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Park Board Minutes 1999 05-10-99 i YORKVILLE PARKS A RECREATION PARK BOARD MINUTES May 10, 1999 CALL TO ORDER- The meeting was called to order by at 7:05 p.m. ROLL CALL: John Bradstreet,Kathy Curtis,Dave Cathey. Staff- Sue Swithin, J.T. Johnson,Aldermen Larry Kot, Tom Sowinski. Absent- Chris Rollins. GUESTS AND/OR CITY OFFICIALS: Richard Schefrahn, Johanna Byram, Joyce Barrett. APPROVAL OF AI UTES: Dave Cathey motioned to approve the April 12, 1999 minutes. John Bradstreet seconded. Motion passed. REVIEW OF BILLS: Dave Dockstader motioned to approve the bills- Kathy seconded. Dave C. -yes,Kathy-yes,,, John-yes,Dave D. -yes. Motion passed. Richard Scheffrahn asked the Board if he could use some of the old tables from Beecher and Park Budding for the June 5th, Sidewalk Sale downtown. Sue is to write up a work order for Scott to deliver the tables to the sidewalks. There is also a Antique Classic Car Show on June 5th at the Town Square. Richard asked if the show cars could be parked on the grass just passed the sidewalk, the Board said it was all right,if it has not rained,leaving the grass soft. Richard also has permission to use the P.A. system. He will pick it up from Sue. Richard also mentioned trying to have a Sunday Ice Cream Social with Art in the Park at the Town Square for Aug. 1 st. FOX HILL: Dick Faltz did not show. The offer is$143,000.00 for parks from Dick Faltz. Table to next meeting. Land Appraisal approval is tabled to next meeting. Bring documents. BOARD ACTION: John motioned to approve Plan B for Greenbriar Park,not to exceed$62,750.00. Dave D. seconded. Kathy C.-yes, John B.-yes,Dave D.-yes,Dave C.-yes. Motion passed. J.T. expects the park to be completed by June 30th. DIRECTOR'S REPORT: Sue presented fiscal report from the registration software in a spiral notebook and asked the Board to review. Sue submitted a report on the workshop she attended on grant writing and what is available for the recreation department,most grants are a 50150 split. See attached. 1 of 3 Sue submitted an annual report for the Recreation Department. It included previous accomplishments,pertaining to goals and objectives. Evaluation will be at next meeting, as well as election of officers. Sue will have positions,titles, descriptions at the next meeting. Barb's office hours will be discussed at the next meeting. Sue brought up the idea of a charge card for the Recreation Dept. Sue is to check with Bank Of Yorkville. Dr. Engler called Sue and said that the tennis courts will need resurfacing. Sue will receive an estimate from Brian DeBoh. Tabled until more information is received. PARKS REPORT: J.T. asked for$1,000 to be spent on perennials for Beecher,Riverfront, Cobb and Purcell Park. #70650 0070(new no. ). Dave D. motioned, John B. seconded. Dave C.-yes, Kathy-yes, Dave D.-yes, John-yes. Motion passed J.T. asked for$1,100 to be spent of mulch for parks-#70650-0070(new No. ) Dave D. motioned, Dave C. seconded. Dave C.-yes,Kathy C.-yes, John-yes,Dave D.-yes. Motion passed. J.T. asked for$3,300 for play surface material for Cobb and Prairie Park. Dave D. motioned,Dave Cathy seconded. Kathy C.-yes, John-yes, Dave D.-yes,Dave C.-yes. Motion passed. (, Scott asked J.T.to ask the Board for permission to trade the walk-behind mower for$600.00 to Kipps Lawn Mower Sales, and receive a gas string trimmer and a gas hedge trimmer. The Board agreed to this trade. RIVERFRONT FENCE: The Board considered the three options for style and price for the fence at the Riverfront. The Board did agree that style 1 was not as safe as style 2,but some thought style 2 would cut the view of the river. After discussion,Dave D. motioned to approve style 2 with clarification of specs, concerning stock material, shown on the drawing. John B. seconded. Style 2 passed 3 votes-yes, 1 vote no. The Board agreed on hunter green as the color choice. Dave D. motioned to spend land cash money not to exceed$6,000.00 to complete the fence. John B. seconded Acc. no. #99504 0060(new no, )Dave C.-yes, John-yes,Kathy-yes, Dave D.-yes. Motion passed. Sue is to send letter of recommendation to council. Kathy asked for a work order to have J.T. finish the posts on wood fence. They need to be cut down. PLANNING COMMISSION REPORT: No report 2of3 r CITY LIAISON'S REPORT: Larry stated that certificates will be presented at the city council meeting on May 27th for last years volunteers for"Music Under the Stars". Tom Sowinski will be the new liaison for the Park Board. RIVERFRONT FOUNDATION UPDATE: No report OLD BUSINESS: Paint striper tabled to next meeting. NEW BUSINESS: Dave Dockstader stated that he is resigning from the Park Board, and will be an alderman for the city, effective May 10,1999. John motioned to adjourn at 9:55 p.m. Kathy Curtis seconded. Motion passed. RC specttgh�submrttc � (7, Sue Swithin Next meeting June 14,1999 - Call by Friday morning if you can't attendl C 3of3