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Park Board Minutes 2002 06-10-02 Yorkville Parks & Recreation Park Board Meeting Minutes June 10,2002 Call to Order- Rollins called the meeting to order at 7:06 p-m. Roll Can- Chris Rollins,Dave Cathey, Lisa Scherer,Bill Wedge Absent: Ken Koch State: Alderman Paul James Absent: Sue Swithin, Eric Dhuse Approval of Minutes- Wedge made a motion to approve minutes of the June 3 meeting. Cathey seconded. Approval was unanimous. Bills Review- Current bills were approved for payment following a motion by Scherer,seconded by Cathey. A roll-call vote was taken: Rollins,yes; Cathey,yes; Scherer,yes; Wedge,yes. Approval was unanimous. Recreation Report- During a review of the Superintendent's monthly report, Rollins noted the board is scheduled to work the concession stand at the August 3 movie in Town Square Park. Park Report- The board discussed the suggested placement of permanently mounted picnic tables in Town Square ,Prairie,and Beecher Parks,presented in a memo from Dhuse. There being no questions or comments, Scherer made a motion to approve the placement of tables as presented_ Wedge seconded. Approval was unanimous. Mayor Prochaska arrived at 7:30 p.m. Board Action- Another memo from Dhuse to Rollins asked for approval to replace the bushes planted in front of the monument in'Town Square Park with various flowers, bushes,and trees as shown in a sketch he provided. The sketch also showed relocation of three flag poles,which the board questioned. Wedge noted that relocating the flab poles would also require additional electrical work to provide lighting to the American flag. The board will delay making a recommendation to approve this project until Dhuse can provide more information. Wedge will try to contact Dhuse on June 11. The board did approve removal of the old shuffleboard courts in Town Square Park,as requested in the memo. Rollins called the board's attention to a letter from Joe Wywrot to Sue Swithin asking for a recommendation to approve construction of a trail at River's Edge Park. Wywrot proposes a 5' wide concrete path, from Wyndham Circle,connecting to a wider asphalt trail at the bottom of the hill. The path would be colored concrete enhanced to resemble actual bricks. The board discussed the project and decided not to outer a recommendation until more information is available. Wedge offered to contact Wywrot on June 11 to gather more information, including who would pay for the project,how much it will cost, is it a trail or a sidewalk,will it meet ADA requirements,and what measures arc being considered to keep motorized traffic off the trail. Cathy shared a sign from'Pony Paresc of the Yorkville Baseball/Softball Association(YBSA), that they want permission to display on backstops during the baseball season. The sign identifies the association and lists its sponsors. 'I he board agreed the design of the sign is fine. Mayor Prochaska pointed out that the city,through Parks and Rec Dept., is also a major sponsor of YBSA by maintaining the fields, and providing labor and resources. The board approved the sign, with the following stipulations: That the Parks and Rec Dept.be added to the sponsor list. There will be only one sign per ball field, and it will hang on the backstop,so it does not obstruct anyone's view or cxcatc any hazard. • Signs will be taken down at the end of the season by YBSA. • That this policy and the city's relationship with the YBSA will be reviewed on an annual basis. New Business- The Mayor reported on a phone call he received from the office of Tom Cross regarding the possibility of there being as much as$100,000 available in the budget for capital projects. Prochaska said he had discussed this with Dhuse, and they identified possible repairs to the Beecher parking lot,running sewer to the concession area at Beecher field, and also constructing a foundation for the concession stand and a pathway to the concession area. The Mayor said he would like a conscrisus from the board on what they would like to see done with the money. The board said they would also like to construct a platform for Safety Town,if money allows. '!hc Mayor said he would compose a letter to Tom Cross suggesting Phase 1 of the Beecher Plan be addressed. Rollins asked Prochaska how the board can make best use of a park planning consultant. He said the board's concerns include the extent of developer participation in the process,what would be Parks and Rec's share of the cost, and when to engage the consultant on new developments. Prochaska said that Mike Schoppe would look at land use issues, and then make recommendations to Hitchcock Design for preliminary design work. The board discussed both long-and short-term changes needed to the Master Plan, as well as changes to development plans currently being considered. Rollins will ask Swithin when Rick Suttle will be attending another board meeting,and asked board members to consider what amenities they would like to see in new developments, so they can have a list prepared when the consultant does come to a meeting. Rollins suggested the board also identify a program philosophy to guide their planning. Scherer asked for a special meeting to discuss this matter further,noting a regular board meeting does not allow the time required. Rollins said he will ask Swithin to check Rick Sutdc's availability,and then set a lime for a meeting. 6 Qtber BuSincss l:ollowini; up on their earlier discussion, Scherer of fc`red to prepare a letter to the YBSA, staling T requirements for signs at the ball fields. Rollins suggested the board ask for citizen,participation in identifying alternatives on the swimming pool issue. Rollins asked board members to read the resume' he distributed for the Director position. Scherer gave an update on the work of the Adhoc Commiltcc. She reported they are working on a system for communicating between the City Council,Plan Commission,and the Park Board, including a special form for submitting;recommendations on specific developments. Scherer also reported that Rose Spears is working on a salary survey. Liaison Report- Paul James reported that Richard Marker,developer for Heartland 1 &2,will attend the next meeting. He also noted the rental policy will be presented at the Administration meeting on Junc 13th4 then it will go to the Committee of The Whole, and finally to the City Council. James will ask City Attorney,Dart Kramer, if approval can be:given for the Administrative Assistant position, from part to full time,without a position description. Adjournment- The mccting adjourned at 9.00 p.m, following a motion by Wcdge,seconded by Cathey. Respectfully Submitted, Judy Rice Recording Secretary Next meeting 7:00 p.m..Tune 24 in the Austin Room of the Beecher Community Building.