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Park Board Minutes 1998 08-10-98 YORKVILLE PARKS & RECREATION PARK BOARD MINUTES Aug. 10, 1998 CALL TO ORDER: The meeting was called to order by John Bradstreet at 7:05 p.m. ROLL CALL: Kathy Curtis, John Bradstreet, Dave Cathey, absent: Chris Rollins, Dave Dockstader. Staff- Sue Swithin, Scott Sleezer,Larry Kot- City Liaison. The Park Board welcomes new member, Dave Cathey. GUESTS AND/OR CITY OFFICIALS: Art Prochaska. Fox Hill Residents- Joyce Barrett, Johanne Byram. APPROVAL OF MINUTES: Kathy motioned to approve the July 13, 1998 minutes. - John seconded. Motion passed. APPROVAL OF BILLS: John motioned to approve the bills as presented-Dave C. seconded-Kathy-yes, John-yes,Dave -yes, motion passed. BOARD ACTION: 1. Letter of Resignation- Steve Bridge wrote a letter of resignation, due to moving out of the city limits. John motioned to accept the letter, Kathy seconded-motion passed. John motioned to have a plaque made and tree donated in his honor of service to the community- 1985-1998- seconded by Kathy, motion passed. 2. Cobb Park Letter- Scott installed a bike rack,baby swings, and park sign. He mentioned that the basketball hoop will stay at that height. It was suggested that we give the neighborhood watch captains a map and list of parks that can be used by everyone. 3. Park&Recreation-Policy No. 2 -Work Orders John explained the policy and reasons to the Board and especially Dave C. The policy will help organize and prioritize scheduled work within the Parks&Recreation departments. Sue is to also create administrative work requests. Time needs to be documented as to all the different programs, activities,parks etc... Larry mentioned how we will log or how the Board will review the schedules and reports every month. Dave C. stated that he is aware of how this system works and said it is a good tool and should be in place. Larry said that Scott might have a problem prioritizing the work requested coming from so many people within the city employees. John stated that it's Scott's job to prioritize or disregard work requests and report to the Board monthly. 1 of 3 Kathy motioned to approve Policy No. 2 rev.0-Work Orders Dave Cathey seconded. motion passed. 4. Land Cash Documents- Sue is working on a system with the city office as to tracking permits and land cash received. 5. Parks Standards/Master Plan- Tabled to Sept. meeting. FOX HILL PARK: The residents from Fox Hill asked about the park land east of the town homes,because they want to plant trees from another area. Scott stated that it might be premature to plant trees due to construction of that land. John asked Scott to meet with the women at Fox Hill and walk the property. DIRECTOR'S REPORT: 1. Beecher doors are still being repaired. Next month closures will be installed. 2. Part time office position has been filled - Barb Reisinger 3. A new computer has been ordered for Rec. dept. as well as upgrades to current unit. 4. Rec Trac software to be installed late Aug. or Sept. '98 5. Sue did report that soc. sec. for part time was in the budget. 6. Sue and Scott are listing via work requests budget items for next year. 7. A letter to the Yorkville Youth Baseball/Softball Assoc. will be sent from Sue and Tony regarding lightening. 8. Sue will continue to talk with Dean Fisher about roller blading parks- report next month. PARKS REPORT: 1. Scott will update the Board regarding Fox Hill next month. 2. Park signs are finished and will be installed this week. 3. The electrical panels are installed in Town Square and Riverfront. 4. Paul Dresden didn't attend the meeting to review the park plan,will be tabled next month. 5. The Town Square mill wheel monument has been repaired and installed. 6. Scott will submit a budget item of$16,000 for a mower next budget year. 7. The were no schedules from parks, Scott will have them ready for Sept. meeting. 8. The Mayor requested that Scott continue to maintain Jaycee Pond area until further notice. 9. The standards for parks is in the Master Plan. Greenbriar is a sub park or mini and a three court basketball area might be put in Sunflower. Scott will have new layout at next meeting. 10. Scott will cut the curb at Beecher Park#70540-0070 $200.00 the rest of the project will be tabled. Scott will notify Cliff Scott, resident of Yorkville. 11. The Riverfront Port-o-lets have been enclosed, due to a donation. 12. The canoe launch will be restored by post office,the parks dept. is being asked to maintain it, more discussion at next meeting. 13. J.T. and Scott will write specs for roof repair,to go out to bid. Scott is to write a work request. 2 of 3 FOX HILL Scott showed Fox Hill layout so the Board could review the park land offered,the building of town homes etc... Discussion took place regarding what to keep as park and what to sell if necessary. PLANNING COMMISSION REPORT: Absent CITY LIAISON'S REPORT: Larry is being asked to find out legalities about a fence at the Riverfront Park. The property by F.E. Wheaton might not be big enough for the`mulch pile"without damaging trees. Larry will keep us posted. RIVERFRONT FOUNDATION UPDATE: The pavilions are almost done, Kiwanis is still working. The latest work is maintaining the fountain. OLD BUSINESS: TRUCK Scott showed final bid at$25,741.00 John motioned not to exceed$26,000 contingent on Board approval; if land cash funds are available after land cash audit;and if Public Works contribution of $5,650 as approved by city. Dave C. seconded- John-yes,Kathy-yes,Dave C.-yes. Motion passed. NEW BUSINESS: Dave C. mentioned the Safety Town program He is interested in working with a group to support the purchase of helmets for the kids in the Safety Town program. Sue will give him this information. John motioned to adjourn at 10:10 p.m Kathy seconded. Motion passed. Respectfully�itted, Sue Swithin Next meeting Sept. 14, 1998 - Call by Friday morning if you can't attend! 3of3