and payroll totals $ 50,450 . 93 . --Miscellaneous includes American Library Association dues --Memorials/Gift Fund : $2, 344 . 16 --Reserve fund : $408 , 704 . 00 i Budget Report --$ 70, 880 in property tax was received in May. --$21 , 151 state grant was received --$2 , 500 in development fees received Mr. Fredrickson offered to reformat the report for easier reading by just showing the monthly and YTD totals rather than all months, however, the Board preferred to see all the months. Payment of Bills A motion was made by Trustee Gryder and seconded by Trustee Walter to pay the bills as follows : Accounts Payable Bills 2015 : $ 1 ,246 . 40 Accounts Payable Bills 2016 : $ 7 ,222 . 70 Bills for FY 2015 : $ 265 . 61 Bills for FY 2016 : $ 16 , 748 . 51 Payroll : $ 33 ,706 . 42 TOTAL , $50,454.93 Roll call : Walter-yes, Elder-yes, Chacon-yes, Lindblom-yes, Johnson-yes, Gryder-yes. Passed 6-0 . Report of the Library Director: 1 . Ms . Pfister presented the statistics of the library 2 . Friends sponsored bookmark contest and chose winner, awarded $25 cash prize and certificate . Bookmarks will be copied and handed out . 3 . Ms . Johnson & her sister are conducting program in July "How to be a Viking" 4 . Summer reading program celebrates 100-year anniversary, all kids will receive prize . All received packets of info about programs to be held in different parks . 5 . Program this summer : "Do You Dare Accept 100 Book Challenge?" 6 . Plano High School students will come and perform community work at library Page 2 of 4 i 7 . Kids' librarians promoted programs at all grade schools 8 . Low patronage in May attributed to roadwork, new directional signage is expected 9 . Donation received from staff member Kay 10 . $48 received in May for "Blossoms for Books", have total of $400 so far 11 . Microfilm reader donated from Helen Plumb Library in Lombard (new cost is $20,000) 12 . Michelle will update the disaster plan in August, please bring your notebooks j 13 . Blood drive to be held July 14t" 14 . Moved the donated bench outside and anchored it 15 . A courtyard tree needs to be removed due to outgrowing the area. Trimming will not be aesthetically pleasing and Michelle asked Board members to view. Report from Friends/Jo Ann Gryder 1 . The Friends had $2,200 in their budget and donated money as follows : $200 for Lego Club, $ 500 to adult book bestsellers, $ 500 to Easy Readers in children's dept. 2 . Working on Labor Day book sale 3 . Donated mulch was spread 4 . Need volunteer walkers in 4t" of July parade, candy will be handed out i City Council Liaison : Alderman Tarulis asked to have a tour of the Library and learn how it functions . I Standing Committees : None Unfinished Business : Building Siding This item will be removed from the agenda as some repair has begun . i i Library Survey Report This will be delayed until information can be compiled by Board President Gambro . i Disaster Plan Security/Safety Policy Ms . Elder said a Police Department representative will contact Ms . Pfister to coordinate an "active shooter drill " . A suitable library Disaster Plan will be chosen. New Business : Nomination of Officers The following trustees were nominated as follows : Board President : Beth Gambro Vice President : Barb Johnson Treasurer : Sandy Lindblom Secretary : Kate Elder Ms . Gryder made a motion to accept the slate of officers as presented and Russ Walter seconded the motion. It was noted there can be additional nominations from the floor. The slate was accepted by unanimous voice vote . i Page 3 of 4 i j Inventory Update Ms . Pfister p resented a library inventory report and value of the collection. The list does not include the computers, however, she said the value of this equipment is $93 ,349 . Ms . Johnson asked if the library is insured for this amount. Mr. Fredrickson answered that this should be insured and the amount was just raised a couple years ago, but he will review. Comp Plan Mr. Walter said he is a representative of the library on the Comp Plan committee and that an on-line survey question found that 6 . 