Park Board Minutes 1996 08-21-96 Y 3
YORKVILLE PARKS & RECREATION
PARK BOARD MINUTES
August 21, 1996
ROLL CALL: Dave Dockstader, Julie Bromann, John Bradstreet, Dave Schmelzle, Steve
Bridge (arrived at 7:15 p.m.) Staff: Sue Swithin, Scott Sleezer, Art Prochaska.
Guests: Jim Nanninga, City Admin., Brian Deboldt, Dr. Engler, Jeff Spang, Aid., JoAnne
Behrens, Major Everett Jordan, Sal. Army, Kathleen Curtis, citizen.
Meeting called to order at 7:08 p.m.
MINUTES
July minutes reviewed - Dave S. motioned to accept the minutes from the meeting, John
seconded - motion passed.
SCHOOL DIST. AGREEMENT
Dr. Engler and Mr. DeBoldt addressed the Board on a City/school Dist. agreement on the
shared land use of the H.S. property along Blackberry Creek. There was interest in a
lease for long term use of this property. The Dist. is concerned about their ability to
maintain this property. The Dist. offered: all the wooded land and some of the level
land East of the Creek.
Maintenance was discussed; detention along the South property line was discussed.
Three proposed agreements between the city and the school district:
1) New agreement for gymnasium use
2) Agreement for approx. 20 acres of the wooded land
3) Agreement for the flat land to be developed to meet the needs of both the city and
school's needs and to be carried out.
A long term lease is desired for the wooded area. Approx. $50,000 figure from the Parks
and Recreation Department is being asked for by the School District. (Possibly for
completion of the 2nd gym floor ) in return for the lease.
Lengthy discussion of the agreements followed by members of the Board and guests.
Steve recommends a committee be formed by School Board, Park Board, and City
council members to pursue this project. The Board is to set up the committee.
CANOE LAUNCH
Jim Nanninga presented information on a grant package from DNR for a public canoe
launch along Hydrallic street. The State would pay 90% for land acquisition, State pays
100% for construction. $6,000 is the match for the property acquisition for the property
next to the post office that is needed.
The project is to include shelter, bike rack, lighting, landscaping and additional parking
for the downtown. Eventually to be connected by a bike trail along the river.
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Steve motioned to commit up to $6,000 land cash- 99503-0060- from our 97-98 budget
to acquire the proposed Hydrallic Ave. canoe launch. John seconded. Julie- yes, John-
yes, Steve- yes, Dave S.-yes, Dave D.-yes. Motion passed.
STORAGE AND INSPECTION OF BEECHER
Memorandum from Bill Dettmer(city inspector), on the inspection of the Beecher bldg.
There were some violations that have been addressed. Sue would like the storage
problem addressed. Some contractors were contacted about building cabinets.
Approx. $2,361 for 7 - 480" locking cabinets. Sue presented some ideas to address the
problem. Board members discussed different options.
JoAnne Behrens expressed concern about the proposed changes that could affect the
Senior programs. Steve addressed space problems, stating that the Board will provide
optional storage for Seniors. The Board will pursue the storage violation problems.
Estimates will be made toward storage. Sue is to keep JoAnne informed of the process.
PARK'S REPORT
Scott reported on his time spent between parks and city. Scott said his time devoted to
parks projects has been greatly limited.
Scott's hours - 9 hrs. meetings
last 6 weeks: 100 hrs. parks
12 hrs cleaning shops/repairs
60 hrs streets
34 hrs sewer
7 hrs water
22 hrs flood
Brett's hours - 90 parks
last 6 weeks : 70 streets
38 sewer
6.5 water
22.5 flood
J.T. has recommended Scott hire more part-time help. John wants Scott to use work
orders to develop a process.
Art wishes to have Scott come up with estimates for how much time it takes to do his job
as caretakers of the parks. The Board agrees that documentation needs to be carried
out.
Scott reported that $14.00 per yard is the cost for mulch that is to be used for mainly
Cobb Park. $3,360 for 240 yards of mulch.
Board recommends that we only purchase mulch for Cobb Park this Fall. Scott is to take
care of this. Julie motions to allocate $1 ,000.00 more for Cobb Park from Land Cash-
96501 -0060. Dave D. seconded. Steve-yes, Dave D.-yes, John -yes, Julie -yes, Dave
S.-yes. Recommendation - passed.
Trees from Pulfers are on their way.
DIRECTOR'S REPORT
Sue is to pursue cost for fans for the Perkins room.
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We have 25 Bulls tickets and a bus for 25 people, we will continue to try to get more
tickets.
The lease for the Bistro is a done deal.
A transfer point is needed for handicapped at Beecher playground. Costs for transfer
point will be done by Sue. Scott will get costs on sidewalk from street to play
equipment.
More handicapped accessible equipment is to be considered for future parks.
Steve motioned to repair 3 doors (2 East- 1 Northwest) using Glasshopper, not to exceed
$600.00 from Recreation Equipment fund- 70801-0070. Dave S. seconded- Julie-yes,
John-yes, Dave D-yes, Steve-yes, Dave D.-yes. Motioned passed.
Tables were discussed, and three bids received for tables; Steve motioned to purchase
(10) 6 foot tables at $96.00 @ (10) 8 foot at $126.25 @. Paid from Land Cash-
81500-0060. Dave S. seconded. John -yes, Steve-yes, Dave D.-yes, Julie-yes, Dave D.
-yes. Motioned passed.
BLACKBERRY CREEK
Park being renamed - tabled.
Steve B. left meeting 10:10 p.m. Quorum still stands.
BILL LIST
Changes to bills - none- Dave S. motioned to approve the bills. Julie seconded.
Julie-yes, Dave D.-yes, John-yes, Dave S.
RIVERFRONT PARK PLAYGROUND EQUIPMENT
Approx. 10,631 .00 Equip.
4,250.00 Install.
5,4R8,OQFibar sys.
20,379.00 Approx. total
$2,000.00 in account with Riverfront Foundation. All agreed to table this project due to
lack of knowledge of land cash and time of the year.
Art asked the Board to start looking at policies for parks; i.e. maintenance/inspections;
park ordinances and updates; rental of facilities.
Tentative committee for City/School agreement; Julie Bromann, Dave Schmelzle will wait
for further interests and information from the city council. Art will take School Dist.
proposal back to Public Works.
Meeting Adjourned at 11 :00 p.m.
Respe fully Submitted,
Davi . Schme e
C
Next meeting Sept. 18th, 1996.
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