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Administration Minutes 2015 06-17-15Page 1 of 2 APPROVED 7/15/15 UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING Wednesday, June 17, 2015 6:00pm City Hall Conference Room Committee Members In Attendance: Chairman Jackie Milschewski Alderman Joel Frieders Alderman Alderman Seaver Tarulis Absent: Alderman Diane Teeling Other City Officials In Attendance: Bart Olson, City Administrator Rob Fredrickson, Finance Director Guests: None The meeting was called to order at 6:00pm by Chairman Jackie Milschewski. Citizen Comments: None Minutes for Correction/Approval: May 20, 2015 The minutes were approved as read. New Business: 1. ADM 2015-26 Monthly Budget Report for May 2015 Mr. Olson said the FY '15 financials should be available in the next couple weeks and he will have preliminary figures for the next meeting. For information only. 2. ADM 2015-27 Monthly Treasurer's Report for May 2015 City Finance Director Fredrickson reported the following: May Revenues: $1,681,028 YTD Expenses: $1,429,556 He said the Ending and Beginning Fund Balances are not reflected, but will be available as the audit is completed. 3. ADM 2015-28 Cash Statement for April 2015 For information only. 4. ADM 2015-29 Bills For Payment Alderman Frieders questioned an invoice for an EEI photometric analysis. Mr. Olson replied the analysis was done and was necessary to insure the height and lumens of the street lights conformed with IDOT standards. The analysis was approved and the City went out to bid for street lights which have come in under budget. Mr. Olson noted that Page 2 of 2 the decorative railings, fox design and painting were eliminated and a metal bar was installed instead. 5. ADM 2015-Prevailing Wage Ordinance Mr. Olson said this is an annual requirement. The wages from a couple different Department of Labor agencies are compared and approved by ordinance for the City. The ordinance pertains to any prevailing wage project in the City limits or in a TIF district, according to Mr. Olson. This item will move forward to the Council consent agenda. 6. ADM 2015-31 Resolution Approving a Placement Agent Agreement Mr. Olson referred to a memo from Attorney Kathy Orr pertaining to an agreement with a placement agent to help place a bond with a private entity. The cost of the agreement is about $15,000 which would be paid by the bondholder and no cost to the City. This will help clear a bond in default. The default pertains to the Kendall Marketplace and is not a City burden. When the sales taxes did not meet the debt service, the bondholder said they did not want a default on their books. The bondholder will facilitate this agreement and this item moves to the consent agenda. Old Business: 1. ADM 2015-25 Meeting Dates Chairman Milschewski proposed moving the meetings back to Thursday, however, it was decided the committee would wait until next month to allow for input from Alderman Teeling who has a conflict with the meeting nights. 2. ADM 2014-89 Aurora Area Convention and Visitors Bureau (AACVB) Agreement Mr. Olson said he had met the new AACVB Director. The new Director is aware he will need to attend committee meetings, make presentations and do a “meet and greet” before October. He said it did not seem feasible to form a separate Visitor's Bureau at this time since a county-wide Bureau would need to be established. The main funding source is LTCB and no money would be forthcoming until the third year of a new Bureau. The City will not need to make a decision about remaining in the AACVB until October. Alderman Frieders said the City should be very attentive as to how the upcoming City festivals are marketed by the AACVB. Alderman Frieders commented that the City indirectly contributes $60,000 and the State $50,000-$60,000 to the Bureau each year. This matter will move forward to the full Council and will be kept on “Old Business” for future discussion. Additional Business: Alderman Frieders asked about the progress of the new website. The final details are being completed. There was no further business and the meeting adjourned at 6:19pm. Minutes respectfully submitted by Marlys Young, Minute Taker