Park Board Minutes 2001 08-27-01 4
Yorkville Parks& Recreation
Park and PIanning Meeting-Park Hoard Minutes
August 27,2001
Call to Order-
Chris Rollins called the meeting to order at 7:02 pm.
Roll Call-
Chris Rollins,Lisa Scherer,Bill Wedge, Ken Koch,
Absent: Dave Cathey,Alderman Paul lames
Staff: Sue Swithin.
The meeting began with Lisa Scherer asking to be brought up-to-date on the community pool
discussion at the August 13 meeting, which she missed.
Dave Cathey arrived at 7:08 p.m.
Approval of Minutes -
The Board reviewed minutes of the August 13th meeting. Bill Wedge made a motion for
approval. Ken Koch seconded. Approval was unanimous.
Review of Bills -
Current bills were reviewed for payment.
Sue Swithin discussed how the$5,000 annual payment to the school district was used over the
summer,based on a Iist of projects, given herby Dr.Engler in their recent meeting. The Board
stated their preference that the money be used for equipment repair or replacement. Sue told the
Board that she is planning to meet with school principals to discuss equipment repair and
replacement for the current school year.
Following discussion,Lisa made a motion to approve payment of bills,with the exception of two
items. Bill seconded. A roll-call vote was taken. Approval was unanimous.
New Business -
Sue distributed copies of a preliminary plan for the proposed Bristol Club subdivision prepared
by Cemcoa, Ltd. Discussion centered on the relationship of the development to the future trai I
system. The developer had been invited to the meeting to discuss the plan,but did not attend.
The Board then turned its attention to an issue of balls being hit from Field*1 into an adjacent
neighbor's yard. Sue shared a letter she received from the neighbor's lawyer outlining their
concerns,as well as her response letter. The board discussed several options addressing the
matter, and agreed to have a"No Trespassing"sign mounted on the fence and another sign
mounted on the ball field backdrop saying"Softball Only-Please do not hit balls into yards."
Chris asked that city attorney,Dan Kramer, be contacted and asked to look into the matter
further_
Yorkville Parks &Recreation
Park and Planning Meeting-Park Board Minutes
July 23, 2001.
Page 2
Old Business-
Sue reported that the City Council hail approved the Board's request for a 15' conservation
easement along the west edge of the Prairie Gardens subdivision. Ken Koch asked that credit
and cash figures be confirmed_ Sue will speak with Joe Wywrot.
Chris presented a letter, delivered during the meeting, from Seyforth/Shaw,attorneys,regarding
the Superintendent of Parks position. The letter states the Position does not qualify for exempt
status based on the current job description. It further states that the individual being considered
for the position is only minimally qualified,but could earn exempt status over time as he gains
further pmfessional development,supervisory responsibilitics, and renewal o C certifications. Sue
excused herself from the meeting at this tune.
The Dvard reviewed the job description and discussed at length their disagreement with what the
letter states. Lisa suggested responding to the Mayor, and asking that the position be advertised.
Dave suggested the response be sent to the attorney. Lisa made a motion that the Board
recommend to the City Council that,based on the letter,the position not be filled internally,but
that it be advertised,and that they seek to hire an individual from elsewhere.
Chris stated that,based on the letter,the candidate is not minimally qualified for the position,
and the Board rescinds its recommendation to hire.
Dave Cathey suggested the Board meet as soon as possible with the Mayor and Tony Graff to
review the history of the position and to state their disappointment and disagreement with the
intormatiun provided by the labor attorneys. The Board is confused. Under what guidelines are
they to be looking at and interviewing candidates? Chris agreed to try and arrange a meeting for
Tuesday evening. The Board also agreed to table Lisa's motion until after the meeting.
Adjournment-
The meeting adjourned at 8.29 p.m.,following a motion by Bill Wedge_ Dave Cathey seconded.
Respectfully submitted,
Judy Rice
Next meeting 7:00 p.m. September I0 in the Austin Room of the Beecher Community Building.