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Administration Minutes 2015 05-20-15Page 1 of 3 APPROVED 6/17/15 UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING Wednesday, May 20, 2015 6:00pm City Hall Conference Room Committee Members In Attendance: Vice-Chairman Joel Frieders Alderman Diane Teeling Alderman Seaver Tarulis Absent: Alderman Jackie Milschewski Other City Officials In Attendance: Bart Olson, City Administrator Rob Fredrickson, Finance Director Chris Funkhouser, Alderman Guests: Dave Hoover, NIMEC The meeting was called to order at 6:02pm by Alderman Joel Frieders. Citizen Comments: None Minutes for Correction/Approval: April 15, 2015 The minutes were approved as read. New Business: 1. ADM 2015-18 Monthly Budget Report for April 2015 Alderman Frieders asked several questions regarding items on the budget report and answers were provided. He stressed the importance of training and conferences. 2. ADM 2015-19 Monthly Treasurer's Report for April 2015 Finance Director Fredrickson presented the report as follows: No further discussion and this moves to the Council consent agenda. Beg Fund Balance $10,894,313 YTD Revenues $33,644,951 YTD Expenses $28,590,079 Proj Ending Fund Bal.$15,949,185 Page 2 of 3 3. ADM 2015-20 Cash Statement for March 2015 Alderman Funkhouser noted that IMET is now shown on this report and he asked if the City had received the bulk of the lost money. Approximatly 50% ($20,000) has been received with more anticipated after hotels and other assets are sold. There were 240 other towns that also lost funds. This report is informational, no further action. 4. ADM 2015-24 Bills for Payment Mr. Olson stated that the Park Board bills and City Council bills will be combined for administrative reasons and Park bills will then be broken out for Board review. In these bills, it was noted that the City pays for a connection for AT&T U-verse in town square. Quality of the connection was briefly discussed. Mr. Frieders inquired about website setup fees of $14,120. The new website will be finalized about mid-June. In another bill inquiry, Ms. Teeling asked about an invoice for EEI/Avanti. EEI did work on behalf of the City in response to an Avanti question and it was paid for by the City. 5. ADM 2015-22 Municipal Aggregation Mr. Olson said it has been a year since the City has requested electric rate bids. He said there has not been a big difference in the rates and there is a certain amount of distrust among the citizens. Ms. Teeling noted that citizens can also change services on their own. Mr. Funkhouser asked if the savings on the rates affects taxes received, however, no tax is received on this. Mr. Hoover of NIMEC was present to give a brief presentation. He said the prices have dropped a bit and they can match ComEd in the next 2 years. ComEd prices are determined by the State and Ms. Teeling noted this program could help to keep ComEd more competitive with their rates. Mr. Hoover stated there is no bail-out clause if the rates increase, however, residents can opt out anytime at no cost. The committee agreed to ask Mr. Hoover to explore the rates on behalf of the City. 6. ADM 2015-23 Selection of Vice-Chairman Alderman Frieders volunteered to be Vice-Chairman for this committee. 7. ADM 2015-24 Selection of Committee Liaisons Alderman Tarulis will be the new liaison to the Library Board. 8. ADM 2015-25 Meeting Dates Alderman Teeling said she has a conflict with the Wednesday meeting dates and the committee will discuss again at the next meeting. Old Business: 1. ADM 2014-89 Aurora Area Convention and Visitors Bureau (AACVB) Agreement Mr. Funkhouser said a new Executive Director has been hired for the AACVB. He will report back next month on the first AACVB meeting. He also said Aurora's Mayor will not be running again in the next election and some issues could change. Page 3 of 3 Mr. Olson said he had spoken with administrators from Aurora, Oswego and Montgomery regarding starting a separate CVB, however, Aurora is vested in the current one and the others are not interested in starting from the ground up. He also said the funding (LTBC) for visitor's bureaus is so strict that it is not feasible to start a new one. Yorkville's leverage in the current organization is about $100,000. A decision to keep membership in the AACVB must be made by October and Mr. Olson recommended staying with them. This matter will be kept on the agenda for any further discussion. No action is required if the city stays with AACVB. Additional Business: Alderman Teeling asked if the YEDC Corporation issue will be discussed at this committee or EDC. It will likely be considered at both committees. Mr. Olson said there has been discussion about initiating a contract with Lynn Dubajic as a sole contractor for the City. It was noted that $75,000 had been budgeted for YEDC. There was no further business and the meeting adjourned at 6:54pm. Minutes respectfully submitted by Marlys Young, Minute Taker