Public Works Packet 2015 07-21-15PW
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, July 21, 2015
6:00 p.m.
City Hall Conference Room
Citizen Comments:
Minutes for Correction/Approval: June 16, 2015
New Business:
1. PW 2015-37 2015 Bond/LOC Reduction Summary to Date
2. PW 2015-38 Game Farm Road and Somonauk Street Improvements – Authorization No. 1
3. PW 2015-39 2014 Road to Better Roads Program – Change Order No. 1
4. PW 2015-40 Kennedy Road Right-of-Way – Plat of Dedication
5. PW 2015-41 Kennedy Road Shared Use Path (ITEP) – Railroad Agreement
6. PW 2015-42 Subordination of Surface Rights – Route 71 and Van Emmon
7. PW 2015-43 Prestwick / Ashley Pointe Bond Call
8. PW 2015-44 Blackberry Woods Cash Deposit Call
9. PW 2015-45 E-Waste Recycling
Old Business:
1. CC 2014-59 Parking Restrictions in Whispering Meadows – Winterberry Drive
2. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1
3. PW 2015-15 Game Farm Road – Somonauk Street Project – Update
Additional Business:
2015/2016 City Council Goals – Public Works Committee
Goal Priority Staff
“Countryside Infrastructure” 4 Eric Dhuse & Brad Sanderson
“Vehicle Replacement” 5 Eric Dhuse
“Capital Infrastructure” 7 Bart Olson & Eric Dhuse
“Road Study (Update & Refresh)” 9 Eric Dhuse & Brad Sanderson
“Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, July 21, 2015
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. June 16, 2015
□ Approved ________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2015-37 2015 Bond/LOC Reduction Summary to Date
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2015-38 Game Farm Road and Somonauk Street Improvements – Authorization No. 1
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2015-39 2014 Road to Better Roads Program – Change Order No. 1
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2015-40 Kennedy Road Right-of-Way – Plat of Dedication
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2015-41 Kennedy Road Shared Use Path (ITEP) – Railroad Agreement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2015-42 Subordination of Surface Rights – Route 71 and Van Emmon
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2015-43 Prestwick / Ashley Pointe Bond Call
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2015-44 Blackberry Woods Cash Deposit Call
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2015-45 E-Waste Recycling
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. CC 2014-59 Parking Restrictions in Whispering Meadows – Winterberry Drive
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2015-15 Game Farm Road – Somonauk Street Project - Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – June 16, 2015
Public Works Committee – July 21, 2015
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 5
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, June 16, 2015, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser
Alderman Ken Koch
Alderman Jackie Milschewski
Alderman Larry Kot
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments: None
Previous Meeting Minutes: May 19, 2015
The minutes were approved as presented.
New Business:
1. PW 2015-24 Water Department Reports for January – April 2015
These are the reports turned into EPA and reflect no unusual occurrences, according to Mr. Dhuse. He
added that one watermain break caused a loss of 300,000 gallons of water. This moves forward to the
Council consent agenda.
2. PW 2015-25 Church Street and W. Main Street – Stop Sign
Mr. Sanderson reported there was a request to study this intersection to determine if additional signage
was warranted. A 4-way stop was recommended due to sight distance concerns and increase of traffic
due to Rt. 47 construction. Alderman Funkhouser asked if there would be a benefit to removing 2
parking stalls and Mr. Sanderson replied that he does not want to lose parking spots. This area is also
on the Road to Better Roads for next year.
Page 2 of 5
Alderman Kot said he thinks the 4-way stop will help, but not alleviate the problem and suggested
traffic calming devices. He asked about reducing the speed limit around the park, but it was thought a
speed study might be needed. This moves to the Council consent agenda.
Alderman Milschewski asked about the removal of the left turn lane from Rt. 47 and River Rd. Several
traffic issues and safety concerns caused this decision. The speed in this area was discussed and Mr.
Funkhouser asked if a portable speed sign would be appropriate. It will be discussed at Public Safety
and a later Public Works meeting. He said a portable sign could be moved around to trouble spots.
One of the City-owned signs is obsolete and no longer working and Mr. Dhuse suggested Public Works
and Public Safety could partner to share the cost.
3. PW 2015-26 2015 Road to Better Roads Program – Additional Work
This was discussed last month and additional work has now been approved and a contract awarded to D
Construction for $545,000. Since recent work has been below budget, quotes for additional work were
requested. Mr. Sanderson estimated approximately $115,000 was still available in this year's budget.
He noted that since MFT funds were used on the original project, a new contract had to be drafted and
the bid prices were held.
Additional streets to be improved are Beecher, Dolph, Madison and remainder of a sidewalk on Ridge
St. A nearby alley was pulled from consideration due to other issues. The City will work with property
owners in regards to the alley between Main and State and property markers will need to be set.
Currently 3 property owners have access off this alley. In order to vacate the alley, easements would be
needed. It is expected to be paved in a couple years for easier plowing and aesthetics. This moves to
the Council consent agenda.
4. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1
This item was postponed until later in the meeting.
5. PW 2015-28 Heustis Street Improvements - Change Order No. 1
This is a balancing change order to close out the project which was decreased $66,781.05. Ms.
Milschewski noted that curbs were not installed in this project. This Change Order was approved by
the committee and will move to the Council consent agenda.
6. PW 2015-29 Corneils and Beecher Roadway Improvements – Change Order No. 1
This project was awarded to Hardin Paving and will repair damage done by ComEd over the last few
years. The bids were very low and it was decided to spend all the money that was being provided by
Com Ed, so additional striping and shoulders were added and landscaping will also be purchased. Mr.
Dhuse said he will ask the Police Department to monitor the trucks using Corneils in the “no truck
zone”. This moves to the Council consent agenda.
7. PW 2015-30 AT&T License Agreement Renewal for Parking Lot
Mr. Dhuse said this is a renewal coming due on a parking agreement with AT&T for a lot on Hydraulic
and will extend the contract for an additional 5 years. This moves to the Council consent agenda.
