Park Board Minutes 1997 06-09-97 YORK'VILLE PARKS 8r RECREATION
PARK BOARD MRMS
June 9, 1997
CALL TO ORDER:
The meeting was called to order at 7:15 p.m.
ROLL CALL:
Steve Bridge,Dave Schmelzle,John Bradstreet. Staff- Sue Swithin,
Scott Sleezer, Larry Kot. Julie Bromann, Dave Dockstader-absent.
GUESTS:
Kathy Curtis-Riverfront Foundation, Bonnie and Phil Freeman-Freeman's Sports,Jeff Hahn-Hot
Dog Stand.
APPROVAL OF MINUTES:
Steve B. motioned to approve the May 12, 1997 minutes. -Dave S. seconded. Motion passed.
DISCUSSION WITH GUESTS:
VENDORS
Discussion of more vendors for our parks was mentioned. Other vendors have expressed interest in our
parks. Farmers Market has a separate ordinance. Board members need to review the ordinance
concerning vendors so we can update it. Tony Graff currently regulates the current vendor.
NORTH SIDE OF THE DAM
The Freeman's were concerned about public access to the"park"by the North side of the dam. The
Army Corps of Engineers has made improvements to the area. Questions of access and the city control
of the area came up in the discussion. The Board would like to discourage use of this area.
The Board will not pursue a park down there at the present time. The Board will pursue the lease of the
land and its status on the North side.
APPROVAL OF BILLS:
Steve motioned to approve the bills as stands-John seconded. Steve-yes,John-yes,Dave S. -yes.
Motion passed.
Youth Baseball/Softball Assoc. has donated$120.00 for an additional port-o-let at CCMS for the t-ball
program.
DIRECTOR'S REPORT
Sue is looking into next year for a program called`Music Under The Stars". Sue will see if there are
any grants available and will start to get sponsors and music groups to perform. Larry Kot said he will
help with this venture.
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<mad letter from Jim and Billy t hanking us for using Blackberry and Ralph's Place.
g Expense Report-Expenses- $7,399.08; Revenue - $9,521.00; Balance - $2,121.92
s were down by about 30, ending at 140. Sue will pursue more businesses and golfers next
dating the mailing list.
A letter was read from the School Dist. asking us for a representative for a Strategic Planning Study. It
will start in Sept. and either a Board member will attend or Sue.
Program response has been good. Sue said prices have gone up for the flyer,because more programs are
listed. She will check with the Kendall County Record to print and help with a proper flyer to mail.
Sue has 4th of July activities planning at the Riverfront-Fishing at 1:00; Pony rides at 1:00; Soap
carving at 2:00; Line dancing at 3:00 till 5:00. - food will be sold. Scott is working on the float again,
anyone can ride!
Kim needs minutes or letter to stating Sue's new salary.
BEECHER PARK MASTER PLAN
Steve and John ventured out to look at the Beecher Park property for a parking lot. Scott will draw and
study different options for additional parking at Beecher.
Scott is to continue with the Basketball/Ice Rink for behind the police station. Sue will talk to Oswego
and St. Charles for ideas.
_yoo, Discussion of a master plan for Beecher took place - it should include; walking path, green space/use,
landscaping, screening for houses, parking lot,basketball/ice rink, pavilion, concessions,added utilities-
water, electricity.
PARK'S REPORT:
A letter from Strait Fencing stated that they do pay prevailing wage - fence construction at Van Emmon
Park will start on June 18th. It will take approx. 1 to 3 days.
Blackberry North Park concrete is done, grading is to be done by June 13th, looks nice.
Jaycee Pond will be next on the list to finish that project with the pipe.
Beecher transfer point will be installed - a sidewalk and curb is needed.
Scott will get more info. on a cell phone-plaques for trees not in yet- All the roots on new trees have
been fed.
Scott submitted a work time study on all parks.
PAVILION
Scott's price for a 24x28 pavilion is $7,500.00. Scott still needs to price concrete, stain, shingles. A total
cost will be reported next meeting.
Scott stated that he needed 4x6 flags for display- $31.00 ea. The legion has donated some in the past.
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oned to spend$310.00 for flags -account no. 70656-0070 not to exceed. Dave S. seconded.
yes, Steve-yes,Dave S-yes. Motion passed.
f NEW TABLES FOR TOWN SQUARE
Scott mentioned that the current picnic tables are needing a great deal of repair and money. Scott would
like to purchase 4 tables for the Town Square. These would be cemented into the ground, on a slab, and
are made out of plastics -very strong and practical. John motioned to spend, and not to exceed
$3,400.00 -acc. no. 99505-0060 for concrete and 4 tables for the Town Square. Dave S. seconded.
Steve-yes, Dave S. -yes,John-yes. Motion passed.
Scott also mentioned replacing the drinking fountain at the Town Square. Scott will call Martin
Plumbing for a fountain-ADA accessible. Steve motioned the fountain, not to exceed$1,200 and it will
include a concrete pad. Dave. S.- seconded. Dave S.-yes, Steve-yes, John-yes. Motion passed.
Scott was given permission to purchase a cordless drill.
Scott was asked to develop a Parks Dept. equipment list for 1997, 1998, 1999.
Steve recommended that a certain percentage of land cash be available for the recreation area of a park
and a certain percentage be used for other equipment and maintenance. Sue and Scott will look into
these percentages.
Steve motioned to purchase two string trimmers, not to exceed $220.00 ea. using land cash. Johh-yes,
Dave S.-yes, Steve-yes. Motion passed.
The playground equipment at the Riverfront Park needs a transfer point to be ADA accessible. Scott
will call the company and find out what's available.
The price for a truck would be$25,432.40-Riverview Ford Quote. Scott is to pursue a State bid.
PLANNING COMMISSION REPORT:
No report.
CITY LIAISON'S REPORT:
The city/school agreement has been modified by the Council, approved, and will now go to the School
Board.
OLD BUSINESS:
Sue is to make copies of old agreements of tennis courts and ball fields.
The Board is to consider officers & election and evaluations of the Director.
NAMING PARKS
The Board is to consider the Historical Society and the VFW- a process is needed. Some concern over a
"fight"over a name.
NEW BUSINESS:
A playground at Indian Prairie School Dist. was donated to our dept. Sue found out from a neighbor
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got permission to take it apart and use it in one of our parks. It will need new timbers,
re, paint, and some replacement rec. equipment. Overall the unit is worth about $15,000 to
1x X20,000.
Sue and Scott will talk to the developer at Fox Hill and put together a plan and cost schedule to use it at
that park.
Chief Graff arrived late and discussed the vending issue. Regulation is restricted, a lot of rights issues,
mostly safety and health. The Grist Mill is interested in vending; bagels, soup, and sandwiches.
Language is needed from other park districts - Sue will do the research.
Chief Graff also mentioned' that the City will address the North of the Dam area. The police dept. has
contact with the residents off of Main St. and has donated signs to close off the property.
The Board made the recommendation to keep the area temporarily closed.
Meeting adjourned at 9:55 p.m.
Respectfully Submitted,
�0�c ( s
Dave C. Schmelzle
Next meeting will be July 14, 1997, 7:00 p.m.
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