Park Board Minutes 1999 03-08-99 a
YORKVILLE PARKS & RECREATION
,r PARK BOARD MINUTES
Mar. 8, 1999
CALL TO ORDER:
The meeting was called to order by at 7:15 p.m.
ROLL CALL:
Dave Dockstader,John Bradstreet,Kathy Curtis,Chris Rollins. Staff- Sue Swithin, J.T. Johnson.
Larry Kot- City Liaison. Absent-Dave Cathey.
GUESTS AND/OR CITY OFFICIALS:
None
APPROVAL OF MINUTES:
John motioned to approve the minutes from Feb.22 meeting. Dave.D_seconded. Motion passed.
APPROVAL OF BILLS:
John motioned to approve the bills including$31.99 to Office Supply, a chegk was made, but not on
the bill list. Dave D. seconded. Kathy C.-yes,Dave D.-yes, John B.-yes. Motion passed.
BOARD ACTION:
1. Beecher Roof Bids- J.T. stated that the city will accept J.L. Adler roof bird at approx. $28,000.00
It will go to council and if approved, the work will be completed by May 1, 1999. See attached.
2. Land Cash Expenses- J.T,will put the numbers he has into the monthly land cash report. He will
have it ready by the next meeting. A letter of recommendation needs to go to council when the
Park Board agrees on cost, design and equipment per park.
3. Current budget reviewed.
4. Dave D.made a motion to accept the estimate from Sawhorse Renovation, $1,192.00 to install
storage cabinets that will look like the ones in Austin,to be installed in the Dailey room. This was
included in the budget for 1998-1999 under Beecher Building, Kathy C. seconded. John-yes,
Dave D.-yes, Kathy C. yes. Motion passed.
DIRECTOR'S REPORT:
1. Work order open to replace light bulbs in Perkins room before April 5th.
2. Girls basketball is over and was very successful for the first year, as was the Men's basketball
program,the men increase by two teams and more officials. Survey's were handed out and will
be given to the Board next meeting.
3. The City Golf Outing is scheduled for May 14, 1999. Starting time 7:00 a.m.
PARKS REPORT:
1. Fox Hill- J.T. showed a plan to the Board, Scott has looked at it and is pleased. The final plans
r , , and value of park construction will be tabled to a special meeting on Mar. 15, 1999.
1 of 2
2.`One work order open from Sue to Scott.
3. J.T. said he will remind Scott to place a.schedule in the Boards boxes every week.
4. Sue said that she will work on a map and ask Eric for help.
5. J.T. stated that Scott has installed the plaque and the tree for Steve. A date will be chosen later
for dedication.
6. J.T. said that Scott has met with the fence company and the H.S. as far as moving the fence on
the pony field. Scott said there is enough room to move it back. He told Eric Miller that if it is
to be moved,it will be at the expense of the High School, it is in the hands of the school.
7. Discussed earlier in meeting.
8. The railing will out for bid. The public works dept. will handle it. It will come back to the Park
Board for recommendation.
J.T. said that Scott found a trailer and has an estimate at$4,600.00 from Paul Buck, Inc. see
attached quote. Dave D. motioned to accept the bid from Paul Buck. Chris R seconded. John-yes,
Kathy C.yes, Dave D.yes, Chris R yes. Motion passed.
Kathy Curtis complimented Sue on a nice Spring brochure!
PLANNING COMMISSION REPORT:
No action at this time.
CITY LIAISON'S REPORT:
Larry reported that Chief Graff is purchasing a lightning detector for the city, that is portable. The
city will work out arrangement with the Youth Baseball/Softball program.
RIVERFRONT FOUNDATION UPDATE:
No report
OLD BUSINESS:
Art presented an idea regarding bonding the developers regarding land cash. Art would like the
Board to discuss other options as far as receiving land cash and when a park in due to be installed.
NEW BUSINESS:
Sue asked the Board to review her evaluation for this previous year and to set new objectives for the
new fiscal year. A special meeting was set for Mar. 15th to discuss the 1999-2000 budget.