8. PW 2015-31 Intergovernmental Agreement with Kendall Township
Mr. Dhuse asked the committee to consider sharing maintenance with surrounding townships. He said
sharing has been in place, but this agreement would put it in writing to “hold each other harmless”. An
Page 3 of 5
example he gave is Pavilion Road that is City-owned on each end, but not the middle. When plowing,
the township just leaves the plow down. Legal rights will still be maintained. This moves forward to
the Council consent agenda.
9. PW 2015-32 Kendall Marketplace Improvements – Route 34 ROW – Property Conveyance to
IDOT
This is a “clean-up” item according to Mr. Sanderson and concerns the Kendall Marketplace. The
property in question had been purchased by the City in 2013 and was to be dedicated to IDOT. It was
overlooked until recently and this conveyance will allow the IDOT permit to be closed. It will move to
the consent agenda.
(out of sequence)
4. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1
Mr. Olson requested this item be tabled until next month. The City has not yet asked YBSD about
reimbursement.
10. PW 2015-33 Subordination of Surface Rights – Route 47
This resolution was requested by IDOT and will clarify land acquisitions on various parcels according
to Mr. Sanderson. He said this normally would have been done pre-construction. Alderman Koch
asked if this resolution would include “the hill” on Rt. 47. A City-State agreement covers the hill, said
Mr. Sanderson. It moves to the Council consent agenda.
11. PW 2015-34 Water Works System Master Plan – Engineering Agreement
Mr. Olson said this is the main agreement discussed in the budget. The agreement will insure a long-
term water source and save residents money in the long run by planning expenditures and providing a
roadmap to Public Works. This would come primarily from the FY 2016 budget and some in FY 2017.
Alderman Funkhouser asked how the large expense should be justified to citizens. He agrees with the
action and said there are benefits to the project. He hopes that costs can be offset by savings and
incentives for citizens such as credits for low volume fixtures. He would like this moved to the full
Council for discussion. Alderman Kot also agrees with the plan and said he is glad the City is being
proactive. This item moves to the Council regular agenda for discussion.
12. PW 2015-35 Request to Dispose of Property
Mr. Dhuse said some items are no longer needed or used and also includes 2 dump trucks that will be
traded in on new ones. The items will be sold “garage sale” style. Skate park equipment given to the
City will be sold as scrap and proceeds added to the Public Works Capital Fund. Street name signs will
be listed on-line. This item will move to the consent agenda.
13. PW 2015-36 Parks Maintenance Update
Some Parks Dept. employees were lost and part-time workers were hired to help with mowing.
Alderman Funkhouser asked if weed control and fertilization should be expanded to improve the parks.
Alderman Koch said parks in his area seem to be well-maintained. He noted that a few years back,
cuts had to be made in some of the maintenance. If additional weed maintenance is needed, he said the
parks need to be notified now to plan for next year. Mr. Funkhouser said some of the weeds have
taken hold and he suggested that Parks could do spot checks as to the parks' appearance. Alderman Kot
said he thinks that overall, the parks look really good. No further action.
Page 4 of 5
Old Business:
1. PW 2014-74 Railroad Quiet Zone Initiative -Engineering Agreements
Mr. Olson said the engineering agreements were structured in phases with a separate package for each
Illinois Railway and the BNSF. He said the costs would be $24,800 for the north side and $45,600 for
the south lines, neither of which is budgeted. The first phase is studying the area, talking with the
various entities and the scope of costs. It would initially cost $14,000 to study the feasibility of the
project.
Alderman Funkhouser discussed the crossing at Hoover and said that it is on private property. He
encouraged the City to possibly share costs with Hoover. Mr. Olson replied that the Forest Preserve
has received a grant to improve the crossing off their entrance. To receive those funds, the Hoover
entrance has to be a public street, not a Forest Preserve street, which would require a jurisdictional
transfer in exchange for a 99-year use and maintenance agreement.
Mr. Funkhouser said that for a small initial investment, the funding would be 80-90% if the quiet zone
project goes forward. He said the entire Council should discuss this. Alderman Kot also supports the
project and said it's a quality of life issue. He added that a Metra station may be built and this project
would jumpstart the Metra proposal.
Ms. Milschewski said she does not support spending money for the quiet zone project and Mr. Koch
agreed. She said the money could be put to a better use, especially since only a few complaints had
been received.
The City will research how many other communities have quiet zones, per Mr. Funkhouser's request.
This moves forward to the regular Council agenda.
2. PW 2015-21 Kane-Kendall Council of Mayors (KKCOM) – Call for Projects
Mr. Sanderson said the Council had authorized an application to KKCOM seeking funding for
improvements to Kennedy and Mill Roads. The estimated cost is $9.8 million. An application for a
$677,000 LAFO project was also completed. This would be for Countryside Parkway and Center
Parkway. Ms. Milschewski asked about watermain issues under Countryside Parkway. Brad said the
watermain work will have been completed prior to or in conjunction with the road projects.
A budget amendment will be needed for both projects and the City must be able to show how it will
pay for the improvements. The applications are due next week and the Mayors will rank the various
projects received. Kane and Kendall Counties are submitting projects as well and all projects will be
scored. This moves to the Council consent agenda.
3. PW 2015-23 Selection of Committee Liaisons
Alderman Milschewski volunteered to be the liaison to the YBSD.
4. PW 2015-15 Game Farm Road – Somonauk Street Project - Update
Mr. Sanderson gave an update on the progress and said Phase 1 is almost done and Phase 2 will be
started. Alderman Koch asked if signs could be placed prior to closures or other updates. Message
boards will be used and fliers were distributed. Allowances will be made for bad weather as far as
possible penalties.
Page 5 of 5
Additional Business:
Alderman Milschewski brought forward a concern from a Heustis St. resident regarding a sidewalk
issue. Mr. Dhuse said the resident will need to speak with the contractor.
