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Park Board Minutes 2001 11-14-01 Yorkville Parks &Recreation Park Board Meeting November 14,2001 Call to Order- Chris Rollins called the meeting to order at 6:05 p.m. Roll Call- Chris Rollins Dave Cathe y,Lisa Scherer,Bill Wedge, Ken Koch Absent: Alderman Paul James Staff: Sue Swithin. Before the presentations began,Chris asked board members to continue to refrain from any conversation regarding;the Dana Lill incident,as City Attorney,Dan Kramer,has informed him that Ms. Lill is tiling suit against the city. Constdtant Presentations— The Board invited five consulting firms to wake presentations at tonight's meeting, addressing how there services could help the Board with park planning and land use issues. i Hitchcock Design Group-Bill Inman, Steve Konters, Larry Peteriman • A frill service planning and landscape architectural firm - 30 staff. • BilI Inman, VP and head of the recreational design team. Steve Konters,projeot leader if hired. Larry Peterman, interaction with incoming developers. • The firm is skilled in comprehensive planning,facility and park planning design, grant application process,permitting process, construction,administiatiun, and construction documentation. • Their aim is to create a family friendly plan by evaluating what current facilities and parks,create a master plan anti an implementation strategy. • In house resources network with consultants and contractors,rec/real estate development teams and necessary technology. • Neighborhood parks,community parks,sports facilities,rec centers, skate parks, Safety 'Town, bike trails, riverfronts. Will fax a fee schedule to Sue in the morning. Landu:ch,-John Vann 12LA 3 staff. • His firm's specialty is park and rec design. • Company philosophy is to meet the needs of the district, locate resources if he cannot provide them. • Emphasize communication—meetings,neighborhoods,newspapers. • Background as a park district employee—design work reflects that perspective. • Considers maintenance,and consults with maintenance staff. • Has obtained over 4.5 million dollars in grants over the past few years. • Partnered with school districis. • Developed park standards for the Village of Plainfield. r ' Yorkville Parks&Recreation Park Board Meeting Nuvcinber 14,2001 Page 2 Ruettiger,Tonelli& Associates, Inc. -Rick Suttle • 50 employees. • Expertise in open space, bike planning,recreation design. • Working with the City(2-3 years),updating the Master Plan. RTA dots all surveying,engineering, landscape planning. Fee schedule—can bill a lump sum or time and materials. He will send Sue a rate sheet. Sylvia Kurtz joined the meeting at this time. Upland Design—Michelle Kelly RLA, Heath Wright RLA • Established firm in 1998 —3 employees. Focus on parks & recreation(needs to building projects). Raised $150,000 in one community to build a Safety Town. Landscape planning is a part of the whole design in all of their projects. j Stressed the importance of getting input from the maintenance staff during the planning procoss. • Worked on the Richard Young Forest Preserve. • Trails, playgrounds,sports complexes, shooting courts all in their project portfolio. • If chosen they will review the existing landscape ordinance,the Comprehensive Plan and the trail plan. Schoppe Design Associates -Mike Schoppe • Explained his role as Yorkville City Planner. Discussed the relationship be6wcen the Park Board and the City. • Introduced his firm— o 4 employees o Outsources grant applications o Concentrates on design work as well as establishing phases of construction o Seeks bids, makes recommendations • Recommended park plan standards be established. After the presentations, the Board returned to its regular agend-d. Review of Bills- Folluwing a brief discussiun,Bill made a motion to approve payment of the bills as presented. Ken Koch seconded. A roll call vote was taken with Chris, Dave, Lisa, Bill and Ken briving their unanimous approval. Sue recommended and Dave made a motion to transfer$1,000 from.the general account to the park board account to pay referees. Bill seconded the motion. A roll call vote was taken, resulting in unanimous approval. Approval of Minutes- Minutes of the October 22 regular meeting were approved by consent. There were no objections. Yorkville Parks&Recreation Park.Board Meeting November 14, 2001 Page 3 Board Action— No items requiring board action. Other Business- Sylvia Kurtz informed the Board that Michelle Leight expressed to her an interest in running programs in the rivcrfront building. Chris told Sylvia the building cannot be used until plumbing is installed in the building,and whether or not a temporary extension of the sewer can be run to the building is in question. Bill noted that the pop machine at the skate park was vandalized,and asked if the parks department is Iiable for the damage. Sue said the department is not responsible for repairs,and the Board agreed to have the machine removed from the site_ Board members then reviewed the presentations made earlier in the meeting. Following discussion, Board members unanimously agreed that swift completion of the City's Master Plan is critical to park planning and sta#fmg decisions facing the Board. Lisa suggested the Board rank the consultants he.fure.making a recommendation to tlic City. The Board agreed to meet in a special Executive Session to discuss staffing issues. They scheduled the meeting for 3 p.m. on Saturday, November 17,at the old courthouse, following the Kendall County Growth Conference. Sue will post the notice_ Following this meeting they will ask for a special meeting with the chairperson of the City's Administration Committee and the Mayor,at which time the Board will make its recommendations. There being no further business before the Board,the meeting adjourned at 10:10 p.m. following a motion by Ken seconded by Chris. Respectfully Submitted, Judy Rice Recording Secretary Next meeting 7:00 p.m. November 26 in the Austin Rooms of the Beecher Community Building.