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Park Board Minutes 1998 11-09-98 •s r ' ct l 1 T ' YORKVILLE PARKS & RECREATION PARK BOARD MINUTES Nov. 9, 1998 CALL TO ORDER- The meeting was called to order by John Bradstreet at 7:00 p.m. ROLL CALL: Kathy Curtis, John Bradstreet, Chris Rollins,Dave Dockstader. Dave Cathey- absent. Staff- Sue Swithin, Larry Kot - City Liaison,J.T. Johnson. GUESTS AND/OR CITY OFFICIALS: Dick Faltz,Terry Faltz, Greg Stevens- Fox Bill Subdivision. FOX HILL PARK PLAN: Discussion took place about the area for the park or parks at Fox Bill,play equipment and possibly a ball diamond The Board decided tennis courts and or Y2 Basketball court would be more appropriates than baseball due to foul balls and what would be built on each side of the foul lines. The group from Fox Hill said they will come back next month with a revision in their plans. J.T. and Scott are to set up a meeting with Greg Stevens,the designer, and discuss the layout. The Board also wanted the path leading into the park to be away from Sycamore Street, using the path that is • coming from the homes off of John Street. CANNONBALL HILL SUBDIVISION: Alan Norton was not present at this meeting. The Board discussed the idea of a side walk joining the two subdivisions, so that all could use Purcell Park,but the Board agreed that all of the land cash required from this development is to be collected. APPROVAL OF MINUTES: Motion by John Bradstreet to approve the Oct. 12th Board minutes. Seconded by Kathy C. Motioned passes. Motion to approve the minutes from the Nov. 2, 1998 special meeting by Chris R. seconded by John B. Motion passed. APPROVAL OF BILLS: Chris R. motioned to approved the bills as stated. John B. seconded. Dave-yes, John-yes,Kathy -yes, Chris-yes. Motion passed. BOARD ACTION: 1. Sue presented Policy 03 Beecher Rules and Regulations for approval with revisions. Motion was made by John B. seconded by Dave D. Kathy-yes, Chris-yes, John-yes, Dave D.-yes. Motion passed. 1 of 3 y 2 . Sue stated that Public Safety minutes showed that the Safety Grant was received and asked if she will be able to purchase helmets for the Safety Town program? Sue is to contact Chief Graf and follow up on this matter. 3. Land Cash Audit - The obligation numbers were completed, J.T. is still searching for expenses and will finish the audit by the next meeting. 4. J.T. stated that no bids were received for the Beecher roof. J.T. has extended the time frame and will report at the next meeting. 5. The Board reviewed the budget, Sue explained why some accounts were over 100%. The revenue for programs is over 67%at 50%of the year. More programs, more participants, more expenses. Sue did explain that the new software will be able to show where the money is spent relating to programs. DIRECTOR'S REPORT: 1. Misc. income is for any revenue coming in the doesn't have an account. The error was fixed by Kim from last month. 2. Kim couldn't do the journal entry of$2,400 so account#35555 70 will be short that amount,it's in last years budget! 3. Sue said all work orders with parks is up to date. 4. Sue has no new requests for '99 budget. 5. The city general budget will pay long distance bill. 6. Volleyball has three teams possibly for this season, eval. week the 16th. 7. Basketball is new this year as a joint program with the YMCA, more later 8. Winter programs are installed in RecTrac software and registration is being loaded. PARKS REPORT: 1. Fox IIill update already discussed. 2. All brown park signs have been installed, Rt. 47 and 34 3. Green Briar Park- J.T. reported that the park land is clear of the flood plain area, and that it is useable land. He talked to IDNR and they said they will stock the pond after that shock it in the Spring. It will be stocked with blue gill,bass, and catfish. The pond will flow, and dredging will only have to be done every twenty years,this work would be contracted. The pond is 11 feet deep and this will be the normal water level. There is a safety ledge,three feet down and about four feet out from the edge. It has a good broad bottom Scott told J.T. he was concerned about maintenance around the pond,new mowers,time etc...IT. sated that the council would ask for an SSA, and hire people to do some of the maintenance. Larry stated that council is waiting for Park Board recommendation. The recommendation to council is to accept the pond,but only with some type of extra funding source, whether it be added to the Parks budget or SSA from the subdivision. Motion was made by John B., seconded by Chris R Kathy C. -yes, Dave D.-yes, Chris-yes, John-yes. Motioned passed. 4. All work orders closed. • 5. J.T. gave copies of Parks schedule to Board 6. J.T. said sidewalk cuts at Beecher will be done this next week. 2 of 3 7. J.T. stated that he is still working with Eric on a map for rec. brochures locating all the parks. 8. J.T. said that Scott is listing all of his requests for the,'99 budget. 9. Beecher roof info. above. 10. The plaque for Steve Bridge was spelled wrong and is being re-cut. The tree is planted at Beecher. As soon as the plaque is finished the Board will have a dedication. 11. J.T. said that Scott has contacted Eric Miller at the H.S. and they will measure the fence. J.T. let Eric know that the School Dist. will be asked to pay for the reinstallation of the fence. 12. Land Cash info. above. 13. J.T. is waiting for Johnston Weld ng's prices and sample for railing at the River&ont Park. J.T. stated that the city has approx. $14,000 to spend for the railing. Dan Kramer wrote a letter stating that whatever we do in regards to the fence is covered as far as liability. He recommendation is to install some type of safety barrier. J.T. mentioned that a nursery donated 85 trees that will be placed within the city, at parks and other city owned property. PLANNING COMMISSION REPORT: None at this time CITY LIAISON'S REPORT: Larry stressed earlier in the meeting the importance of the railing at the River&ont Park along the river. He also asked the Board for a recommendation earlier in the meeting regarding the pond at • Greenbriar. RIVERFRONT FOUNDATION UPDATE: There is a Christmas House Walk fund raiser on Dec. 5th. Check the Record for more info. OLD BUSINESS: See reports above NEW BUSINESS: None Chris R motioned to adjourn at 10:16 p.m. John seconded. Motion passed. Respectfiill}_submitted, Sue Swithin Next meeting Dec. 14, 1998 - Call by Friday morning if you can't attend! 3 of 3