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Park Board Minutes 1997 04-21-97 YORKVRLLE PARKS & RECREATION PARK BOARD MINUTES April 21, 1997 CALL TO ORDER: The meeting was called to order at 7:07 p.m. ROLL CALL: Dave Dockstader, Julie Bromann, Steve Bridge,Dave Schmelzle. Staff- Sue Swithin(late), Scott Sleezer, Art Prochaska. GUESTS: None APPROVAL OF MINUTES: Julie B. motioned to approve the minutes. - Steve seconded. Motion passed. APPROVAL OF BILLS: Dave S. motioned to approve the bills as presented. Julie B. seconded. Steve-yes, Dave D.-yes, Julie-yes, Dave S.-yes. Motion passed. PARK'S REPORT: Van Emmon ball fields -the city must pay "prevailing wage" for labor? Scott had trouble finding a fence company. Fox Valley Fencing-bid was $6,156 for back stop and 325 feet of fencing. Scott is to get three more bids on fencing. Dave D. motioned to accept a bid not to exceed $4,500. $4,000 of which is budgeted from the land sale. Julie seconded. Dave S. -yes, Julie -yes, Steve-yes,Dave D.-yes. Motion passed. Scott said we need a load of play surface for Prairie Park. Cost will be approx. $1.600.00. Steve motioned to get a load of play material not to exceed $1.600.00,taken out of land cash account no. 99502 0060. Dave D. seconded. Julie-yes, Dave D.-yes,Dave S.-yes, Steve-yes. Motion passed. Scott reported that 16 new garbage cans have been installed by Park crew. Scott needs a load of mulch (80 cu. yards)to mulch trees/beds and will come out of 97-98 budget. Dave D. motioned to spend but not exceed $1,400.00 for mulch for the parks out of 97-98 park budget. Dave S. seconded. Steve-yes, Julie-yes,Dave D.-yes,Dave S.-yes. Motion passed. Plates for trees and installation was explained by Scott. He will use cement blocks as anchors. He needs pulverized dirt for the town square and he needs annual supply of grass seed. Steve motioned to purchase black dirt and grass seed not to exceed $750.00 and is to be taken out of the 97-98 budget. Julie seconded. Dave S.-yes, Julie-yes, Steve-yes, Dave D.-yes. Motion passed. Jaycee Park- Scott is working on a project cleaning up a swail at the park. This would make the area look better and easier to maintain. Dave D. motioned to buy some pipe not to exceed $400.00 for the swail. Dave S. seconded. Steve-yes, Julie-yes, Dave S.-yes, Dave D.-yes. Motion passed. All new trees will be root fed. Riverfront Building- We are interested in doing some concession sales. Donated labor has been arranged for framing, drywall and electrical work. Scott is to pursue bids on the material's cost. Dave would like to see some estimates on how much labor, hours open, wages to pay. An estimated budget is needed. Scott is to work on this. Scott is interested in some new flags for the city. He is to look into donations. Pavillion for Beecher Park-Kiwanis Club is helping with fund raisers for this project. The size will be 12 x 20. $4,000 is projected for the total cost. Kiwanis estimates that they can raise approx. $3,000.00, so the Park Board would have to pay the difference. Art recommended that we continue to look at an overall plan for a"finished Beecher". Concessions, rest rooms, access road, pathways etc... need to be considered. Dan Kramer has told us that if we identify a project we can use land cash. The Board is concerned about the small size and would like to look for a larger size, approx. 24 x 28. We need some more input from the Kiwanis Club. Truck for Park Dept. -The cost will be $23,000.00 with out a box($4,000.00) Scott went over specifications desired for the truck. Tabled to next month. Scott is to get bids and look for ways to get its cost under $25,000.00. Mowers - Scott would like another grasshopper mower. Scott is interested in trading two walk behing mowers for a smaller,bagger mower. The Board is not interested in trade-ins. Scott is to list priorities of needed purchases. PLANNING COMMISSION REPORT: No report. i CITY LIAISON'S REPORT: Art will no longer be our liaison from the council. He will be replaced with Larry Kot. Aldermen are interested in what the Parks will use the $7,000.00 for under park equipment. Also a concern about the use of the money market account. Art recommended a list of possible purchases/uses for the money market account. YMCA -Dean Herried has resigned from the Fox Valley South YMCA. DIRECTOR'S REPORT Some explanation for the bills were given by Sue. All land cash purchases need to be approved by the Board prior to it being spent. Steve Baker has been hired for the maintenance/janitorial position at Beecher. He will begin May 1 st at $8.00 per hour, 25 hours per week. After six months probation period, with a positive evaluation, he will receive$8.50 per hour. Sue would like to purchase table racks, approx. $300.00 for two, for the Perkins room. Sue is to talk to Jim about the immediate repair of the door/doors especially in the Perkins room. r S`ue had requested the need for a fax machine for the office. She presented some options. Since it will come from the 97-98 budget, it was recommended that the invoice not appear until July. A P.O. was also recommended. Sue is to get some different options/prices and report back. Steve motioned to purchase 2 new carts to store tables on, not to exceed$350.00. Dave D. seconded. Land cash account no. 81500 60. Julie-yes, Dave D.-yes, Dave S.-yes, Steve-yes. Motion passed. CCIS will come to out next meeting to talk about playground equipment. OLD BUSINESS: Intergovernmental School Agreement - Questions were brought up by Aldennen; 60 or 90 day notification about cancellation; custodial salary- Sue will not use their services; cabinets/storage done by school or Rec. dept. Done by school with Rec. dept. O.K. Julie motioned to send the Agreement to the School Board with these clarifications. Dave S. seconded. Steve-yes, Dave D.-yes, Julie-yes, Dave S.-yes. Motion passed. NEW BUSINESS: Meeting Day Change- The day of the week was discussed as to when to meet. Steve motioned to change the meeting day to the 2nd Monday of the month, starting in May. Dave D. seconded- Motion passed. Adjourned at 9:40 p.m. Respectfully Submitted, Dave C. Schmelzle i Next meeting will be May 12, 1997, 7-.00 p.m.