17% said they were "somewhat satisfied" with library services . He tried to determine why. Ms . Elder questioned the kinds of questions on the survey. On another note during this discussion, Ms . Lindblom asked about the "hill" for sale on Rt. 47 south of Van Emmon and that the Garden Club had discussed doings plantings there . It was unknown who owns the lot and Mr. Tarulis was asked to determine the ownership . �I &Rate Mr. Walter presented an idea for a funding source. He said individuals and all buildings pay a fee for every phone line . Under the E-Rate program, the library could submit an application for a $250 fee to try to qualify for federal money because of these fees . Part of the eligibility is based on the population of the school district and size of the buildings at the school and the library. He said "e-rate" is like a grant and the library could receive $ 100,000 over a 5 -year period if qualified . If the library qualifies, but does not receive the money, the $250 fee is still paid. Mr. Walter also detailed other aspects of the program . This application must be submitted in July or August. Money received could be used for phone and equipment costs and tech support. There was general Board concern about spending money that is not in the budget, even though some would be reimbursed . Ms . Lindblom made a motion to table this item to be able to obtain more information . Ms . Chacon seconded this motion. Unanimous voice vote approval . Mr. Walter noted that this can be considered j for next year due to time constraints this year. Adjournment • There was no further business and the meeting adjourned at 8 : OOpm . Minutes respectfully submitted by Marlys Young II Page 4of4 i i i DATE : 07 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 12 : 19 : 56 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 07 / 13 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103999 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0574795 - IN 05 / 15 / 15 01 BATTERY 82 - 820 - 56 - 00 - 5620 105 . 00 INVOICE TOTAL : 105 . 00 CHECK TOTAL : 105 . 00 104000 ATTLONG AT &T LONG DISTANCE 828932136 - 0515 06 / 01 / 15 01 MAY 2015 LONG DISTANCE 82 - 820 - 54 - 00 - 5440 239 . 42 INVOICE TOTAL : 239 . 42 CHECK TOTAL : 239 . 42 104001 BAKTAY BAKER & TAYLOR 2030704303 06 / 02 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 147 . 79 INVOICE TOTAL : 147 . 79 2030714873 06 / 04 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 423 . 45 INVOICE TOTAL : 423 . 45 2030740481 06 / 11 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 415 . 31 INVOICE TOTAL : 415 . 31 2030774331 06 / 22 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 450 . 24 INVOICE TOTAL : 450 . 24 2030790913 06 / 25 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 291 . 79 INVOICE TOTAL : 291 . 79 CHECK TOTAL : 1 , 728 . 58 104002 CASTLEIN CASTLE INSURANCE SERVICES , INC 688446 06 / 03 / 15 01 BLANKET CRIME BOND RENEWAL 82 - 820 - 54 - 00 - 5462 456 . 00 INVOICE . TOTAL : 456 . 00 CHECK TOTAL : 456 . 