Park Board Minutes 1996 05-15-96 YORKVILLE PARKS & RECREATION
PARK BOARD MINUTES
MAY 15p 1996
ROLL CALL: Dave Dockstader, Dave Schmelzle, Julie Bromann, John Bradstreet, Steve
Bridge(arrived at 7:20 p.m.),
Cityy Officials: Art Prochaska, Sue Swithin, Mayor Johnson, Jeff Spang, Richard
Scheffrehn, Scott Sleezer(arrived at 7:45p.m.).
Guests: Dr. Engler (Dist. 115), Rosemary Steinbrecher (Bristol Township).
Anne Lucietto Scheffrehn.
Meeting called to order at 7:04 p.m.
MINUTES
April 17th minutes reviewed - Dave S. motions to accept the April 17th minutes with an
amended sentence regarding the Board's recommendation for acceptance of parks from
Greenbriar subdivision. Julie seconded - Approved.
DISTRICT 115
Dr. Engler presented to the Board a tentative proposal for use of land the School Dist.
owns along Blackberry Creek at the back of the proposed High School. Various use was
discussed - an inter-governmental agreement was discussed. Dave D. proposed an
ad-hoc committee be formed to put some kind of proposal together. Board members will
tour the property. Maintenance was discussed; the school district of limited as far as
maintenance. The Recreation Board is to contact city and school officials about the
details of the proposed committee. A possible storage agreement with the school district
was discussed. Dr. Engler was open to working with the Recreation Dept. as storage
space (bus barn) becomes available.
VAN EMMON PARK
Alderman Jeff Spang reported on some problems concerning a missing bench and lack
of a restroom facility at the Van Emmon ball field. Discussion of Van Emmon property
followed. Scott is to look at a reconfiguration of that ball field with possible dual use for
a soccer facility. Sue has been working on the port-a-let to be delivered soon.
Replacement bench was ordered and delivered today. Scott is to install as soon as
possible. The need for park and recreation land on the South side was discussed.
RIVERFRONT PARK
Mayor Johnson thanked the Board for its $10,000 donation to the Riverfront park. The
Board was asked to talk about Sue's role with the new Riverfront park. He stated that
the Recreation Board's priorities are a concern as.we continue to further the
development of our various programs.
Mayor Johnson thanked the Park & Recreation Board and Sue for their help with the Golf
outing. 179 golfers, 185 total for lunch signed up to attend this year.
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TAX REDISTRIBUTION
Richard Scheffrahn discussed redistributing the corporate tax rate to pursue tax money
earmarked for Parks & Recreation. Because we are in a growth period the $ amount
would generate more revenue without raising the tax rate. Mr. Scheffrahn suggested the
Board recommend the council pursue this approach. He will have more actual money
figures for a proposed park levy on the tax bills. Steve Bridge is to discuss with Richard
the actual numbers. Decision needed by Nov. '96. The Park Board will have to justify
the need for this action.
PARKS REPORT
Scott said summer help is coming on board. Transporting workers to job sites is very
time consuming for Scott. Need for further transportation was discussed. Can we find
better scheduling of maintenance to help solve our problems. Scott needs to document
the need to justify a truck purchase to come from next years budget. Question about a
backboard replacement at the Lions basketball court. Dave D. is to talk to Dean about
this issue. What exactly is our accessibility to this property?
Steve motioned that we purchase a backboard, rim, and net for the Lions Club court, not
to exceed $400.0. Julie seconded - Julie-yes, John -yes, Steve -yes, Dave D. -yes, Dave
S.-yes. Motion passed.
No work has been started on Cobb park yet.
Dave D. left the meeting at 8:30 p.m. Presidency was turned over to Steve Bridge.
BILLS
The bill list is to be amended to include:
1) a bill from Brouch Designs for $695.00 for the new signs for the golf outing
2) a bill for Ralph's Place for $3164.66 for lunch for 185 people at the golf outing
3) a bill for Blackberry Oaks Golf Course for $4096.00 for 179 golfers for golf outing
Review of month's bills - lots of discussion. Art told us the city will have specific line
items and their #'s in future Parks & Recreation monthly financial reports.
Port-a- lets discussed - one is to be moved from Riverfront Park to Van Emmon. Two to
be canceled by Sue.
Some rules are needed in regards to bills from Scott/J.T. that we have no receipts for,
making sure that PROPER account numbers are written on receipts before bills are
turned in.
Motion to pay the bills with the follow amendments:
1) True Valve Hardware bill - all line items are to be #70516 with the exception of
microcassette to remain #70610.
2) Fox Valley Fire & Safety to become #70515
3) Yorkville Plumbing bill to become #70515
John seconded Steve -yes, Dave S. -yes, Julie -yes, John -yes. Bills passed.
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SUE'S ABSENCE
Paula Jencks will fill in while Sue is on vacation. June 5th thru June 17th.
Dave S. motioned to pay $7.00 an hour to Paula to cover the office hours.
Steve seconded. John -yes, Julie -yes, Dave S. -yes, Steve -yes. Motion passed.
BEECHER RULES
Art will motion to council the Beecher rules be approved. New rates and keys for
Beecher to be effective July 1 st, 1996.
Discussion on maintenance of Beecher Bldg., regarding floors. Sue and Scott will
continue inspections and reports. Floor maintenance will be studied by cost.
Discussion of a proposed road/parking lot to the "back forty" of the Beecher property.
Discussion of landscaping throughout the parks. Recommendation that Dave S. to be
the board representative for landscaping development of park areas. He will work with
Scott.
Discussion of High School student parking at the Beecher Building lot. The Board makes
a recommendation to the committee of the whole to get some direction for student
parking problem.
John motions to adjourn at 10:25 p.m. Dave S. seconded - Approved.
Next Meeting May 29th - 7:00 p.m.
*Coach Road Hills Subdivision
Re ectfully submitted,
ate, C_j�
David C. Schmelzle
ds/ss
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