------
The empty lots and rights of way along the Rt. 47 construction are being seeded as part of the
construction. The “hill” for sale on Rt. 47 was also discussed
-----
Public Works trucks were observed on State St. and Alderman Kot inquired about this. They were
televising for lines. He also asked about markings that were made on sidewalks west of Fox. Mr.
Dhuse said he had no knowledge of this. Mr. Kot also asked about the temporary crosswalk signs.
There are now permanent ones on Rt. 47 in southbound lanes, however, Mr. Kot said there were none
north of the river. Mr. Dhuse will inquire about that area.
------
Alderman Funkhouser commented about stormwater maintenance facilities, some of them
unmaintained. He asked if there are restrictions or control over those facilities on private property.
Weeds are growing and drainage could become a problem. Mr. Olson said the City does have some
control and asked him to provide a list to staff. Mr. Funkhouser also suggested that periodic
inspections should be done.
There was no further business and the meeting was adjourned at 7:14pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #1
Tracking Number
PW 2015-37
Bond/LOC Reduction Summary – 6/30/15
Public Works Committee – July 21, 2015
Informational
Informational
Brad Sanderson Engineering
Name Department
Please see the attached reduction summary through June 30, 2015. If you have any questions,
please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: June 30, 2015
Subject: 2015 Bond/LOC Reduction Summary –To Date
30-Jun-15
2015 Bond and Letter of Credit Reduction Report
Date Development/Project
Engineer
Concurrence
City Administrator
Concurrence
Mayor
Concurrence Reduction Final Release Reduction Value Remaining Balance
1/7/2015 Kendall Crossing X X X $51,512.50 $0.00
1/22/2015 Windett Ridge X X X $390,558.00 $111,033.12
1/28/2015 Autumn Creek Unit 1A Resub.X X X $26,423.71 $0.00
1/28/2015 Autumn Creek Unit 1B X X X $10,994.78 $0.00
1/28/2015 Autumn Creek Unit 2B X X X $28,864.11 $0.00
1/28/2015 Autumn Creek Unit 2 - Earthwork X X X $132,779.26 $0.00
1/28/2015 Autumn Creek Unit 2 - On-site Improvements X X X $155,025.28 $0.00
4/17/2015 Caledonia - Phase I X X X $130,334.70 $615,430.05
4/17/2015 Caledonia - Phase II X X X $130,334.70 $231,177.75
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #2
Tracking Number
PW 2015-38
Game Farm Road and Somonauk Improvements
Public Works Committee – July 21, 2015
Consideration of Approval
Consideration of Authorization No. 1
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Authorization 1 for the above referenced project.
An authorization, as defined by IDOT, is the written approval of a contract change and the
written directive to the contractor to perform said work. By this definition, it alters the contract
work from that awarded under the competitive bidding process. An Authorization of Contract
Changes signed by the Regional Engineer signifies completed review of and support for the
change proposed.
Background:
The State of Illinois and Geneva Construction Co. entered into an agreement for a contract value
of $3,768,467.60 for the above referenced project. Construction began on March 5, 2015 and
will be completed by the end of the year.
The construction costs are being funded by STP funds (federal) and local funds. The maximum
federal participation amount is $2,343,512.00, inclusive of all change orders (authorizations)
associated with this contract.
Questions Presented:
Should the City approve Authorization No. 1 in the amount of $28,937.05?
Discussion:
Authorization No. 1 covers several work items, including:
An existing storm sewer manhole scheduled to be removed by the plans was discovered
to have storm sewer running off-site that needed to be connected to the new storm sewer
system. The pipe for this work will be paid for at the contract unit price, however the
work involved to core the existing manhole, connect the new pipe, and provide new
concrete adjusting rings and a new frame will be paid for on a force account basis.
The large retaining wall near Route 34 required some redesign directed by IDOT due to
questions raised by the retaining wall manufacturer. As a result, the elevation of the wall
needed to be lowered. As the excavation for the wall had already been completed based
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 1, 2015
Subject: Game Farm Road –Somonauk Street Improvements – Authorization1
on the original plans, the additional excavation needs to be paid for on a force account
basis.
An existing handhole for the traffic signals at Route 34 needed to be removed during
storm sewer installation due to the width and depth of excavation required. In addition,
existing traffic signal conduit required removal in order to remove the existing storm
sewer. This required the handholes, wire, and conduit to be removed and reinstalled. This
also required additional line items for wire and conduit not in the original contract.
Temporary information signs were needed to provide directions to the Beecher Center
during Stage 1 construction. There was no line item in the contract for this work.
Additional temporary information signs will also be needed in Stage 2.
The handhole work has not yet been completed. Because of this, the proposed value of this
authorization is an estimate and the final value will fluctuate slightly to reflect the as-built
quantities.
The net change to date for authorizations is $28,937.05, which is a 0.77% increase to the original
contract value bringing a revised contract value to date of $3,797,404.65.
We have attached IDOT form BC-22 for Authorization No. 1 for your information. All
authorizations have a pre-approval from the IDOT District 3 Local Agency Bureau of
Construction Engineer.
We are recommending approval of the Authorization.
Action Required:
Consideration of approval from the City Council for Authorization 1.
Date:04/02/2015
Authorization No.1
The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed. The
estimated quantities are shown below at the awarded contract prices except as indicated. The first addition of an item not in the original contract
under the fund type or county is indicated by an asterisk.
Consultant Major Change
Contractor:Geneva Construction Company, Inc.
