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COW Minutes 1999 12-09-99 CITY OF YORKVILLE COMMITTEE OF THE WHOLE DECEMBER 9, 1999 MEMBERS PRESENT:Art Prochaska, Burt Callmer, Richard Sticka, Cindy Green, Larry Kot, Dave Dockstader,Valerie Surd, Rose Ann Spears, Mike Anderson, Robert Allen,Tom Sowinski, Tony Graff,Jim Nanninga, Dan Kramer, J.T. Johnson, Joseph Wywrot. Guests: See attached. Public Hearing/1988-2000 Tax Levy A motion by Larry Kot was made to enter into Public Hearing to discuss the proposed 1999-2000 Tax Levy. The motion was seconded by Richard Sticka. Roil Call was taken. See attached Public Hearing minutes. A motion to adjourn Public Hearing was made by Burt Callmer and seconded by Mike Anderson. PC 98-04: Heartland i)evelopment/Preliminary Plat and PU©-Discussion was held on several different issues on this development. There was verbiage In question with regards to the hiking trail. If the homeowners should some day decide that they no longer wish to"own"the trail,that the City has the option to accept. Verbiage has also been placed in the agreement that the homeowners are able to use some of the green areas for garden space and flower beds. Discussion was held with regards to the entrance intersection. There has been no worn!from IDOT to state that they would be improving the intersection or paying to cover the costs of Improvement. It was determined that the developer should be able to recover approx.. 87 1/2% of the costs for the improvement. It was felt by the City that the improvements being made would be of great advantage to the City of Yorkville and not just the development. Mr.Wywrot stated that he felt a traffic study should be done and is important. His concern is with the development traffic as well as additional city traffic. Alderman Dockstader stated his concern with difficulty to exit to the west from the connecting subdivision. Mr. Marker the developer, is currently conducting his own traffic study. A suggestion to limit on build-out before intersection was improved was decided at 65%or if IDOT suggests the improvements earlier. Chief Graff suggested that the build out percent should be at 50, because of the safety factor. The issue of reserving sewer line capacity would be maintained for 12 years. There is one"flat spat"in the line that will need additional work. A concern was also raised with the sump pump connection issue. Mr.Wywrot stated that the soil testing can be done now and the past weather would be factored into the information. A concern was raised with 75'vs. 100'radius turns in the streets. Mayor Prochaska directed staff to research for an outside source to determine the issues in the subdivision ordinance. This would create a standard that would be followed for any new project. This will create a basis for determination what should be used in each subdivision. The research information will be presented at Public Works on December 20. The October Police Report to be placed on the December 16 council agenda. Non-Motorized Vehicle Parking Ordinance-A question was raised with regards of the non- motorized vehicle being attached to a motorized vehicle. Chief Graff suggested possibly to the registration of the vehicle. The verbiage will be changed to detached vehicle. This item to be placed on the December 16 council agenda. Health Insurance Renewal-Mike Englehardt discussed the increase in the insurance rate. The increase of 11.3% he felt is the lowest even in comparison to any of the new companies he reviewed. Administration Committee advised to stay with Blue Cross and to renew the contract. This item to be placed on the December 16 council agenda. J • 1 Lot Coverage Change 200/6 to 30%-The change in percentage would allow for larger homes. With the change in the zoning, it would still allow for the appropriate set back standards. This item to be placed on the December 16 council agenda. Vehicle for Recreation Department-After much discussion, it was felt by the council that there Is indeed a need for a vehicle. However,the council is unsure of what type of vehicle would be the best. A vehicle would be needed to be able to haul equipment, possibly to also haul additional staff needed to set up for Music under the Stars,and other programs that have been developed. It was suggested to look at a state bid vehicle. Mayor Prochaska suggested Ms. Swithin put together a spec. sheet on all the possible uses for the vehicle and what would be needed. it was also suggested to bid on either a van,truck, or Blazer type of vehicle. It was also suggested to check into the City of Chicago bid vehicles. City Hall Change Orders-Mr. Wywrot suggested that all of the changes,with