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Park Board Minutes 1998 07-13-98 YORKVILLE PARKS & RECREATION PARK BOARD MINUTES July 13, 1998 CALL TO ORDER- The meeting was called to order by John Bradstreet at 7:05 p.m. ROLL CALL: Steve Bridge,Kathy Curtis, John Bradstreet, Chris Rollins, Dave Dockstader. Absent. Staff- Sue Swithin, Scott Sleezer, Larry Kot- city liaison. APPROVAL OF MINUTES: Chris motioned to approve the June 8, 1998 minutes. -Kathy seconded. Motion passed. APPROVAL OF BILLS: Steve Bridge motioned to approve the bills as presented- Chris Rollins seconded-Kathy-yes, Chris-yes, Steve-yes, John-yes. Motion passed. GUESTS: Guests from Greenbriar, Country Hills, and Fox 10 subdivision were in attendance. See attached signature list. Also attending were Dean and Justin Fisher. GREENBRIAR PARK: Scott showed two plans of park layout to the Board and the residents. Plan A had ADA assess. to park equipment and 2 sets of swings,which will include full bucket infant swings. The residents submitted a petition asking for Vi court basketball facility. The residents also asked for a gazebo by the pond. They were told that with only having%acres given to the city there wasn't enough room. The Board agreed to revised the plan to allow enough swings and to see what they could fit in the space. A drinking fountain was mention by residents and Scott said that we are not installing fountains in mini-parks. Scott also said the cost of construction for ya BB court is approx. $20,000. The total cost of the project is now$53,350.00, see attached. The residents showed interest in finalizing the plan and having installation begin in November. They were also informed that the land stiff has to be accepted by the city and items need to be completed by the developer. Roller blade Park: Dean Fisher and his son Justin wanted to share some information regarding a roller blade park. They have interest in this sport and think this would be a great item for teenagers in the area. The kids are fording other places that aren't appropriate and damaging property. Dean questioned whether he thought this was a fad or not, and stated that this sport has been very popular for a long time. Dean stated that other communities have built parks so that it can be used for other things such as, an ice skating rink. The Board agreed to discuss this issue with Dean and Justin and meet with them to 1 of 3 become more educated with this topic and have Sue visit other communities;Bolingbrook,Hoffman Estates etc... Sue is to check with Dan Kramer regarding special liability. FOX HILL PARK: Representatives from Fox Hill;Connie Overmyer and Joyce Barrett had questions regarding Fox Hill. Scott said a punch list was not completed by the developer, a revised list was submitted May 26, 1998. Scott made a list of playground equipment for that park. The residents submitted a`wish list"of what they would like to have in the park see attached. Steve stated that the Board might sell one area of park land in order to furnish the other area. The Board will review the land and discuss at next meeting. COUNTRY HU LS: Barb Dwyer was present to discuss Country Hills Park. She asked that the trail be farther away from property owners that are next to the park property. Barb also questioned the location of the park sidewalks entering into the park. The Board agreed to look at the plan Scott created and move the sidewalks to a better location. The Board stated that the location of the trail would probably say the same due to the size of the total park. They agreed to discuss the issue with Joe Wyrrot,the city engineer. BOARD ACTION: 1. Chris Rollins motioned to approve the Policy for Park Vendors. Kathy seconded. Motion passed unanimously. 2. The dead tree has been removed and will not be replaced. 3. The recreation intern was discussed,mentioned in Director's report. DIRECTOR'S REPORT: Sue stated that she will hire a permanent part time person for the office for this fiscal year and evaluate the intern or grad assistant option for next year. 1. The hardware for the Beecher doors has been ordered and will be repaired in August. 2. Sue reported the annual report to city council,it was brief due to a storm, Sue will visit the council again for any comments. 3. Steve motioned to approve the purchase of park&recreation cell phones,yearly cost not to exceed$750.00. John seconded. Chris-yes. Kathy-yes,John-yes, Steve- yes. Motion passed. 4. The redwood park signs have all been ordered, one has been delivered. 5. Sue attended a meeting with RecTrac and Batavia. Sue will finalize the purchase of software for August. Sue is to check with Kim regarding social sec. for part time help. Was it prepared in the 98-99 budget? Sue and Scott are to make lists for new items for the 1999-2000 budget. 2of 3 r r PARKS REPORT: 1. Mulch has been purchased and distributed. 2. Cobb Park trees have been purchased and planted. 3. Park electrical panels have not been completed- due August 10th. 4. Fox Bill plan completed. 