Park Board Minutes 2001 04-23-01 i
Yorkville Parks &. Recreation
Park and Planning Meeting—Park Board Minutes
April 23, 2001
CALL TO ORDER:
Lisa Scherer called the meeting to order at 7:20.
ROLL CALL:
Lisa Scherer, Dave Cathey, Bill Wedge, Sue Swithin, J.T. Johnson
GUESTS AND/OR CITY OFFICIALS:
Mayor Prochaska, Sylvia Kurtz(Human Resource), Sue Schnitz(YYBaseball/Softball)
APPROVAL OF MINUTES:
Bill motioned to approve the minutes as presented, Dave seconded. Motion passed.
REVIEW OF BILLS:
Sue had an addendum to the bills list.$4,145.01 issued to Deb Myers(benefit dinner). Dave motioned to
accept the bills list with the addition, Bill—seconded. Lisa-yes, Dave-yes, Bill-yes. Motion passed.
BOARD ACTION:
J.T. asked for the Board to approve the changes in the budget for next year to reflect the purchase of a pick
up truck and dump trailer, instead of a 1-ton dump truck. This would be a purchase using capital funds(a
combination of land cash and general funds). J.T. asked the Board to approve the purchase of the pick up
truck, not to exceed $25,023. This would be ordered now by state bid, but purchase in July of 2001.
The approx. cost of the trailer would be$6,000. Lisa motioned to approve the purchase of the white-% ton
pick up truck and black trailer, not to exceed a total of$35,000 pending budget approval by city council. Bill
seconded. Dave-yes, Lisa-yes, Bill-yes. Motion passed.
OLD BUSINESS:
Sue Schnitz stated that she spoke with the school about the scoreboard and batting cage. Between the
school and sports boosters they would purchase the galvanized pipe needed for the cage.
Sue Swithin filled the Board in on the meeting that took place between the three groups, J.T., Johnson, Eric
Dhuse, Scott Sleeezer, Sue Swithin, Sue Schnitz, Bob Williams were in attendance. They discussed
problems that have happened and agreed on a location for the scoreboard and batting cage.
The group reviewed the past written agreement and made changes. It was handed out to the Board and Sue
explained the document to the group. Eric, Scott and Sue revised the document,which included a checklist
of items that needed to be done by each group before they sign off with Park Dept.
Art stated that the agreement looked good, and it allows organized sports to take place for all groups.
Art suggested that the Board review the intergovernmental agreement that we have with the school district as
far as use of their facilities. The Board is allowing the school to spend money on areas that they use and
improve and we should be allowed to do the same.
Art questioned whether he should sign it or just the Park Board. If thought that if he signs it, it would need to
go through council. He would like a legal opinion regarding this matter.
Lisa commented on how nice the document looked in regards to the format, Sue stated that she typed it
language from Eric Dhuse and Scott Sleezer.
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After the Board and other parties made some minor changes and suggestions Lisa S. motioned to accept the
agreement with revisions mentioned pending legal review from Dan Kramer. Motion passed.
Sue Swithin asked council if the YYBSA could continue with the plans for the scoreboard and batting cage.
The Board stated they could with the Parks Dept. overseeing the installation.
Sue Schnitz asked for permission for their group to install a safety base for 1'base. She stated that this is
becoming consistent thin at other ball fields. Sue Swithin agreed that it will be mandatory soon, and it
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should be done, but talk to the coachos at tho high school first. The Board agreed to allow the installation
being done by the summer program.
Art mentioned that all the new and revised job descriptions are to be approved at the next council meeting-
Art asked Sue to get a copy of the revised Park Board Ordinance to Dan Kramer for review. Art plans to have
the Superintendent of Parks in place at the end of May or early June.
Art mentioned that John Bradstreet's term will expire and that he spoke with him recently. John will not seek
another term on the Park Board due to time on other Boards and work related issues. Art said he might have
someone interested, but will look at names and let the Board know at the next mccting. Suc will order a
plaque and Art will present it at a council meeting.
A member on the Board mentioned that they are not getting the city calendar of moctings. Sue will copy and
place in the boxes with revisions.
NEW BUSINESS:
Lisa S. shared a draft of a gift and donation policy that she would like the Board to adopt. Discussion took
place and revision made to the draft. It entailed items such as location, and installation costs. Lisa will make
the changes and bring back to the Board at the next meeting.
The Board tabled the sign policy to the next meeting.The Board agreed to table the Master Plan revisions to
the next meeting.
ADJOURNMENT:
The meeting was motioned to adjourn by[341 at 9.15 p.m. Lisa seconded.
Respectfully submitted,
Sue Swithin
Next meeting May 14,2001 Austin Room -Beecher Community Building.
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