00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 1 of 7 DATE : 07 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 12 : 19 : 56 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 07 / 13 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104003 DAIKIN DAIKIN APPLIED 3054073 06 / 30 / 15 01 SERVICE CALL TO DIAGNOSE AND 82 - 820 - 54 - 00 - 5495 3 , 667 . 81 02 REPAIR SLIDE SENSOR * * COMMENT * * INVOICE TOTAL : 3 , 667 . 81 CHECK TOTAL : 31667 . 81 104004 DEMCO DEMCO , INC . - 5630349 06 / 29 / 15 01 BOOK TAPE , POST - IT NOTES , 82 - 820 - 56 - 00 - 5610 235 . 73 02 CD / DVD SLEEVES . BOOK REPAIR * * COMMENT * * 03 WINGS , GLUE STICKS , FILAMENT * * COMMENT * * 04 TAPE * * COMMENT * * INVOICE TOTAL : 235 . 73 CHECK TOTAL : 235 . 73 104005 FRSTINSU FIRST INSURANCE GROUP OF IL 693446 06 / 23 / 15 01 POLICY RENEWAL 82 - 820 - 54 - 00 - 5462 568 . 00 INVOICE TOTAL: 568 . 00 CHECK TOTAL : 568 . 00 104006 JEWEL JEWEL 061015 06 / 10 / 15 01 PLATES , SNACK MIX , SALSA , 82 - 820 - 56 - 00 - 5671 38 . 45 02 HANDI WIPES 82 - 820 - 56 - 00 - 5620 21 . 01 INVOICE TOTAL : 59 . 46 CHECK TOTAL : 59 . 46 104007 KONICAMI KONICA MINOLTA BUSINESS 9001501568 06 / 18 / 15 01 05 / 19 - 06 / 18 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 13 . 53 INVOICE TOTAL : 13 . 53 CHECK TOTAL : 13 . 53 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 2 of 7 DATE : 07 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 12 : 19 : 56 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 07 / 13 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104008 LLWCONSU LLW CONSULTING INC . 10373 06 / 29 / 15 01 JUNE 2015 ONSITE CONSULTING 82 - 820 - 54 - 00 - 5462 1 , 080 . 00 02 SUPPORT * * COMMENT * * INVOICE TOTAL : 11080 . 00 CHECK TOTAL : 1 , 080 . 00 104009 MENLAND MENARDS - YORKVILLE 14814 06 / 29 / 15 01 FORKS , SPOONS , PLATES , 82 - 820 - 56 - 00 - 5620 40 . 75 02 BATTERIES , SWIFFER * * COMMENT * * INVOICE TOTAL : 40 . 75 CHECK TOTAL : 40 . 75 104010 MIDWTAPE MIDWEST TAPE 92882236 05 / 28 / 15 01 DVDS 82 - 820 - 56 - 00 - 5685 68 . 97 INVOICE TOTAL : 68 . 97 92932015 06 / 12 / 15 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 31 . 99 INVOICE TOTAL : 31 . 99 92960337 06 / 22 / 15 01 DVD 82 - 820 - 56 - 00 - 5685 16 . 99 INVOICE TOTAL : 16 . 99 92980231 06 / 27 / 15 01 DVD 84 - 840 - 56 - 00 - 5685 22 . 99 INVOICE TOTAL : 22 . 99 92985484 06 / 30 / 15 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 14 . 99 INVOICE TOTAL : 14 . 99 CHECK TOTAL : 155 . 93 1040.11 MONTGLAN MONTGOMERY LANDSCAPING 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 3 of 7 DATE : 07 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 12 : 19 : 56 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 07 / 13 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104011 MONTGLAN MONTGOMERY LANDSCAPING 7274 05 / 31 / 15 01 SPRING CLEAN UP OF GROUNDS 82 - 820 - 54 - 00 - 5495 825 . 00 INVOICE TOTAL : 825 . 00 * CHECK TOTAL : 825 . 00 104012 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0515 06 / 15 / 15 01 05 / 07 - 06 / 08 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 388 . 93 INVOICE TOTAL : 388 . 93 * CHECK TOTAL : 388 . 93 104013 PRAIRCAT PRAIRIECAT 3967 07 / 01 / 15 01 07 / 01 - 09 / 30 PARTICIPATION FEES 82 - 820 - 54 - 00 - 5468 3 , 510 . 60 INVOICE TOTAL : 3 , 510 . 60 * 4061 07 / 01 / 15 01 07 / 01 - 09 / 30 E - READER FEES 84 - 840 - 54 - 00 - 5460 92 . 77 INVOICE TOTAL : 92 . 77 * CHECK TOTAL : 3 , 603 . 37 104014 THYSSEN THYSSENKRUPP ELEVATOR CORP 3001920837 07 / 01 / 15 01 07 / 01 - 09 / 30 ELEVATOR 82 - 820 - 54 - 00 - 5462 718 . 49 02 MAINTENANCE * * COMMENT * * INVOICE TOTAL : 718 . 