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Park Board Minutes 1996 06-19-96 YORKVILLE PARKS & RECREATION PARK BOARD MINUTES JUNE 19, 1996 ROLL CALL: Dave Dockstader, Julie Bromann, John Bradstreet, Steve Bridge (Dave Schmelzle, absent). City Officials: Art Prochaska, Sue Swithin, Scott Sleezer Guests: Cathi Woodworth, Tony Scott (Record). Meeting called to order at 7:05 p.m. MINUTES May 15th minutes reviewed - Steve motioned to accept the minutes from the May 15th meeting, John seconded - passed with the following addendum: Coach Road Hills is to add drainage tile or proper materials under dry detention, soccer field area, if needed. TEE-BALL FIELDS Cathi Woodworth, organizer of tee-ball program for Youth Baseball Assoc., explained the need of more tee-ball fields for next year. Discussion followed, suggestion made for Park Board to look into designing more fields. Also mentioned was the need for a liaison from the Youth Baseball Assoc, Board to attend our meetings in the Winter and Spring. Cathi will come back in October "96 with the needs and we will do our best to work with her. DIRECTOR'S REPORT BILLS Steve motioned to accept the bills as presented - Julie seconded - Julie-yes, John -yes, .Steve -yes, Dave D. -yes. motion passed. Sue explained bill from Fox Valley Fire & Safety - Sue will call and get service explained, finding out if we have a contract for maintenance. The Board approved to give Debi Mohler, $150.00 for certification through AFAA. A policy was discussed regarding such expenditures, after 3 years of employment. BEECHER DOORS There was discussion regarding the door problem at Beecher. Scott will call and report on, findings from Shore Glass at the next meeting. He is to get 2 or more bids. VAN EMMON Scott is to design and price Van Emmon park, including a backstop, fence, benches, soccer goals, gravel and timbers for parking lot. He is to report at the next meeting. PARK'S REPORT There was discussion regarding the signs for the parks, i.e. no flames, no alcohol, and Scott will get temporary signs, ASAP, then have metal signs made. John started discussion about the trees at the Riverfront park. He said some were very healthy and should remain, but others were ill and needed to be removed. Steve made a motion that whatever the Riverfront Committee recommended to do with the trees, that the Park Board support that recommendation. understanding that the trees are causing construction and safety problems and removal cost effective now. Julie seconded - motion passed. - John asked that Scott use Dave Schmelzle's expertise on landscaping at the Riverfront. - Scott said that the work orders from Sue are a good procedure. - Dave D. recommended that Youth Baseball's maintenance work on infield weeds and that each year we apply a baseball mix to the infields if needed. John B. started discussion about ice skating. Where will the location be, the material used to retain water. John and Scott will research areas and other Park Districts to find out what they're using. Scott reported on Cobb Park and stated that it be called, William & Signa Cobb Memorial Park. Scott showed the design and explained the layout. Equipment costs - $4,485.00 Land Improvement - sidewalk, blacktop, mulch, wood edging, fabric, tables, trees - Total $11 ,790.80 This came in under budget, and was approved at April 17th meeting. This is to be taken out of the Land Cash Account. Scott showed the design for Blackberry North Park including the play equipment, basketball, landscaping, light, table, swings. Steve was concerned about the Basketball area. Dave D. agreed that we shouldn't have a small court, it might introduce problems. Meeting the needs of all ages was brought up by Sue, and suggested a fitness course be added, something the older kids could hang on! John asked Scott to revise the design, deleting Basketball and adding fitness exercise stations, and to report at the next meeting. LIAISON'S REPORT -Art Prochaska asked Scott about the evergreen tree and flowers at Prarie Park that were donated as a memorial. Art asked Scott about the status of the tree and the plaques for all of the donated trees. Scott said he was in the process of ordering plaques and that the tree was ordered. - Art mentioned that more chips were needed at Prarie Park - Steve made a motion for Scott to purchase chips, not to exceed $1 ,500.00, and replace at Prarie and any other playground safety surface. Julie -seconded - Dave D. -yes, Julie -yes, Steve -yes, John -yes, motioned passed. Sue should ask Dan Kramer about the use of Land Cash for this purchase. Art also mentioned that Prarie Park's trees are being eaten by woodchucks! Art recommends something be done to protect the trees, Scott said he will look into the situation. OLD BUSINESS -John Bradstreet reported on the Riverfront project. He said that the concrete work is being*,done, blacktop parking lot will be at the end of the month. The brick walk is starting to be put in place. Dave D. discussed the Riverfront Bistro by Linzie Coffey. The ideas for a proposal are that the Park Board would help with the cost of the furnace, separate the electric use, take in 5% of profit from sales, and/or rental fee, limited free DJ service, all yet to be determine and agreed. Linzie is to put together a proposal for committee, then present to council. Dave D. would like Linzie to present proposal to the Park Board, allowing the Park Board to make a recommendation to the council. - John is to report back to the Park Board any bids received pertained to repair to the building. PLANNING COMMISSION REPORT -Dave Dockstader questioned our meeting with Cannonball Estates, and agreed that lot 22 thru 24 would be a good recommendation. John B. stated that the corner, wet detention area had been full of water and should not be accepted. -Dave D. met with Brian Debolt, Jim Nanninga, and J.T. Johnson to look at the property behind Game Farm Road where the new H.S. is to be built. They walked back to the Southwest corner by the fenced area. Dave stated that the "flavor" of the area is good. Behind the H.S. parking lot is several acres of flat land, ideal for ball diamonds, soccer, and the property below that has a creek, woods and the PNA camp is next to it. The property goes all the way to JC pond. Dave stated it would be ideal for a walking trail. The School dist. wants city help such as, sewer, water hook up, and is thinking of a lease. The gym usage the Park Board is thinking of would be a separate part of an agreement. -Steve would like a better written agreement about the facility usage. There was discussion about land cash $ being used for improvements on land, Le sports complex, trail concept. Julie asked why the Park Board can't purchase that land? Dave D. stated that there is a clause through the State that land can't be sold. - John asked Dave D. what he thought the time frame would be? Dave D. said that more information was needed. BUDGET Steve Bridge created a copy of our budget, in a form that we would understand, using fixed and variable expenses. Also he divided Park accounts from Recreation. - Discussion about outstanding bills from 95-96 was talked about. Are told Scott to discuss these bills with Kim King. The rent/donation line item was wrong, Sue is to change that with Kim. Sue is to ask Kim about check donation, $15,00.00 for the pool. -Steve wanted to make a note about the deficit budget we are working with for the 96-97 fiscal year. -Steve reminded Sue and Scott that we can't spend unless the revenue is produced. -Dave D. recommended that we table the idea of a budget spending policy and discuss ideas at the next meeting. -Art suggested he distribute a memo regarding purchases, that they be checked by Scott in order to balance the Parks & Recreation budget. -Sue is to ask Kim to add Land Cash to analysis sheet, and total to cash or balance. Motion to adjourn -Dave D. -John seconded. Meeting adjourned - 10:15 p.m. Next Meeting July 17th 7:00 p.m. Respectfully submi�tteed, an M. wi in �"�-