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Park Board Minutes 1996 08-21-96 Y 3 YORKVILLE PARKS & RECREATION PARK BOARD MINUTES August 21, 1996 ROLL CALL: Dave Dockstader, Julie Bromann, John Bradstreet, Dave Schmelzle, Steve Bridge (arrived at 7:15 p.m.) Staff: Sue Swithin, Scott Sleezer, Art Prochaska. Guests: Jim Nanninga, City Admin., Brian Deboldt, Dr. Engler, Jeff Spang, Aid., JoAnne Behrens, Major Everett Jordan, Sal. Army, Kathleen Curtis, citizen. Meeting called to order at 7:08 p.m. MINUTES July minutes reviewed - Dave S. motioned to accept the minutes from the meeting, John seconded - motion passed. SCHOOL DIST. AGREEMENT Dr. Engler and Mr. DeBoldt addressed the Board on a City/school Dist. agreement on the shared land use of the H.S. property along Blackberry Creek. There was interest in a lease for long term use of this property. The Dist. is concerned about their ability to maintain this property. The Dist. offered: all the wooded land and some of the level land East of the Creek. Maintenance was discussed; detention along the South property line was discussed. Three proposed agreements between the city and the school district: 1) New agreement for gymnasium use 2) Agreement for approx. 20 acres of the wooded land 3) Agreement for the flat land to be developed to meet the needs of both the city and school's needs and to be carried out. A long term lease is desired for the wooded area. Approx. $50,000 figure from the Parks and Recreation Department is being asked for by the School District. (Possibly for completion of the 2nd gym floor ) in return for the lease. Lengthy discussion of the agreements followed by members of the Board and guests. Steve recommends a committee be formed by School Board, Park Board, and City council members to pursue this project. The Board is to set up the committee. CANOE LAUNCH Jim Nanninga presented information on a grant package from DNR for a public canoe launch along Hydrallic street. The State would pay 90% for land acquisition, State pays 100% for construction. $6,000 is the match for the property acquisition for the property next to the post office that is needed. The project is to include shelter, bike rack, lighting, landscaping and additional parking for the downtown. Eventually to be connected by a bike trail along the river. 1 Y Steve motioned to commit up to $6,000 land cash- 99503-0060- from our 97-98 budget to acquire the proposed Hydrallic Ave. canoe launch. John seconded. Julie- yes, John- yes, Steve- yes, Dave S.-yes, Dave D.-yes. Motion passed. STORAGE AND INSPECTION OF BEECHER Memorandum from Bill Dettmer(city inspector), on the inspection of the Beecher bldg. There were some violations that have been addressed. Sue would like the storage problem addressed. Some contractors were contacted about building cabinets. Approx. $2,361 for 7 - 480" locking cabinets. Sue presented some ideas to address the problem. Board members discussed different options. JoAnne Behrens expressed concern about the proposed changes that could affect the Senior programs. Steve addressed space problems, stating that the Board will provide optional storage for Seniors. The Board will pursue the storage violation problems. Estimates will be made toward storage. Sue is to keep JoAnne informed of the process. PARK'S REPORT Scott reported on his time spent between parks and city. Scott said his time devoted to parks projects has been greatly limited. Scott's hours - 9 hrs. meetings last 6 weeks: 100 hrs. parks 12 hrs cleaning shops/repairs 60 hrs streets 34 hrs sewer 7 hrs water 22 hrs flood Brett's hours - 90 parks last 6 weeks : 70 streets 38 sewer 6.5 water 22.5 flood J.T. has recommended Scott hire more part-time help. John wants Scott to use work orders to develop a process. Art wishes to have Scott come up with estimates for how much time it takes to do his job as caretakers of the parks. The Board agrees that documentation needs to be carried out. Scott reported that $14.00 per yard is the cost for mulch that is to be used for mainly Cobb Park. $3,360 for 240 yards of mulch. Board recommends that we only purchase mulch for Cobb Park this Fall. Scott is to take care of this. Julie motions to allocate $1 ,000.00 more for Cobb Park from Land Cash- 96501 -0060. Dave D. seconded. Steve-yes, Dave D.-yes, John -yes, Julie -yes, Dave S.-yes. Recommendation - passed. Trees from Pulfers are on their way. DIRECTOR'S REPORT Sue is to pursue cost for fans for the Perkins room. 2 1 We have 25 Bulls tickets and a bus for 25 people, we will continue to try to get more tickets. The lease for the Bistro is a done deal. A transfer point is needed for handicapped at Beecher playground. Costs for transfer point will be done by Sue. Scott will get costs on sidewalk from street to play equipment. More handicapped accessible equipment is to be considered for future parks. Steve motioned to repair 3 doors (2 East- 1 Northwest) using Glasshopper, not to exceed $600.00 from Recreation Equipment fund- 70801-0070. Dave S. seconded- Julie-yes, John-yes, Dave D-yes, Steve-yes, Dave D.-yes. Motioned passed. Tables were discussed, and three bids received for tables; Steve motioned to purchase (10) 6 foot tables at $96.00 @ (10) 8 foot at $126.25 @. Paid from Land Cash- 81500-0060. Dave S. seconded. John -yes, Steve-yes, Dave D.-yes, Julie-yes, Dave D. -yes. Motioned passed. BLACKBERRY CREEK Park being renamed - tabled. Steve B. left meeting 10:10 p.m. Quorum still stands. BILL LIST Changes to bills - none- Dave S. motioned to approve the bills. Julie seconded. Julie-yes, Dave D.-yes, John-yes, Dave S. RIVERFRONT PARK PLAYGROUND EQUIPMENT Approx. 10,631 .00 Equip. 4,250.00 Install. 5,4R8,OQFibar sys. 20,379.00 Approx. total $2,000.00 in account with Riverfront Foundation. All agreed to table this project due to lack of knowledge of land cash and time of the year. Art asked the Board to start looking at policies for parks; i.e. maintenance/inspections; park ordinances and updates; rental of facilities. Tentative committee for City/School agreement; Julie Bromann, Dave Schmelzle will wait for further interests and information from the city council. Art will take School Dist. proposal back to Public Works. Meeting Adjourned at 11 :00 p.m. Respe fully Submitted, Davi . Schme e C Next meeting Sept. 18th, 1996. 3