49 CHECK TOTAL : 718 . 49 104015 TRICO TRICO MECHANICAL SERVICE GROUP 3670 06 / 13 / 15 01 CHILLER REPAIR 82 - 820 - 54 - 00 - 5495 187 . 50 INVOICE TOTAL : 187 . 50 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 4 of 7 DATE : 07 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 12 : 19 : 56 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 07 / 13 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104015 TRICO TRICO MECHANICAL SERVICE GROUP 3683 06 / 23 / 15 01 RESET CHILLER AND CLEANED 82 - 820 - 54 - 00 - 5495 562 . 50 02 COILS * * COMMENT * * INVOICE TOTAL : 562 . 50 * CHECK TOTAL : 750 . 00 104016 YORKACE YORKVILLE ACE & RADIO SHACK 156859 06 / 29 / 15 01 BATTERY 82 - 820 - 56 - 00 - 5620 15 . 98 INVOICE TOTAL : 15 . 98 * CHECK TOTAL : 15 . 98 104017 YOUNGM MARLYS J . YOUNG 060815 06 / 28 / 15 01 JUNE 8 MEETING MINUTES 82 - 820 - 54 - 00 - 5462 60 . 00 INVOICE TOTAL : 60 . 00 * CHECK TOTAL : 60 . 00 a TOTAL AMOUNT PAID : 14 , 711 . 98 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 7 mc oPUBLIC LIBRARMY& YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY June 5 , 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 15 ,396. 30 - 15 ,396 . 30 923 . 62 11152 . 20 17,472. 12 TOTALS $ 151396 . 30 $ - $ 15 ,396 . 30 $ 923 . 62 $ 1 , 152 . 20 $ 17,472 . 12 PAYROLL SUMMARY June 19 , 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 14,931 . 56 - 141931 . 56 819 . 70 11116. 65 161867 . 91 TOTALS $ 141931 . 56 $ - $ 141931 . 56 $ 819 . 70 $ 11116 . 65 $ 167867 . 91 TOTAL PAYROLL $ 34,340. 03 Page 6 of 7 I `z i 10 PUBLIC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, July 13 , 2015 ACCOUNTS PAYABLE Library Check Register FY 16 07/13/2015 $ 14, 711 . 98 Fiscal Year 2015 Call One -April 2015 Service 06/09/2015 $ 65 . 00 Fiscal Year 2016 Guardian - June 2015 life insurance 06/09/2015 $ 36 . 92 Guardian -June 2015 dental insurance 06/09/2015 $ 428 . 07 Eye Med - June 2015 Vision Ins . 06/09/2015 $ 54 . 24 Glatfelter Liability Ins . - Installment #6 06/09/2015 $ 1, 000 . 26 IPRF -July 2015 Worker' s Comp . ins . 06/09/2015 $ 922 . 78 Call One - May 2015 Service 06/23/2015 $ 65 . 55 BCBS -July 2015 Health Insurance 06/23/2015 $5, 174 . 15 j DAC - May 2015 HRA Fees 06/25/2015 $ 12 . 00 TOTAL BILLS PAID : $ 22, 470 . 95 PAYROLL DATE Bi -weekly 06/05/2015 $ 17, 472 . 12 Bi -weekly 06/19/2015 $ 16, 867 . 91 j TOTAL PAYROLL : $ 34, 340 . 03 TOTAL DISBURSEMENTS : $ 561810 . 98 v J O J YORKVILLE PUBLIC LIBRARY 1� BUDGET REPORT ®' FOR THE MONTH ENDING JUNE 30, 2015 of Fisca l Year 8% 17% Year-to-Date Totals FISCAL YEAR 2016 ACCOUNT NUMBER DESCRIPTION May-15 June-IS Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-00040-004000 PROPERTY TAXES 70,880 243,350 314,231 635,000 49.49% Intergovernmental 82-00041 -004120 PERSONAL PROPERTY TAX 1 , 163 1 , 163 5,250 22. 15% 82-000 41-004170 STATE GRANTS 21 , 151 213151 17,200 122.97% Fines & Forfeits 82-00043-004330 LIBRARY FINES 555 977 1 ,532 95300 16.47% Char es for Service 82-000-44-004401 LIBRARY SUBSCRIPTION CARDS - 746 746 7,500 9.95% i 82-000 44-00-4422 COPY FEES 166 189 355 3,000 11 .85% 82-00044-00-4439 PROGRAM FEES 26 152 178 1,000 17.80% Investment Earnin s 82-000115-004500 INVESTMENT EARNINGS 17 22 39 13500 2.57% Miscellaneous 82-00048-004820 RENTAL INCOME 135 100 235 200 11 .75% 82-00048-00-4824 DVD RENTAL INCOME 155 290 445 5,000 8.89% 82-00048-004850 MISCELLANEOUS INCOME - 54 54 500 10.80% Other Financing Sources � 82-000-49-00-0901 TRANSFER FROM GENERAL 5,852 11923 7,775 34, 168 22.76% TOTAL REVENUES: LIBRARY 100,100 247,803 347,903 