the exception of two be approved. The two still in question are the Main Entrance Automatic Door and the Condensing Units. Mr. Wywrot felt that these two items are not necessary at this time. Investment Policy-A notation was made about the verbiage of City Council Approval. This would require a simple majority from the City Council vote. This item will be reviewed by Attorney Kramer. This item to be placed on the December 16 council agenda. Nominee for Park Board-Mayor Prochaska would like to recommend William Wedge, 624 White Oak Way,to the park board. Mr. Wedge is retired from sales. This hem to be placed on the December 16 council agenda. Subdivision Review Fees-This item has been reviewed by Attorney Kramer and is ready for the December 16 council agenda. First Time Home Buyers-It was felt that this is a good program and should be continued. Attorney Kramer Is updating the language and reviewing the agreement. This item to be placed on the December 16 council agenda. Interfund Borrowing Corrections Treasurer Allen explained to the council that the Trust and Agency Fund and the Water Operations Fund will be adjusted to the appropriate amounts. Update on Etna Health(NY Life)Insurance-lttomey Kramer distributed to the council stating that a deadline has been given to straighten out all the issues. Software PurchasoMater System Study,A specific software program is needed to begin the Water Study. This will allow for an analysis of the system to be done. Approval for this purchase to go to the December 16 council agenda. Fox Hill/Second Amendment and Park Amendment-This is basically the same agreement as 6 months ago,with an improved park area design. This item to be placed on the December 16 council agenda. The August and September Building Reports to be placed on the December 16 council agenda. Additional Business: The City Hail landscape design is ready for viewing. Also,the design for the City Hall sign was distributed for additional comments. r ' It was suggested by Alderman Sticka for the Alderman,City Treasurer, and the Mayor to purchase one of the large City Collages and present It to the City to be placed in the new City Hall. Alderman Sticka will contact Bob Ament. It was suggested that the City should consider purchasing Christmas decorations for the new City Hall for the upcoming year. There was some discussion about the replacement of soil to the Streets of South Main and Morgan Streets. Public Works have replaced the soil and have placed straw down to keep from the soil erosion. A design of the Police patch was distributed for viewing. Respectfully submitted by Cindy Green S CITY OF YORKVILLE PUBLIC HEARING DECEMBER 9, 1999 MEMBERS PRESENT: Art Prochaska, Burt Callmer, Richard Sticka, Cindy Green, Larry Kot, Dave Dockstader, Valerie Burd, Rose Ann Spears, Mike Anderson, Robert Allen,Tom Sowinski, Tony Graff, Jim Naninga, Dan Kramer, J.T. Johnson,Joseph Wywrot. A motion was made by Alderman Kot to enter into Public Hearing for the purpose of discussion on the City Tax Levy Ordinance. Rail Call was taken. XAlderman Callmer _„),_Alderman Sticka ,�,Aiderman Kot ,Alderman Dockstader ,,Alderman Burd _„&,Alderman Spears X-Alderman Anderson __X„_Aiderman Sowinski CITY TAX LEVY ORDINANCE Mayor Prochaska called the meeting to order and stated that the meeting in progress would deal with the proposed City Tax Levy Ordinance. The city has maintained the same tax rate, but this year would look at raising the rate to.9842 which is the maximum allowable amount. It was also stated that the City start with the higher rate and that it be reviewed in February and that if possible the tax be reduced at that time. It was also noted that there is a limited time In February when the rate can be lowered. it was suggested that Mr. Nanninga be authorized to lower the rate if appropriate. Alderman Kot stated that he does not support the increase. Mayor Prochaska supported the second option that the Library recieve their full allowance and that the City would recieve the remainder. This would increase approx. $4000 to the City budget. Mayor Prochaska asked for public comments from the floor. There were no public comments. Mayor Prochaska requested that option 2 be placed on the December 16 council for approval. There was a motion made by Alderman Callmer to exit from Public Hearing and the motion was seconded by Alderman Anderson. Roll Call was taken. Alderman Callmer „_X, _Alderman Sticka )Alderman Kot Alderman Dockstader �Aiderman Bumf Alderman Spears Alderman Anderson Alderman Sowinski The meeting was adjourned. Respectfully submitted by Cindy Green COMMITTEE OF THE WHOLE GUEST LIST (PLEASE PRINT) p9 9i' e c�tA t ��