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COW Minutes 1999 10-21-99 a CITY OF YORKVILLE COMMITTEE OF THE WHOLE OCTOBER 21, 1999 MEMBERS PRESENT: Art Prochaska, Burt Callmer, Richard Sticka, Cindy Green, Larry Kot, Dave Dockstader, Valerie Burd, Rose Ann Spears, Mike Anderson, Robert Allen, Tom Sowinski, Tony Graff, Jim Nanninga, Dan Kramer, J.T. Johnson,Joe Wywrot. Guests: See attached list. Character Counts Presentation: Doug Tremble and a group from the Human Resource Commission presented a new community program called Character Counts. A Character Counts Community is defined as a group of people living within a larger society with a common interest to spread awareness about Character Counts, and the Six Pillars of Character. The six pillars include: Trustworthiness, Respect, Responsibility, Fairness, Caring, and Citizenship. With the program these issues are taught that character counts and their success and happiness will depend on who they are on the inside, not what they have or how they look. It will instill the 6 Pillars by rewarding good behavior and discouraging all instances of bad behavior by imposing fair, consistent consequences that prove your are serious about character. It will continouosly encourage others to live up to the 6 pillars. It will set about making a good example in everything you say and do. In order to implement Character Counts into our community, persons will be needed to become trainers to others. The program would involve a 3 day training session to train the trainers. It was suggested that 20 of the 35 be from the school district. Dave Searpetta, Ashley Rd., felt that this program is something that should be instilled in children at home and felt that the schools should not be involved with this during class time. He felt the class time should be used for basic education. It was noted from Chief Graff that this program teaches values that have been passed down through history. That people must instill values in our children and that these values are important. A concern was raised with moral issues and children. Chief Graff felt that this was a good reinforcement as a community. It would show a whole body working together and supporting one another. This item to be placed on the October 28 council agenda. Subdivision Ordinance/Standard Specifications: A question was raised as to how the original standard was set up. Chief Graff felt the it originated with the NTSB,with regards to the width of the streets and for parking on streets. There are hard numbers used for emergency equipement. Additional criteria is needed for determination. The ordinance will stand as it is until it cna be substantiated differently. Heartland (Development PC 99-04: There was much discussion with regards to the streets and the park set aside land. There are some issues that involve subdivision standards. It was felt that it is important to the safety of the citizens that certain standards should not be negotiated. There was also some question as to how much of the trail should be included as park set aside. Some of the train and/or green space can be used for parks area without taking ownership. There is a need to work more on the language with green space. Shadow Creek PC 99-06: Shadow Creek is located with 1 1/2 miles of the city. The preliminary plan appears to comply with most of the city standards. It is necessary to pass on the recommendation of the City, to the County Board. Recomment to the Count for approval, with regards to the city standards with an second or emergency exit. Cannonball Estates PC 99-05: There was much discussion with regards to the size of the lots that are located along Cannonball Trail, whether the water retention area had capacity should there be any flooding. Clairification was asked with regards to a berm along Faxon Rd. and the set back distances on the lots. Martha Price, Cannonball Trail, had concern with maintaining the integrety of the area. Property located along Cannonball Trail are at least one acre in size. Verne Henne, Route 34, showed concern with regards to flood retention if the property is in a flood way or plane. It was suggested by Atty. Kramer that the council place conditions on the annexation agreement. He suggested that the alderman make a list of the conditions that they would like to see as requirements. It was stated that the annexation agreement should be available prior to the public hearing for public inspection. The concensous from the alderman, was split. Alderman's Kot, Sowinski, Dockstader, and Callmer felt that there should be at least a 3 foot berm and landscaping. Alderman's Anderson, Spears, Burd, and Sticka were OK with the plan as presented. This item to be presented to the October 28 council agenda. 2/3 vote is required with annexation. If there is a legal objection,the vote required would be 3/4. Andy Patel/Motel Proposal: Tabled Land Cash Ordinance: Tabled City Hall Plaque: There were several different types of plaque designs. The concensous from the council had all the city officials listed on it. Cith Hall Phone System Quote/Order: The system quote was distributed by Chief Graff. There was a concern raised as to why this issue was not presented, or why bids were not solicited. Chief Graff stated that time was an issue and felt that there was not enough time to allow for the bid procedure. This item is to be placed on the October 28 council agenda. The computer equipment quote is to be sent to administration meeting. SSES Project/Change Order #6: There are two seperate items. One for an increase of $20,169. Another for a credit or decrease of $300,000.00. These two items must be kept seperate. This item to be placed on the October 28 council agenda. Radium Consultants Presentations: Of the three different consultant firms, Public Works recommended Engineering Enterprises, with Crawford, Murphy, and Tilly as second choice. Public Works felt that all three companies are all well qualified, but felt that Engineering Enterprises was the best. Atty. Kramer felt that it was important to get hard proposals from all three consultants. He felt that costs are important and that it is important to get the comparisons. City Hall Change Orders: The following are a list of change order requests for the city hall. Under cutting the parking lot C $1,095. Electrical service changes a $1,204. Deletion of the council chamber platform, (refund) @ $680. Facia blocking C $3,768. Removal of foundation of game farm property walls @ $1,553. To run gas line for stove in employee breakroom a $574. Relocation of outside units, generator, air conditioner, etc. @ (approx.) $17,883. Of the changes Mr. Wywrot recommends to pay the electrical service changes. There is additional information and break down of the costs that is still needed to be sure that the remainder of the charges are accurate. This item is to be placed on the October 28 council agenda. The completion of the facility is still January 1, 2000. City Hall Electrical Service: There is an upgrade to the service coming into the new City Hall facility. This service that connects into the Middle School. This item to be placed on the October 28 council agenda. The November COW meeting will be held on Tuesday November 9 at 7:00 PM. Comprehensive Plan/Land Use Update: There has been a lot of good input into this plan. It will serve as a plan as to what the Plan Commission and the City Council intend for the growth of the City of Yorkville. Sunflower Estates/Bond Reduction #2: The request for bond reduction would decrease the bond to $327,942.32. This item to be placed on the October 28 council agenda. Additional Business: Waste Disposal - It was suggested to get a proposal from Waste Management and to create a spec. list based on the information received at the town meeting. SSES request to make payment #11. This item to be placed on the October 28 council agenda. Respectfully submitted by Cindy Green CITY OF YORKVILLE COMMITTEE OF THE WHOLE Date Quests Present: (Please print) k Se 1 o Uld&&I 4;e