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Park Board Minutes 1997 02-19-97 YORKVIILILIE PARKS ��Z�1E RECREATION PA1f K BOARD I�YI[INU°I[-'IES Feb. 19, 1997 CALL TO ORDER: The meeting was called to order at 7:04 p.m. ROLL CALL: Dave Dockstader, Julie Bromann, Dave Schmelzle. Staff- Sue Swithin, Scott Sleezer, Art Prochaska,Richard Sheffrahn. GUESTS: Mr. Dean Herried- Y.M.C.A. Fox Valley South, Plano. APPROVAL OF MINUTES: Julie B. motioned to approve the minutes from the Jan. 22nd meeting. Dave S. seconded- all approved- motion passed. YMCA POOL Dean Herried from the YMCA discussed the acquisition of the Lions Pool. It will stay a pool as long as the YMCA is involved. Some improvements and upgrades have been completed by the YMCA. Dean shared some statistics with the Board: • 68%of members are from Yorkville • 15%are YMCA members • 17% are nonresidents • l st year the YMCA put in $20,000.00 in upgrades. • 2nd year the YMCA had a $10,000.00 deficit. The "96 budget for the pool was approx. $86,000.00 Dean said the pool needs some serious upgrades over the next few years. Approximately $90,000.00 Efforts have been taken to ensure members can get in late in the day by having a cut-off number of nonmembers admitted. Questions about the possibility of a YMCA swim team were brought up, and Sue is to pursue a meeting for those people interested - Sue questioned an open pool night with activities. The Lions pool received free water up until `96. Sue and Art are to look into the billing. The YMCA is looking at the long term use of the pool -discussion continued concerning the cost needed to subsidize the pool. We need to report the YMCA's activities and the Recreation's activities to show the Council and the citizens the benefits of the pool. A joint report was mentioned as an idea-Interagency cooperation! A 5-year projected budget for the YMCA pool was mentioned as a long term tool. The purchase proposal is to be finished by the end of February. i The Board felt the cooperation with the Lions pool and the YMCA is something to continue. We will wait for the purchase agreement to be finished. APPROVAL OF BILLS: Dave S. motioned to approve the bills as presented -Dave D. seconded-Julie-yes, Dave D. -yes. Dave S. -yes. motion passed. DIRECTOR'S REPORT: The storage in the Austin room is almost completed and is to be used by the Senior programs and the Salvation Army Nutrition Program. Keys will be given to JoAnne Behrens and Senior programs. Masters will stay in the Parks& Recreation office. The storage area has passed inspection, the need for shelving is apparent. The Senior's office need to be cleaned out, to meet inspection within 2 weeks of completion of the storage units. Sue is also to get a key to the office in the Austin room. BIKE TRAIL A bike trail plan is coming down our road. We will need to plan for the long term - soon! Mike is to be reviewed on Feb. 20th by Sue and J.T. Ideas need to be brought up about the Beecher building maintenance and other city buildings. Discussion regarding repairs, money, and cost effectiveness. Sue is to put her hours together for the Board to be able to review if needed. Sue will be coaching softball at the H.S. and will put up new Spring hours. The will remain until Summer and then be evaluated. Transfer of money is needed to the referee checking account-Dave D. motioned to transfer $500.00 for referees. Julie -seconded. Dave S.-yes, Dave D.-yes,Julie-yes, motion passed. Dave D. motioned to approve an additional $300.00 for shelving from land cash - 81500-60. Dave S. seconded-Julie-yes, Dave D.-yes, Dave S.-yes. Motion passed. PARK REPORT: Scott and Sue have discussed a type of development fee for the Parks Dept. The Board discussed the matter and thought that the Development fee has some"strings tied to it". Art stated that the Land cash is the parks development fee at the present. Scott wants and needs a truck-the Board said that it must be planned for and budgeted. Scott is to bring a projected 5 year plan on use and man hours. Sue suggested Scott document, time, jobs, hours, and also to an inventory of all equipment including vehicles now and for the near future. T TREE DONATIONS The tree donation program is approx. $600.00 short, and not able to pay for the plaques that are being printed for the people who purchased a tree. Some money still needs to be collected for the trees to cover the costs. Scott is to write a letter to those who owe and present his needs at the March meeting. Plaques are approx. $41.00 each. BLACKBERRY NORTH PARK(PURCELL PARK) The subdivision is approx. half built with about$31,000.00 collected. A playground from Miracle is preferred by Scott and Sue. Scott is to talk to the developer about preparing the ground for the park. CITY LIAISON'S REPORT: A new Coach Road Hills P.U.D. is ready and will be given to us. Sun Flower Estates had a change in a road that went through the park area. Art recommended the road not be moved. Art recommended that the Board review the park ordinance. Some changes and updates are needed. All programs need to differentiate between residents and nonresidents for fees. PLANNING COMMISSION REPORT: Fox Highlands lst phase of final platt has been approved by the commission. Conover property on 34 & Cannonball Road was discussed and voted down. SCHOOL AGREEMENT: Discussion of the Intergovernmental agreement between the City& Schools occurred. • We need to be able to use land cash- purchases lasting more than three years. • city programs need to have 1st priority after the schools. The committee of Sue, Dave S., and Julie will meet together and then meet with Dr. Engler. Dave S. had to leave at 10:25 p.m. Sue took over writing the minutes. The Board decided to call a special meeting for reviewing the budget for the new fiscal year. The meeting was motioned to adjourned due to lack of quorum - 10:25 p.m. Dave D. motioned to adjourn at 10:25 p.m. Julie B. seconded. Motion passed. Next meeting is on Mar. 19,1997 at 7:OOp.m. Beecher Building, please call if you can not attend. Respectfully Submitted, David C. Schmelzle J i)