Park Board Minutes 2000 01-10-00 Yorkville Parks & Recreation
Regular Meeting— Park Board Minutes
Jan. 10, 2000
CALL TO ORDER:
The meeting was called to order by John Bradstreet at 7:0413.
ROLL CALL:
Lisa Scherer, Dave Cathey, John Bradstreet, Chris Rollins, Bill Wedge. Staff-Sue Swithin, J.T. Johnson,
Alderman-Tom Sowinski.
GUESTS AND/OR CITY OFFICIALS:
Mike Schoppe, (Schoppe Design Assoc.)Carol Ultsch, Robin Caldwell (Windham Homes, Inc.).
APPROVAL OF MINUTES:
Use motioned to approve the minutes from Dec. 13, 1998 meeting. Bill seconded. Motion passed.
REVIEW OF BILLS:
John mentioned Land Cash check—should be Beecher not Cobb Park. Sue will check the account numbers.
John motion to accept the bills, Chris R. seconded. Lisa yes, Bill yes, Chris-yes, Dave-yes, John-yes.
Motion passed.
GUESTS:
The developers from Windham Homes, Fox River Estates visited the meeting due to scheduling with the
Plan Commission meeting. Mike explained the preliminary plan—168 lots. 9.9 acres proposed for
dedication. Park contribution that is owed per formula—6.675. They are proposing 1.65 park lot south of
the tracks and the rest would be north of the tracks in the flood plain area.
Sue Swithin explained the site, having been there with Joe Wywrot and J.T. Johnson. The developer is
proposing a trail east to west, by the river. Sue agreed that this is valuable property as far as a bike/ped.
trail. it would be a connection from Silver Springs to downtown Yorkville. J.T. explained the hill and
possible usage for park, having the trail go up to the subdivision.
The Board had the plans,they agreed that they would be interested in looking at the'site. They will do this
within the week. The Board agreed with J.T.'s suggestion on having a small play lot on the north and south
side of the tracks, due to safety reasons.
At this time the Boards recommendation is to show a small 1 acre or less playground on the north side of
the tracks, and 1 acre park on the south side of the tracks. The Board would give credit for the bike/pod.
trail, approx. 11/2 acre. The department would maintain the flood plain area, but not give credit for it, per
the ordinance. This recommendation will be passed on to the Plan Commission.
BOARD ACTION:
Recommendation on Fox River Estates—see above
DIRECTOR'S REPORT:
See attached.
Sue asked the Board if they would be in favor of a"shot gun"start for the city golf outing this year. They
agreed and a tentative date will be May 5"'. Blackberry Oaks Golf Course will give us the week rate even
though it is on a Friday. Sue will have final details at the next meeting.
PARKS REPORT:
J.T. stated that they are hoping to have the Christmas lights down by next week.
PLANNING COMMISSION REPORT:
Tom mentioned that Fox River Estates would be on the agenda.
CITY LIAISON'S REPORT:
No report
RIVERFRONT FOUNDATION UPDATE:
No report
OLD BUSINESS:
Sue did some research on copiers. She had information on a copier that had a laser printer within it. Sue
thought this would be useful, because she had been looking at laser printers. There is$1,000 budgeted for
a laser printer, this could carry into the cost of a copier. The copier also had interface capabilities; fax,
scanner, printer connected to the PC. Sue is to check and see if there are other companies with similar
copiers and report back.
Discussion took place whether it should be a land cash purchase or a capital fund purchase.
Park Standards:
J.T. explained the draft he and Scott worked on, he will have copies at the next meeting and would like input
from the Board. J.T. stated that the Standards match the sizes from the Master Plan. Trees, landscape,
play equipment items were listed, quantity, size etc. John asked, "if a developer would understand what was
expected of them, as far as park construction, from this document"? J.T. stated that at completion of the
document they would.
Tree City Ordinance:
Table to Jan. 24th. Scott was not in attendance. The Tree City Ordinance will be on the COW agenda for
Jan.1 qh for discussion.
Safety Town Update:
Lisa had information from the web site and was not pleased with her findings. There were a few pictures, no
standards, plans etc. She was very disappointed.
NEW BUSINESS:
Budget—Sue explained the proposed 2000-2001 budget starting May 1, 2000. Sue explained the account
line items. Sue also told the Board that she would complete a 5 year capital plan for equipment, similar to
Met the Park Dept. started last year. J.T. explained the park dept. budget. Sue will make a few changes,
including the copier and vehicle in case these items are not purchased this fiscal year. There will be an
Administrative meeting Jan. 11. Sue will try to have changes done and add to agenda. Follow up next
meeting with land cash revenue and expenses. The Board needs to discuss these purchases for parks.
More discussion took place regarding purchases. The Board is in disagreement on what items should and
could be purchased using land cash money or general fund money. Even though the Board received a
letter from Dan Kramer on land cash purchases, the Board is not in agreement on items. It was
recommended to put the entire revisions to the ordinance together, including Dan's letter of
recommendation and ask the City Council to revise the ordinance.
ADJOURNMENT:
John motioned to adjourn at 10:40 p.m. Lisa seconded. Motion passed.
Respectfully submitted,
Sue Swithin
Next meeting Jan. 24, 20001 Call by Friday morning if you can't attend-43571