Library Minutes 2015 06-08-15Page 1 of 4
APPROVED 7/13/15
Yorkville Public Library
Board of Trustees
Monday, June 8, 2015, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by Vice-President Barb Johnson.
Recognition of Visitors:
Ms. Johnson introduced new library liaison Alderman Seaver Tarulis and recognized Mr. Fredrickson.
Roll Call: Russ Walter-yes, Kate Elder-yes, Susan Chacon-yes, Sandy Lindblom-yes, Barb Johnson-
yes, Jo Ann Gryder-yes
Absent: Beth Gambro, Carol LaChance
Others Present:
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Library Liaison, Alderman Seaver Tarulis
Amendments to the Agenda: Mr. Walter asked to give a brief update regarding the City
Comprehensive Plan under “New Business”.
Minutes: May 11, 2015
Ms. Gryder asked to delete the words “at Home Depot” under Additional Business, 1st paragraph. The
minutes were then approved as corrected on a motion by Jo Ann and second by Russ.
Correspondence: None
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Treasurer Lindblom reported the following:
Check Register
Ms. Lindblom noted that page 1 and 2 are from FY 2015 and page 3 is FY2016. She highlighted some
of the bills:
$183 for Abraham Lincoln is microfilm for the Kendall County Record
$524 for custodial supplies was partly due to high cost of light bulb replacement
$1,100 administration and agent fees is for the library bond
$100 for Castle is bonding for Ms. Pfister (Board bonding bill will come next month)
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$1,000 Cambria bill is for large quantities of paper towels, hand sanitizer, etc. Ms. Elder asked
to view packing list to compare for possibly more competitive prices.
$112.15 Kendall Printing/Annette Powell for 500 checks
$750 for IT person
$291 Sound Inc./telephone maintenance to replace 3 phones
$1,500 Trico, part of spring clean-up, changed filters, etc.
The new phones discussed last month will be installed in the coming week due to a delay in paperwork,
according to Mr. Walter.
Other highlights:
--Payroll: $33,706.42
--Bill list summary, including 2 check registers, miscellaneous items and payroll totals $50,450.93.
--Miscellaneous includes American Library Association dues
--Memorials/Gift Fund: $2,344.16
--Reserve fund: $408,704.00
Budget Report
--$70,880 in property tax was received in May.
--$21,151 state grant was received
--$2,500 in development fees received
Mr. Fredrickson offered to reformat the report for easier reading by just showing the monthly and YTD
totals rather than all months, however, the Board preferred to see all the months.
Payment of Bills
A motion was made by Trustee Gryder and seconded by Trustee Walter to pay the bills as follows:
Accounts Payable Bills 2015: $ 1,246.40
Accounts Payable Bills 2016: $ 7,222.70
Bills for FY 2015: $ 265.61
Bills for FY 2016: $16,748.51
Payroll: $33,706.42
TOTAL: $50,454.93
Roll call: Walter-yes, Elder-yes, Chacon-yes, Lindblom-yes, Johnson-yes, Gryder-yes. Passed 6-0.
Report of the Library Director:
1. Ms. Pfister presented the statistics of the library
2. Friends sponsored bookmark contest and chose winner, awarded $25 cash prize and certificate.
Bookmarks will be copied and handed out.
3. Ms. Johnson & her sister are conducting program in July “How to be a Viking”
4. Summer reading program celebrates 100-year anniversary, all kids will receive prize. All
received packets of info about programs to be held in different parks.
5. Program this summer: “Do You Dare Accept 100 Book Challenge?”
6. Plano High School students will come and perform community work at library
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7. Kids' librarians promoted programs at all grade schools
8. Low patronage in May attributed to roadwork, new directional signage is expected
9. Donation received from staff member Kay
10. $48 received in May for “Blossoms for Books”, have total of $400 so far
11. Microfilm reader donated from Helen Plumb Library in Lombard (new cost is $20,000)
12. Michelle will update the disaster plan in August, please bring your notebooks
13. Blood drive to be held July 14th
14. Moved the donated bench outside and anchored it
15. A courtyard tree needs to be removed due to outgrowing the area. Trimming will not be
aesthetically pleasing and Michelle asked Board members to view.
Report from Friends/Jo Ann Gryder
1. The Friends had $2,200 in their budget and donated money as follows: $200 for Lego Club,
$500 to adult book bestsellers, $500 to Easy Readers in children's dept.
2. Working on Labor Day book sale
3. Donated mulch was spread
4. Need volunteer walkers in 4th of July parade, candy will be handed out
City Council Liaison:
Alderman Tarulis asked to have a tour of the Library and learn how it functions.
Standing Committees: None
Unfinished Business:
Building Siding
This item will be removed from the agenda as some repair has begun.
Library Survey Report
This will be delayed until information can be compiled by Board President Gambro.
Disaster Plan Security/Safety Policy
Ms. Elder said a Police Department representative will contact Ms. Pfister to coordinate an “active
shooter drill”. A suitable library Disaster Plan will be chosen.
New Business:
Nomination of Officers
The following trustees were nominated as follows:
Board President: Beth Gambro
Vice President: Barb Johnson
Treasurer: Sandy Lindblom
Secretary: Kate Elder
Ms. Gryder made a motion to accept the slate of officers as presented and Russ Walter seconded the
motion. It was noted there can be additional nominations from the floor. The slate was accepted by
unanimous voice vote.
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Inventory Update
Ms. Pfister presented a library inventory report and value of the collection. The list does not include
the computers, however, she said the value of this equipment is $93,349. Ms. Johnson asked if the
library is insured for this amount. Mr. Fredrickson answered that this should be insured and the amount
was just raised a couple years ago, but he will review.
Comp Plan
Mr. Walter said he is a representative of the library on the Comp Plan committee and that an on-line
survey question found that 6.17% said they were “somewhat satisfied” with library services. He tried
to determine why. Ms. Elder questioned the kinds of questions on the survey.
On another note during this discussion, Ms. Lindblom asked about the “hill” for sale on Rt. 47 south of
Van Emmon and that the Garden Club had discussed doings plantings there. It was unknown who
owns the lot and Mr. Tarulis was asked to determine the ownership.
E-Rate
Mr. Walter presented an idea for a funding source. He said individuals and all buildings pay a fee for
every phone line. Under the E-Rate program, the library could submit an application for a $250 fee to
try to qualify for federal money because of these fees. Part of the eligibility is based on the population
of the school district and size of the buildings at the school and the library. He said “e-rate” is like a
grant and the library could receive $100,000 over a 5-year period if qualified. If the library qualifies,
but does not receive the money, the $250 fee is still paid. Mr. Walter also detailed other aspects of the
program. This application must be submitted in July or August. Money received could be used for
phone and equipment costs and tech support. There was general Board concern about spending money
that is not in the budget, even though some would be reimbursed.
Ms. Lindblom made a motion to table this item to be able to obtain more information. Ms. Chacon
seconded this motion. Unanimous voice vote approval. Mr. Walter noted that this can be considered
for next year due to time constraints this year.
Adjournment:
There was no further business and the meeting adjourned at 8:00pm.
Minutes respectfully submitted by
Marlys Young