Park Board Minutes 1997 12-08-97 } YORKVILLE PARKS RECREATION
PARK BOARD MINUTES
Dec. 8, 1997
CALL TO ORDER:
The meeting was called to order at 7:01 p.m.
ROLL CALL:
John Bradstreet,Dave Dockstader, Steve Bridge, Kathy Curtis. Staff- Sue Swithin, Scott Sleezer.
Alderman- Larry Kot.
GUESTS: None
APPROVAL OF MINUTES:
John motioned to approve the Nov. 10, 1997 minutes. -Dave D. seconded. Motion passed.
APPROVAL OF BILLS:
Dave D. motioned to approve the bills- John seconded. Kathy C.-yes, Dave D.-yes, John-yes. Motion
passed.
DIRECTOR'S REPORT
• Sue asked for a transfer of$500.00 to checking account#30 069 1 for basketball referees. Dave D. and
John signed.
It was mentioned to change the Board meeting to the 1 st Monday of each month, due to the school
Board meeting on the 2nd and 4th Monday of each month. It was passed.
The new meeting date of the Recreation Board is the 1st Monday of every month.
Sue asked that a new account be created that would be for large office equipment purchases. She stated
that approx. $1,300.00 was purchased this year and it is listed under office supplies account. Dave D.
recommended to make note of purchases and add to new budget for 1998.
Sue said that the IPRA conference is Jan. 22 and she would like to attend,her cost is approx. $125.00
but if Scott and Brett were to attend it would be approx. $700.00. Dave D. motioned to allow$750.00
for conference cost#70552 0070 John B. seconded. Dave D. -yes, John-yes, Kathy-yes. motion
passed.
Sue handed out a document explaining her job duties and approx. hours per week it takes to complete.
Sue also explained what she would like to accomplish if she had part time help in the office to do the
daily tasks so that Sue could spend more time creating new programs and activities.
• Sue said that approx. 15 hours min. would be spent by an office assistant answering the phone,
recording registration,balancing money for all the accounts, mailing to participants in programs etc...
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Tlxe topic of alcohol in the Beecher Community Building was brought up by Sue as a means to
• increase the revenue for the building. She stated that she turns down at least one reservation a week for
the banquet room, due to not allowing alcohol. Sue is to contact the Mayor and Dan Kramer to begin
discussion. The Board discussed different ideas and were open to suggestions. Liability and other
situations were talker about. Larry mentioned the idea about how to stop people from bring their own.
Dave D. stated that maybe we would hire a police officer to work during the event, and the cost be
incurred by the renter. Sue will bring more information to the next meeting.
PARKS REPORT
One of the baseball/softball fields at Beecher is sodded,there is more to go, and the fields will be
repaired.
The Christmas decorations are complete and in place. Winding Creek nursery donated 30 trees for the
parks;Van Emmon, Riverfront, Jaycee Pond, and Prairie Park.
Scott opened discussion again regarding a truck for the Parks Dept. Scott said he has two bids for a
truck, GMC-Coffman and Riverview Ford. A 4x4 350. $26,500.00.
Steve and John discussed the idea of asking the city council to create a legal Park Dept.,including a
supervisor, equipment, man hours etc... The issue about losing the truck they already have was talked
about. The Board will continue discussion about a separate dept. and the authority to evaluate and
approve items at the Jan. 5th meeting.
• FOX HILL
The bank is cleaned up,no grass, but side walk is done. The haven't contacted Scott.
PARK BUILDING
Scott is to contact Marty Davids, Lions Club, about looking at the building. He will report at the next
meeting.
GREEN BRIAR
Scott should start designing playground and park area. The Board wants a amount of land cash received
and a total projected from development.
Scott is waiting for Yorkville Plumbing for a revised bill.
Scott stated that a third flag should be flown from the pole at the Riverfront Park. John recommended
that the city create a design and have a city flag.
PLANNING COMMISSION REPORT:
• None at this time
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Cn Y LIAISON'S REPORT:
• Larry is patiently waiting for Sue to gather info. and have a meeting on the Music program No other
business.
OLD BUSINESS:
Art Prochaska visited at 9:00 p.m. and said that a tent is being researched for the plaza at the Riverfront
Park. He will let the Board know soon the cost and size of the tent.
NEW BUSINESS:
No knew business.
Adjourned at 9:12 p.m.
Respectfully submitted,
Sue Swithin
Next meeting Jan. S, 1998 - Please call if you can not attend!!
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