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Public Works Packet 2015 07-21-15PW AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, July 21, 2015 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: June 16, 2015 New Business: 1. PW 2015-37 2015 Bond/LOC Reduction Summary to Date 2. PW 2015-38 Game Farm Road and Somonauk Street Improvements – Authorization No. 1 3. PW 2015-39 2014 Road to Better Roads Program – Change Order No. 1 4. PW 2015-40 Kennedy Road Right-of-Way – Plat of Dedication 5. PW 2015-41 Kennedy Road Shared Use Path (ITEP) – Railroad Agreement 6. PW 2015-42 Subordination of Surface Rights – Route 71 and Van Emmon 7. PW 2015-43 Prestwick / Ashley Pointe Bond Call 8. PW 2015-44 Blackberry Woods Cash Deposit Call 9. PW 2015-45 E-Waste Recycling Old Business: 1. CC 2014-59 Parking Restrictions in Whispering Meadows – Winterberry Drive 2. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 3. PW 2015-15 Game Farm Road – Somonauk Street Project – Update Additional Business: 2015/2016 City Council Goals – Public Works Committee Goal Priority Staff “Countryside Infrastructure” 4 Eric Dhuse & Brad Sanderson “Vehicle Replacement” 5 Eric Dhuse “Capital Infrastructure” 7 Bart Olson & Eric Dhuse “Road Study (Update & Refresh)” 9 Eric Dhuse & Brad Sanderson “Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, July 21, 2015 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. June 16, 2015 □ Approved ________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2015-37 2015 Bond/LOC Reduction Summary to Date □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2015-38 Game Farm Road and Somonauk Street Improvements – Authorization No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2015-39 2014 Road to Better Roads Program – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2015-40 Kennedy Road Right-of-Way – Plat of Dedication □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2015-41 Kennedy Road Shared Use Path (ITEP) – Railroad Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2015-42 Subordination of Surface Rights – Route 71 and Van Emmon □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2015-43 Prestwick / Ashley Pointe Bond Call □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2015-44 Blackberry Woods Cash Deposit Call □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2015-45 E-Waste Recycling □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2014-59 Parking Restrictions in Whispering Meadows – Winterberry Drive □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2015-15 Game Farm Road – Somonauk Street Project - Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – June 16, 2015 Public Works Committee – July 21, 2015 Majority Committee Approval Minute Taker Name Department Page 1 of 5 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, June 16, 2015, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Ken Koch Alderman Jackie Milschewski Alderman Larry Kot Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Other Guests: None The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: None Previous Meeting Minutes: May 19, 2015 The minutes were approved as presented. New Business: 1. PW 2015-24 Water Department Reports for January – April 2015 These are the reports turned into EPA and reflect no unusual occurrences, according to Mr. Dhuse. He added that one watermain break caused a loss of 300,000 gallons of water. This moves forward to the Council consent agenda. 2. PW 2015-25 Church Street and W. Main Street – Stop Sign Mr. Sanderson reported there was a request to study this intersection to determine if additional signage was warranted. A 4-way stop was recommended due to sight distance concerns and increase of traffic due to Rt. 47 construction. Alderman Funkhouser asked if there would be a benefit to removing 2 parking stalls and Mr. Sanderson replied that he does not want to lose parking spots. This area is also on the Road to Better Roads for next year. Page 2 of 5 Alderman Kot said he thinks the 4-way stop will help, but not alleviate the problem and suggested traffic calming devices. He asked about reducing the speed limit around the park, but it was thought a speed study might be needed. This moves to the Council consent agenda. Alderman Milschewski asked about the removal of the left turn lane from Rt. 47 and River Rd. Several traffic issues and safety concerns caused this decision. The speed in this area was discussed and Mr. Funkhouser asked if a portable speed sign would be appropriate. It will be discussed at Public Safety and a later Public Works meeting. He said a portable sign could be moved around to trouble spots. One of the City-owned signs is obsolete and no longer working and Mr. Dhuse suggested Public Works and Public Safety could partner to share the cost. 3. PW 2015-26 2015 Road to Better Roads Program – Additional Work This was discussed last month and additional work has now been approved and a contract awarded to D Construction for $545,000. Since recent work has been below budget, quotes for additional work were requested. Mr. Sanderson estimated approximately $115,000 was still available in this year's budget. He noted that since MFT funds were used on the original project, a new contract had to be drafted and the bid prices were held. Additional streets to be improved are Beecher, Dolph, Madison and remainder of a sidewalk on Ridge St. A nearby alley was pulled from consideration due to other issues. The City will work with property owners in regards to the alley between Main and State and property markers will need to be set. Currently 3 property owners have access off this alley. In order to vacate the alley, easements would be needed. It is expected to be paved in a couple years for easier plowing and aesthetics. This moves to the Council consent agenda. 4. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 This item was postponed until later in the meeting. 5. PW 2015-28 Heustis Street Improvements - Change Order No. 1 This is a balancing change order to close out the project which was decreased $66,781.05. Ms. Milschewski noted that curbs were not installed in this project. This Change Order was approved by the committee and will move to the Council consent agenda. 6. PW 2015-29 Corneils and Beecher Roadway Improvements – Change Order No. 1 This project was awarded to Hardin Paving and will repair damage done by ComEd over the last few years. The bids were very low and it was decided to spend all the money that was being provided by Com Ed, so additional striping and shoulders were added and landscaping will also be purchased. Mr. Dhuse said he will ask the Police Department to monitor the trucks using Corneils in the “no truck zone”. This moves to the Council consent agenda. 7. PW 2015-30 AT&T License Agreement Renewal for Parking Lot Mr. Dhuse said this is a renewal coming due on a parking agreement with AT&T for a lot on Hydraulic and will extend the contract for an additional 5 years. This moves to the Council consent agenda. 