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Park Board Minutes 1997 10-14-97 s YORKVILLE PARKS & RECREATION PARK BOARD MINUTES Oct. 14, 1997 CALL TO ORDER: The meeting was called to order at 7:10 p.m. ROLL CALL: John Bradstreet,Dave Dockstader, Dave Schmelzle, Steve Bridge. Staff- Sue Swithin, Scott Sleezer. Alderman- Larry Kot. Absent- Kathy Curtis. GUESTS: None APPROVAL OF MINUTES: Dave S. motioned to approve the Sept. 8th minutes. - John B. seconded. Motion passed. Julie Bromann has resigned from the Board. The Council has appointed Kathy Curtis to the Board- effective Oct. 15, 1997. APPROVAL OF BILLS: Discussion about the bill from Aurora Blacktop for the work down at the Riverfront Park. Questions about paying for street work out of land cash were brought up. We will delay this bill until we pay only for the bike trail work- not street work. There was a great deal of discussion about the other expenditures. Amendments to bills-hold payment to Aurora Blacktop `till further information is received. seconded by Dave Dockstader. John-yes, Dave D.-yes, Dave S.-yes, Steve-yes. Motion passed. Park expenditures of the budget was discussed. Scott's busy season has ended- with most of the big expenditures done. Scott told the Board that the expenses are under control. We have spent 58%of the budget and we are through 42%of the fiscal year. Sue's budget for printing flyers was discussed. Alternatives were discussed,because of mailing costs. DIRECTOR'S REPORT Austin room storage- done. Dailey room storage is needed. Will be considered at a future date. The Beecher building is re-keyed. still some major problems with the doors, being looked into and possible grant help from the State. Winter flyer is ready to mail. Open gym on Mon. nights will be added. Some new programs added; I.e. cooking classes. Prices for signs for parks seems to be around$650.00 to $675.00. Sue will talk with Len Browning about using his machine to carve a sign, and discuss prices. Sue will bring a sample to next meeting. PAROS' REPORT Beecher Community Park Plan was discussed. The Board needs to list priorities. 1-Basketball courts 2- Shelter by Ball fields etc... Scott is to pursue estimates for all projects within the Beecher Park. Concrete walk to the playground and around the playground to be estimated. Ice skating is a big topic- Scott is to price out ideas and different alternatives. Someone is wanting to donated two 25ft. flag poles be donated to Public Square- $2,500 for installation - green with brass top. Scott is asked to check with the legion so there is no opposition. Also lighting the flags properly needs to be addressed. A letter is to be given to the Sanitary District to obtain Jaycee Pond property. Possible Christmas Walk downtown and at the Riverfront Park this December. Erosion work at Riverfront Park is underway. The Board members need to look at the wall that is being created and get comments back to the Board. Scott wants to purchase trees for Riverfront and Van Emmon Park. Steve motioned to purchase trees from land cash accounts from Winding Creek,not to exceed$500.00. John-yes, Steve-yes,Dave D.-yes, Dave S.-yes. Motion passed. Scott presented a letter sent to Fox Hill about a list of improvements to be made to park land. The Board also needs to consider development of park land in Green briar. Possibly as early as next Spring. Scott is to pursue a corporate rate for a cell phone. The Board asked where the money will come from,which line item? We will wait until the new budget to consider how to pay for it. PLANNING COMMISSION REPORT: None at this time CITY LIAISON'S REPORT: Larry Kot mentioned the Music Under the Stars program in the Public Square next Summer and wanted to help Sue pursue this program. Sue said she will schedule a meeting. OLD BUSINESS: Riptide Volleyball Club- The club wants to run their own program and just rent the facility(school's gym)through us. Sue is to contact Dr. Engler about subleasing the facility. Sue is to also contact Dan Kramer and get legal advice. Steve motioned to sublease to Riptide Organization for this season,term Dec. `97- June `98 providing Dr. Engler and Dan Kramer approve. The lease is to be negotiated by Sue for an hourly rate. Dave D. seconded. John-yes, Dave D.-yes, Steve-yes, Dave S.-yes. NEW BUSINESS: None Adjourned at 9:58 p.m. Next meeting Dec. 8, 1997 ectfully submittek. avid C. Schmelzle