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Park Board Minutes 2001 03-12-01 YORKVII,LE PARKS & RECREATION Beecher Community Building 908 Game Farm Rd.Yorkville, IL 60560 Regular Meeting - Park Board Minutes Mar. 12, 2001 - CALL TO ORDER: ROLL CALL: Present- Lisa Scherer, John Bradstreet, Dave Cathey, Bill Wedge, Chr is Rollins; Staff-Sue iwithin, City Liaison-Paul James. GUESTS AND/OR CITY OFFICIALS: Melissa Bakel - Resident APPROVAL OF MINUTES: No quorum for Feb. 261"meeting. APPROVAL OF BILL LIST: Lisa motioned to accept the bills as presented. Bill seconded. Dave-yes, Lisa-yes, John-yes, Chris-yes, Bill— yes. Motion passed. GUEST: Melissa Bakel asked for one full child bucket swing at the Riverfront Park Playground if possible. There are two half-buCKet swings for older children. The Board agreed that there cuudd be an infant swing there. Sue thought that there was one already, but will look into this and change the swing. ( Before the meeting ended Melissa came back and stated that there is one full bucket swing!) The Board joked..."BOY WE WORK FAST!" Board Action: LAND CASH BUDGET FOR 2001-2002 The Board agreed to increase the land acquisition percentage from 30%to 50% to increase the amount in hopes of being able to acquire land with a match from a state grant. The Board also discussed land cash purchases for the next year. Most of the items are similar from this year, because they didn't get done. Each park will have an amount to spend for new improvements and replacement of small equipment. See attachment. Sue stated that she thought something should be done to the Park Maintenance Building at the Riverfront Park. "It looks awful"and money has been carried over in the budget for construction. J.T. stated that Scott still has the construction plans and J.T. will have them at the next planning meeting. Paul James mentioned the location and wondered if the Park Dept.would out grow it. J.T. said the location is still good, because of the large park right there, but agreed that some day the Park Dept.would have to have a second location for maintenance. RECREATION REPORT: See attached. PARK REPORT: J.T, asked the Board if money budgeted could be transferred to a different account for purchases. He wants to purchase a Grasshopper 721D mower and needs$1,700 additional in that account. It will be transferred over trom another capital account that doesn't need that amount. J.T. stated thiaL if Lhe Board approved the purchase he would ask for approval from the Mayor due to the"purchasing freeze". 1 of 2 ` John motioned to allow the transfer of funds, $1,700,for the mower. Lisa seconded. Chris, yos, Bill yes, Dave- yes, John-yes, Lisa-yes. Motion passed. LIAISON REPORT: None OLD BUSINESS: None NEW BUSINESS: The Board has been asked by the Mayor to make revisions to the Recreation Board Ordinance that would reflect the changes that might happen to the structure of the Park and Recreation Departments. Sue gave copies to the Board and had some language changes,from Recreation Board to Park Board, From Recreation Director to Director of Parks and Recreation, etc... The Board went through the Ordinance, made changes and agreed to have Sue send changes and questions to Dan Kramer. Some of the Board members wanted to be compensated for their position.They will share this idea with the Mayor. Lisa Scherer stated that she didn't feel she should be compensated, she said volunteering is needed. John mentioned that we have added a meeting per month and also now attend "special meetings." Sue did mention that she had discussed this with the Mayor as far as"accountability"_ Sue said she explained to Art that more meetings and special committees are needed and there is sometimes a lack of accountability. If there was a stipend this might help with the commitment. Sue will type the changes and have the draft document at the next meeting. ADJOURNMENT: Chris motioned to adjourn, Bill seconded. Meeting adjourned at 9:22 p.m. -Reespectfully submitted, Sue Swithin Next meeting Mar. 26,2001 2 of 2 Mar 21 01 02: 49p SUE SWITHIN 630-553-4360 p. 3 YORKVILLE RECREATION DEPARTMENT Director's Monthly Report -Regular Park Board Meeting March 12,2001 