Dave motioned to adjourn at 10:00 p.m. John B. seconded. Motion passed.
Respectfully 1�btmitted,
Sue Swithin
Next meeting Mar. 15, 1999 - Call by Friday morning if you can't attend!
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CITY OFYORKVILLE
BID INFORMATION FORM
fMUS`f BE TYPED OR PRINTED LEGIBLY) -----------------------------
DATE: 3—I 19q9 DEPARTMENT: � � REQUESTED BY:
VENDOR#1 VENDOR#2 VENDOR#3
NAME: Q�34yaC LCeCSC Tip a,/d4. NAME: pAul Buck NAME: i"h rye WeS
ADDRESS: ADDRESS: ADDRESS: Z ZS A) ce4~,1t11 !�
NAME/TITLE NAME/TITLE NAME/TITLE
OF PERSON OF PERSON OF PERSON
QUOTING BID: ' i, QUOTING BID: �-cy QUOTING BID: Y ° 5 Ucf 4P-
HOW LONG HOW LONG HOW LONG
IS BID FIRM? IS BID FIRM? IS BID FIRM?
BID OBTAINED: PHONE BID OBTAINED: PHONE BID OBTAINED: PHONE
WRITTEN_ WRITTEN 2( WRITTEN_ X
CATALOG CATALOG CATALOG
COMMENTS: COMMENTS: COMMENTS:
Vr-NDOR SELECTED: IF NOT LOW BIDDER, STATE JUSTIFICATION IN"COMMENTS" SECTION
(USE REVERSE SIDE FOR DETAILED EXPLANATION)
AMOUNT REQUESTED VENDOR# 1 VENDOR #2 VENDOR#3
UNIT OF UNIT TOTAL UNIT TOTAL UNIT TOTAL
QUANTITY MEASURE DESCRIPTION OF ITEM(S) PRICE PRICE PRICE PRICE PRICE PRICE
/ Zo AF F - Goa.
ZD F� "l e� 4�7le) �r
TOTAL PRICE
DELIVER TO:
Yc'c'An /Ie DEPARTMENT HEAD SIGNATURE
WHITE:EMPLOYEE YELLOW: DEPARTMENT HEAD PINK: FINANCE
NU.VJff vul
0J/04i99 15:29 PAUL BUCK INC 16305537575
f. SALES QUOTATION
Awd
�oax Rt.34 Somonauk,IL
815 498-2371-1-800-498-4440
,DAYS.
QUOTE VA
UD FOR
/MONt NG.�
PRICE
DESCRIPTION
V �
fir
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Ova/
TRADE ALLOWANCE
m A �
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TOTAL
" - SALES QUOTATION
`PA NE,- LST 'i!'11 C: 4l
725 NORTH RANDALL ROAD
P.O.BOX 866
BT.CHARLES,ILUNOIS 501740665
"HONE (630) 584-8700 FAX (630)584-4453
CUSTOMER VILLAGE OF SUGAR GROVE
ADDRESS 10 MUNICIPAL DR
CITY SUGAR GROVE
STATE IL ZIP 60564 PHONE: 630-466-4w7-63046&1368 JOHN
ATTENTION JOHN CLAYTON FAX- 6304664321
WE ARE PLEASED To QUOTE THE FOLLOWING PRODUCTS:
MACHINE DESCRIPTION UNIT PRICE AMOUNT
ONE DYNAWEL.D MODEL.E-NO TILT 6 TON TANDEM AXLE TAG TRAILER,"' SQd,pO
FULL 2"SOLID OAK FLOOKING 2 113"PINTLE HITCH 318 Hl TEST
SAFETY C ORM PLUS 3FT BEAVERTAIL
83"WID EETWEEN FENDER.$ PU WIDTH EXPANDED METAL.
