Park Board Minutes 1997 05-12-97 YORKVILLE PARKS & RECREATION
PARK BOARD MAWMS
May 12, 1997
CALL TO ORDER:
The meeting was called to order at 7:00 p.m.
ROLL CALL:
Julie Bromann, Steve Bridge, Dave Schmelzle. Staff- Sue Swithin,
Scott Sleezer, Larry Kot, Art Prochaska.
GUESTS:
Elizabeth Walan,Janet Hissong, Mary Litzhoff.
APPROVAL OF MINUTES:
Julie B. motioned to approve the April 21, 1997 minutes. - Steve seconded. Motion passed.
CCIS PLAYGROUND
Elizabeth Walan-CCIS, Janet Hissong-PTO, Mary Litzhoff-CCIS, presented information to the Board
concerning playground equipment for our elementary schools. A three year plan was presented as a
possible guide to providing more equipment at CCIS. Orig. cost for fitness cluster- $7,343.00 Sale
price- $5,097.00 until June 31st, includes delivery. Approx. cost after install. and play surface -
• $7,997.00.
Maintenance, inspection and liability were topics of concern raised by the Park Board. Questions about
upgrading the existing equipment were discussed, in regards to meeting code. Scott mentioned the
liability is even greater because of the supervision by a teacher. Steve mentioned that the Board has a
list of priorities in the agenda for the year dealing with subdivisions and parks, and that there are many
legal aspects to consider.
The Board agreed to the idea of helping create a nice playground and park for the residents there, and
stated that they would contact the representatives closer to the end of our fiscal year about funding and
legal concerns.
APPROVAL OF BILLS:
Dave S. motioned to approve the bills as presented-with the following additions; Ralph's Place -
$2,714.00 - foodlbev. golf outing; Blackberry Oaks Golf Course- $3,160.00 Golf Outing. Julie B.
seconded. Steve-yes, Julie-yes, Dave S. -yes. Motion passed.
It was mentioned by Steve that the budget for 1996 with revenue and expenditures balanced out nicely.
The bill from Upbeat, Inc. for trash can lids is to be submitted with the June bills - land cash.
Steve motioned to approve a bucket swing for Prairie Park, not to exceed$150.00. Dave S. -seconded.
Julie-yes, Dave S. -yes, Steve-yes.
• FAX MACHINE -BURNISHER- P.D. USED COPIER:
Sue has priced fax machines- and it will average between $350 - $450.00
e
" Sue is trying the used copier from the P.D. that has been repaired, cleaned and adjusted. She is
Y requesting to purchase the machine for $800.00.
Sue also requested the purchase of a used burnisher(floor polisher)the Beecher Building. Scott and
Sue have been using the one from R&R and will be more practical and efficient to own one. Steve
Baker has tested this one and it is available for$300.00.
PARK'S REPORT:
Prevailing wage was discussed by the Board - more questions are to be relayed to Dan Kramer.
Kiwanis have collected$900.00 to hopefully be earmarked for a pavilion at Beecher Park. The Board
needs an estimated cost for this Pavilion, the Board can assess and both parties know what they are
looking at, the Board would like a written timetable for completion by the Kiwanis.
A Master Plan is needed for Beecher and other parks. Sue is to pursue a Master Plan. Can the city
engineer assist us?
BLACKBERRY PARK- PURCELL PARK
The park equipment is installed and the concrete is to get started- should meet June 1st deadline.
VAN EMMON FENCE
• Straight Fence company bid- $4,500.00. The amount was approved to spend- lowest bid came in at
$4,900.00. Steve motioned to put in backstop at Van Emmon, not to exceed $6,200.00 because of
prevailing wage! Dave S. seconded. Steve-yes, Dave S-yes, Julie-yes. Motion passed.
The plaques are not in yet-transfer point for Beecher Park equipment in to be in this week.
Landscaping for City Square is to begin.
Truck and mower were discussed. Scott insisted that he "needs both"of these purchases. The mower
at $8,500.00 and the truck at $25,000.00 approx. costs. The Board would like to see a
mowing/maintenance schedule of current and proposed parks to help us get to a long-term idea about
what we will need for the future. A total inventory of equipment and possible replacement is also
needed.
Steve motioned to allow Sue to buy a used burnisher, fax machine, and copier, not to exceed
$1,700.00. Julie- seconded. Dave S. -yes, Steve-yes, Julie-yes. Motion passed.
Scott is to pursue a cell phone and phone package so his time is more productive, than running to an
office to phone in a page.
PLANNING COMMISSION REPORT:
No report.
•
CITY LIAISON'S REPORT:
Art Prochaska was present to assist Larry Kot-Art had advice about adjusting money from last years
budget to this years budget. Follow through on the Master Plan and update the Parks ordinance!
Lar ry asked what the $7,000.00 is for under park equipment? Scott explained and Sue said there was a
memo in his box explaining that item and the recreational equipment line item.
Larry also asked if the summary of the accounts could show past and current amounts. Sue is to ask
Kim to do the change if able.
OLD BUSINESS:
The Intergovernmental School Agreement had been passed by the City Council with three added items
and it is to be given to the School Board for approval.
Steve motioned to approve$610.00 to purchase trash can lids for the parks -to be taken out of park
land cash accounts. Dave S. seconded- Steve-yes, Julie-yes, Dave S.-yes. Motion passed.
NEW BUSINESS:
None
Adjourned at 9:11 p.m.
Respectfully-Submitted,
Dave C. Sc melzle
Next meeting will be July 14, 1997, 7:00 p.m.
(these minutes were copied on the new copier- thanks!)
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