Park Board Minutes 1999 11-22-99 N
YORKVILLE PARKS& RECREATION DEPARTMENT
PARK PLANNING& DEVELOPMENT
MIlVtJ'TI�S
Nov. 22, 1999
Cali to Order:
The meeting was called to order at 7:15 p.m.
Roll Call: John Bradstreet, Chris Rollins,Lisa Scherer, Staff—Sue Swithin,J.T. Johnson.
Absent:Dave Cathey, Tom Sowinski.
Guests and or City Officials:
Mayor Art Prochaska
APPROVAL OF MINUTES
Chris motioned to accept the minutes from the Nov. a Board meeting. Lisa seconded. Motion
passed.
APPROVAL OF BILLS
Only two checks: Yorkville Postmaster- $460.00 Nancy Bieritz(refund)$225.00. ;transfer of
$500.00 to Park Board II account for referees. Checks were signed and transfer signed.
HEARTLAND Update
Art Prochaska stated that if the lots were smaller and detention used there would only be 4 or 5
acres of true green space left. Art discussed this development with the Board and said that we
might have to accept more than we want to for various reasons, and have them construct the trail.
Art recommended that the Board set policy and standards for trails and open green space
acceptance. He also stated that the Board and staff should create a trail system within the city
limits.
Sue stated that easements are given to districts with no credit,they ask for i I to 12 feet wide and
later, with state grants,they finish the trails. This is a very cost effective way to coinplete a bike ,
trail system. Sue is to develop a percentage for expenditure of land cash. It would cover; land,
equipment, landscape,green space,trail etc.
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The Board agreed to make a change to the PUD for Heartland. Page 6—allowing park dept.to
travel on maintenance easement for maintaining playground. Sue will fax this change to Dan.
Kramer.
Sue is to look into getting an aerial from the county to start the bike/pod system. It would also be
used with developments. The system needs to be put into the Comprehensive Plan.
F i
a
FOX FIELD H
Still in discussion with council
FOX HILL
Scott has seen the final plans and recommends that the Board approves them Scott will oversee
the construction of the park project. The PUD states that the time frame is completion by June,
2000. There was a change to the PUD that the Board wants,page 2 -that the park manager will
receive a time schedule for the project and will oversee the construction of the park.
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SAFETY TOWN UPDATE a
Lisa Scherer needed size and height of buildings- 4 or 5 foot tall,not including roof? Is there a
standard?-Lisa will research using other districts and the Safety Town 800 number.
OLD BUSINESS
Sue brought back information that the Board wanted pertaining to the purchase of a vehicle for
the recreation department. Sue suggested a van that has seats the can be removed. Equipment
will be locked up and yet allow for people. Sue said she has attended workshops with part time
staff and they all traveled together in her personal van. Sue did get 25%off a 1999 used van
from Dempsey Dodge in Plano. The total van would not exceed$17,308.00. Discussion took
place and questions were asked. Chris Rollins motioned to purchase the van for the recreation
department,allowing Sue to use for travel and transporting equipment, not transportation of
participants for programs,not to exceed$17,308 from the money market account. Lisa
seconded. Lisa—yes,Chris—yes,John—no. Motion passed.
Sue will take this to Administration Committee on Tuesday Nov. 23, 1999. The committee
would need to take this recommendation to COW on Dec. 9.
NEW BUSINESS
Sue gave letters to the Board regarding a grant application for a bike/ped trail south of town
using the ComEd easement. It is in our plan to have a trail there,and Jim is applying fDr this and
a"street scape"grant for the down town area. The Board agreed to sign the letters of
recommendation for the grant purpose.
Chris motioned to adjourn at 8:50p.m. John seconded.Motion passed.
Next regular meeting is Dec. 13, 1999
Respectfully Su
Sue Swithin