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Park Board Minutes 2002 08-26-02 C Yorkville Parks & Recreation Park Planning & Development Mccting Park Board Minutes August 26, 2002 Call to Order- Rollins called the meeting to order at 7:10 p.m. Stoll Call- Chris Rollins, Dave Cathcy, Bill Wedge, Ken Koch Lisa Scherer arrived at 7:12 p.m. Absent: Eric Dhuse, Sue Swithin, Alderman Paul James City Of icials: Tony Graff Introduction of Guests— Kevin Biscan, Smith Engineering, presented an update to the Mcnards residential plan. He pointed out the relocation of 7.0 acres of park space, a 100' easement along McHugh Rd. behind Menards commercial site, to accommodate a 10' bike/pedestrian path, and two access points to McHugh Rd. from the single family residential area. Discussion focused on the path the trail will take through the 7.0 acres, possible future park land adjacent to liamman Lake, water access,parking, and future access points to parks. The board approved the plan as drawn, with the option to determine the trail path and other details in the future. Scherer made the motion. Koch seconded. Approval was unanimous. The recommendation will now go to the city. Approval of Minutes-- Minutes of the August 5 meeting were reviewed. Wedge made a motion to approve, Cathey seconded. Approval was unanimous. Bills Review— Rollins presented a purchase order, for one pair of soccer goals and one set of nets. He asked for a motion to approve the expenditure not to exceed $1,130,to be taken from a budget line, not tiom land cash. The motion was made by Wedge. Cathey seconded. A roll-call vote was taken: Rollins,yes; Cathey, yes; Scherer, yes; Wedge, yes; Koch,yes. Cathey asked if overtime had been approved for Barb for her support during the recent interviews. Graff responded that it had. Several items were questioned during a review of current bills. Approval of those items was tabled until information is provided. They include payment to Poolside Express for paint; Kipps Lawnmower for cables and filters; Architectural Bronze& Aluminum for bronze plaques; and Yorkville Auto Parts for oil, bulbs, and filters. Scherer stated her concern with Blackberry Oaks for overbooking the children's golf lessons,and asked that future classes not be combined with other agencies. Having the class set up with t children registered through other agencies, in addition to Yorkville Parks and Rec, created a class too large for one instructor to effectively work with each child. Scherer moved for approval to accept bills for payment. Koch seconded. A roll-call vote was taken: Rollins, yes; Cathey,yes; Scherer, yes; Wedge, yes; Koch,yes. Other Business- Scherer asked when the new Director will be on board. Graff said she will he here officially on September 23. Reporting on the status of Fox Hill Park acceptance, Graff said the punch list is ready to be checked, and that Joe Wywrot will review the list when he returns to the office after Labor Day. Old Business The Board discussed the role of the Ad I Toe Committee and it's relationship to the Beard. Board members are concerned with the committee's slow progress and, specifically, their lack of approval retarding pending Park&Rec salaries. Cathey asked that a letter be written to the Mayor asking what has become of the park board's recommendation for an additional increase in salary for Swithin. lie noted the Ad Hoc Committee is scheduled to meet again on September 3. He will ask that the meeting be rescheduled for mid to late October, since Board members are not able to attend on September 3, and to allow the new Director to become familiar with policies that need to be addressed by the committee. Cathey suggested that board members individually draw up list of goals and policies for the September 9 Park Board meeting. Board members agreed to each list and prioritize five items needing the Director's attention. Items identified during discussion include board autonomy, policies and procedures, developer packets, overall financial review of Parks and Rec, and the Board's relationship with a consultant. Koch noted that in last week's newspaper it was reported the city had approved the park board's recommendation to hire Burback to do a pool study. In expressing his dismay, Rollins pointed out that the Board had not received any word of this approval from the city. Adjournment- The meeting adjourned at 8:38 p.m. following a motion by Scherer, seconded by Cathey. Respectfully Submitted, Judy Rice Recording Secretary Next meeting 7:00 p.m. September 9 in the Austin Boom of the Beecher Community Building.