Park Board Minutes 2000 07-10-00 t
Y
Yorkville Parks & Recreation
Regular Meeting — Park Board Minutes
July 10, 2000
CALL TO ORDER:
The meeting was called to order by John Bradstreet at 7:06p.m.
ROLL CALL:
Lisa Scherer, Dave Cathey, John Bradstreet, Chris Rollins, Bill Wedge. Staff-Sue Swithin, Alderman-Tom
Sowinski, Jim Nanninga. Absent—J.T.Johnson.
GUESTS AND/OR CITY OFFICIALS:
Sylvia Kurtz-Human Resource Commission, Don Hamman, John Duggan, Hamman Farm. Mayor Art
Prochaska.
Guests: Hamman Farm
Jim, John and Don explained the proposal regarding the lake and park acreage by Hamman's property. They
would go through annexing, and dredging the lake for sand. He is proposing to have a 63-acre lake, 67 lots
for the development, and the lake would be 9—12 feet deep when finished. The public park would be 5
acres,with beach and would be on the east side of the development.
Don Hamman stated that while the dredging is taking place, the barge is hidden from view.All agreed not to
have a temporary park west of the lake while the barge is present.
Hinsdale Nursery is east of that and it shows a community park in our Comprehensive Plan.
The Park Board would have to pursue more acreage to have a community park east of the lake.
Once it is completed the public will have access to use of the lake. Lisa Scherer asked for a second entrance
to the lake for public purposes, emergency etc... All agreed there would be access by a road south of the
development. There will be a Home Owners Assoc.for maintenance. The city's Park Dept.will maintain the
public park portion of the land.
The Board agreed at this time that the concept is good, and they approve. They would like to see a revised
plan when available.
Human Resource Commission
Sylvia Kurtz is the Parks& Recreation liaison from the Human Resource Commission. Their group is active
with city and community activities. Sylvia explained a project they are working on now, a Clock Tower.The
Park Board could use her for projects, volunteers etc... If the Commission has question or ideas, Sylvia
could be the messenger! The Board expressed their appreciation for Sylvia's time and dedication to the
community projects.
APPROVAL OF MINUTES:
Chris Rollins motioned to approve the minutes from the June 26, 2000 meeting,with the amendment—Lisa
did not seconded the motion to adjourn, Lisa left early! Bill adjourned Lisa Scherer seconded this motion.
Motion passed.
REVIEW OF BILLS:
John Bradstreet motioned to accept the bills as presented. Chris Rollins seconded. Lisa-yes, Dave-yes, Bill-
yes, Chris-yes, John-yes. Motion passed.
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BOARD ACTION:
Double Trailer
Sue explained the situation regarding a double trailer that has been donated for use at the Skate Park. The
owner would cover the moving costs, except the repair of trustees if needed. Sue also stated that there is a
possibility of another smaller shed type structure available.
The Board agreed to let Sue use the trailer, but the Board didn't want to pay for any more costs. Also, they
thought about future removal and maintenance. They did not want to spend a large amount of money on
something that might not last very long.
Sue stated that she would have Bill Dettmer inspect the trailer, and talk with the owner. Sue will also call the
person willing to donate a smaller structure.
Vehicle Policy
Sue finished a draft of the vehicle policy that she is recommending to the Park Board. The Board members
read the policy and asked a few questions. John asked if the city had a policy and Tom explained that each
department might have one. Sue reminded the Board that the Mayor requested that Sue created one due to
the new vehicles in the Parks&Recreation Department.
John motioned to accept and recommend the Policy to the City Council. Sue will prepare an original and it
will go to Administrative Committee at Tom Sowinski's request. Lisa seconded- Motion passed.
Petty Cash
Sue would like the petty cash to increase from $100.00 to$200.00 due to the increase in costs of stamps and
usage. Also with more programs and supplies the increase is needed. Chris motioned to approve the
increase to$200.00 Lisa seconded -Dave C.-yes, John-yes, Bill-yes, Lisa-yes, Chris-yes. Motion passed.
DIRECTOR'S REPORT:
See attached.
Sue asked the Board to approve a new account line item for the Skate Park, revenue and expenditure, for
documentation and reporting. The Board approved the request, unanimously.
Sue is to remind Jim about the change or addition to the land cash summary report.
Gas Card
The Park Board recommended that Sue research the availability of a gas card at Shell and Amoco which
would assist in keeping track of gas usage for budget purposes. It also eliminates the need for cash that is
needed. Sue will report at the next meeting and get assistance from Kim who is charge of accounts for the
Public Works and Police Departments.
ADDITIONAL BUSINESS:
Chris Rollins sent the letters to Art regarding Prairie Gardens and Land Acquisition. The Board stated that
Chris did a nice job with the requested letters and would appreciate Tom Sowinski's support.
Chris explained to Tom how strong adamant the Board is regarding the trail standards. Chris will attend the
City Council meeting Thursday regarding Prairie Gardens.
PARKS REPORT:
Absent
The ball field grooming machine will be tabled.
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PLANNING COMMISSION REPORT:
No report
CITY LIAISON'S REPORT:
No report
RIVERFRONT FOUNDATION UPDATE:
No report
OLD BUSINESS:
Sue was not pleased with the recording of the minutes from the trial term from Ms. Rock. Sue will look
through applications and make inquiries.
NEW BUSINESS:
None
ADJOURNMENT:
Respectfull fitted
a`
rue Swithin
Next meeting July 24, 20001 Call by Friday morning if you can't attend-4357!
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YORKVILLE RECREATION DEPARTMENT
Director's Monthly Report -Regular Park Board Meeting
July 10,2000
June
• Summer programs have begun; one more session has been added for tee
ball. I have two dads and a mom teaching.
• An upgrade was made to RecTrac, 1 will be making a budget recommendation
to add one user for RecTrac next year, and this will also help the networking
system.
■ Safety Town went very well, we had about 50 kids, only one session.
■ Horse Riding Camp was full, and we had to add one more session.
■ I have spent most of my time on Skate Park issues. As of now, a manager is
hired, and we will be hiring part time staff next week.
■ Rules will be finalized next week and signs will be made
■ The contract has been agreed upon and will be signed; digging will take place
any day now.
■. Almost everything is being donated; I am working on donations for the 15 x 20
building.
■ We have 16 vendors for Farmer's Market, three more than last year. More will
be coming when produce is ready.
■ 1 have 10 hours more of part time summer help for the office. 1 will be hiring
someone to direct the soccer program, with the possibility of the same person
being used as part time supervisor for programs.
■ 1 met with Eric Dhuse about the Bike Trail map; he has the latest changes and
will be working on it. I hope to have it at the next meeting.
■ Music Under The Stars has started —we will have three Fridays in July, the
21 st will be "Remedy"—reschedule.
■ The van is in and all vehicles have logos.
Respectfully'submitted,
Sue Swithin