7215418 48.22% LD3RARY OPERATIONS EXPENDITURES Salaries & wages 82-820-50-00-5010 SALARIES & WAGES 15,027 15,979 31 ,006 202,860 15.28% 82-820-50-00-5015 PART-TIME SALARIES 14,809 14,349 29, 158 195,000 14.95% Benefits I 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1 ,639 11743 3,383 222569 14.99% 82-820-52-00-5214 FICA CONTRIBUTION 23231 22269 4,500 29,849 15.08% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,259 5,940 16, 199 78,823 20.55% 82-820-52-00-5222 GROUP LIFE INSURANCE 37 37 74 418 17.67% 82-820-52-00-5223 DENTAL INSURANCE 428 428 856 47690 18.25% 82-820-52-00-5224 VISION INSURANCE 54 54 108 496 21 .87% j 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 2,500 0.00% 82-820-52-00-5231 LIABILITY INSURANCE 57852 11923 71775 3108 24.55% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES 500 0.00% 82-820-54-00-5415 TRAVEL & LODGING 600 0.00% 82-820-54-00-5426 PUBLISHING & ADVERTISING - 23 23 100 22.80% 82-820-54-00-5440 TELECOMMUNICATIONS 504 66 570 11 ,000 5. 18% 82-820-54-00-5452 POSTAGE & SHIPPING - - 500 0.00% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 67 183 250 123000 2.08% j i 82-820-54-00-5462 PROFESSIONAL SERVICES 31894 1 ,276 57170 29,000 17.83% 82-820-54-00-5466 LEGAL SERVICES - 21000 0.00% 82-820-54-00-5468 AUTOMATION 35,000 0.00% 82-820-54-00-5480 UTILITIES 15,359 0.00% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1 ,500 1 ,500 2000 7.50% 82-820-54-00-5498 PAYING AGENT FEES 1 , 100 1 , 100 23190 50.23% 1 ,z to arms YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE MONTH ENDING JUNE 30, 2015 4 % offiscaI Year 8% 17% Year-to-Date Totals FISCAL YEAR 2016 ACCOUNT NUMBER DESCRIPTION MaY-15 June-15 Totals BUDGET % of Budget i Supplies 82-820-56-00-5610 OFFICE SUPPLIES 342 342 82000 4.27% 82-820-56-00-5620 OPERATING SUPPLIES 13 ] ,632 1,646 8,000 20.57% 82-820-56-00-5671 LIBRARY PROGRAMMING 1 ,000 0.00% 82-820-56-00-5685 DVD'S 208 208 22000 10.40% TOTAL FUND REVENUES 1009100 247,803 347,903 721,418 48.22% TOTAL FUND EXPENDITURES 54,815 49,052 103,867 716,122 14.50%0 FUND SURPLUS (DEFICIT) 45,285 198,751 244,036 55296 LIBRARY DEBT SERVICE REVENUES 83-000130-001000 PROPERTY TAXES 85,009 291 ,859 376,868 749,846 50.26% 83-00045-00 4500 INVESTMENT EARNINGS 0 0 30 0.47% TOTAL REVENUES: LIBRARY DEBT SERVICE 85,009 2919859 376,868 749,876 50.26% LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT 50)000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 16,056 16,056 32, 113 50.00% 2013 Refimding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT 485,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT 91 ,366 91 ,366 182,733 50.00% TOTAL FUND REVENUES 85,009 291,859 376,868 7495876 50,26% TOTAL FUND EXPENDITURES - 1079423 107,423 749,846 1433%0 FUND SURPLUS (DEFICIT) 85,009 184,436 269,445 30 LIBRARY CAPITAL REVENUES 84-000132-00-4214 DEVELOPMENT FEES 2,500 2, 150 4,650 202000 23.25% 84-00045-00 4500 INVESTMENT EARNINGS 1 1 1 20 5.50% TOTAL REVENUES: LIBRARY CAPITAL 2,501 21151 41651 20,020 23.23% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 3,500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 653 653 0.00% 84-840-56-00-5683 AUDIO BOOKS - - - - 0.00% j I 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 0.00% 84-840-56-00-5685 DVD'S 0.00% i 84-840-56-00-5686 BOOKS 959 1 959 1 81395 11 .42% TOTAL FUND REVENUES r653 2,151 4,651 20,020 23.23% j i TOTAL FUND EXPENDITURES 959 1,611 11,895 13.55% FUND SURPLUS (DEFICIP) 1,192 3,040 89125 I 2 umlGm ul / VV / GU1J V"V u V111 UC 1V1\1vV1 Zn . i TIME : 21 : 32 : 49 GENERAL LEDGER ACTIVITY REPORT F-YR : 16 ID : GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 02 PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82 - 000 - 24 - 00 -2480 ( L ) ESCROW - MEMORIALS & GIFTS O1 05 / 01 / 2015 BEGINNING BALANCE 31454 . 