Park Board Minutes 1999 10-26-99 rlo 18,`99 09: 41a SUE SWITHIN 630-553-4360
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YORKVILLE PARKS & RECREATION DEPARTMENT
PARK PLANNING &DEVELOPMENT
MINUTES
Oct. 269 19"
Cali to Order:
The mWft was called to order at 7:04 p..m.
Roil Colts Dave Cathay, Chris Rollins, Lisa Scherer,Tom Sowi"kl. Staff—Sue SwithK
Absent—John Bradstreet,J.T.Johnson.
Guests and or City OIDcialst
None
Chris Rollins opened the meeting with information regarding real estate and the"Open Meetings
Act". it states that a meeting may be closed to discuss the real property for the use of the public
body. "to be eomtrued to cover necessary prospective;discussions on real estate acquisitions so
OW the market will not be able to renter to information on the rtal estate acquisitional needs bf
public bodies".
HEARTLAND Update
The Board discussed the outstanding issues and still agree that:-the trail should be 10 That wide;
-the Board only wants to give credit for the main trail,as stated before;-the parks department
will be in charge of construction oftbe park and playground.
CANNONBALL ESTATES Update
The Board was informed that Alan Norton did place the park in the Southwest corner of the
development. The Board accepts this location mod the 1.84 acres of land for credit,the balm*
of cash remains.
FOX FIELD 11
This development was tabled to the next meeting. The Board wants a large layout of I:tenrtlawl
mW the wdenslon of Teri Larne shown together to see how the two St.
APPROVAL OF MINUTES `.
The minutes of the last meeting should stile that Lisa was present. She did leave that,meeting at
9:20 pan. Chris motioned to accept the minutes with correction,Dave seconded. Motion passed.
APPROVAL OF BILLS
Discussion took place regarding the"conflict of interest"issue fl+om the last bill list. A.T.was to
research this situation and update. The Board wants J.T.to discuss with Dan'L-amer for legal
advice, regarding use of private machinery. Do we treed estimates,etc.
Liss motioned to approve the bills as presented,Dave seconded.Chris-yes, Dave-yes, Lisa-yes.
Motion passed.
Nov, 17 9 11 : 29a SUE SWITHIN 630-553-4360 p. 1
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SAFETY TOWN UPDATE
Lisa met with Sue to discuss actual ideas regarding the layout of Satiety Town. Lisa would like
to recommend to the Board to do the following: one large concrete pad,painted instead of single
pads and grass to mow and trim; decorative lights at the four corners ofthe entire town;different
options for buildings; brick, or wood(vertical siding or horizon. siding);a replica of the old court
house in the middle of the town;miniature stop lights at the outside four intersections;stop signs
and yield signs throughout the town; street signs with personal names on each one;and use one
contractor to oversee construction. Lisa suggested asking a local service organization to
maintain the town as needed. Fundraisers would have to been done to raise money to maintain.
Sue suggested having the town open all year round and encourage the businesses that own the
buildings to decorate at Halloween and Christmas timel
Sue is to ask Tony if there are any Public Safety Grants mailable to help with c r16��.ading. Lisa a
is continuing discussion with contractors about the design and buildings.
Sue also stated that the Board needs to continue the entire Beecher Park Plan and apply for state
fiuiding, before we spend any money on Safety Town.
BEECHER PARK PLAN UPDATE
The Board would like J.T.to price out the Beecher Park Plan by December's Park and Planning
meeting. J.T. should work with Sue in establishing phases to complete the work. The Board will
need this information to apply for a state grant.
OLD BUSINESS
The Board did agree that the park and trail standards need to be finalized this winter.
NEW BUSINESS
Sue asked for approval to continue researching and getting price estimates from dealers
regarding a vehicle. This would be used for transportation to meetings,other districts,
workshops,conferences and to transport equipment to the schools and parks for programs and
activities. Sue stated that she is currently using her own van and has ripped the uiferior andd
damaged the front end, while using it for work related equipment and activities.
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Sue had information on a small truck and stated that a dealer is interested in donating a good
portion of the cost to the department. The Board agreed with the idea of a vehicle, but agreed to
have Sue look into the cost and size of a truck like chassis, but something like a Suburban so that
it can be used for passengers as well. Sue will also talk to Jack regarding insurance and
passengers.
Lisa motioned to adjourn at 9:05 p.m seconded. Motion passed.
Next regular meeting is Nov. 9, 1999- next Park/Planning meeting is Nov. 22, 1999.
Respectfull bmitted,
Sue Swithin