Library Minutes 2015 05-11-15
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APPROVED W/ CORRECTIONS 6/8/15
Yorkville Public Library
Board of Trustees
Monday, May 11, 2015, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by Board President Beth Gambro.
Roll Call: Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes,
Russ Walter-yes, Kate Elder-yes, Susan Chacon-yes
Absent: Carol LaChance
Others Present:
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Recognition of Visitors:
President Gambro recognized Mr. Fredrickson
Amendments to the Agenda:
Ms. Gambro said the summary for Unfinished Business/Library Survey Report will be presented next
month.
Minutes: April 13, 2015
The minutes were approved on a motion by Ms. Johnson and second by Ms. Lindblom. Voice vote
approval.
Correspondence: None
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Check Register
Ms. Lindblom said there are two reports—one for FY 2015 and one for FY 2016. She highlighted
some of the bills. One of those bills was for a purchase of an infrared beam people counter for the
meeting room door. The monthly 2015 bills totaled $5,640.88 and the 2016 bills totaled $5,112.50.
The payroll was $33,522.69.
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Bill List
Ms. Lindblom questioned Mr. Fredrickson about the “FNBO” at Menards. He indicated this was a
credit card purchase. Some of the other items paid by credit card are Comcast internet service, drug
screens for new employees, etc. Use of a credit card avoids late payments due to the timing of
meetings and bill due dates. Mr. Fredrickson said the credit card is used whenever possible to receive
cash back and the Library receives a pro-rated share. Also questioned was a bill for “DAC”. This is
the agency that manages the health insurance program. More specific explanation of bills will be
forthcoming. Bills paid with the credit card will be reflected on the Bill List Summary.
Ms. Gryder questioned the bill for “Call One”. This includes two phone lines, one for a fax and one for
the Storytime line.
Budget Report
Revenues received were: property tax of $1,411, a state grant not reflected on the budget report and an
insurance reimbursement for the “chiller” and $75 in development fees (which come from building
permit fees). The total revenue is 98% of the budgeted amount for end of year. Ms. Lindblom thanked
Mr. Fredrickson for assisting the Library Board with their budget.
For expenditures, the library still exceeds the budget on the outside repair/maintenance and operating
supplies. However, the total expenditures for the year are at 91% and Sandy thanked Michelle for
careful spending. Mr. Fredrickson commented on construction and said it is on par with year 2014.
Ms. Lindblom said the YTD shows a deficit of $13,086, however, Mr. Fredrickson said Fund 84 still
shows a significant balance.
Memorials and Gifts has $3,454.96 and will be spent for summer reading programs.
Cash Statement
Mr. Fredrickson said the Library is doing well and the cash amount will rise as taxes are received. He
gave an update on the IMET funds and said $300 was collected in April and the restricted amount is
now $8,837, down from $9,138.
Payment of Bills
Trustee Johnson moved to pay the bills as follows and Trustee Walter seconded the motion:
Bills 2015: $ 5,640.88
Bills 2016: $ 5,112.50
Total Bills: $17,006.75
Payroll: $32,522.69
TOTAL: $50,529.44
Roll call: Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, Elder-yes, Chacon-yes, Lindblom-yes.
Passed 7-0
At this point, it was noted that Trustees Gambro and Ms. LaChance are being re-appointed to the
Library Board, however, there is no replacement yet for Ms. Somerlot.
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Report of the Library Director:
1. Ms. Pfister presented the monthly statistics
2. Celebrated National Library Week: many programs including Edgar AllenPoe and kids' programs,
Board member Gambro brought candy for employees
3. Friends will participate in July 4th parade, all are welcome to walk
4. Had second “Label” group
5. Had 1 family at family read night
6. Kindergarten roundup program did well
7. Reading Specialist including Ms. Gambro, holding read-alongs in park, will work with schools this
summer
8. Brick was purchased in memory of Ted “Santa” Wilkinson and also for Marianne Wilkinson.
Library purchased a book in his memory also. Also bought book in recognition of Judy Somerlot for
serving on the Board. Staff member paid for $21 magazine subscription.
9. Lions Club made donation for magazines and books
10. “Blossom” program now has $372
11. Visitor from the Library system was given a tour and offered to address any issues with the catalog
and circulation, his area of expertise. He complimented Dixie and Sharyl for their work on the system
and he did a report on the library.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
Building Siding
Ms. Pfister reported that the repair man has not come yet to fix the list of items. She also asked the
handyman for a quote on the outside painting, possibly to be done in increments.
Coffee Shop Update
Ms. Gryder reports she does not feel there is enough support from her contact for a coffee shop and
suggested it be put on hold. Ms. Gambro commented it was worthwhile to pursue, however, not during
the Game Farm Road construction. Ms. Elder also suggested it be put on hold for six months (until
January) and then request other vendors to present sales pitches.
Library Survey Report
Any change in library hours will be discussed after Ms. Gambro presents the summary next month.
Disaster Plan Security/Safety Policy
Ms. Elder gave an update and said Yorkville Police Department has assigned someone to assist the
library. Small group meetings will discuss plans and choose one according to need. Ms. Gambro
reviewed the committee members, some of whom may be involved in this plan.
Ms. Gambro also noted that June will be the month for nominations of Library Board officers.
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New Business:
State Report
A copy will be sent to Illinois Library and to the City. Ms. Pfister noted that patrons and program
attendance were up. Ms. Gambro mentioned that numerous articles have appeared in the Kendall
County Record regarding the library.
Phone Bill Review
Mr. Walter said he had reviewed the bill list last month and noted it was very large. He said $258 was
spent for AT&T long distance and $504 for regular phone lines (not including Call One). Mr. Walter
said Comcast service would be $377.55 per month including the internet and 6 lines, resulting in
approximately $400 monthly savings. Ms. Johnson asked about possible action if the service is poor.
In that event, the phone service would be switched back to AT&T. If a switch is made, the remainder
of the contract must be paid. The new plan is a 3-year contract with a one-time porting fee of $119.
The Storytime line and fax line will be transferred to the Comcast system.
Additional Business:
Ms. Gryder said she is the new Friends liaison and attended that meeting today. She asked Ms. Pfister
what the Library would like if the Board decided to make a donation for the 100-year celebration. A
small garden bench was suggested and Ms. Gryder will explore prices.
Ms. Gryder will talk with Public Works Director Eric Dhuse about obtaining signage to direct people to
the library during the road construction. Michelle suggested wording as follows: “We are open during
construction”. During construction on the middle section of Game Farm Road, entrance to the library
will be through the Beecher entrance.
Executive Session: None
Adjournment:
There was no further business and the meeting was adjourned at 8:01pm on a motion by Russ and
second by Susan.
Minutes respectfully submitted by
Marlys Young, Minute Taker