8. PW 2015-31 Intergovernmental Agreement with Kendall Township Mr. Dhuse asked the committee to consider sharing maintenance with surrounding townships. He said sharing has been in place, but this agreement would put it in writing to “hold each other harmless”. An Page 3 of 5 example he gave is Pavilion Road that is City-owned on each end, but not the middle. When plowing, the township just leaves the plow down. Legal rights will still be maintained. This moves forward to the Council consent agenda. 9. PW 2015-32 Kendall Marketplace Improvements – Route 34 ROW – Property Conveyance to IDOT This is a “clean-up” item according to Mr. Sanderson and concerns the Kendall Marketplace. The property in question had been purchased by the City in 2013 and was to be dedicated to IDOT. It was overlooked until recently and this conveyance will allow the IDOT permit to be closed. It will move to the consent agenda. (out of sequence) 4. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 Mr. Olson requested this item be tabled until next month. The City has not yet asked YBSD about reimbursement. 10. PW 2015-33 Subordination of Surface Rights – Route 47 This resolution was requested by IDOT and will clarify land acquisitions on various parcels according to Mr. Sanderson. He said this normally would have been done pre-construction. Alderman Koch asked if this resolution would include “the hill” on Rt. 47. A City-State agreement covers the hill, said Mr. Sanderson. It moves to the Council consent agenda. 11. PW 2015-34 Water Works System Master Plan – Engineering Agreement Mr. Olson said this is the main agreement discussed in the budget. The agreement will insure a long- term water source and save residents money in the long run by planning expenditures and providing a roadmap to Public Works. This would come primarily from the FY 2016 budget and some in FY 2017. Alderman Funkhouser asked how the large expense should be justified to citizens. He agrees with the action and said there are benefits to the project. He hopes that costs can be offset by savings and incentives for citizens such as credits for low volume fixtures. He would like this moved to the full Council for discussion. Alderman Kot also agrees with the plan and said he is glad the City is being proactive. This item moves to the Council regular agenda for discussion. 12. PW 2015-35 Request to Dispose of Property Mr. Dhuse said some items are no longer needed or used and also includes 2 dump trucks that will be traded in on new ones. The items will be sold “garage sale” style. Skate park equipment given to the City will be sold as scrap and proceeds added to the Public Works Capital Fund. Street name signs will be listed on-line. This item will move to the consent agenda. 13. PW 2015-36 Parks Maintenance Update Some Parks Dept. employees were lost and part-time workers were hired to help with mowing. Alderman Funkhouser asked if weed control and fertilization should be expanded to improve the parks. Alderman Koch said parks in his area seem to be well-maintained. He noted that a few years back, cuts had to be made in some of the maintenance. If additional weed maintenance is needed, he said the parks need to be notified now to plan for next year. Mr. Funkhouser said some of the weeds have taken hold and he suggested that Parks could do spot checks as to the parks' appearance. Alderman Kot said he thinks that overall, the parks look really good. No further action. Page 4 of 5 Old Business: 1. PW 2014-74 Railroad Quiet Zone Initiative -Engineering Agreements Mr. Olson said the engineering agreements were structured in phases with a separate package for each Illinois Railway and the BNSF. He said the costs would be $24,800 for the north side and $45,600 for the south lines, neither of which is budgeted. The first phase is studying the area, talking with the various entities and the scope of costs. It would initially cost $14,000 to study the feasibility of the project. Alderman Funkhouser discussed the crossing at Hoover and said that it is on private property. He encouraged the City to possibly share costs with Hoover. Mr. Olson replied that the Forest Preserve has received a grant to improve the crossing off their entrance. To receive those funds, the Hoover entrance has to be a public street, not a Forest Preserve street, which would require a jurisdictional transfer in exchange for a 99-year use and maintenance agreement. Mr. Funkhouser said that for a small initial investment, the funding would be 80-90% if the quiet zone project goes forward. He said the entire Council should discuss this. Alderman Kot also supports the project and said it's a quality of life issue. He added that a Metra station may be built and this project would jumpstart the Metra proposal. Ms. Milschewski said she does not support spending money for the quiet zone project and Mr. Koch agreed. She said the money could be put to a better use, especially since only a few complaints had been received. The City will research how many other communities have quiet zones, per Mr. Funkhouser's request. This moves forward to the regular Council agenda. 2. PW 2015-21 Kane-Kendall Council of Mayors (KKCOM) – Call for Projects Mr. Sanderson said the Council had authorized an application to KKCOM seeking funding for improvements to Kennedy and Mill Roads. The estimated cost is $9.8 million. An application for a $677,000 LAFO project was also completed. This would be for Countryside Parkway and Center Parkway. Ms. Milschewski asked about watermain issues under Countryside Parkway. Brad said the watermain work will have been completed prior to or in conjunction with the road projects. A budget amendment will be needed for both projects and the City must be able to show how it will pay for the improvements. The applications are due next week and the Mayors will rank the various projects received. Kane and Kendall Counties are submitting projects as well and all projects will be scored. This moves to the Council consent agenda. 3. PW 2015-23 Selection of Committee Liaisons Alderman Milschewski volunteered to be the liaison to the YBSD. 4. PW 2015-15 Game Farm Road – Somonauk Street Project - Update Mr. Sanderson gave an update on the progress and said Phase 1 is almost done and Phase 2 will be started. Alderman Koch asked if signs could be placed prior to closures or other updates. Message boards will be used and fliers were distributed. Allowances will be made for bad weather as far as possible penalties. Page 5 of 5 Additional Business: Alderman Milschewski brought forward a concern from a Heustis St. resident regarding a sidewalk issue. Mr. Dhuse said the resident will need to speak with the contractor. ------ The empty lots and rights of way along the Rt. 47 construction are being seeded as part of the construction. The “hill” for sale on Rt. 47 was also discussed ----- Public Works trucks were observed on State St. and Alderman Kot inquired about this. They were televising for lines. He also asked about markings that were made on sidewalks west of Fox. Mr. Dhuse said he had no knowledge of this. Mr. Kot also asked about the temporary crosswalk signs. There are now permanent ones on Rt. 47 in southbound lanes, however, Mr. Kot said there were none north of the river. Mr. Dhuse will inquire about that area. ------ Alderman Funkhouser commented about stormwater maintenance facilities, some of them unmaintained. He asked if there are restrictions or control over those facilities on private property. Weeds are growing and drainage could become a problem. Mr. Olson said the City does have some control and asked him to provide a list to staff. Mr. Funkhouser also suggested that periodic inspections should be done. There was no further business and the meeting was adjourned at 7:14pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2015-37 Bond/LOC Reduction Summary – 6/30/15 Public Works Committee – July 21, 2015 Informational Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through June 30, 2015. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 30, 2015 Subject: 2015 Bond/LOC Reduction Summary –To Date 30-Jun-15 2015 Bond and Letter of Credit Reduction Report Date Development/Project Engineer Concurrence City Administrator Concurrence Mayor Concurrence Reduction Final Release Reduction Value Remaining Balance 1/7/2015 Kendall Crossing X X X $51,512.50 $0.00 1/22/2015 Windett Ridge X X X $390,558.00 $111,033.12 1/28/2015 Autumn Creek Unit 1A Resub.X X X $26,423.71 $0.00 1/28/2015 Autumn Creek Unit 1B X X X $10,994.78 $0.00 1/28/2015 Autumn Creek Unit 2B X X X $28,864.11 $0.00 1/28/2015 Autumn Creek Unit 2 - Earthwork X X X $132,779.26 $0.00 1/28/2015 Autumn Creek Unit 2 - On-site Improvements X X X $155,025.28 $0.00 4/17/2015 Caledonia - Phase I X X X $130,334.70 $615,430.05 4/17/2015 Caledonia - Phase II X X X $130,334.70 $231,177.75 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #2 Tracking Number PW 2015-38 Game Farm Road and Somonauk Improvements Public Works Committee – July 21, 2015 Consideration of Approval Consideration of Authorization No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Authorization 1 for the above referenced project. An authorization, as defined by IDOT, is the written approval of a contract change and the written directive to the contractor to perform said work. By this definition, it alters the contract work from that awarded under the competitive bidding process. An Authorization of Contract Changes signed by the Regional Engineer signifies completed review of and support for the change proposed. Background: The State of Illinois and Geneva Construction Co. entered into an agreement for a contract value of $3,768,467.60 for the above referenced project. Construction began on March 5, 2015 and will be completed by the end of the year. The construction costs are being funded by STP funds (federal) and local funds. The maximum federal participation amount is $2,343,512.00, inclusive of all change orders (authorizations) associated with this contract. Questions Presented: Should the City approve Authorization No. 1 in the amount of $28,937.05? Discussion: Authorization No. 1 covers several work items, including:  An existing storm sewer manhole scheduled to be removed by the plans was discovered to have storm sewer running off-site that needed to be connected to the new storm sewer system. The pipe for this work will be paid for at the contract unit price, however the work involved to core the existing manhole, connect the new pipe, and provide new concrete adjusting rings and a new frame will be paid for on a force account basis.  The large retaining wall near Route 34 required some redesign directed by IDOT due to questions raised by the retaining wall manufacturer. As a result, the elevation of the wall needed to be lowered. As the excavation for the wall had already been completed based Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: July 1, 2015 Subject: Game Farm Road –Somonauk Street Improvements – Authorization1 on the original plans, the additional excavation needs to be paid for on a force account basis.  An existing handhole for the traffic signals at Route 34 needed to be removed during storm sewer installation due to the width and depth of excavation required. In addition, existing traffic signal conduit required removal in order to remove the existing storm sewer. This required the handholes, wire, and conduit to be removed and reinstalled. This also required additional line items for wire and conduit not in the original contract.  Temporary information signs were needed to provide directions to the Beecher Center during Stage 1 construction. There was no line item in the contract for this work. Additional temporary information signs will also be needed in Stage 2. The handhole work has not yet been completed. Because of this, the proposed value of this authorization is an estimate and the final value will fluctuate slightly to reflect the as-built quantities. The net change to date for authorizations is $28,937.05, which is a 0.77% increase to the original contract value bringing a revised contract value to date of $3,797,404.65. We have attached IDOT form BC-22 for Authorization No. 1 for your information. All authorizations have a pre-approval from the IDOT District 3 Local Agency Bureau of Construction Engineer. We are recommending approval of the Authorization. Action Required: Consideration of approval from the City Council for Authorization 1. Date:04/02/2015 Authorization No.1 The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed. The estimated quantities are shown below at the awarded contract prices except as indicated. The first addition of an item not in the original contract under the fund type or county is indicated by an asterisk. Consultant Major Change Contractor:Geneva Construction Company, Inc. P.O. Box 998 Aurora IL 60507- Authorization of Contract Changes County:Kendall Section:03-00031-00-FP Route FAU 1550 ( Game Farm Road) District:03 Contract:87345 Job No.:C9305507 Project No.:M-8003 (810) InHouse Minor Change Sheet 1 of 2 FHWA-Exempt Non-Exempt Consultant's Name:EEI Item No.*Cat Pay Item Unit Quantity Unit Price A/D Addition Deduction Contract Adjustment Change Order Address: CCS Code 0930001 FAS ID:M230U01 STORM SEWER CONNECTIO DOLLAR 2,504.670 1.0000 $2,504.67 $0.00FRC0010033A* ADJ RETAINING WALL DOLLAR 3,953.380 1.0000 $3,953.38 $0.00FRC0010133A* TEMP INFO SIGNS SQ FT 27.000 20.0000 $540.00 $0.00X930010033A* CCS Code 0930021 FAS ID:M230U01 EXPLORE VNGRD SB ADV H L SUM 1.000 892.5000 $892.50 $0.00X930010133A* REM EX HANDHOLE EACH 2.000 404.2500 $808.50 $0.00X930010233A* INSTALL HANDHOLE EACH 2.000 1,459.5000 $2,919.00 $0.00X930010333A* REMOVE & REINSTALL EX FOOT 1,050.000 2.3500 $2,467.50 $0.00X930010433A* Description and Reason: Connect to existing MH not in plans. Lower retaining wall at the request of IDOT to achieve additional embedment. Relocate existing handhole and corresponding conduit and wire due to storm sewer conflicts. Determination:(G4) The undersigned determine that the change is germane to the original contract as signed, because the change in design is necessary to fulfill the original intent of the contract. Deputy Director Division of Highways Regional Engineer Engineer of Construction Director of Highways Chief Engineer Date Date Date Supervisor:Herb Jung Resident FHWA Acceptable to Proceed: FHWA RepresentativePrint Date:06/23/2015 Randall Blankenhorn, Secretary Date Jim Ofcarcik, Acting Chief Fiscal Officer Date William M. Barnes, Chief Counsel Date THE STATE OF ILLINOIS By the Department of Transportation Resident: Project Location:Game Farm Road/ Somonauk Street Bart Olson Supervisor Date Date Yes No FHWA Participation:Yes No Date BC22 (rev. 05/15) Date:04/02/2015 Authorization No.1 The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed. The estimated quantities are shown below at the awarded contract prices except as indicated. The first addition of an item not in the original contract under the fund type or county is indicated by an asterisk. Consultant Major Change Contractor:Geneva Construction Company, Inc. P.O. Box 998 Aurora IL 60507- Authorization of Contract Changes County:Kendall Section:03-00031-00-FP Route FAU 1550 ( Game Farm Road) District:03 Contract:87345 Job No.:C9305507 Project No.:M-8003 (810) InHouse Minor Change Sheet 2 of 2 FHWA-Exempt Non-Exempt Consultant's Name:EEI Item No.