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COW Minutes 1999 10-07-99 CITY OF YORKVILLE COMMITTEE OF THE WHOLE OCTOBER 7, 1999 6:30 PM MEMBERS PRESENT: Art Prochaska, Richard Sticka, Cindy Green, Larry Kot, Valerie Burd, Rose Ann Spears, Mike Anderson, Robert Allen, Tom Sowinski, Tony Graff, Jim Nannings, Dan Kramer. Guests: Kathy Farren, Jim Michaels, Peter Wallers, Jeff Freeman, Brian Whistin, Theresa O'Grady, Bernard Held, Clayton Marker, Richard Marker, Steve Roake. Radium Consultants Presentations: Three different firms presented options that could be used to correct the situation with the levels of radium in the water. Engineering Enterprises, Baxter & Woodman, and Crawford, Murphy & Tilly. The three firms had similar ideas in correcting the water problem. Some of the options noted were, the mixing the existing water source with that of another water source, treatment of the existing water source, finding a completely different possible water source. Each firm basically had a similar plan to complete this project. The major steps were to make an analysis of the community needs both present and for future growth. The analysis would allow for storage, distribution, treatment, and cost. They would evaluate also the existing system to determine if they could build on the system or create a completely new system. The project would take into consideration, shallow wells, deep wells, and any existing surface water. It would also take in accessibility of these sources and the cost to bring the community water into IEPA standards. The firms would also help with directing the City of Yorkville in processing funding through the IEPA. All three firms have local community experience. Additional -Health Insurance: There was an update on the insurance issues that are pending with NYL. It was noted that the Attorney General is watching this issue and is hoping to not get involved. House Bum: There was some discussion with a local resident wishing to have the Bristol Kendall Fire Department bum down a house. A demolition permit is required from the city. Jim will contact Chief Hitzemann. Heartland Development PC 99-04: Richard Marker, of Richard Marker Associates presented his preliminary plan for the Heartland development. The development would be located on Route 34 at McHugh Rd. The project would include 186 single family lots. The project would also contain an internal paved trail, a playground area, and a private clubhouse containing a pool for the residents. The project would also allow a small shopping area along Route 34. The lots would range from 10,000 to 12,000 sq. ft. A homeowners association would be created to maintain the trail, however, parks would care for the playground area and also determine that the equipment would be kept at ordinance standards. Concern was expressed about the trail and public safety and also with the downstream sewer capacity. It was suggested that about 500 feet of the sewer line should be monitored for the flow capacity. The improvement to the McHugh intersection would benefit to others in the area. IDOT has looked into this intersection and it is possible that there may be state funding available for this improvement. This item will go to the October 14 council agenda, to approve the preliminary plan and also for annexation. There will be a Public Hearing on the annexation prior to the council meeting. Andy Patel/Motel Proposal: Tabled Public Sidewalks: A sidewalk will be placed on the West side of Mill St., from Van Emmon to CCMS. This would allow for greater public safety. City Hall Change Orders: A change had to be made with the floor joists in the new City Hall. The drawing from the architect had material that is currently not available. The request for a material change was made and also a study to determine that the new floor joists would maintain safety standards. The cost of the study was $2,000 and the additional cost of material was $2,574. There was discussion as to why the architect put a specific material type in the drawing, and also a concern with the cost of the study done. A change was also requested for the council chambers. It was determined that the chamber room was smaller than anticipated and a suggestion to remove the platform was made to have fewer restrictions on the room. Landscape Ordinance: The landscape ordinance was reviewed with regards to the parkway, perimeter, and parking lot requirements. It was felt that the ordinance was straightforward and should be easy to administer. This item to be placed on the October 14 council agenda. Subdivision Ordinance/Standard Specifications:Tabled White Oak Sidewalk Agreement:Tabled White Oak/Hold Harmless: Tabled Fox Highlands/Offsite Easement: The Com Ed agreement needs no resolution. This item was placed for review and will be on the October 14 council agenda. U of 1 at Chicago/Contract for C.O.P.S. Supplement: $11,986 would be required to develop a performance evaluations that would rate officers and staff more efficiently related to community policing and problem solving. This is a one time charge and will be placed on the October 14 council agenda. The August Police Report will be placed on the October 14 council agenda. Pinewood Resource Center/Lease Renewal: There will be a $30 monthly increase beginning November 1999. The increase is within the budgeted amount. The lease agreement is to be reviewed by Atty. Kramer. Abandoned Vehicle Amendment to Ordinance: Tabled Bullet Proof Vest Policy: There was a request to put the policy into effect. It would provide law enforcement with guidelines for the proper use and care of body armor. This item to be placed on the October 14 council agenda. Agreement for K-9 Unit with F.O.P. Collective Bargaining Unit: There is an amendment needed to attach this item. There would be an additional$2,500 in cost. This was an anticipated cost and is a budgeted item. This item to be placed on the October 14 council agenda. K-9 Mortality Insurance: Theft or Mortality insurance cost would be $960. The money has already been collected through public donations. Injury through the line of duty is covered in the regular policy. This policy would allow to cover the costs for a new animal and the training costs. "Jumbo"will be sworn at the October 14 council meeting. Trick or Treat/Proposed date and time: There were several calls about holding Trick or Treat on October 30 and not on Halloween. It was suggest and agreed upon to change the time back to Sunday October 31 from 3:00 to 6:00 PM. n Additional Business: A Mrs. Smith on Adams St.was concerned as to why Adams wasn't being made wider and being blacktopped. It was suggested to review the 5 year streets plan to see if and when Adams was to be repaired. Respectfully submitted by Cindy Green