RAMP
r
DESCRIPTION OF TRADS-IN FREE AND CLEAR OF ALL ENCUMBRANCES
IF PROPOSAL MEETS WITH YOUR APPROVAL,KINDLY SIGN BALANCE
AND RETURN TO US.A COPY WILL BE RETURNED To YOU. LESS ALLOWANCE FOR TRADE-IN
PROPOSAL ACCEPTED: CASH DIFFERENCE
(DATE) TAX
TOTAL
SIGN HERE DEPOSIT
BALANCE DUE
THE.ABOVE EQUIPMENT CARRIES 12 MONTHS WARRANTY: ...;
ALL WARRANTY VMRK PERFORMED AT PAYLWE WEST.
RESPECTFULLY YOURS,
BRAD BEAULIEU '�111AA
;LESMANS NAME DATE ACCEPTED DATE
CUS• INTER NArvlE: b9ku p4
PHONE _c-
'])0
ORDER DATE
TRAILER STYLE `',
BED LENGTH
---_BED WIDTH
NUMBER OF BRAKE AXLES
2 IDLER TOTAL 2
AXLE WEIGHTS
TYPE OF TIRES
EELS
W H
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DECK MATERIAL D1 s' • .`•;••."•••,�..'' �.�.
r;.
RAMP TYPE � � 1 .• :.;; !:,
DRAW BAR OR OR COUPLER
BULKHEAD
SIDES '
TYPE OF JACK
FENDER TYPE
MAIN FRAME MATERIALS
TIE DOWN RINGS TONGUE
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LIGHTS N
SPACING OF CROSSMEMLERS
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COLOR
STRIPE
OTHER OPTIONS: -7�����
Tb4 laUotetnq coadltlona lorm o post of thiw quotatt 1
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IC13 ma lot occ+ptaac* ertthta Ilse lloalt m +'r•. .�'�r"" f
and tae r++bloct to ebaage thee.adle, 'p+•d�•d m p°q• l •`st`�w 'e
INCMtA,Tl0lJ3•M order aeayt.d bY w=or
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ore basal upon our b.„Judgment,aad xe xtU do out utnaq LICENSE
b ltll otders ai the ogn.d ttat.,but.b t...::.
lat later do v.rt.a (or whatever •all twl b.nepoCalble TOTAL _—
UWt1FS b j14+.�ituee�®d
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qulpm.al upon whtrb"anon,
hav+b..a r+nd.ted ccautot be.iLct.d Without a n.x I HAVE REVIEWED THESE S'
b ' �1I ;IONS
tt"b44q tul"wited. U thee*to my lo.. or lner.C..d ao.t t
g t,� a chtmg. 4 dead .< rp.cutaotlo.". ruc1, AND HEREBY ORDER THIS T'• ,11 JILT
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9e•Dill b. mode at bu 1 ,
����`N �' AS SPECIFIED.
)omONU UIXF.s ¢uot.d ter, rubl•ct to the oddld..
thenlo Cad pCTmegl bT the buyer o1 car laa..o<oddrtio.�
ooent du.to T.dernl slot• o. Muddpal;l•.7Jayoa
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OP�ge 19 OUR,.
'to Y CITY of YORKVILLE
�' qR County Seat of Kendall County
K
I 111 W.Fox,Suite 3
Yorkville,IL 60560
630-553-4350
E
.eOUNOE 1N�e
March 5, 1999
RE-ROOFING OF BEECHER BUILDING
RESULTS OF BID OPENING
The bids were opened on March 4, 1999 and are as follows:
BIDDER ADDRESS BASE BID OPTION A OPTION B
Malcor Roofing 851 Sard Avenue, Aurora $17,180.00 $1525.00 $9,460.00
X' J.L. Adler 779 Joyce Road, Joliet $17,290.00 $1470.00 $6450.00
These bid results will be on the following agendas for a discussion that will include the selection
of one of the options. The Public Works Committee meeting will take place on March 15, 99, the
Committee of the Whole meeting on March 18, 99 and the City Council meeting is on March 25,
99 where the bid will be awarded.