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Park Board Minutes 1997 03-19-97 e c H YOII KVff 1LILIE PA�f\/ 11 KS & RECREATION PARK B(\/�`�Y�II3D MffNUTIES March 19, 1997 CALL TO ORDER: The meeting was called to order at 7:12 p.m. ROLL CALL: Dave Dockstader,Julie Bromann, John Bradstreet. Staff- Sue Swithin, Scott Sleezer, Art Prochaska. GUESTS: None APPROVAL OF MINUTES: Dave D. motioned to approve the minutes from the special meeting on Mar. 6, 1997. Julie seconded. Motion passed. Julie B. motioned to approve the minutes from the Park Board meeting on Feb. 19, 1997. Dave D. seconded. Motion passed. APPROVAL OF BILLS: John motioned to approve the bills as presented-Julie seconded.-Dave D. -yes. John-yes, Julie-yes. Motion passed. DIRECTOR'S REPORT: Sue wanted to discuss the idea about a community committee being created, as needed, for special projects such as; a new community park, a bike trail system, etc... Dave D. liked the idea and said the community input is usually valuable. The Park Board will continue the discussion and form a committee later when the need arises. Sue reported that staff and parents of CCMS is asking for our support for new playground equipment. The Board suggested that a representative from the school attend our April meeting and propose their ideas. Sue wanted the Park Board to discuss their ideas pertaining to the Parks Building at the Riverfront. There is $3,000.00 proposed in the new building maintenance budget for that building. Sue and Scott are in agreement to make offices and a concession area out of the front of the building. Art P. mentioned that if the Parks Dept. wants the building,they need to make a final recommendation to the City Council. 1 Sue stated that R&R will donated items, as well as other businesses and individuals in the community. John asked Sue and Scott to plan, and price items that would be needed and report back to the Board. The Board recommended that Bill Dettmer and Jim Nanninga are included in the project. Dave D. suggested that we proceed in Phases, and list the project accordingly. PARKS REPORT: Scott brought plans for Blackberry North Park(Purcell Park) He showed a concrete curb that would hold in the play surface and act as a sidewalk. The cost of the walk is approx. $2,500.00 The total price on the park is approx. $45,000.00. See attached sheet for prices. Art recommended that Scott reports next month with a schedule and prices as to how and when the park will begin and be completed. Most of the work will be done by contractual workers. Dave D. began discussion and motioned to purchase playground equipment,not to exceed $23,000.00 by April 1, 1997 after receiving a letter from Countryside Center stating that they will have the property ready for acceptance by June 1, 1997. John B. seconded. Julie-yes, John B.-yes, Dave D. -yes. Motion passed. PLANNING COMMISSION REPORT: There is a proposal for a gas station at the NW corner of 47 & 34. There will also be fast food vending. There have been changes to the City Comprehensive Plan. Sue is to check with the City and receive some copies of the new Comprehensive Plan map. CITY LIAISON'S REPORT: The City is working on the P.U.D. for the Edmeier subdivision. The developer is asking to be able to pay their land cash fee at the time of each permit,because of the $1,000,000.00 sewer contribution payment to the City. Dave D. commended that he is willing to make an exception, but it shouldn't become a practice. Sun Flower has said that they have agreed not to put a road through the park area. Art stated that he has noticed that Sue's job duties have changed and is asking the Board to review her job description, with issues such as park business and/or recreation. Dave stated that some priorities should be listed as to Sue & Scott's responsibilities. OLD BUSINESS: SCHOOL AGREEMENT Sue and Julie explained the final draft with changes to the school agreement. The Board wants Sue to give a copy to Dan Kramer to approve and copies to the Mayor and the City Council, so that they can review changes and get back to the Board with questions and comments before the document is given to the School Board. NEW BUSINESS: Discussion about a truck for the Parks Dept. took place. The Board is in favor of some type of purchase and understands the need. The Board wants Scott to send information regarding type and price to Dave D. within one week. The idea of changing our meeting night was discussed. Some conflicts have occurred with some Board members. The thought of Monday night was mentioned, they will continue discussing the idea at the next meeting. Dave S. is to be asked which night that would be best for him. EXECUTIVE SESSION Julie motioned to proceed into executive session to discuss personnel salaries. Dave D. seconded. Julie-yes,Dave D.-yes, John-yes. Motioned passed. The Park Board requested that Art P. remain in the executive session meeting. Next meeting is on April 16, 1997 at 7:OOp.m. Beecher Building, please call if you can not attend. Respectfully Submitted, Sue Swithin(Dave S. absence)