*Cat Pay Item Unit Quantity Unit Price A/D Addition Deduction Contract Adjustment Change Order Address: WIRE XLP #6 2C SVC 120V FOOT 200.000 2.5200 $504.00 $0.00X930010533A* WIRE XLP #6 3C SVC 240V FOOT 200.000 3.0500 $610.00 $0.00X930010633A* CONDUIT PVC 2"FOOT 550.000 16.7000 $9,185.00 $0.00X930010733A* UNDER GRND CONDUIT 4 FOOT 150.000 30.3500 $4,552.50 $0.00X930010833A* Amount of Original Contract:$3,768,467.60 $28,937.05 $0.00 28,937.05 Totals: Net Change:Net Change To Date:$28,937.05 Percent Change:0.77% Description and Reason: Connect to existing MH not in plans. Lower retaining wall at the request of IDOT to achieve additional embedment. Relocate existing handhole and corresponding conduit and wire due to storm sewer conflicts. Determination:(G4) The undersigned determine that the change is germane to the original contract as signed, because the change in design is necessary to fulfill the original intent of the contract. Deputy Director Division of Highways Regional Engineer Engineer of Construction Director of Highways Chief Engineer Date Date Date Supervisor:Herb Jung Resident FHWA Acceptable to Proceed: FHWA RepresentativePrint Date:06/23/2015 Randall Blankenhorn, Secretary Date Jim Ofcarcik, Acting Chief Fiscal Officer Date William M. Barnes, Chief Counsel Date THE STATE OF ILLINOIS By the Department of Transportation Resident: Project Location:Game Farm Road/ Somonauk Street Bart Olson Supervisor Date Date Yes No FHWA Participation:Yes No Date BC22 (rev. 05/15) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #3 Tracking Number PW 2015-39 2014 RTBR Program Public Works Committee – July 21, 2015 Consideration of Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and D Construction, Inc. entered into an agreement for a contract value of $282,881.37 for the above referenced project. Construction began on in the fall of 2014 and is now complete. Questions Presented: Should the City approve Change Order No. 1 which would decrease the contract amount by $3,194.84? Discussion: Change Order No. 1 includes additions/deductions to the contract quantities to reflect as-built quantities (see attached for detail). No additional change orders are anticipated as project work is complete. We anticipate a final contract value of $279,686.53. We are recommending approval of the Change Order. Action Required: Consideration of approval from the City Council for Change Order No. 1. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: July 14, 2015 Subject: 2014 RTBR Program –Change Order No. 1 C:\Users\dlong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\K26JTM8J\Change Order 1 - MFT.doc CHANGE ORDER Order No. 1 Date: July 9, 2015 Agreement Date: September 13, 2013 NAME OF PROJECT: 2014 RTBR Program OWNER: United City of Yorkville CONTRACTOR: D. Construction, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: 1) Deduction of Bituminous Materials (Prime Coat) 789.0 Gal @ $0.01/Gal ($7.89) 2) Deduction of Aggregate (Prime Coat) 34.0 Ton @ $0.01/Ton ($0.34) 3) Deduction of Level Binder (Hand Method), N50 5.0 Ton @ $100.00/Ton ($500.00) 4) Addition of Level Binder (Machine Method), N50 5.0 Ton @ $75.00/Ton $375.00 5) Deduction of Binder, IL 19.0, N50 65.0 Ton @ $75.00/Ton ($4,875.00) 6) Addition of HMA Surface Course, Mix “D”, N50 63.0 Ton @ $87.00/Ton $5,481.00 7) Addition of PCC Curb and Gutter Removal and Replacement 17.0 LF @ $45.00/LF $765.00 8) Addition of PCC Driveway Removal and Replacement 68.0 SY @ $55.00/SY $3,740.00 9) Deduction of Incidental HMA Surfacing 95.0 Ton @ $100.00/Ton ($9,500.00) 10) Deduction of PCC Sidewalk Removal and Replacement 46.0 SF @ $7.00/SF ($322.00) 11) Addition of Detectable Warnings 4.0 SF @ $25.00/SF $100.00 12) Addition of Class D Patch, 4 Inch 35.0 SY @ $38.00/SY $1,330.00 C:\Users\dlong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\K26JTM8J\Change Order 1 - MFT.doc 13) Deduction of Thermoplastic Pavement Markings – Letters & Symbols 510.2 SF @ $5.00/SF ($2,551.00) 14) Addition of Thermoplastic Pavement Markings – Line 4” 1,923.0 LF @ $1.00/LF $1,923.00 15) Deduction of Thermoplastic Pavement Markings – Line 6” 2,618.0 LF @ $1.50/LF ($3,927.00) 16) Deduction of Thermoplastic Pavement Markings – Line 8” 420.0 LF @ $1.90/LF ($798.00) 17) Deduction of Thermoplastic Pavement Markings – Line 12” 274.0 LF @ $2.80/LF ($767.20) 18) Deduction of Thermoplastic Pavement Markings – Line 24” 313.0 LF @ $5.00/LF ($1,565.00) 19) Deduction of Restoration 95.0 SY @ $10.00/SY ($950.00) 20) Deduction of Sidewalk Removal 75.0 SF @ $7.00/SF ($525.00) 21) Deduction of PCC Sidewalk, 5” - Special 34.0 SF @ $11.35/SF ($385.90) 22) Deduction of Crack Routing 80.0 LF @ $0.02/LF ($1.60) 23) Deduction of Crack Filling 27.0 Pound @ $1.66/Pound ($44.82) 24) Deduction of Crack Sealing 126.0 LF @ $0.49/LF ($61.74) 25) Addition of Paint Striping 1.0 Each @ $9,873.65/Each $9,873.65 Change of CONTRACT PRICE: Original CONTRACT PRICE: $282,881.37 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $282,881.37 The CONTRACT PRICE due to this CHANGE ORDER will be DECREASED by: $ 3,194.84 The new CONTRACT PRICE including this CHANGE ORDER will be: $279,686.53 Justification: 1-25) Changes per as-built quantities measured in the field. C:\Users\dlong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\K26JTM8J\Change Order 1 - MFT.doc Change to CONTRACT TIME: The contract time is increased/decreased by 0 days. Requested by: D. Construction, Inc. Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville B N S F R R reek Rob Roy R o b R o y C ree k B la c k b e rr y C r e e k Blackberry Creek F o x R i v e r B l a c k b e r r y C reek B l a c k b e r r y C r e e k Fox River M or g an C r e e k F o x R i v e r Fox River S B r i d g e S t E Highpoint Rd Gra P a r k s i d e L n S Main St G r e e n fi e l d T u r n N R o y a l O a k s D r M a d e li n e D r O l d G lory Dr F a i r h a v e n Dr Ronhill Rd Walsh Cir McLellan Blvd Naw akw a L n S u m a c D r Timb er Cre e k D r E Yellowstone Ln N o r w a y C i r Cr W h i te Oak W a yW i n d h a m C i r Ke lly Ave S q u ir e C ir Iroqois Ln Deer St Shadow Creek Ln T w i n l e a f T r l Tim ber Ridge Dr Hideaway Ln E Barberry Cir R i c h m o n d A v e Burr St M u r f i e l d D r W Lexington Cir D e e r p a t h D r W i n g R d Prairie Ln W o o d S age Ave W R o yal Oaks D r Illini Dr T a u s Cir Bruell St Marketview Dr M a r k et Place Dr Homestead Dr Game Farm Rd Freemont St Arrowhead Dr W Kendall D r W Kendall Dr l F a r m R d H a y d e n D r McHugh Rd Center Pkwy K e n n e d y R d Wacker Dr Ashley Rd Immanuel Rd Va n E m m o n R d L e g i o n R d B ri s t o l R i d g e R d Cannonball Trl villion Rd F i e l d s Dr Tu m a R d W F o x S t Fairfax W ay Windett Ridge R d Country Hills Dr E m e r a l d L n Prairie C ro ssin g D r Mill St Hilltop Rd Tanglewood Trails Dr Walsh Dr Hawk Hollow Dr H a m p t o n L n E Van Emmon St R iv e r si d e D r Poplar Dr Autumn Creek B l v d M c M urtrie Way K i n g s m i l l S t Alice Ave P a r k w a y D r A l d e n Ave R a i n t r e e R d Crooked Creek Dr S u t t o n St G r een B riar R d Western Ln Fairfield Ave Maple Ln Lillian Ln Heustis St E Countryside Pkwy Quinsey Ln Commercial Dr W Madison St W Ridge St E Fox St K e ntshire Dr High Ridge Ln Coach Rd P e n man Rd S Royal Oaks Dr Shad o w Wood Dr Colonia l Pkwy P o n d e r o s a D r E Washington St Bea v e r S t Ridge St Teri Ln E Veterans Pkwy Northland Ln Wheaton Ave G o l d e n r o d D r E l d e n D r F o r d D r R i v e r B i r ch D r Lauren Dr W Van Emmon St Eliza be th St River Birch Ln Morgan St Wooden Bridge Dr M anchester Ln O a k S t Adrian St Coral Dr W i n t e r b e r r y Dr B a n b u r y A v e W h i t e O a k W a y W arbler Ln Bristol Ave Drayto n C t King St Juli u s C t Appletree Ct Fox G l e n D r E F l i n t C r e e k L n Omah a D r H a r v e s t T rl Cedar Ct B l u eja y D r O a k L n Colton St P i n e C t Denise Ct Ga r de n Ci r L i n d e n A v e S u n s et A v e O a kla w n A v e L y m a n L o o p Henning Ln Amos Ave Bristol Rid ge R d J o n a than Dr W e s t o n A v e H o n e y s u c k l e L n E Elm St W Veterans Pkwy C a n dleberry Ln Gawne Ln K a t e D r Blaine St S w it c h g r a ss Ln Yorkville Rd G oldfinch Ave Rood St Garden S t C l a r e m o n t Ct E m ily Ct Boomer Ln C olumb i ne Dr Aster D r We s tw ind D r Woodland Dr Walnut St Woodworth St Jackson St Tremont Ave S P a r k D r B o n nie L n N Park Dr St C a n a r y A ve W y t h e P l C a n y o n C t Dalton Ave Division St South St Timber Creek Dr Auburn D r Birchwood D r Wolf St C h ris t y L n W a l n u t D r C o r a l b e r r y C t C l o v e r C t O v e r l o o k C t M a p l e S t mber Creek Pl Hillcrest Ave S a ge Ct Cardinal Dr Dakota Dr A m a nda Ln W John St Wi l s on Ct Behrens St S u n n y D e ll Ct P a t r i c i a L n Walter St A n d r e a C t E Ridge St C o n s e r v a t i o n D r Winter t h u r Grn F a w n R i d g e C t P a l m e r C t Spruce Ct Strawberry Ln W Dolph St Mistwood Ct F a r m s t e a d D r Mul h e r n C tE B l a c k b e r r y L n Naden Ct Tower Ln H i c k o r y C t Red Tail Ln Chestnut Cir E Kendall Dr Liberty St P o w e r s C t B l u e s t e m D r Q u i n s e y L n Birch Ct Norton Ln Laurel Ct R i v e r R d P h elp s Ct Patriot Ct Neola R d S Main St W Fox St Austin C t Church St Haley Ct Wells St Fir Ct Cannonball Trl E Main St Wals h D r J o hnson St W S o mo n a u k St C a n n o n b a l l Tr l W Veterans Pkwy Mil l S t S Bridge St Jefferson St State St State St Madison Ct E Orange St Olsen St Illini Ct W W a s h i n g t o n S t W Dolph St W Orange St W Washington St W Beecher St R e d h o r s e L n Fox Gle n Ct Timber Creek Dr W Brandenburg Way Legion Rd Arcadia Ln E H i g h p o i n t R d W a l s h D r Su n flow e r C t Hawthorne Ct Walsh Ct B u c k t h o r n e C t W B a r b e r r y C i r C o r n e r sto n e D r B u r n i n g B u s h Dr Spi c e b u s h Ct Deer St West St W Center St E Center St W Somo na uk St W Spring St W Main St River Rd N Bridge St E Spring St E Park St E S o monauk St Sanders Ct Worsley St E Main StOakwood St Freemont St Martin Ave Victoria Ave Marie Ave Heritage Dr H e a rtl a n d D r Stillwa t e r C t Omaha Dr Redwood Dr G r a ce Dr E Spring St E Spring S t C e n t ra l D r Acorn Ln R iv e r sid e R d Wheatl a n d C t Landmark Ave M c H u g h R d Tuma Rd Carpenter St Menard Dr D i c k s o n C t C e n t e r P k w y W C o u n t r y s i d e P k w y B l a c k b e r r y C t W B l a c k b e r r y L n A n d e r s o n C t Cornell Ln Independen c e B l v d John St Hic k o r y Ln Meadowview Ln Canyon Trl Canyon Trl Ct White Plains Ln Alan Dale Ln Faxon Rd F a x o n R d C h e s h i r e C t N e w b u r y C t Essex Ct D o v e r Ct N Dover Ct SCatalpa Tr l Redbud Dr C a n n o n b all T rl A l a n D a l e L n Crestwood Dr Caledonia Dr Fontana Dr Pinewood Dr Pl um St Grove St Cross St Main St R o y a l O a k s C t K e n n e d y R d Lakevie w D r Bell St Chestnut Ct S a r a v a n o s D r T o m m y Hug h e s W a y N B r i d g e S t C o n c o r d C t E Lexington C i r P r i a r i e M e a d o w D rW i l d I n d i g o L n P r a i r i e R o s e L n C o n e f l o w e r C t P r a i r i e G rass Ln McHugh Rd P rairie Clo v er D r E Countryside P k w y M c H u g h R d Conover Ln Leisure St Pleasure Dr Georgeanna St Syca m o r e R d John St Sequ o i a C i r C h e s t nut LnC hestnut Ln Stone r i d g e C t S t one r idge Ci r S t o n y C r e e k L n S h a r o n L n T y l e r C r e e k C t A a r o n L n (P l a t t e d ) kwy P o p l a r D r Wa l s h C i r R e d Tail Ct Beecher Rd S i e n n a D r Madden Ct Cobalt Dr M e a d o w l a r k L n MeadowlarkCt Greenfield T urn S u n n y D e l l L nHazeltine W a y St Jose p h s W a y Waverly Cir Blueberry Hill Hearthstone Ave Hartfield Ave Bra e m o r e Ln Ash w o r t h L n Fairfax W ay C a u lfi e l d P t Fitzhugh Turn Wilton Ct T i m b e r C r e e k C t Neola Ct N B r i d g e S t Beecher Rd N Bridge St Schoolhouse Rd I l l i n o i s R o u t e 7 1 Illin ois R o u te 7 1 C a n n o n b all Trl Trilliu m C t Meadow Rose Ln Candleberry Ct V i l l a g e V i e w D r D e e r p o i n t L n I n g e m u n s o n L n S t a g e c o a c h T r l Illi n o i s R o u t e 7 1 Illin ois R oute 126 S B ri d g e S t L e g i o n R d Kennedy Rd T i m b e r V i e w L n Shadow Creek Ct Country View Dr Wren Rd Prestwic k L n S h etla n d L n Shetla n d C t Gleneagles Ln Callander Trl Dunbar Ct Aberde e n C t W hite kirk L n E Hydraulic Ave N Conover Ct S Conover Ct Schoolhouse Rd B ator StDydyna Ct B e nja m in S t Rodak St Benjamin St Tomasik Ct Bu h r m a s t e r C t Longview Dr L a v e n d e r W a y Sunset Ave W Hydraulic Ave W Hydraulic Ave Identa R d Isa bel Dr Erica Ln Blackberry Shore Ln G ille s pie L n Edward Ln Edward Ln Isabel Dr Beecher Rd Purcell St N Carly Cir S Carly Cir C a rl y D r Car l y Ct P a t r i c k Ct C o d y C t Division St Swa n s o n L n Prairie Pointe Dr Fountainview Dr EXHIBIT A LOCATION MAP DATE: PROJECT NO.: FILE: BY: MAY 2014 YO1339 YO1339-LOCATION.MXD KKP 2014 ROAD PROGRAM UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2013\ United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 NORTH ° LEGEND RESURFACING CRACK SEALING STRIPING CITY WIDE CRACK SEALING PRIORITY 2 CITY WIDE STRIPING CITY WIDE STRIPING CITY WIDE STRIPING CITY WIDE STRIPING CITY WIDE STRIPING CITY WIDE CRACK SEALING PRIORITY 1 ADRIAN STREET RESURFACING BLAINE ST. TO WASHINGTON ST. HYDRAULIC AVENUE DEAD END TO MORGAN ST. WOODWORTH STREET RESURFACING SPRING ST. TO MAIN ST. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2015-40 Kennedy Road Right-of-Way – Plat of Dedication Public Works Committee – July 21, 2015 See attached memo. Brad Sanderson Engineering Name Department Attached find one copy of the roadway dedication plat for Kennedy Road from the purchaser of the Grande Reserve property. The dedication was to be addressed during the development process (Final Plat), however as you know the development of the property has stalled. The dedication is needed prior to moving forward with the construction of the shared-use path. We recommend that the City Council accept the plat of dedication. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 16, 2015 Subject: Kennedy Road Shared-Use Path Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2015-41 Kennedy Road Shared-Use Path (ITEP) Railroad Agreement Public Works Committee – July 21, 2015 Authorization to submit the petition to the ICC Authorization to submit the petition to the ICC Brad Sanderson Engineering Name Department The purpose of this memo is to present a summary of anticipated expenses for the construction and maintenance of the proposed path crossing of the BNSF Railroad. Background: The City has identified the need for a multi-use path on the east side of Kennedy Road which will link the multi-use path currently under construction along Rt 47 and Steven G. Bridge Park. The construction of the path will connect the Kennedy Road path with other regional trails throughout the Fox Valley and beyond. Within the limits of the proposed Kennedy Road multi-use path is a railroad crossing at the tracks belonging to the Burlington Northern Santa Fe Railroad Company (BNSF). Improvements to the crossing, including widening of the crossing surface at the tracks and the construction of pedestrian gates are necessary to promote the safety of path patrons. These improvements will be constructed by BNSF and the City will be responsible for the expense of the improvements as well as future inspection and maintenance costs. The construction expense projections are as follows: Construction Expense Projections Crossing Surface $40,000 to 60,000 Pedestrian Gates $260,000 to 340,000 Total $300,000 to 400,000 Questions Presented: Should the City petition the Illinois Commerce Commission (ICC) to enter an order to permit the construction and maintenance of a pedestrian crossing of the BNSF railroad tracks east of Kennedy Road? Discussion: The crossing improvements are necessary to the implementation of the City’s plan to link to the City’s multi-use path to other regional paths and promote the safety of its residents. This is improvement at the railroad is driven by the ITEP project that is currently under design. The construction of the crossing and pedestrian gates will have an anticipated cost of $300,000 - $400,000. These costs were part of the original project budget. The City will also be invoiced by BNSF for the monthly inspection costs and any necessary maintenance and repairs to the crossing. The City Attorney has reviewed the documents and has found them to be in order. We are recommending that the City submit the petition the ICC. Action Required: Submission of the Petition to the Illinois Commerce Commission. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: July 14, 2015 Subject: Kennedy Road Shared-Use Path (ITEP) -Railroad Agreement Legend Oswego Trails HOMEOWNERS ASSOCIATION, EXISTING HOMEOWNERS ASSOCIATION, FUTURE MUNICIPAL, EXISTING MUNICIPAL, FUTURE OSWEGOLAND PARK DISTRICT, EXISTING OSWEGOLAND PARK DISTRICT, FUTURE Yorkville Trails Secured By City City Owned/Maintained Asphalt County Trail In Developer PUD Agreement Proposed Conceptual HOA Owned Ma p p r o d u c e d b y U n i t e d C i t y o f Y o r k v i l l e G I S Os w e g o T r a i l D a t a p r o v i d e d b y O s w e g o l a n d P a r k D i s t r i c t ID O T R t e 47 P r o j e c t Re i m h e n s c n i e d e r Pa r k Au t u m n C r e e k Pa r k Au t u m n C r e e k Au t u m n C r e e k El e m e n t r a r y Bl a c k b e r r y Cr e e k T r a i l Gr a n d e R e s e r v e Gr a n d e R e s e r v e El e m e n t a r y / S t e p p i n g St o n e s P a r k IT E P K e n n e d y Ro a d P r o j e c t Di s c G o l f Co u r s e Re g i o n a l Ba l l f i e l d s Gr a n d e R e s e r v e Pa r k A 46.2 Miles of Fox River TrailVillage of Oswego Mill Road CMAQ Grant En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n LOCATION MAP DA T E : OC T O B E R 2 0 1 1 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s KENNEDY ROAD BIKE PATH UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 1 4 4 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 1 / Y O 1 1 4 4 YO 1 1 4 4 _ T R A I L S . M X D FI L E : hhhää NORTH Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2015-42 Subordination of Surface Rights – Route 71 and Van Emmon Public Works Committee – July 21, 2015 Please see attached. Bart Olson Administration Name Department Ordinance No. 2015-___ Page 1 Ordinance No. 2015-____ AN ORDINANCE AUTHORIZING THE SUBORDINATION OF SURFACE RIGHTS FOR PUBLIC ROAD PURPOSES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City desires to subordinate unto the People of the State of Illinois, Department of Transportation any interest it has in certain easements filed in the Recorder’s office of Kendall County, as set forth in an agreement between the parties, to the right of the State of Illinois to construct, reconstruct, operate, maintain and control access to FAP 311 (Illinois Route 71) on certain parcels located within the City. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The document entitled SUBORDINATION OF SURFACE RIGHTS FOR PUBLIC ROAD PURPOSES, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said document on behalf of the City. Section 2. The Mayor and City Clerk are hereby authorized to execute any and all additional documents as may be required to implement the terms thereof. Section 3. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance No. 2015-___ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ___ day of _________________, A.D. 2015. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ___ day of _______________, A.D. 2015. ____________________________________ MAYOR Attest: ______________________________ CITY CLERK Published in pamphlet form: _________________, 2015 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #7 Tracking Number PW 2015-43 Prestwick / Ashley Pointe Bond Call Public Works Committee – July 21, 2015 Consideration of Calling Bond Consideration of Calling Bond Brad Sanderson Engineering Name Department This memo is to provide an update as to the status of the completion of the improvements. The City is currently holding a bond in the amount of $559,753.20 (International Fidelity Insurance Co. #ILIFSU0598131) for work to be completed within the development. Staff has requested a completion schedule for the remaining work from the developer. At this point, the developer has not provided the requested information or shown any proof of moving forward. There are significant outstanding work items as outlined in the attached punchlist letter dated September 6, 2012 and latest cost estimate dated May 2014 as the developer has not completed the work per the approved plan. In addition, the road binder course has deteriorated significantly from the 2012 punchlist and staff is concerned that it will have to be replaced in its entirety. Based on the amount of outstanding work and the lack of progress from the developer, staff is recommending that the bond be called for the completion of the work. Should the Public Works Committee be in favor of calling the bond for the subdivision, this matter will then be placed on an upcoming City Council meeting agenda for further discussion and consideration. Upon approvals, letters to the appropriate parties will be drafted and sent via certified mail immediately. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: July 14, 2015 Subject: Prestwick / Ashley Pointe GENERAL ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 1 COMPLETE AS-BUILT RECORD DRAWINGS LUMP SUM 1 10,000.00 10,000.00 2 INSTALL ROUTE 126/PENNMAN INTERSECTION IMPROVEMENTS LUMP SUM 0 - - 3 REMOVE DEBRIS/GARBAGE LUMP SUM 1 - - 4 EROSION AND SEDIMENTATION CONTROL MAINTENANCE LUMP SUM 1 37,500.00 37,500.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - GENERAL $ 47,500.00 STORM SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 5 STRUCTURE CLEANING/FILTER FABRIC REINSTALLATION ON OPEN GRATES LUMP SUM 1 5,000.00 5,000.00 6 CLEAN REMAINING STORM SEWER STRUCTURES LUMP SUM 1 5,000.00 5,000.00 7 CLEANING AND REPAIR OF STRUCTURE #374 LUMP SUM 1 2,000.00 2,000.00 8 FILLET REPAIR EACH 123 125.00 15,375.00 9 MORTAR MANHOLE/ GROUT PIPES EACH 14 125.00 1,750.00 10 REPAIR ADJUSTING RINGS EACH 22 125.00 2,750.00 11 BENCH REPAIR EACH 9 125.00 1,125.00 12 READJUST FRAME EACH 1 125.00 125.00 13 INSTALL MISSING RUNGS EACH 2 125.00 250.00 14 RESET FRAME AND/OR ADJUSTING RINGS EACH 1 125.00 125.00 15 TELEVISE STORM SEWER FOOT 13,789 2.00 27,578.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - STORM $ 61,078.00 SANITARY SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 16 STRUCTURE #214 REPAIR LUMP SUM 1 750.00$ 750.00$ 17 REALIGN FRAME AND GRATE EACH 1 125.00 125.00 18 MANHOLE REPAIRS EACH 4 750.00 3,000.00 19 CHIMNEY SEAL REPLACEMENT EACH 28 300.00 8,400.00 20 DEBRIS REMOVAL EACH 2 125.00 250.00 21 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - SANITARY $ 28,125.00 WATER MAIN IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 22 CLEAN AND PAINT FIRE HYDRANTS EACH 16 250.00$ 4,000.00$ 23 ROTATE FIRE HYDRANT EACH 1 250.00 250.00 24 LOCATE AUXILLARY VALVE EACH 1 250.00 250.00 25 RAISE FIRE HYDRANT EACH 1 500.00 500.00 26 PLUMB VALVE EACH 1 300.00 300.00 27 VALVE REPAIR/REPLACEMENT EACH 8 750.00 6,000.00 28 REPLACE VALVE EXTENSIONS EACH 2 250.00 500.00 29 ADJUST VALVES TO GRADE EACH 7 250.00 1,750.00 30 REALIGN FRAME EACH 1 125.00 125.00 31 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - WATER MAIN $ 29,275.00 UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MAY 28, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - May 2014.xls UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MAY 28, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE ROADWAY ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 32 REMOVE WEEDS GROWING WITHIN ROADWAY LUMP SUM 1 5,000.00 5,000.00 33 REMOVE AND REPLACE DAMAGED CURB FOOT 110 30.00 3,300.00 34 BACKFILL BEHIND CURB FOOT 0 1.00 - 35 BINDER COURSE PATCHING (5% ASSUMED)SQ. YD.1,586 45.00 71,370.00 36 BITUMINOUS MATERIALS (PRIME COAT)GAL 9,520 1.00 9,520.00 37 HOT-MIX ASPHALT SURFACE COURSE, MIX C, N50 TON 2,740 75.00 205,500.00 38 HOT-POURED JOINT SEALER POUND 6,370 1.50 9,555.00 39 PAVEMENT STRIPING LUMP SUM 1 7,500.00 7,500.00 40 INSTALL SIDEWALK SQ. FT.0 - - 41 INSTALL SIGNS AND POSTS LUMP SUM 1 5,000.00 5,000.00 42 STREET LIGHT REPAIRS LUMP SUM 1 5,000.00 5,000.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - ROADWAY $ 242,075.00 LANDSCAPING ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 43 SITE MAINTENANCE/MOWING LUMP SUM 1 25,000.00$ 25,000.00$ 44 TREE REMOVAL AND REPLACEMENT EACH 75 225.00 16,875.00 45 PARKWAY TREE INSTALLATION EACH 0 - - 46 BASIN MONITORING/REPAIR LUMP SUM 1 50,000.00 50,000.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - LANDSCAPING $ 91,875.00 TOTAL ESTIMATE OF CONSTRUCTION COSTS $ 499,928.00 110% OF ESTIMATED CONSTRUCTION COSTS $ 549,920.80 G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - May 2014.xls Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #8 Tracking Number PW 2015-44 Blackberry Woods Subdivision Public Works Committee – July 21, 2015 Consideration of Calling Cash Deposit Consideration of Calling Cash Deposit Brad Sanderson Engineering Name Department This memo is to provide an update as to the status of the completion of the improvements. The City is currently holding a cash deposit in the amount of $174,016.00 for work to be completed within the development. Staff has requested a completion schedule for the remaining work from the developer. At this point, the developer has not provided the requested information or shown any proof of moving forward. There are significant outstanding work items as outlined in the attached punchlist letter dated March 24, 2015 as the developer has not completed the work per the approved plan. Based on the amount of outstanding work and the lack of progress from the developer, staff is recommending that the cash deposit be called for the completion of the work. Should the Public Works Committee be in favor of calling the bond for the subdivision, this matter will then be placed on an upcoming City Council meeting agenda for further discussion and consideration. Upon approvals, letters to the appropriate parties will be drafted and sent via certified mail immediately. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: July 15, 2015 Subject: Blackberry Woods Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #9 Tracking Number PW 2015-45 E-Waste Recycling Public Works Committee – July 21, 2015 N/A N/A Informational item See attached memo Bart Olson Administration Name Department Summary Review of the City’s E-Waste Recycling service delivery. Background In the past few months, the City has seen an increase in the amount of commercial entities and fly-dumpers using the City’s E-Waste program. These individuals will strip the electronics of their valuable parts and then give the City the worthless parts. When the City’s contractor picks up these parts, the contractor ends up making little or no money on the lot. This has caused us to have service pickup issues at the Public Works facility, which has led to large and languishing piles of electronics. When the City implemented this service in the late 2000s, e-waste recycling services were not yet mandated to the private sector, which led to most successful services being run by government entities. Now, most big-box commercial electronics retailers offer the e-waste recycling services for free. Office Max in Yorkville will take all electronics that the City currently