96 AP- 150511 05 / 05 / 2015 01 BOOKS BAKER & TAYLOR 103970 2030520866 317 . 98 05 / 05 / 2015 02 BOOKS BAKER & TAYLOR 103970 2030532270 220 . 14 05 / 05 / 2015 03 BOOKS BAKER & TAYLOR 103970 2030573394 287 . 68 05 / 05 / 2015 04 AUG . 15 , 2015 PROGRAM FEE SHARON PETERSON 103971 081515 300 . 00 05 / 05 / 2015 05 BANNER THE LOGO SHIRT FACTO 103972 22866 69 . 00 GJ- 150531LB 06 / 04 / 2015 07 MAY 2015 DEPOSITS 84 . 00 TOTAL PERIOD O1 ACTIVITY 11194 . 80 84 . 00 02 GJ- 150630LB 07 / 01 / 2015 08 June 2015 Deposits 1 , 362 . 00 TOTAL PERIOD 02 ACTIVITY 0 . 00 11362 . 00 TOTAL ACCOUNT ACTIVITY 11194 . 80 1 , 446 . 00 ENDING BALANCE 31706 . 16 GRAND TOTAL 0 . 00 3 , 706 . 16 TOTAL DIFFERENCE 0 . 00 31706 . 16 June 2015 June 2015 Circ By Transaction All Check-out Check Renewals All Holds Check Usage Type Transactions + Renewals outs Holds Filled ins Placed Yorkville Public Library - YKBB-3 15,086 79761 6,758 19003 327 11316 5,682 0 Yorkville borrowed 1, 118 items from other libraries . Yorkville lent 711 items to other libraries . 230 items were checked out to reciprocal borrowers . 290 items were added . 146 patrons were added . 634 Omni a- books were checked out . 154 Omni e-audio books were checked out. 1Omni video was streamed 195 people used Omni . 1 Illinois a- read books were checked out 0 Illinois a - read audio books were checked out . 1 person used Illinois E- read . I I June Public Relations Articles — Photos - Kendall Country Record - Beacon News Sun Times- WSBY Meetings, Workshop Programs, Activities Number Attending Adult Programs Adult Book Discussion 4 Lunch Time Book Club 11 Men' s Book Club 6 Friends Meeting 12 Threads and More 7 Charlie Chapman Friends Program 15 Creative Writing —Lisa Macaione 10 j i Young Adult Programs Teen Meeting -TAG 35 Writing Group (2 Times) Laura Mackley 17 i i Children Programs Tots and Toddlers (2 Times) 52 Book Activity (Kdg- 1 ) 3 Read with Paws 6 Afternoon Read 13 Ice Cream Book Club 4 Spanish Story Time — Marta Duran 7 Book Club 18 Science Day 13 Dance Party — Theron Garcia 13 Lego Club 16 Book Character Fashion Show 21 Poetry Slam 25 Summer Kick- Off Party- TAG 38 Father' s Day Program 24 Butterfly Program 27 Patron Count 5183 Meeting Room Library 11 - Rent 2 -City Teens Volunteers Breanna English, Jazmin Filippi, Michelle Krush, Jessica Labedz, Anna Halsey, Juleah Richardson, Morgan List, Natatle Malinowski, Phoenix Ritchie. Zach Weiss Father' s Day Program Adult Volunteers Friends cleaning children ' s shelves Gifts and Memorials Friends of the Library - $ 1 , 300 I YACC Events & Activities _ June 26 — Friday Business Over Coffee Hosted by Mutual Ground and Country Comfort Boarding and Grooming Hampton Inn, 310 E. Countryside Pkwy. 8-9:45am Carin Young,Bill Goodwin and Heather Deverrnann July 14 -Tuesday enjoyed the beautiful weather as we dined outdoors Luncheon Hosted by W2W during the June luncheon hosted by W2W. "Three Mistakes Made By Small Business Owners" Speaker: Bob Kovanic, MBA, CPA of More about... Padgett Business Services Location: Millhurst Ale House Business Over Coffee Morning networking over free coffee&snacks on 11:30am-1 pm the last Friday of each month(subject to change). Members meet and build relationships,win raffle July 17 & 18- Friday & Saturday drawings,and have the opportunity to showcase their River Night/Ribs on the River! businesses as hosts.Free