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Park Board Minutes 2002 06-24-02 Yorkville Parks& Recreation Park Planning& Development Meeting ['ark Board Minutcs June 24,2002 Call to Order— Rollins called the meeting to order at 7:12 p.m. Roll Call- C'hris Rollins, Dave.C'athcy, Ken Koch Absent: Lisa Scherer, Bill Wedge Staff: Absent: Sue Swithin, Eric Dhuse, Alderman Paul James City Officials: Mayor Prochaska, Alderman Rose Spears,City Planner Mike Schoppe Approval of Minutes- Minutes of the June 10 meeting were not approved. Approval to he done July K meeting. Bills Review- No current bill% were presented for approval. Board Action— Item 1 of Board action dealt with the Hopkins Corner development. Len Dreas and Dick Stanchuc representing Hopkins Corner addressed the Board regarding an easement issue in their project. At the April 22 Park Planning Meeting, the Board had asked for a 15' easement along the western edge of the: development for continuation of a grail. At that time,the Board had concerts about removal of healthy trees in the easement. The developer documented the cat'ernent area and brought to the Board a drawing showing all the trues and which trees would have to be removed. To provide a trail would mean the loss of a fair number of healthy trees. The Board was concerned with this and after a lengthy discussion among;the developer, Schoppe, and the Board, the following recommendation was made. Using t.hc existing easement, a 10' trail would run from the NW corner continuing south to an area between lots I 1 & 12. The trail would travel cast between these lots in an casement.area of 30' or greater until it reaches the sidewalk where it would turn south again. Being that the trail become,one with the sidewalk,the Board desires the sidewalk to be 8' wide this point. The sidewalk/trail would then travel to the south entrance of the subdivision. This recommendation will result in some trees being removed at the north end but saves a large number of others. Also the area bc(wecn lots 11 & 12 allows a transition of the trail from 10' to 8' in width. Item 2 of Board action dealt with Fox Highlands subdivision_ No one showed and Schoppe informed the Board that this subdivision was going for final plat. Item 3 of Board action dealt.with Heartland Circle subdivision. Developers Richard&Clayton Marker were present. This was the second time Heartland Circle came before the Board. The newly proposed plan featured removing the commercial space in the center of the development and replacing it with a 2.8- aerc park. This development still incorporates 2 miles of trails and 19.28 acres of open space. Marker is asking;for 50%,credit toward the open space portion. Marker reiterated to the Board that he doesn't have to donate toward parks or schools, but that he chooses to do so on his own. I C'athey suggested that the trails through the center of Elie park should be moved to the perimeter of the park area. Koch brought to the attention of the Roard that originally the Board decided that a 5-acre park was reconunendcd and felt strong that this should be retained. Schoppe added his support and the Board was in agreement. Koch also raised the issue of responsibility of the trails and open space areas. Marker insisted that this would he maintained through a homeowners association_ Schoppe viewed his concerns that (he Board needs to settle on a park size and credit amount for open space in this development. Schoppe and Rollins stressed that this area of Yorkville is starved for park space and that the opportunities for such are dwindling away as the area gets built up. At this point,the Board decided to allow the general public in attendance voice some concerns. --A citizen was concerned with the number of homes using the trails and that the park size was not adc.quatc in sizr.. Koch mentie.nt;d tha(r if the park were to small, citizens would use open space areas for activities creating possible problems for adjoining homeowners. Rollins also agreed claiming that children need an appropriate area for hitting a baseball, practicing soccer, or perfonninb other recreational activities that need space. —Several other citizens also voiced their feelings on the park space issue. —Mayor Prochaska added that if Marker could readjust some homes,2 or 3 large open space areas could be easily added to create the larger park. --Alderman Spears mentioned that in the Countryside subdivision where she lives,there have been problems with sharing open space and that if they had a park,possibly these issues wouldn't have conic. up. —A citizen raised traffic concerns regarding the park area. According to Marker,parking along the street would suffice. The citizen mentioned that in a circle scheme,parking,would be along curves creating safety issues. C:athey agreed that parking could present a problem. --A citizen stated lie was against homes added along the south side of the development._ This was an issue with Marker and the change he made. --A citizen wanted it in the record that the Plan Commission was very concerned with the park Board's recommendation and that it should be honored. --A citizen stressed how happy he was with the Board's awareness in saving tree lines and was wondering if the Board could help in Hcurtland Circle. Rollins stated that the Board is not in position in this area to have any official action. As a private citizen. he favors the.trees in question. The Board can only consider helping saving the tree line if the conditions would be appropriate. Mayor Prochaska and Schoppc suggest the Board bring this concept plan, dated 5/7/02, up for a motion to approve the plan to the City Council. Koch made motion. Cathey seconded it. A roll-call vote was taken: Rollins. no; C:athey, no;Koch, no. Motion not approved. The Board did offer its recommendation to Marker for consideration. The Board recommends a 4-6 acre park site, centrally located, and would accept 50%credit for the trail system with 10' open space trails located on the perimeter of the area. Additional Board Business— Rollins called the Board's attention to a revised ordinance of the Park Board Membership Amendment.. Rollins clarified the changes to the ordinance with Mayor Prochaska and Alderman Spears. The changes were the striking of the 1.5-mile residency rule and the addition of verbiage stating that Board members can not be included within any other municipality. Mayor Prochaska inforrried the Board on an ulxlatc of tl'e aquatic center issue. After consulting with Dan Kramer, it was Iclt that some.rewording; of the contract was oecdcd stating that Presently the Board was only having, the task 2 item performed. Also the Board was questioned regarding if thc.Board went out fir open bid when selecting a consultant. The Board responded that this consultant was selected duc to a previous working; relationship on this matter. At this Point Mayor Prochaska submitted a second proposal that lie was given alter a newspaper article aired the Board's ir'tcnti<.ms. William,, Architects supplied Board members with a brochure and claimed they would do the task 2 work at no charge il'they would be given consideration regarding this project. One final Board continent to Mayor Prochaska and Alderman Spears was mg;arding the tine.job Mike Schoppe is doling. Calhey mentioned that tile city should be.proud of the professionalism SChoppe puts into his work and how important he is to this park Board. Rollins and Koch agreed. Liaison report.-Tabled Park Report -Tabled Recreation report-Tabled Old Business— Mayor Prochaska asked the Board shout the status Of thcc,pending job descriptiom, for city council action June 25. The descriptions were being, looked over by the city labor attorney and haven't conic. back as of yet. The Mayor. Alderman Spears,and the Board seemed to feel that tile.descriptions were.acceptable. but the city hasn't scc-.n a 'clean' copy as of yet. Mayor Prochaska informed the Board that il'council doesn't have then', Ihis issue would have to be tabled. Aldern-um Spears informed [lie.Board that she is finishing a salary survey and would like to be put an the agenda at a future meeting to share the results with Board members. New lousiness— Mayor Prochaska stated to the Board that tic would like to sec; future 130.117(1 reCo Mmondations submitted to the city clerk by the next day if possible,allowing for better communication_ Tim ad hoC Comrr'i(tec is currently working,coil this. Adjournment— The meeting adjourned at 9:35 p.m. following a motion by C'athey, seconded by Koch. The motion was unanimous. Respectfully Submitted. Ken Koch Temporary Recording Secretary Next meeting 7.00 p.m.July 8 in the Austin Room of the Beecher Community iiuilding.