5. Town Square monument will be repaired by August 10th Scott and Sue are to attend Tuesday administrative meetings and report on work orders and scheduling. PLANNING COMMISSION REPORT: No report CITY LIAISON'S REPORT: 1. Larry will talk with Dan Kramer about the fence and/or railing at River&ont Park. 2. Larry report that as ofthis date the mulch pile might be placed by F.E. Wheaton. 3. The asphalt and concrete will be removed that is at the River&ont Park. 4. Larry asked that the flag on the Gazebo be lit or removed. Scott said the roof is weak, so he will remove the flag. 5. Larry mentioned that the Police Chief is looking into lightning sirens for the ball fields,because of what happened during the last storm. Yorkville Youth BasebalUSoBba ll Sue is to create a letter,with Tony's input, and send it to the Y o Association regarding lightning safe ty and procedures. Larry thanked Sue for the work regarding"Music Under The Stars". The numbers of people is increasing every night. Sue has received positive comments from the community. RIVERFRONT FOUNDATION UPDATE: Ameritech worked with the Riverfront Foundation members on 6.20.98. The pavilion is well under way. The Kiwanis group started on 6.20.98 and have not returned as of 6,27.98. OLD BUSINESS: 1. Jaycee Pond is still being maintained by parks dept. until fiuther notice. 2. Greenbriar developer will received a punch list from parks dept. 3. Scott showed a plan and costs for sidewalks and cutouts for Beecher Park playground. It is not ADA accessible and we have received calls stating that it is hard for wheelchairs. Due to Ind cash accountability,the Board tabled this project until August. The Board agrees to resolve this problem as soon as possible. 4. PARK TRUCK BIDS: The bids were open for the prices for a park truck. The bids are as follows: Heller Ford- $32,554;Koller Dodge-$32,449;Bob Ridings- $28,290;River Oaks Ford- $35,238;Zimmerman Ford- $31,123. Scott will check the spec to see if they were met and report back. A gentleman from River Oaks Ford stated that prices will change daily. There is a four month window from order to delivery. 3of3 NEW BUSINESS: 1. Town Square port-o-lets will be enclosed, in the North end of the park. Scott is to find donations and price out min. of what it would cost. 2. Old power pole was removed from Town Square. 3. The Board is to review the Master Plan and Park Standards regarding sizes, equipment etc.. at the next meeting. 4. Sue stated that at the 4th of July parade and activities people were complementing on how nice the parks look! Chris motioned to adjourn at 10:50 p.m. Kathy seconded. Motion passed. Respectfully submitted, Sue Swithin Next meeting Aug. 10, 1998 - Call by Friday morning 6fyou can't attend! 403 Sheet1 GREENBRIAR PARK ITEM COST RENTAL EQUIP $1 ,000.00 BENCHES $1 ,400.00 TABLES $1 ,400.00 LIGHTS $1 ,200.00 PLAYGROUND EQUIP. $22,000.00 INSTALLATION $7,700.00 MULCH $5,000.00 FABRIC $500.00 CONCRETE $7,000.00 LANDSCAPING $5,000.00 MISC $500.00 SIGN $650.00 TOTAL 1 $53,350.00 .Pagel To : Director of Yorkville Park District From: The residents of Greenbriar Subdivision Dear Mr. John Bradstreet : ' Hello, my name is Kimberly Sullivan. I am speaking on behalf of the residents of Greenbrisa Subdivision . We would like to bring to your attention, our desire and concerns regarding our future park. OUr wishes area to see the park completed in the fall of 1.998 . We have been informed by Sue Swithin and Scott. Sleezer from the Yorkville recreation department and from our Deputy Treasurer, Mr . King, that of the 167 available homes , , 73 have already contributed their share of $1071 . 00 to the land fund , which was established for this project . This gives us a balance:; per the treasures of $73 , 926 . 00 with no expenses against it . We have been informed that the park' s budget is approximately $52,000► 00. The design and , plans of the park are nearly completed. ' '-We would like to contribute some input before it is finalized . In the July13 meeting, wfiich many of us will attend, we would appreciate the board to vote on " this park' s approval . From our standpoint, considering that the money is in an account for this purpose , we see no reason for further delay. , We ask that you keep us informed, as to any conflicting concerns or information that should ,arise, so that we can all work together "to' complete this project . We are a community that likes to be involveddR.� Thank you very much for your timer W S Ss3- d`� � � a r?(o ir -"Vz-c ,r�. Cv�Lk 5 5'5- 15 too d5 L ��C� �fmc 1 600 cJ ,64R& AV e X53-6`2 , w. evwbu� a ,��.,�=.� S� S� , 1�G r �Yr r G',"•' 5'�j ° 1 i 7 7 _ .4496e /cry = e 'er Oaks At Fox Hill Townhouse Association Neighborhood Park Survey Results #I Slides/Swings/Jungle Jim #2 Trees #3 Basketball Court #4 Baseball Field #5 Park Benches These results are based upon the responses of 25 households. Ballots were delivered to 80 households.