to members&their guests. Sponsorships still available...check Chamber website CNN -Chamber Network Night for details! CNN's are evening networking events hosted by member businesses.Free to members&their Riverfront Bicentennial Park, 131 E. Hydraulic Street, guests. Downtown Yorkville 5-10pm Friday, 10am-10pm Saturday PAY Professionals Advancing in Yorkville Programs provide business related topics of interest and peer-to-peer discussion to assist with professional -Save the Dates on your calendar. development and growth.Free to members&the public. August 20 — New Teacher Breakfast W2W—Woman2Woman The W2W Business Network meets for a luncheon/program on the 2nd Tuesday of each month. September 17 — FNBC Bank & Trust Ribbon Cutting Networking takes place prior to the luncheon and speakers presentation.Men are always welcome too! September 24— Golf Outing Open to the public-Fee for luncheon/program Leads Groups October 15— Leads I Chamber Network Night Three YACC Leads Groups meet weekly to share leads,referrals,and team support.Information about October 24— Biz Boo! visiting or joining is on the Chamber website. October 29— Leads Ignite Halloween Party The 2015 Yorkville Community Guides have arrived! Pick one up today! For additional information, view the Events Calendar at www.yorkvillechamber.org 630-553-6853 "Like" the Yorkville Chamber on Facebook! — i i Illinois Public Library Grant F/Y 2016 Requirements i I How library funds are used to support educational programs and training opportunities for patrons . Adult - EBook Drop-In — Gardening Programs — Author Event — Yorkville and Area History Programs — Affordable Care Act — Health Programs — Computer Class — Job Search — Test Proctoring - Reading Programs — Book Clubs — Crafts and Writing Groups Children Reading Programs for all Ages- Book Clubs — School Visits — 4H , Spanish, Dance, Read with Paws, K-9, Fire Prevention, Family Reading Night, Toddlers, Craft, Magic and Holiday Programs — Tea Party and Fairytales, Writing Groups and Teen Clubs . These are a few of the educational programs the library offers . We provide these services for adult, children and families at different times we are open so everyone i may attend programs . The library board and staff will engage in a discussion on how the library fosters resource sharing. I Not every library can hold every item . Libraries have developed a system of sharing resources among libraries through Interlibrary Loan . Library offers reciprocal borrowing to neighboring libraries for j convenience of patrons . i Resource-sharing opens up the collections to library patrons who can request whatever they want or need . Saves libraries money by reducing the need to purchase materials, libraries share the materials with I each other instead . I Resource-sharing saves libraries' cataloging and processing time by the eliminating the need for duplicate records for each library location . Resource-sharing relies on delivery of materials between libraries, a service that is provided by RAILS system . Provide an example of how the library has expanded or improved resource sharing for its patrons. I Patrons now have the option to summit a request for World Share materials directly on line . Staff attends system meetings and work-shops on resource sharing to stay up-to-date on policies and procedures . We cooperate with the schools by supplementing items for various assignments. We prepare a "Teacher Reserve" shelf for visiting classes for the same topic, to be used in the library. Interlibrary Loan — World Share — World Cat — ILLINET