recycles, except for batteries and tube TVs. Best Buy in Oswego will take all electronics that the City currently recycles, except for tube TVs larger than 32”. The Mayor has been contacted by members of the Yorkville Congregational Church and the Chamber of Commerce’s Green Committee, who have both expressed some interest in helping the City transition to a semi-annual e-waste recycling event. The City has a meeting scheduled for the afternoon of July 21st, so there might be a verbal update at the Public Works Committee meeting. Recommendation The City’s Public Works facility will cease as an electronics recycling facility in the next few weeks. Signs will be posted on site to inform after-hours visitors that: the facility is no longer a recycling site; commercial retailers in the area will accept their e-waste for free; that the facility is being monitored by a security camera; and informing them of the next City recycling event, if applicable. Memorandum To: Public Works From: Bart Olson, City Administrator CC: Date: July 16, 2015 Subject: E-Waste Recycling Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #1 Tracking Number CC 2014-59 Parking restrictions in Whispering Meadows – Winterberry Drive Public Works Committee – July 21, 2015 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Consideration of a parking restriction on the west side of Winterberry Drive just south of Faxon Rd. Background The City Council last discussed this item in April 2015. At that meeting, the City Council informally endorsed the parking restriction for Winterberry Drive between 411 Winterberry Drive and Faxon Rd (along the west/north side of Winterberry). The City Council directed staff to send letters to adjacent residences, inviting them to a future Public Works Committee meeting. Those letters went out the week of July 13. Since the letters have been sent out, the City staff have not received any comments from residents, other than an inquiry from the resident who attended the Public Works Committee meeting when this was last discussed. That particular resident was in favor of the restriction. Sample resident letters, a City map with parking restriction, resident map with traffic problems illustrated, and a draft ordinance are attached to this memo. As a reminder, the City received a resident complaint about cars parked on the west side of Winterberry Lane, immediately south of Faxon Rd. When cars park on the curve of Winterberry, sightlines for vehicular traffic are impeded. This obstruction results in cars travelling in both directions to utilize the farthest traffic lane possible from the inner radius of the curve. Because of the sight line issues, this has created a few near miss situations for both vehicles and pedestrians. Recommendation Staff recommends approval of the ordinance restriction parking along the west/north side of Winterberry Drive between 411 Winterberry and Faxon Rd. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: July 16, 2015 Subject: Parking restrictions along Winterberry Drive July 13, 2015 Resident 424 Winterberry Drive Yorkville, IL 60560 Dear Resident, The City of Yorkville is currently proposing a parking restriction on the north and west side of Winterberry St between Faxon Road and the driveway of 411 Winterberry Drive. This restriction would eliminate on street parking on the designated side of the mentioned road at all times, every day. Individuals would still be permitted to park on the south and east side of Winterberry Drive. This parking restriction is being proposed in response to resident initiated public safety concerns over the line-of-sight for vehicles travelling around the curve on Winterberry St when vehicles have parked on the north and west side of the street. Restricting parking in those areas will eliminate line-of-sight issues for vehicular traffic. As a resident, you have the right to speak on this matter prior to its implementation. This item will be discussed at the upcoming Public Works Committee meeting which will occur on Tuesday, July 21, 2015 at 6pm in the City Hall conference room. You also can contact your elected officials or City staff at any time to voice your concerns, comments, or questions. You can contact City Hall Monday through Friday between 8:00 a.m. and 4:30 p.m. at (630)553- 4350, or by sending an email to bolson@yorkville.il.us. Sincerely, Gary J. Golinski, Mayor United City of Yorkville United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Ordinance No. 2015-____ Page 1 Ordinance No. 2015-____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: WINTERBERRY DRIVE A “no parking” zone shall be created on the north/west side of Winterberry Drive from Faxon Road to the driveway of 411 Winterberry Drive. Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ___ day of _______________, 2015. ____________________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ___ day of _______________, 2015. ____________________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #2 Tracking Number PW 2015-27 2015 Sanitary Sewer Lining Program Public Works Committee – July 21, 2015 Consideration of Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: On May 26, 2105, the United City of Yorkville approved the award of Visu-Sewer of Illinois, LLC’s bid of $162,524.65 for the above referenced project (noted as “Area 1” through “Area 4” on the attached exhibit). The value of the contract is substantially lower than the amount that is budgeted for FY2016. The budget breakdown is as follows: Budget RTBR Sanitary and Lining $400,000 Current Expenses/Projections Current Lining Contract plus Engineering $180,000 Sanitary Sewer Repairs – Ridge Street Contract $30,000 2016 Sanitary Sewer Replacement – Engineering $30,000 Total $240,000 We are currently projecting that $160,000 is available for additional sanitary sewer lining. The proposed additional lining (noted as “Area 5” on the attached exhibit) would complete the lining identified in the 2009 YBSD SSES Report on the west side of Route 47. Additional lining is necessary on the east side of Route 47 as well as manhole rehabilitation; however, these improvements will be addressed in the future. Questions Presented: Should the City approve Change Order No. 1 which would increase the contract amount by $139,928.15? Discussion: Visu-Sewer has reviewed the 2009 YBSD SSES sewer videos and made a site visit in order to prepare the quote for the “Area 5” lining (see attached quote). We are recommending approval of the Change Order. Action Required: Consideration of approval from the City Council for Change Order No. 1. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. 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M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ KK P NO . RE V I S I O N S ³ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 w w w . y o r k v i l l e . i l . u s 0400800 20 0 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #3 Tracking Number PW 2015-15 Game Farm Road and Somonauk Street Project - Update Public Works Committee – July 21, 2015 Verbal update will be given at meeting. Brad Sanderson Engineering Name Department