P.O. Box 998
Aurora IL 60507-
Authorization of
Contract Changes
County:Kendall
Section:03-00031-00-FP
Route FAU 1550 ( Game Farm Road)
District:03
Contract:87345
Job No.:C9305507
Project No.:M-8003 (810)
InHouse Minor Change
Sheet 1 of 2
FHWA-Exempt
Non-Exempt
Consultant's Name:EEI
Item No.*Cat Pay Item Unit Quantity Unit Price A/D Addition Deduction
Contract Adjustment
Change Order
Address:
CCS Code 0930001 FAS ID:M230U01
STORM SEWER CONNECTIO DOLLAR 2,504.670 1.0000 $2,504.67 $0.00FRC0010033A*
ADJ RETAINING WALL DOLLAR 3,953.380 1.0000 $3,953.38 $0.00FRC0010133A*
TEMP INFO SIGNS SQ FT 27.000 20.0000 $540.00 $0.00X930010033A*
CCS Code 0930021 FAS ID:M230U01
EXPLORE VNGRD SB ADV H L SUM 1.000 892.5000 $892.50 $0.00X930010133A*
REM EX HANDHOLE EACH 2.000 404.2500 $808.50 $0.00X930010233A*
INSTALL HANDHOLE EACH 2.000 1,459.5000 $2,919.00 $0.00X930010333A*
REMOVE & REINSTALL EX FOOT 1,050.000 2.3500 $2,467.50 $0.00X930010433A*
Description
and Reason:
Connect to existing MH not in plans. Lower retaining wall
at the request of IDOT to achieve additional
embedment. Relocate existing handhole and
corresponding conduit and wire due to storm sewer
conflicts.
Determination:(G4) The undersigned determine that the change is
germane to the original contract as signed, because the
change in design is necessary to fulfill the original intent
of the contract.
Deputy Director Division of Highways
Regional Engineer
Engineer of Construction
Director of Highways Chief Engineer
Date
Date
Date
Supervisor:Herb Jung
Resident
FHWA Acceptable to Proceed:
FHWA RepresentativePrint Date:06/23/2015
Randall Blankenhorn, Secretary Date
Jim Ofcarcik, Acting Chief Fiscal Officer
Date
William M. Barnes, Chief Counsel
Date
THE STATE OF ILLINOIS
By the Department of Transportation
Resident:
Project Location:Game Farm Road/ Somonauk Street
Bart Olson
Supervisor Date
Date
Yes No FHWA Participation:Yes No
Date
BC22 (rev. 05/15)
Date:04/02/2015
Authorization No.1
The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed. The
estimated quantities are shown below at the awarded contract prices except as indicated. The first addition of an item not in the original contract
under the fund type or county is indicated by an asterisk.
Consultant Major Change
Contractor:Geneva Construction Company, Inc.
P.O. Box 998
Aurora IL 60507-
Authorization of
Contract Changes
County:Kendall
Section:03-00031-00-FP
Route FAU 1550 ( Game Farm Road)
District:03
Contract:87345
Job No.:C9305507
Project No.:M-8003 (810)
InHouse Minor Change
Sheet 2 of 2
FHWA-Exempt
Non-Exempt
Consultant's Name:EEI
Item No.*Cat Pay Item Unit Quantity Unit Price A/D Addition Deduction
Contract Adjustment
Change Order
Address:
WIRE XLP #6 2C SVC 120V FOOT 200.000 2.5200 $504.00 $0.00X930010533A*
WIRE XLP #6 3C SVC 240V FOOT 200.000 3.0500 $610.00 $0.00X930010633A*
CONDUIT PVC 2"FOOT 550.000 16.7000 $9,185.00 $0.00X930010733A*
UNDER GRND CONDUIT 4 FOOT 150.000 30.3500 $4,552.50 $0.00X930010833A*
Amount of Original Contract:$3,768,467.60 $28,937.05 $0.00
28,937.05
Totals:
Net Change:Net Change To Date:$28,937.05 Percent Change:0.77%
Description
and Reason:
Connect to existing MH not in plans. Lower retaining wall
at the request of IDOT to achieve additional
embedment. Relocate existing handhole and
corresponding conduit and wire due to storm sewer
conflicts.
Determination:(G4) The undersigned determine that the change is
germane to the original contract as signed, because the
change in design is necessary to fulfill the original intent
of the contract.
Deputy Director Division of Highways
Regional Engineer
Engineer of Construction
Director of Highways Chief Engineer
Date
Date
Date
Supervisor:Herb Jung
Resident
FHWA Acceptable to Proceed:
FHWA RepresentativePrint Date:06/23/2015
Randall Blankenhorn, Secretary Date
Jim Ofcarcik, Acting Chief Fiscal Officer
Date
William M. Barnes, Chief Counsel
Date
THE STATE OF ILLINOIS
By the Department of Transportation
Resident:
Project Location:Game Farm Road/ Somonauk Street
Bart Olson
Supervisor Date
Date
Yes No FHWA Participation:Yes No
Date
BC22 (rev. 05/15)
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #3
Tracking Number
PW 2015-39
2014 RTBR Program
Public Works Committee – July 21, 2015
Consideration of Approval
Consideration of Change Order No. 1
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written
order to the Contractor authorizing an addition, deletion or revision in the work within the
general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or
Contract Time.
Background:
The United City of Yorkville and D Construction, Inc. entered into an agreement for a contract
value of $282,881.37 for the above referenced project. Construction began on in the fall of 2014
and is now complete.
Questions Presented:
Should the City approve Change Order No. 1 which would decrease the contract amount by
$3,194.84?
Discussion:
Change Order No. 1 includes additions/deductions to the contract quantities to reflect as-built
quantities (see attached for detail).
No additional change orders are anticipated as project work is complete. We anticipate a final
contract value of $279,686.53.
We are recommending approval of the Change Order.
