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Park Board Minutes 1999 11-22-99 N YORKVILLE PARKS& RECREATION DEPARTMENT PARK PLANNING& DEVELOPMENT MIlVtJ'TI�S Nov. 22, 1999 Cali to Order: The meeting was called to order at 7:15 p.m. Roll Call: John Bradstreet, Chris Rollins,Lisa Scherer, Staff—Sue Swithin,J.T. Johnson. Absent:Dave Cathey, Tom Sowinski. Guests and or City Officials: Mayor Art Prochaska APPROVAL OF MINUTES Chris motioned to accept the minutes from the Nov. a Board meeting. Lisa seconded. Motion passed. APPROVAL OF BILLS Only two checks: Yorkville Postmaster- $460.00 Nancy Bieritz(refund)$225.00. ;transfer of $500.00 to Park Board II account for referees. Checks were signed and transfer signed. HEARTLAND Update Art Prochaska stated that if the lots were smaller and detention used there would only be 4 or 5 acres of true green space left. Art discussed this development with the Board and said that we might have to accept more than we want to for various reasons, and have them construct the trail. Art recommended that the Board set policy and standards for trails and open green space acceptance. He also stated that the Board and staff should create a trail system within the city limits. Sue stated that easements are given to districts with no credit,they ask for i I to 12 feet wide and later, with state grants,they finish the trails. This is a very cost effective way to coinplete a bike , trail system. Sue is to develop a percentage for expenditure of land cash. It would cover; land, equipment, landscape,green space,trail etc. a The Board agreed to make a change to the PUD for Heartland. Page 6—allowing park dept.to travel on maintenance easement for maintaining playground. Sue will fax this change to Dan. Kramer. Sue is to look into getting an aerial from the county to start the bike/pod system. It would also be used with developments. The system needs to be put into the Comprehensive Plan. F i a FOX FIELD H Still in discussion with council FOX HILL Scott has seen the final plans and recommends that the Board approves them Scott will oversee the construction of the park project. The PUD states that the time frame is completion by June, 2000. There was a change to the PUD that the Board wants,page 2 -that the park manager will receive a time schedule for the project and will oversee the construction of the park. r SAFETY TOWN UPDATE a Lisa Scherer needed size and height of buildings- 4 or 5 foot tall,not including roof? Is there a standard?-Lisa will research using other districts and the Safety Town 800 number. OLD BUSINESS Sue brought back information that the Board wanted pertaining to the purchase of a vehicle for the recreation department. Sue suggested a van that has seats the can be removed. Equipment will be locked up and yet allow for people. Sue said she has attended workshops with part time staff and they all traveled together in her personal van. Sue did get 25%off a 1999 used van from Dempsey Dodge in Plano. The total van would not exceed$17,308.00. Discussion took place and questions were asked. Chris Rollins motioned to purchase the van for the recreation department,allowing Sue to use for travel and transporting equipment, not transportation of participants for programs,not to exceed$17,308 from the money market account. Lisa seconded. Lisa—yes,Chris—yes,John—no. Motion passed. Sue will take this to Administration Committee on Tuesday Nov. 23, 1999. The committee would need to take this recommendation to COW on Dec. 9. NEW BUSINESS Sue gave letters to the Board regarding a grant application for a bike/ped trail south of town using the ComEd easement. It is in our plan to have a trail there,and Jim is applying fDr this and a"street scape"grant for the down town area. The Board agreed to sign the letters of recommendation for the grant purpose. Chris motioned to adjourn at 8:50p.m. John seconded.Motion passed. Next regular meeting is Dec. 13, 1999 Respectfully Su Sue Swithin