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Park Board Minutes 2001 10-22-01 Yorkville Parks& Recreation Park Planning& Development Meeting Park Board Minutes October 22,2001 Call to Order- Chris Rollins called the meeting to order at 7:05 P.M. Roll Call- Cluis Rollins,Dave Cathey,Lisa Scherer,Bill Wedge,Ken Koch Staff: Eric Dhuse Absent: Sue Swithin, Alderman Paul James Guests and/or City Officials- None in attendance. Approval of Minutes- The Board reviewed minutes of the October Sth meeting. Ken made a motion to approve the minutes. Lisa seconded. Approval was unanimous. Chris reported that Dan Kramer has made contact with Dana Lill regarding her threatened lawsuit. Settlement has not yet been made,but he hopes to bring it to resolution quickly. Review of Bills- Following a review of current bills a motion was made by Lisa to approve payment. Dave Seconded. A roll-call vutc was taken. Approval was unanimous. Chris said he had expected Eagle Scout,Tim O'Malley,to attend tonight's meeting to make a presentation on his project at Riverfront Park. He suggested a letter of comzncudation he sent to Tim thanking him for his work. "It is certainly appreciated,"Chris said. Board Action- There were no items requiring board action. Park Inspection Reports- Prairie Park- Chris reported there is a large amount of weed growth at the park that needs attention- however, the grass is filling in nicely. Jaycee Pond-Looks good. Pool- Chris reported that the area around the pool is still an eyesore. It looks abandoned_ Weeds have taken over the area.including the parking lot. He again stated the Board's conceni that there has not been any communication from Joe Roberts regarding the"Ys"decision on the future of the pool. Beecher Park- The sidewalk is in, and the new soccer goals have been installed. There is still a problem with trash on the ground after games. Yorkville Parks k.. Recreation Park Board Meeting October 22, 2001 Page 2 Town Square-Lisa reported that the park looks good. Skate Park-Lisa said people are still parking cars for sale in the lot. She did have an opportunity to talk with some of the kids using the park as well as some parents. Their comments were all positive. Riverfront Park- Bill said weeds in the shnih heds need attention. Chris asked Eric Dhuse to repaint the sign a color that more closely matches the other painted wood surfaces at the park. Bill reported the building will probably not be ready for use until spring. The water line has not yet been installed into the building. Eric said he will look into it. Board members restated their concern with the appearance of the fountain at the park,saying it retrains an eyesore. The poor design of the fountain causes the pump to burn out frequently, limiting its use to special events only. Pox Hill-Bill reported the park is in poor condition,and it appears it will remain that way until the developer turns it over to the City. Eric said he will speak with the developer. Purcell Park- Van F_mmon Park- Ken reported these two parks are not generally inspected, but he did visit them recently,and reported they look fine_ Cobb Nark-Ken said the park looks fine, but thc;swing set needs to be painted_ Grreenbriar Park-Ken reported the park looks good. Board members noted that people are still asking questions about Safety Town. Old.Business- Eric reported on Greenbriar Pond saying he received a quote of$2,500 for the landscape design w-ound the pond. He contacted Mikc Schoppe,and Mike thinks Eric and his crew r..an do the work themselves. New Business- Chris shared a memo from the Mayor inviting board members to a meeting on Wednesday, October 24,to discuss Yorkville's Comprehensive Plan. Rod Tonnelli,of Reutiger,Tonnelli& Associates,will facilitate the meeting. Chris, Lisa,and Ken will plan to attend. .Lisa asked what board members would be interested in attending the Kendall County Growth Conference November 17. The conference is being presented by The Conservation Foundation, and will be held in the old Kendall County Courthouse. Growth and growth-related issues facing Kendall County will be the Cucus of the conference. Lisa and Dave stated their interest in attending. Chris will ask Sue to register interested board members. Yorkville Parks& Recreation Park Board Meeting October 22,2001 Page 3 Sue Swithin arrived at 7:50 p.m. Other-Business- Cluis thanked Ken for the information he gathered in a survey of other park districts on their experience in working with park planning consultants. Chris suggested the board invve quickly in choosing a consultant, and recommended using the current city planner for land use issues, and a different consultant for park planning issues. The Board continued discussion, and concluded with plans to invite a representative from Upland Design.Hitchcock Design..the city planner,and John Vann to each make:a 20 minute presentation to the Board beginning at 6:00 p.m. on Wednesday November 14,prior to the regular park board meeting. Sue asked to confirm upcoming meeting dates, due to an error on the printed schedule. The Board decided to meet on Wednesday,November 14,due to the Veterans' Day holiday on the 12th_ The Park Board Planning and Development meeting will be Monday,November 26. In December the Park Board will have its regular meeting on the 10". The Planning and Development meeting will not take place in December due to the Christmas holiday. Lisa shared a memo from The Management Association.of IIlinois which has been hired by the City to conduct a performance management survey of salaries,job descriptions,appraisals,etc. Chris and Bill will attend the Administration Committee meeting on November 13 to express concerns in light of the unfilled positions in the Parks&Rec Department. Sue will notify the Adiiiiiiisu-atiou C.uiI ini t c and ask Mat Pw-ks& Rcc bu put uu tho agtuda. Eric reported that he spoke recently with a concrete contractor and was given a quote for repair of the sidewalk outside Beecher Center. The quote is for approximately$1,280, which works out to approximately$4 per sq. ft. Bill made a motion to approve the sidewalk repair,at a cost not to exceed$1,500, with the money to come from the Beecher Building Fund. Ken seconded the motion. In a roll-call vote Chris,Lisa, Bill, and Ken voted in favor of the motion. Dave was not present for the vote. Eric reported that Scott Sleezer will be attending The National Playground Safety inspection School in November. Lim reviewed prior discussion for the purchase of holiday decorations. During discussion Lisa volunteered to contact the Chamber for a list of local businesses. The vendor for the banners will be contacted and asked to put together packets of information that can be shared with local businesses when asking for banner sponsorships. Lisa and Bill will then contact local businesses and make the presentations. They will work with F.ric to identify the poles on which banners can be mounted. Lisa discussed the Safety Town.project. The Board decided to first get the project laid out on paper, so that it can be shared with local organizations when soliciting their help with the project. f Sue recommended that the Safety Town project, as well as various other needs/projects be prioritized to help facilitate the overall planning process. Yorkville Parks&Recreation Park Board Meeting October 22, 2001 Page 4 Chris said he will call Joc Roberts to fiud uul the"Y's"dccision regarding the future operation of the pool. Adjournment- The meeting adjourned at 8:29 p.m., following a motion by Lisa and second by Dave. Respectfully submitted, Jody Rice Next mccting 6:00 pan.November 14 in the Ausrin Room of the Beecher Community Building. The meeting will begin with presentations by visiting consultants. i