Action Required:
Consideration of approval from the City Council for Change Order No. 1.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 14, 2015
Subject: 2014 RTBR Program –Change Order No. 1
C:\Users\dlong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\K26JTM8J\Change Order 1 - MFT.doc
CHANGE ORDER
Order No. 1
Date: July 9, 2015
Agreement Date: September 13, 2013
NAME OF PROJECT: 2014 RTBR Program
OWNER: United City of Yorkville
CONTRACTOR: D. Construction, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1) Deduction of Bituminous Materials (Prime Coat)
789.0 Gal @ $0.01/Gal ($7.89)
2) Deduction of Aggregate (Prime Coat)
34.0 Ton @ $0.01/Ton ($0.34)
3) Deduction of Level Binder (Hand Method), N50
5.0 Ton @ $100.00/Ton ($500.00)
4) Addition of Level Binder (Machine Method), N50
5.0 Ton @ $75.00/Ton $375.00
5) Deduction of Binder, IL 19.0, N50
65.0 Ton @ $75.00/Ton ($4,875.00)
6) Addition of HMA Surface Course, Mix “D”, N50
63.0 Ton @ $87.00/Ton $5,481.00
7) Addition of PCC Curb and Gutter Removal and Replacement
17.0 LF @ $45.00/LF $765.00
8) Addition of PCC Driveway Removal and Replacement
68.0 SY @ $55.00/SY $3,740.00
9) Deduction of Incidental HMA Surfacing
95.0 Ton @ $100.00/Ton ($9,500.00)
10) Deduction of PCC Sidewalk Removal and Replacement
46.0 SF @ $7.00/SF ($322.00)
11) Addition of Detectable Warnings
4.0 SF @ $25.00/SF $100.00
12) Addition of Class D Patch, 4 Inch
35.0 SY @ $38.00/SY $1,330.00
C:\Users\dlong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\K26JTM8J\Change Order 1 - MFT.doc
13) Deduction of Thermoplastic Pavement Markings – Letters & Symbols
510.2 SF @ $5.00/SF ($2,551.00)
14) Addition of Thermoplastic Pavement Markings – Line 4”
1,923.0 LF @ $1.00/LF $1,923.00
15) Deduction of Thermoplastic Pavement Markings – Line 6”
2,618.0 LF @ $1.50/LF ($3,927.00)
16) Deduction of Thermoplastic Pavement Markings – Line 8”
420.0 LF @ $1.90/LF ($798.00)
17) Deduction of Thermoplastic Pavement Markings – Line 12”
274.0 LF @ $2.80/LF ($767.20)
18) Deduction of Thermoplastic Pavement Markings – Line 24”
313.0 LF @ $5.00/LF ($1,565.00)
19) Deduction of Restoration
95.0 SY @ $10.00/SY ($950.00)
20) Deduction of Sidewalk Removal
75.0 SF @ $7.00/SF ($525.00)
21) Deduction of PCC Sidewalk, 5” - Special
34.0 SF @ $11.35/SF ($385.90)
22) Deduction of Crack Routing
80.0 LF @ $0.02/LF ($1.60)
23) Deduction of Crack Filling
27.0 Pound @ $1.66/Pound ($44.82)
24) Deduction of Crack Sealing
126.0 LF @ $0.49/LF ($61.74)
25) Addition of Paint Striping
1.0 Each @ $9,873.65/Each $9,873.65
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $282,881.37
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $282,881.37
The CONTRACT PRICE due to this CHANGE ORDER will be DECREASED by: $ 3,194.84
The new CONTRACT PRICE including this CHANGE ORDER will be: $279,686.53
Justification:
1-25) Changes per as-built quantities measured in the field.
C:\Users\dlong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\K26JTM8J\Change Order 1 - MFT.doc
Change to CONTRACT TIME:
The contract time is increased/decreased by 0 days.
Requested by: D. Construction, Inc.
Recommended by: Engineering Enterprises, Inc.
Accepted by: United City of Yorkville
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N Conover Ct
S Conover Ct
Schoolhouse Rd
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Rodak St
Benjamin St
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Erica Ln
Blackberry Shore Ln
G ille s pie L n
Edward Ln
Edward Ln Isabel Dr
Beecher Rd
Purcell St
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Dr
EXHIBIT A
LOCATION MAP
DATE:
PROJECT NO.:
FILE:
BY:
MAY 2014
YO1339
YO1339-LOCATION.MXD
KKP
2014 ROAD PROGRAM
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2013\
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
NORTH
°
LEGEND
RESURFACING
CRACK SEALING
STRIPING
CITY WIDE
CRACK SEALING
PRIORITY 2
CITY WIDE
STRIPING
CITY WIDE
STRIPING
CITY WIDE
STRIPING
CITY WIDE
STRIPING
CITY WIDE
STRIPING
CITY WIDE
CRACK SEALING
PRIORITY 1
ADRIAN STREET RESURFACING
BLAINE ST. TO WASHINGTON ST.
HYDRAULIC AVENUE
DEAD END TO MORGAN ST.
WOODWORTH STREET RESURFACING
SPRING ST. TO MAIN ST.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
PW 2015-40
Kennedy Road Right-of-Way – Plat of Dedication
Public Works Committee – July 21, 2015
See attached memo.
Brad Sanderson Engineering
Name Department
Attached find one copy of the roadway dedication plat for Kennedy Road from the purchaser of
the Grande Reserve property.
The dedication was to be addressed during the development process (Final Plat), however as you
know the development of the property has stalled. The dedication is needed prior to moving
forward with the construction of the shared-use path.
We recommend that the City Council accept the plat of dedication. If you have any questions or
require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: June 16, 2015
Subject: Kennedy Road Shared-Use Path
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
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Community Development
Police
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Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
PW 2015-41
Kennedy Road Shared-Use Path (ITEP) Railroad Agreement
Public Works Committee – July 21, 2015
Authorization to submit the petition to the ICC
Authorization to submit the petition to the ICC
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present a summary of anticipated expenses for the construction and
maintenance of the proposed path crossing of the BNSF Railroad.
