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Park Board Minutes 2002 07-08-02 a • Yorkville Parks&Recrea6om Park Board Meetfiag Minutes July 8,2002 Call to Order- Rollins called the meeting to order at 7:06 p.m. RoIj Call- Chris Rollins,Dave Cathey,Bill Wedge,Ken Koch Absent: Lisa Scherer Staff Sue Santhin, Alderman Paul,Fames Absent; Eric Dhuse City Officials:Alde¢woman,Ward 2,Valene 7Burd Approval of Muante9- The Board unanimously approved minutes of the June 24 meeting,following a motion by Wedge,seconded by Cathey. Bills Review- Swithin©mended the current bills list to include payment for Safety Town instructors in the amount of$1,059.50. She also asked for an additional$1,000(Soul Candy),and 5600 (Tri-L-Co)for Music Under the Stars. Bills were approved for payment,as amended, following a motion by Xoch,seconded by Wedge. A roll-call vote was taken;Rollins,yes;Cathey,yes; Wedge,yes; Koch,yes. Approval wren unanimous. Board Action— rhere were no action items. Recreation)wort- • Swithin reported that she has received 31 resumes from potential candidates for the Program Supervisor position,and 21 for the Director's position. She also reported that summer programs are going well,as well as Music Under the Stars,the movie in Town Square,and the Farmers' Market. She did express her concern with the July**parade,when people were crossing streets through the parade while it was still in procession. Board members agreed that it is a problem, and suggested that a change in the parade routs could prevent this from happening in the future. Swithin will make this recommendation to the Fire Dept. Park R29or4- Dhuse was on vacation,and there was no one in attendance to give a report. Rollins noted that in Dhuse's absence park-related question;should be directed to Scott Sleezer. Board members voiced the importance of having parks represented at board meetings.and Rollins agreed to write a letter to Dhuse asbng that agenda items be submitted on a regular basis,and that parks be represented at all board meetings. LWson Report- James reported that city council is expected to vote on the aquatic park study at their July 9 meeting. Thrxe was considerable discussion regarding the pool issue,with the Board expressing their dissatisfaction witb the way it is being handled by the city. Following dieir June 3 mmeeting, the park board recommended to the city that Burbach Aquatics be contracted to do an aquatic study. This recorwncndation was made prior to the city asking Williams Architects to do a study,and without eny communication with the park board_ James said he would recommend to City Council,at T'uesday's meeting,to go ahead with the Williams study,and ask that Graff or the Mayor contact Burbach to see if they are still interested in do ft the study, and to inform them that Williams has also been asked to do a study. James also reported that city council is going to vote on Fox Hill oudot 910. The Board asked Ghat he recommend outlot#10 not be aeceptrd until all items on the park punch list are completed. Old Business- James reported that the city will review the Short/Long terra Master Plan and Comprehensive Plan at an August 6 meeting. Rollins asked James to convey to the city the board's understanding is that the meeting is to be an overview,referencing more detailed plans that are in the process of being revised. Rollins asked board members to be prepared to discuss this further at the July 22 board meeting. Swithin noted she has been t2Vdng with Rich Suttle on program issues,pool issues,and about conducting a park survey of local residents. She is also worldng With Rich on a trail map. A review of the Country bills park issue was tabled. Rollins commcntcd on The number of'resumes he and Swithin have received for the Director's position,and said he will photocopy each for board members to review. The Board agreed to meet at 6 p.m.Monday,July 15,for an initial mview of potential candidates. Mayor Prochaska and Pony Graff will also be invited to attend the meeting. Rollins said candidates arc asldmg for infomtation about the Yorkville area and Farks and Roe Dept,programs. The board agreed that information will be sent onto the Field of candidates leas been narrowed. Swtthm asked for e copy of the board's interview questions approved by city attorney Dan Kramer. James reported that the job description for the Superintendent's position is c tpected to be approved by city council at their July 9 meeting. Job descriptions for the other positions have already been approved. The Board briefly reviewed Richard Marter's visit at the June 24 board meeting regarding the Heartland 2 development. Wedge reported on his meeting with Joe Wywrot regarding River's Edge trail,saying their discussion included the type of trail to be constructed over the slope and long terrain,and trail use and open space at the giver's edge. f Swuhin voiced her concems with the Board regarding the expanded role she has had to assume over and above her position,without compensation;the amount of tithe it has taken to hire a Director;and the lick of support she has experienced from the Board while feeling taken advancage of m her position. Adjourrrmemtt- At 8:36 p.m. the Board adjourned to Executive Session for the purpose of discussing the purchase of rcal property 2(5)(6). Alderwonm Valerie Burd was aLo in attendance. The motion to adjourn was made by Cathey. Wedge seconded. Respectfully Submitted, Judy Rice Recording Secretary Next meeting 7.00 p.mn.July 22 in the Austin Room of the Beecher Community Building. M