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Park Board Minutes 2001 12-10-01 7 _w V'1;11 1 V G'J'J'1 1 1 v'V,14i 'V VViL 4V Ll\I,V 'l l,l,1, V 1 V York-Alle Parks&Recreation 'ark Board Meeting December 10,2003 Call to Order- Chris Rollins called the meeting to order at 7:05 p,m Roll Call- Dave Cathey,Ken Koch,Bill Wedge,Chris Rollins Absent:Lisa Scherer Staff.Eric Dhuse. alderman Paul James Absent. Sue Swithin. The meeting began month a presentation by Rich Guerad,of Wyndham Deerpoint Homes,of a preliminary site plan for the highlands development southwest of the intersection of Routes 71and 126. The 186 acre parcel would be made up of townhornes,duplexes,and single family homes. It would also include a pedestrian/bike trail, 13 acres of proposed park space,and direct access to the park from an existing trail-and the highway. There are no homes planned on three sides of the park,allowing for plenty of parking. Approximately 24 acres has been added to the plan from the former Worley property,which would provide for a possible joint schoollpark site. Chris asked that the Board be updated on any further changes to the plan. Mich Guerad said they have yet to meet with the school district. Claris noted that the Park Board will also want to have discussion with the school district. Art updated the Board on the possibility of'the City acquiring a parcel of river front property. Tony Graff met Monday with the attorney for Corlands to discuss possible acquisition,which would allow the City to maintain open space along the river. Art will keep the Board aware of further developments. Discussion turned to the Director of Parks and Recreation position,during which Chris asked for an explanation of the City's posting policy. Paul explained that the recomm iziendation to post has to be presented to the appropriate committee for review. This would be done by Sue or Eric, Parks Dept./City liaisons. If the committee has a policy in place,with committee approval it could go directly back to the Park Board for posting. -If there is no policy for posting,the committee would have to develop a policy. The recommendation would then be presented at a department head meeting,with a copy to Tony and Art. Iftlie budget allows,Sue or Eric could then present it to Tony. Chris then discussed the Board's decision to ask Mike Schoppe and Joe Wywrot to develop the criteria for selecting a consultant for park development. Ile pointed out that the Board has already been given approval by the Mayor to consult with Mike and Joe. As for the consultant, Paul said the same process would have to be followed,once a consultant is identified,with Sue or Eric taking the recommendation to Tony,Art,the City Council if necessary,or the Committee of The Whole. Cbns noted that a trail ordinance had been developed at one time,but that its status had become lost over tithe. he asked the best approach for follow-up on the ordinance. Paul suggested that Erie inquire at a department head meeting,and report back to the Park Board. 7{1,A n Y.,{7!1 7,1.' 1�1,n.T-1 I17 C UGC 1J• r_UUI I . VI'141 v v7 L,UVL iIIyv I-Mi i\ Ui Iv lIV1 11V v L r yr r Y orkvtlle Parks&Recreation Park Board Meeting December 10,2001 ;gage 2 Chris noted that an item on the agenda for Wednesday night's Administration Committee meeting is rules,responsibilities and processes for parks. He asked how that item came to be on the agenda without the Park Board having any knowledge of at. Paul responded,saying he and Tony put it on the agenda. The Board asked that the item be tabled,until the Committee's January meeting,so Park Board members can be present. Approval of Minaatez- Ken made a motion to approve the minutes of the November 25 meeting. Bill seconded, Approval was unanimous. Buis Review- During a review of current bills,Bill noted.that one check presented for signature,in the amount of 5200 for 8a'grade boys basketball,is riot on the invoice register. With the exception of this check,payment of balls was unanimously approved following a motion by Bill, seconded by Ken. Board Action- The Board then reviewed the Beecher rental policy,which had been revised to reflect changes discussed at she last board meeting. Changes include no smoking in the building,forfeiting use of the center if the group does not clean up after use,and one week advance notice of cancellation. Bill evade the motion to approve the revised policy.Dave seconded. A roll-call vote was taken,with all members in favor. The Board discussed use of the Parkview gym. As previously discussed the Board would like to • make some needed repairVimprovements to the Byrn in lieu of the$5 use fee. Sue has given the proposal to the principal. Some of the repairs identified include repair to the crank up basket cable,repair to a section of wiring for the scoreboard,and repair to the gym door. Sue is checking on cost of the repairs. Ball mentioned that his neighbor,Kory Blleby,may be available to do the electric hookup of the Beechen field scoreboard. He will bring this to Sue's attention. Eric reported that work on the water inain at Beecher Field will be finished in tilt spring. The rough grading has been done,and the field looks good. Eric also reported that trees have been planted an many of the parks. Chris asked the status of the memorial tree program and the bricks at Riverfront Park. Eric will check into this and report at a future meeting_ Liaison report- No report. n In 1)000 I1 ,pe+A 001[CI"AI ANI1 ilnQ lIQTQ1 07 a1� �'a1n fi a A a Uv1/' IV L V V I 11 VV"0i VVal-C"V�111,U II'm i\ Ui ViI%i I ItV VG 17 i i. i Yorkville Parks Recreation Park Board Meeting December 10,2001 Page 3 Old Business- During a discussion of staffing needs the Board again expressed their concern for staffing in the department. They noted the part time Rec Supervisor had left,the office secretary is part time, and delays in the hiring process for the Director and Superintendent have created a serious overload for Sue. Chris reported that Sue is noing to contact a former employee and ask'heir availability to provide some temporary assistance. Chris also mentioned that he passed on the names of a couple of part time"Naubonsie Community College students who might be interested in the part time Rec Supervisor position. It was noted that a full time Rec Supervisor has been budgeted for ncxt fiscal year_ Glaris shared a memo from Tony presented to the Committee of The Whole regarding the 2002/03 budget. . During a brief discussion of budget items Bill and-Dave rioted that when the Executive LDtrector's salary was moved into the Reserve Fund,there was a significant decrease in the dollar arnourst. Dave suggested;hat Sue ask Tony to explain the difference. The Board agreed that a request be made to transfer money from the General Fund to assist with the skate parlt shortfall. Dave asked about using some of the Safety Town fiords to hire Upland(Design to help with the Safety Town project. Chris asked that he discuss the project with Lisa,who is coordinating the Safety Town project. New Business- Dave suggested the Board move ahead with some of'the more important issues on future meeting agendas. T'ne Board agreed and identified meeting with Mike Schoppe and Joe Wywrot on park standards,finmbing the roaster plate, getting a consultant to place,the Director search, the future of the pool and skate park,budget,and-any major long range items. Ken moved the meeting be adjourned. Bill seconded. The meeting adjourned at 9:45 pan. Respectfully Submitted, Judy Rice Recording-Secretary Next meeting 7:00 p.m.,Juuary 14 Im the Anssdta Room of the Beecher-Carrramunky 'anikung.