Background:
The City has identified the need for a multi-use path on the east side of Kennedy Road which will link the
multi-use path currently under construction along Rt 47 and Steven G. Bridge Park. The construction of
the path will connect the Kennedy Road path with other regional trails throughout the Fox Valley and
beyond. Within the limits of the proposed Kennedy Road multi-use path is a railroad crossing at the
tracks belonging to the Burlington Northern Santa Fe Railroad Company (BNSF). Improvements to the
crossing, including widening of the crossing surface at the tracks and the construction of pedestrian gates
are necessary to promote the safety of path patrons. These improvements will be constructed by BNSF
and the City will be responsible for the expense of the improvements as well as future inspection and
maintenance costs. The construction expense projections are as follows:
Construction Expense Projections
Crossing Surface $40,000 to 60,000
Pedestrian Gates $260,000 to 340,000
Total $300,000 to 400,000
Questions Presented:
Should the City petition the Illinois Commerce Commission (ICC) to enter an order to permit the
construction and maintenance of a pedestrian crossing of the BNSF railroad tracks east of Kennedy Road?
Discussion:
The crossing improvements are necessary to the implementation of the City’s plan to link to the City’s
multi-use path to other regional paths and promote the safety of its residents. This is improvement at the
railroad is driven by the ITEP project that is currently under design.
The construction of the crossing and pedestrian gates will have an anticipated cost of $300,000 -
$400,000. These costs were part of the original project budget.
The City will also be invoiced by BNSF for the monthly inspection costs and any necessary maintenance
and repairs to the crossing.
The City Attorney has reviewed the documents and has found them to be in order. We are recommending
that the City submit the petition the ICC.
Action Required:
Submission of the Petition to the Illinois Commerce Commission.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 14, 2015
Subject: Kennedy Road Shared-Use Path (ITEP) -Railroad Agreement
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Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
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Public Works
Parks and Recreation
Agenda Item Number
NB #6
Tracking Number
PW 2015-42
Subordination of Surface Rights – Route 71 and Van Emmon
Public Works Committee – July 21, 2015
Please see attached.
Bart Olson Administration
Name Department
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-____
AN ORDINANCE AUTHORIZING THE SUBORDINATION OF SURFACE RIGHTS
FOR PUBLIC ROAD PURPOSES
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City desires to subordinate unto the People of the State of Illinois,
Department of Transportation any interest it has in certain easements filed in the Recorder’s
office of Kendall County, as set forth in an agreement between the parties, to the right of the
State of Illinois to construct, reconstruct, operate, maintain and control access to FAP 311
(Illinois Route 71) on certain parcels located within the City.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The document entitled SUBORDINATION OF SURFACE RIGHTS FOR
PUBLIC ROAD PURPOSES, attached hereto and made a part hereof, is hereby approved and
the Mayor and City Clerk are hereby authorized to execute and deliver said document on behalf
of the City.
Section 2. The Mayor and City Clerk are hereby authorized to execute any and all
additional documents as may be required to implement the terms thereof.
Section 3. This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
Ordinance No. 2015-___
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this
___ day of _________________, A.D. 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
DIANE TEELING ________ SEAVER TARULIS ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this ___ day of _______________, A.D. 2015.
____________________________________
MAYOR
Attest:
______________________________
CITY CLERK
Published in pamphlet form:
_________________, 2015
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
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Community Development
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Parks and Recreation
Agenda Item Number
NB #7
Tracking Number
PW 2015-43
Prestwick / Ashley Pointe Bond Call
Public Works Committee – July 21, 2015
Consideration of Calling Bond
Consideration of Calling Bond
Brad Sanderson Engineering
Name Department
This memo is to provide an update as to the status of the completion of the improvements.
The City is currently holding a bond in the amount of $559,753.20 (International Fidelity
Insurance Co. #ILIFSU0598131) for work to be completed within the development.
Staff has requested a completion schedule for the remaining work from the developer. At this
point, the developer has not provided the requested information or shown any proof of moving
forward.
There are significant outstanding work items as outlined in the attached punchlist letter dated
September 6, 2012 and latest cost estimate dated May 2014 as the developer has not completed
the work per the approved plan. In addition, the road binder course has deteriorated significantly
from the 2012 punchlist and staff is concerned that it will have to be replaced in its entirety.
Based on the amount of outstanding work and the lack of progress from the developer, staff is
recommending that the bond be called for the completion of the work.
Should the Public Works Committee be in favor of calling the bond for the subdivision, this
matter will then be placed on an upcoming City Council meeting agenda for further discussion
and consideration. Upon approvals, letters to the appropriate parties will be drafted and sent via
certified mail immediately.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 14, 2015
Subject: Prestwick / Ashley Pointe
GENERAL ITEMS
ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT
1 COMPLETE AS-BUILT RECORD DRAWINGS LUMP SUM 1 10,000.00 10,000.00
2 INSTALL ROUTE 126/PENNMAN INTERSECTION IMPROVEMENTS LUMP SUM 0 - -
3 REMOVE DEBRIS/GARBAGE LUMP SUM 1 - -
4 EROSION AND SEDIMENTATION CONTROL MAINTENANCE LUMP SUM 1 37,500.00 37,500.00
PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - GENERAL $ 47,500.00
STORM SEWER IMPROVEMENTS
ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT
5 STRUCTURE CLEANING/FILTER FABRIC REINSTALLATION ON OPEN GRATES LUMP SUM 1 5,000.00 5,000.00
6 CLEAN REMAINING STORM SEWER STRUCTURES LUMP SUM 1 5,000.00 5,000.00
7 CLEANING AND REPAIR OF STRUCTURE #374 LUMP SUM 1 2,000.00 2,000.00
8 FILLET REPAIR EACH 123 125.00 15,375.00
9 MORTAR MANHOLE/ GROUT PIPES EACH 14 125.00 1,750.00
10 REPAIR ADJUSTING RINGS EACH 22 125.00 2,750.00
11 BENCH REPAIR EACH 9 125.00 1,125.00
12 READJUST FRAME EACH 1 125.00 125.00
13 INSTALL MISSING RUNGS EACH 2 125.00 250.00
14 RESET FRAME AND/OR ADJUSTING RINGS EACH 1 125.00 125.00
15 TELEVISE STORM SEWER FOOT 13,789 2.00 27,578.00
PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - STORM $ 61,078.00
SANITARY SEWER IMPROVEMENTS
ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT
16 STRUCTURE #214 REPAIR LUMP SUM 1 750.00$ 750.00$
17 REALIGN FRAME AND GRATE EACH 1 125.00 125.00
18 MANHOLE REPAIRS EACH 4 750.00 3,000.00
19 CHIMNEY SEAL REPLACEMENT EACH 28 300.00 8,400.00
20 DEBRIS REMOVAL EACH 2 125.00 250.00
21 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00
PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - SANITARY $ 28,125.00
WATER MAIN IMPROVEMENTS
ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT
22 CLEAN AND PAINT FIRE HYDRANTS EACH 16 250.00$ 4,000.00$
23 ROTATE FIRE HYDRANT EACH 1 250.00 250.00
24 LOCATE AUXILLARY VALVE EACH 1 250.00 250.00
25 RAISE FIRE HYDRANT EACH 1 500.00 500.00
26 PLUMB VALVE EACH 1 300.00 300.00
27 VALVE REPAIR/REPLACEMENT EACH 8 750.00 6,000.00
28 REPLACE VALVE EXTENSIONS EACH 2 250.00 500.00
29 ADJUST VALVES TO GRADE EACH 7 250.00 1,750.00
30 REALIGN FRAME EACH 1 125.00 125.00
31 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00
PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - WATER MAIN $ 29,275.00
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
MAY 28, 2014
PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS
PRELIMINARY COST ESTIMATE
G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - May 2014.xls
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
MAY 28, 2014
PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS
PRELIMINARY COST ESTIMATE
ROADWAY ITEMS
ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT
32 REMOVE WEEDS GROWING WITHIN ROADWAY LUMP SUM 1 5,000.00 5,000.00
33 REMOVE AND REPLACE DAMAGED CURB FOOT 110 30.00 3,300.00
34 BACKFILL BEHIND CURB FOOT 0 1.00 -
35 BINDER COURSE PATCHING (5% ASSUMED)SQ. YD.1,586 45.00 71,370.00
36 BITUMINOUS MATERIALS (PRIME COAT)GAL 9,520 1.00 9,520.00
37 HOT-MIX ASPHALT SURFACE COURSE, MIX C, N50 TON 2,740 75.00 205,500.00
38 HOT-POURED JOINT SEALER POUND 6,370 1.50 9,555.00
39 PAVEMENT STRIPING LUMP SUM 1 7,500.00 7,500.00
40 INSTALL SIDEWALK SQ. FT.0 - -
41 INSTALL SIGNS AND POSTS LUMP SUM 1 5,000.00 5,000.00
42 STREET LIGHT REPAIRS LUMP SUM 1 5,000.00 5,000.00
PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - ROADWAY $ 242,075.00
LANDSCAPING ITEMS
ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT
43 SITE MAINTENANCE/MOWING LUMP SUM 1 25,000.00$ 25,000.00$
44 TREE REMOVAL AND REPLACEMENT EACH 75 225.00 16,875.00
45 PARKWAY TREE INSTALLATION EACH 0 - -
46 BASIN MONITORING/REPAIR LUMP SUM 1 50,000.00 50,000.00
PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - LANDSCAPING $ 91,875.00
TOTAL ESTIMATE OF CONSTRUCTION COSTS $ 499,928.00
110% OF ESTIMATED CONSTRUCTION COSTS $ 549,920.80
G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - May 2014.xls
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #8
Tracking Number
PW 2015-44
Blackberry Woods Subdivision
Public Works Committee – July 21, 2015
Consideration of Calling Cash Deposit
Consideration of Calling Cash Deposit
Brad Sanderson Engineering
Name Department
This memo is to provide an update as to the status of the completion of the improvements.
The City is currently holding a cash deposit in the amount of $174,016.00 for work to be
completed within the development.
Staff has requested a completion schedule for the remaining work from the developer. At this
point, the developer has not provided the requested information or shown any proof of moving
forward.
There are significant outstanding work items as outlined in the attached punchlist letter dated
March 24, 2015 as the developer has not completed the work per the approved plan.
Based on the amount of outstanding work and the lack of progress from the developer, staff is
recommending that the cash deposit be called for the completion of the work.
Should the Public Works Committee be in favor of calling the bond for the subdivision, this
matter will then be placed on an upcoming City Council meeting agenda for further discussion
and consideration. Upon approvals, letters to the appropriate parties will be drafted and sent via
certified mail immediately.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 15, 2015
Subject: Blackberry Woods
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #9
Tracking Number
PW 2015-45
E-Waste Recycling
Public Works Committee – July 21, 2015
N/A
N/A
Informational item
See attached memo
Bart Olson Administration
Name Department
Summary
Review of the City’s E-Waste Recycling service delivery.
Background
In the past few months, the City has seen an increase in the amount of commercial entities and
fly-dumpers using the City’s E-Waste program. These individuals will strip the electronics of their
valuable parts and then give the City the worthless parts. When the City’s contractor picks up these
parts, the contractor ends up making little or no money on the lot. This has caused us to have service
pickup issues at the Public Works facility, which has led to large and languishing piles of electronics.
When the City implemented this service in the late 2000s, e-waste recycling services were not
yet mandated to the private sector, which led to most successful services being run by government
entities. Now, most big-box commercial electronics retailers offer the e-waste recycling services for
free. Office Max in Yorkville will take all electronics that the City currently recycles, except for
batteries and tube TVs. Best Buy in Oswego will take all electronics that the City currently recycles,
except for tube TVs larger than 32”.
The Mayor has been contacted by members of the Yorkville Congregational Church and the
Chamber of Commerce’s Green Committee, who have both expressed some interest in helping the City
transition to a semi-annual e-waste recycling event. The City has a meeting scheduled for the afternoon
of July 21st, so there might be a verbal update at the Public Works Committee meeting.
