Park Board Minutes 2000 10-09-00 Yorkville Parks&Recreation
Park&Planning Meeting - Park Board Minutes
October 9,2000
CALL TO ORDER:
John Bradstreet c:alW th.u=ung co order at 7:05 p.m.
ROLL CALL:
John Bradstreet,Dave Cathey,Bill Wedge,Staff;Sue Swithin(R=reation),J.T Jobmon(Parks),Tom
Sowiaski(City Liaison). Absent Chris Rollins and Lisa Scherer.
INTRODUCTION OF GUESTS AND/OK CITY OFFICIALS:
Sue Swithin introduced Deb Zalusky as a new employee hired through an ad placed in the local paper for
Hgh School Dance Supervisor during garde dances at the Beecher Center.Sue also mentioned Deb has desk
top publishing and data base sluills.Deb will assist Sue in the office part time for assistance on the quarterly
program brochure,data base management and to record minutes during monthly board meetings.
APPROVAL OF MINUTES:
None
BILLS REVIEWED:
John Bradstreet questioned page 1,2nd entry,Skate Park#5, $1,820.00.John thought this figure could be
incorrect.Sue will check records and report correction at next meeting_
Motioned to except balls;John Bradstreet Seconded;Dave Cathey
John yes,Dave yes,Bill yes
BOARD ACTION(S):
Attached see letter from Joe Wywrot and Fox EM sub-division plat.Its question were the plans to construct a
h�ik&/walk path west along an area that was designated for retention by the city. J.T.mentioned all other
paths have not been completed in the sub-division.yet.It was unanimously agreed by all board members to
eliminate that portion of the bike/walk path.
RECREATION REPORT:
Soccer officials need to be paid Transfer$1,000.00 from account #300667 to #300691.
Sue stated that our custodian works a 5-hour a day,25-hour a week schedule to perform building
maintenance.She would also lake to contract hire out for a custodian as needed for rentals during weekend
uses.I Ie would have to have a legitimate business with contracaW services paid to that company.Concern
was,is he an independent business owner?There is a great deal of extra cleaning left by private groups
Sue mailed correspondence to all non-for-profit organizations regarding building use and procedures.It
seems some of these organizations are not adhering to policy.The building is not left in the condition agreed
upon by certain organizations.That leaves us with no choice but to ask our custodian to clean up after them.
There is no charge for non-for-profit organizations to use this building.Sue will review the"Building Rules
and Procedures"to see about an alternative approach.Tom asked Sue to look into overhead expenses when
such organizations leave the building in unsatisfactory condition.
Soccer nets.There have been damage done to soccer netting due to lawn mowers.These nets cost
apprommately$100.00.J.T. stated he would discuss the maintenance.Sue said Scott has made improvements
to the way the nets are secured.
The Skate Park Grand opening will be Saturday,October 14,2000,at 10.00 am. The skate Park Committee
sent out invitations to all board members and city officials and encourages all to attend
LIASON:The Vehicle Policy is still being reviewed and Tom Sowinski read the Land Requisition letter.
OLD BUSINESS.
The handicapped swing in Prairie Park will be completed by the end of this week Rubber flooring and
concrete is holding up finalization.Mulch and timbers are delivered
Ball Parks.Sue has received a proposal from Kendall Fencing for$6,200.00 for the removal of 2 backstops,4
side fences,and 1 outfield fence.
Who is paying for field maintenance?Where are the monies coming from?The schools and YYBSA are using
the field without any compensation returned to us. We need manpower more than the monies.The situation
is growing beyond the 3 way financial agreement.
NEW BUSINESS:
The Master Plan was requested to be brought to the next board meeting for review by the board and the
staff.
The meeting was adjourned at 8:10 p.m.motioned by John Bradstreet and seconded by Dave Cathey.
Respectfully Submitted by Deb Zalusky,Clerk
Next meeting will be October 23,2000 in the Austin Room at the Beecher Community Building.