February s 1 contacted pool contractors regarding the pool situation — scheduled meeting Mar. 19th. Y 1 have been training the recreation supervisor in the oTnce with data entry, registration and opening and closing procedures at the various schools. It has been very valuable having someone take those hours and responsibility so that I do not have to work 7 days a week. ➢ The office building at the riverfront is almost done. The painter broke his leg! I will contact someone else to finish the job. When it is done, maybe the Park Board could have a meeting there sometime. Y I am working with an Eagle Scout on a project he needs to complete. He will be in charge of revising some of the landscape around the Beecher Building. I will work with him on the design and he will take care of the manpower. ➢ I am closing out the numbers for past sessions and am working on a format for records and reports_ > I have completed a grant for Youth Service Board, to receive funds for our Activity Club program that is held after school. We received this grant last year and hope to repeat for the next fiscal year. ➢ The YMCA, School Dist., Police Dept. and the Recreation Dept. all applied for a partnership grant for youth services, the YMCA received approx. $150,000 for three years. Our department will partnership with the YMCA on youth programs in Yorkville to offer activities for our kids— more later. > I have scheduled the City Golf Outing for May 4, 2001 - save that date. ➢ I have been busy scheduling groups for Music Under The Stars. Letters have been sent to businesses. ➢ Plans are being made with the manager and myself for opening the Skate Park. I will be asking the park dept. for man-hours. ➢ Music Under the Stars performers are being scheduled; hope to have a complete schedule for next meeting. S- I am working with Tony on technology situation for the next fiscal year. I have certain needs for the department and will be purchasing equipment next year. I want to make sure it is Internet ready and voice capable. Respectfully submitted, Sue Swithin M,ar 21 01 02: 49p SUE SWITHIN - V`iF?K.1�.Ck11Q1 � Ct7rl'1 L117 Vr TVKKVILL"r- 1'IV.-7O7 T, ..L :J 'rki D CAS 2001-02 STARTM, aAIANCE $6$,350.69 V PER UNIT 20oo-01 UNITS UNITS 200142 SA ET N&I OAR D-UPAU ffiackhaewk Apart $0 $0 84 78 $0 Greenbrier $1,071 $16,065 15 ® $81 Fox Hill $® $Q 40 20 $0 Coumy Hill $7th $7.690 10 s. $4,614 Fox Highlands $1.406 $21,090 18 12 $16,672 Sunflower 1 $3,610 10 20 $7,220 Cimmeron Ridge $738 $0 0 4 $2,952 Blackberry North $1,107 $3,321 3 2 $2,214 Cannonball Bill $1,406 $11,245 8 0 $0 Wacd marth $1,070 $2,140 2 2 $2.140 White Oak Unit 1 &2 $1,226 $2.462 2 2 $2.452 White Oak Unit 3 $4 $1.406 $11.248 8 s $11,248 1! Idwrood $1,226 $2,452 2 2 $2.452 Cannonball Estates $1,406 $14.060 110 10 $14,060 Heartland $266 $2,560 10 30 $7,960 Other X35 $4,175 A g S4.175 Total $102211 224 209 &M,947 Page 73 f'iFY�.Sa•GC:L1 J•LCi'' bli Vr t"VI VA1.LerL: •�•IV� EXPENSES PREVIOUS 2001-02 BUQM MOST Pfte Park Greenbrlar Playground 80=er Go®is $700 $700 Equipment IMprovements $0 $500 Riverfront Park equipment Improvements $0 $500 Pad for Tables $0 $400 Pave Parkirt8 Stalls $4.000 $4.000 Van Emmon Park Equipment tmprovemerits $0 $500 Soccer Goats $700 $700 Beecher Park Sidewalk B Playgr, AD1.11P 80V $9,800 $9,600 Pads for Tables $4,000 $1,000 Message sign Beds ftm+e $0 $5,000 Equipment Improvements $500 $6W PmIft Park Pad for Tames IQ wo Equiwant Improvemw is $500 $500 Comb Park Equipment improvements $0 $ Fox Hill Park Sig Mushes and flowers $4,350 $1,200 Equipment Improvements $0 $500 Town square Gazebo Impmvements $500 $500 Mlemege sign,brWrarne $4.000 $5,000 (construction donated) Purcell Park Equipment IrnpraVement $500 $500 Park®uilding $3.0030 $3.000 Transfer to Hand AcqulWon (50'®0) $30,663 $43,474 Transfer to Park Camel(g%) $6,177 $ �6 Total Expenses ®ifferenm Deserve in Land-Cash $89,33) in Land-Cash Page 7.a Mar 21 01 02: 50p SUE SWITHIN • 7•u-st.s J.e„twWA J•corri i.a) I vC Ivnnv ILU.LL. •••••••• �- LAND CASE LANE) ACQUISTION (60%) RE-VENUMS STARTING BALAINCE $0 525,E TRANSFER FROM Lf' -500/6 1530 T07AL $69,026 QLPEN S ES LAND PURCHASE to- Reserve $69,026 in viand A►cquisdon Page 76