Recommendation
The City’s Public Works facility will cease as an electronics recycling facility in the next few
weeks. Signs will be posted on site to inform after-hours visitors that: the facility is no longer a
recycling site; commercial retailers in the area will accept their e-waste for free; that the facility is being
monitored by a security camera; and informing them of the next City recycling event, if applicable.
Memorandum
To: Public Works
From: Bart Olson, City Administrator
CC:
Date: July 16, 2015
Subject: E-Waste Recycling
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
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Public Works
Parks and Recreation
Agenda Item Number
OB #1
Tracking Number
CC 2014-59
Parking restrictions in Whispering Meadows – Winterberry Drive
Public Works Committee – July 21, 2015
N/A
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of a parking restriction on the west side of Winterberry Drive just south of Faxon
Rd.
Background
The City Council last discussed this item in April 2015. At that meeting, the City Council
informally endorsed the parking restriction for Winterberry Drive between 411 Winterberry Drive and
Faxon Rd (along the west/north side of Winterberry). The City Council directed staff to send letters to
adjacent residences, inviting them to a future Public Works Committee meeting. Those letters went out
the week of July 13.
Since the letters have been sent out, the City staff have not received any comments from
residents, other than an inquiry from the resident who attended the Public Works Committee meeting
when this was last discussed. That particular resident was in favor of the restriction. Sample resident
letters, a City map with parking restriction, resident map with traffic problems illustrated, and a draft
ordinance are attached to this memo.
As a reminder, the City received a resident complaint about cars parked on the west side of
Winterberry Lane, immediately south of Faxon Rd. When cars park on the curve of Winterberry,
sightlines for vehicular traffic are impeded. This obstruction results in cars travelling in both directions
to utilize the farthest traffic lane possible from the inner radius of the curve. Because of the sight line
issues, this has created a few near miss situations for both vehicles and pedestrians.
Recommendation
Staff recommends approval of the ordinance restriction parking along the west/north side of
Winterberry Drive between 411 Winterberry and Faxon Rd.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: July 16, 2015
Subject: Parking restrictions along Winterberry Drive
July 13, 2015
Resident
424 Winterberry Drive
Yorkville, IL 60560
Dear Resident,
The City of Yorkville is currently proposing a parking restriction on the north and west
side of Winterberry St between Faxon Road and the driveway of 411 Winterberry Drive. This
restriction would eliminate on street parking on the designated side of the mentioned road at all
times, every day. Individuals would still be permitted to park on the south and east side of
Winterberry Drive.
This parking restriction is being proposed in response to resident initiated public safety
concerns over the line-of-sight for vehicles travelling around the curve on Winterberry St when
vehicles have parked on the north and west side of the street. Restricting parking in those areas
will eliminate line-of-sight issues for vehicular traffic.
As a resident, you have the right to speak on this matter prior to its implementation. This
item will be discussed at the upcoming Public Works Committee meeting which will occur on
Tuesday, July 21, 2015 at 6pm in the City Hall conference room. You also can contact your
elected officials or City staff at any time to voice your concerns, comments, or questions. You
can contact City Hall Monday through Friday between 8:00 a.m. and 4:30 p.m. at (630)553-
4350, or by sending an email to bolson@yorkville.il.us.
Sincerely,
Gary J. Golinski, Mayor
United City of Yorkville
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
Ordinance No. 2015-____
Page 1
Ordinance No. 2015-____
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF
YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois, as follows:
Section 1. Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is
hereby amended by adding the following:
6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS:
WINTERBERRY DRIVE
A “no parking” zone shall be created on the north/west side of Winterberry Drive
from Faxon Road to the driveway of 411 Winterberry Drive.
Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for
any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be
deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of
the remaining portions hereof.
Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ___
day of _______________, 2015.
____________________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
DIANE TEELING ________ SEAVER TARULIS ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ___
day of _______________, 2015.
____________________________________
MAYOR
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #2
Tracking Number
PW 2015-27
2015 Sanitary Sewer Lining Program
Public Works Committee – July 21, 2015
Consideration of Approval
Consideration of Change Order No. 1
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to
the Contractor authorizing an addition, deletion or revision in the work within the general scope of the
Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time.
Background:
On May 26, 2105, the United City of Yorkville approved the award of Visu-Sewer of Illinois, LLC’s bid
of $162,524.65 for the above referenced project (noted as “Area 1” through “Area 4” on the attached
exhibit). The value of the contract is substantially lower than the amount that is budgeted for FY2016.
The budget breakdown is as follows:
Budget
RTBR Sanitary and Lining $400,000
Current Expenses/Projections
Current Lining Contract plus Engineering $180,000
Sanitary Sewer Repairs – Ridge Street Contract $30,000
2016 Sanitary Sewer Replacement – Engineering $30,000
Total $240,000
We are currently projecting that $160,000 is available for additional sanitary sewer lining. The proposed
additional lining (noted as “Area 5” on the attached exhibit) would complete the lining identified in the
2009 YBSD SSES Report on the west side of Route 47. Additional lining is necessary on the east side of
Route 47 as well as manhole rehabilitation; however, these improvements will be addressed in the future.
Questions Presented:
Should the City approve Change Order No. 1 which would increase the contract amount by $139,928.15?
Discussion:
Visu-Sewer has reviewed the 2009 YBSD SSES sewer videos and made a site visit in order to prepare the
quote for the “Area 5” lining (see attached quote). We are recommending approval of the Change Order.
Action Required:
Consideration of approval from the City Council for Change Order No. 1.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: June 10, 2015
Subject: 2015 Sanitary Sewer Lining –Change Order No. 1
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #3
Tracking Number
PW 2015-15
Game Farm Road and Somonauk Street Project - Update
Public Works Committee – July 21, 2015
Verbal update will be given at meeting.
Brad Sanderson Engineering
Name Department