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Park Board Minutes 2002 04-22-02 r Yorkville Parka & Recreation Park Planning& Development Meeting Park Board Minutes April 22, 2002 Call to Order- Rollins called the meeting to order at 7.06 p.m. Roll Call- Chris Rollins, Dave Cathcy, Lisa Scherer, 13111 Wedge, Ken Koch Stall. Alderman Paul James Absent: Sue Swithin, Eric Dhusc Introduction of Guests and City Officials- Mike Schoppc introduced Chris Lannert, representing Occan Atlantic,developer of the proposed Westbury Village- Lannert presented a preliminary concept plan for Westbury Village, which has not yet been seen by the Plan Commission. He and Schoppe invited the park board to address park space issues. Westbury is a 300 acre development, with a planned density or 1200 single and multi-family units, and a designated 32 acres ol'park land. 11.is located on the west side of Rt. 47,between Galena Rd. (on the north) and C'omeils Rd. (on the south), and contains a portion ofthe Rob Roy Creak corridor. The developer shared an aerial photo of the site, and pointed out additional portions of the Undesser farm cxpcctel to he annexed at some time in the future. Lannert reported there is a bus tour planned for Saturday, April 27, to view this and other properties being developed, and invited board members to participate in the tour. Lannert pointed out that the developer would like to swap park space, flor expanded commercial area in the northeast corner of the development., and relocate the park. Discussion continued over the Hoard's desire to locate a tnilhead, behind the commercial area, to allow access to the trail system Iran developments to the north and east, as well as the safety of those having to cross Rt. 47 and Galena Rd.to get to the trail. Schoppc suggested considering the southwest corner ol'the development ws the start of a passible nucleus for a regional park. Rollins said he will ask Swithin to start a Westbury file. Schoppe presented a brief overview of the Hopkins Cromer development located just south of Prairie Gardens. Ile shared aerial photos of the site with the Board,and pointed out that this plan has already gone to the Plan Commission, but the developer is looking far conceptual input from the park board. Schoppe rioted the land/cash requirement for this development.is a little less than two acres. Richard Schcffrihn, representing S & K Development, reported that IIopkins Corner will be made up of town homes, some of them detached to provide a transition to the single family units in an adjoining development. The developer proposes to continue the 15' casement along the western edge of the development as in Pmirie Gardens, to the north, for continuation of the trail. The Board not.cd they would like the casement placed so that only a minimum number of healthy trees would have to be removed. Selieffralin pointed out the plan is still being developed,and suggested that if S & K is asked to design the trill, it would lower the land/cash payment. Rollins said the developer would not be asked to design the trail. Schoppe updated the board on tlic Heartland Circle project, saying the Plan commission did not recornmend the plan, annexation,or zoning because of the proposed commercial area in the center of the development. Reporting on The Ilighlands, Schoppc reported the Plan Commission did recommend unnexation,but cast a negative vote on zoning and Plan approval. Can"Fucmday, April 23, the Plan Commission will see the redesigned plan for this development, which incorporates some of the park board's suggestions. Schoppc a letter should be written, collectively, to the developer. Ile said he will prepare and present the letter, based on conversations with the park board and Plan Commission_ At.Rollins' request, Schoppc reported that the Bristol Club project is moving ahead. Ile also reported that the Northgate development will have a wider casement on the north side. Schoppe asked the park board's recommendation regarding the park parcel at Mci Iugh and Market Place. Mullins told him the Board had consensus at its April r meeting that cash iy preferred in lieu of the parcel. Ile asked liar a memo from the park board stating its recommendation. Rollins said he will ask Swithirl to drift a memo for Schoppe to Lake to the developer. The Board also restated their desire to have Schoppc move ahead with the development of a park standard for developers of future proposed developments Schoppc said he will attend future park and planning meetings on the 4"' Monday of each month. Approval of Minutes— The Board reviewed minutes of their April S meeting. Cathcy moved to approve;the minutes. Scherer .seconded. Approval was unanimous. Bills Review- Payme:u of current bills was unanimously approved Collowing a motion by Wedge and second by Cathcy. A roll-call vote was taken: Rollins, yes; Cathey, yes; Scherer,yes; Wedge, yes, Koch, yes. Board Action- The Board looked at purchase orders, presented for approval. Cathcy made a motion to recommend the purchase of a John Deere utility vehicle for Parks, at it cost not to exceed $5,300, from Ehlers Lawn and Recreation in Elburn. Koch seconded. Wedge expressed his opposition to the purchase. The purchase was approved following a roll-call vote: Rollins, yes; Cathcy,yes; Scherer, yes; Koch,yes; Wedge, No. The purchase of a RecTrac software multi-use upgrade, liar 51,360, was approved !ollowing it motion by Cathey, seconded by Scherer. A roll-call vote was Laken: Rollins,yes; Cathcy,ye,; Scherer,yes; Wedge, yes; Koch, yes. Rollins asked fora recommendation to approve the job descriptions for Program Supervisor and Office Manager, noting they had Arcady been reviewed. The Board discussed changing the Office Manager title to Secretary. Following their discussion,Cathey made a motion to recommend approval of the Prograrn Supervisor job description and approving the second job description with a change of title from Ufl`icc Manager to Secretary. Koch seconded. Approval was unanimous. Rollins suggested the Ad Floc committee review the positions, also. Ile noted, too, that all city positions arc being reviewed, and that he asked the Mayor that park positions be included in that review. Cathcy inquired about the Director's position posting, Rollins responded saying the position is to be approved by City Council April 23, when they approve the 2002/03 budgets. The posting will then be distributed to department heads in their regular packet, fir posting after the first of May. Cathey suggested the Board ask to be included in the interview process for all three positions. Old 1Rusiness— Rollins announced that Old Business would be tabled until another meeting. Other Business- James announced that the park board is invited to sit in on the April 23 C:it.y Council me clingy ( xccutivc Session,where the Council will discuss land acquisition. I le announced that the Ad I1oc committee is scheduled to meet the evening of April 24. Lisa Scherer expressed her concern with Yorkville Youth Baseball using Beecher Center without. reserving space. Other board members were aware of the situation, also. Koch reported that he had recently been approached by Pilmcr and Parise, of YYB, who posed several questions to him about vending during games. The Board read their quailions, al I of which were answcrcd in the maintenance agreement governing use of the ball diamond, which Koch noted had not been sifined by YYB. Rollins said he had attempted to get the agreement signed by Youth Baseball, also. James said he will speak with Spears regarding the agreement. Rollins also pointed out that the City has a vending ordinance. The Board agreed that a formal letter should he scut to the youth baseball organization inviting them to attend a park board meeting to discuss their question~. Rollins will ask Swithin to dratl a letter far his si�_Mature inviting YY13 to a board meeting_ Cathey asked if-the Board should consider looking at Harris Park fir additional ball fields. Rollins pointed out that Yorkville Youth Baseball needs the fields, not larks and Rec. Board mum burst hen briefly discussed the feasibility of entering into an agreement with Harris Forest Preserve (or use ol'spacc for other sports, i.e. soccer. The meeting adjourned at 9.37 p.rn. Following a motion by Wedge and second by Koch. Respectfully Submitted, Judy Rice Recording Secretary Nett meeting 7:00 p.m. May 13 in the Au%tin Room of the Beecher Community Building.