Park Board Minutes 1998 09-14-98 YORKVILLE PARKS & RECREATION
PARK BOARD MINUTES
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CALL TO ORDER:
The meeting was called to order by John Bradstreet at 7:05 p.m.
ROLL CALL:
Kathy Curtis, John Bradstreet, Dave Cathey, Chris Rollins, absent: Dave Dockstader
Staff- Sue Swithin, Scott Sleezer
GUESTS AND/OR CITY OFFICIALS:
Art Prochaska, Mr. Miller-Head Baseball Coach at YHS
APPROVAL OF MINUTES:
Minutes from Meeting of 8/10 were ammended to delete " or disregard" in the last
sentence on page one, and striking reference to fountain maintenance under River Front
Foundation update on page 3.
Chris motioned and Kathy seconded approval as ammended. Motion Passed
APPROVAL OF BILLS:
Chris motioned to approve the bills as presented-Dave C. seconded. Kathy-yes, John -
yes, Dave C. -yes, Chris -yes, motion passed.
BOARD ACTION:
The Board discussed J.T. Johnson's memo of 8/17/98. The Board President
recommended that the City Council provide a clear delineation of Parks personnel
resources, and that existing Parks personnel time be devoted soley to-Parks activites and
directed by the Parks&Recreation Board, with the exception of emergency situations.
The Board concurred with President Bradstreet's recommendation. Kathy montioned that
the recommendation be forwarded to the City Council.- Chds seconded. The montion
passed unanimously.
The Vendor Policy and work Order Document are both awaiting signature by the Mayor.
The Director will deliver a supply of Work Orders to the City offices for easy access by
city departments.
Dave C. indicated that a grant to Parks of$3,750 has received verbal approval from the
North Eastern Illinois chapter of the Society of Safety Engineers for use in the
construction of a Safety Town facility. President Bradstreet commented that Safety Town
should be persued as a line item in next years budget and asked the Director to investigate
sources of donation and construction of Safety Town facilites in nearby communites.
i
Truck funding: City Council-approvaFof the Public-Works portion of the purchase must be
( verified (Scott).
The Board approved the installation of a plaque&tree to commemorate the Board service
of Steve Bridge. The plaque to read: "In recognition of service 1985-1998"
The Board approved expenditure of$125 for D.J. services. Approved at this time due to
date of next meeting. Roll Call: Dave C.-yes, John-yes, Kathy-yes, Chris-yes. None-no.
DIRECTOR'S REPORT:
1.) New computer installed and existing upgrade completed.
2.) Training on Rectrac software to be conducted on 9/28.
3.) Letter to Youth Baseball done.
4.) Met with D. Fisher to discuss skate park. Director will process Work Order to
insure consideration in Park.Master Plan.
5.) Parts not yet received for Beecher doors repair_
6.) Work Request-Video Camera, TV, VCR @ aprox. $1000 (next budget)
7.) Work Request-Soccer Goals-gaprox. $2000(next budget)
8.) Work Request-Line Stripper @ aprox. $2000 (next budget)
9.) "Music Under The Stars"-Report tabled for next meeting
PARKS REPORT:
1.) Fox Hill Update
2.) Park signs update
3.) Electrical panel update-President Bradstreet indicated to Scott that issues of
appearance have not been and that work should stop. To be discussed by JTJ&
President Bradstreet.
4.) New layout for Greenbriar Park
5.) Status of canoe launch-grant status unknown- next month
6.) Work orders open/closed
7. ) Park dept. Sept. sch.-copies to Board
8.) Side walk cut at Beecher/contact w/citizen-status
9.) Map/list of parks
10.) Work requests for'99 budget
11.) Work order for Beecher roof/specs?
PLANNING COMMISION REPORT:
CITY LIASON'S REPORT:
Art Prochaska commended Parks&Rec staff for organization& participation in
Hometown Days
Dan Framer was not present-to offer legal-opinionfor-Riverfront fence update. No action
taken.
RIVERFRONT FOUNDATION UPDATE:
OLD BUSINESS:
The Board needs an effective audit of Land Cash obligated, available, and expended under
Board actions. What is"Other" Land Cash? There-appear to.be discrepancies of amounts
paid for Blackberry North and Greenbriar Phase I. (Kim King)
The Board would like to inquire why it is not possible to make account journal entries and
"roll over" expense quickly to next fiscal year. The Director has been instructed that she
will no longer hold items for entry. (Kim King)
NEW BUSINESS:
Scott to investigate cost& feasibility of moving back the fenceline on baseball diamond to
allow more competitive play for older students per request by Coach Miller YHS.
Discussion of budget to be added to the agenda of all subsequent meetings at the Board
President's request.
Overtime charges are not to exceed 100% of amount budgeted. Current accounting
needs adjustment to reflect use of Parks personnel by other departments.
Portable toilets should be removed from all by week of 9/14. Expenditure now at 190%
of budget for this line item!
Farmer's Market budget overage due to signage costs and revenue shortfall from
forecast.
Public Decor is currently at 124% of budget. Christmas Decor dollars will be used to
balance this line item.
Instructor Salary has an accounting error due to part time persons salary taken from this
line item.
President to schedule a meeting to discuss performance indicators& production of
program brochures with Director.
Board members to review Master Plan and pick date for meeting to discuss.