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COW Minutes 1999 07-01-99 � 4• CITY OF YORKVILLE COMMITTEE OF THE WHOLE JULY is 1999 MEMBERS:Art Prochaska, Richard Sticks, Cindy Green, Lary Kot, Dave Dockstader,Valerie Burd, Rose Ann Spears, Mike Anderson, Robert Alien,Tom Sowinski,Tony Graff, Jim Nanninga, Dan Kramer,J.T. Johnson,Joseph Wywrot. Guests: See attached list. Amoco Agreement-Todd Gift,from Delts Environmental, and David Piotrowski,from BP Amoco, spoke to the council with regards to ground contamination at the current Pride Pantry property. SP Amoco has agreed to clean up the ground contamination, but they need an agreement signed by the City of Yorkville,that someone from Public Works would be able to make themselves available to consult when digging around water mains, around streets, etc. The data that has been collected shows that the contamination goes to the side of the street and at this point SP Amoco does not plan to dig into the street. This item to be placed on the July 8 council agenda. York Meadows Plat Easement-There is an existing approved plat dated in the 1970`s and at this time working with developers to plat roads. it was suggested to try and obtain a"blanket" easement with the City over the entire piece of property. At the time of building construction,the blanket easement would need to be released. This item to be placed on the July 22 council agenda. Fox Hill Park Improvements-Went to council last week and was tabled. Mr. Nannings spoke with Dick and he is trying to get additional bids. There is a need to get the value of the property that will be used for the park. The plan for the park also needs to be attached as an exhibit In the PUD. The April and May Water Reports to be placed on the July 8 council agenda. The Cannonball Hill Plat is still being revised and Mr. Wywrot asks that it be placed on the July 22 council agenda. Greenbriar SSA-After studing the figures,they seem to be inadequate. The proposal would require using all units in Phase 11 and Phase Ili. The DNR has offered assistance to the Public Works department for pond management. The SSA would maintain around the pond and they would care for it. There was some concern for unexpected costs such as dredging that would take piece at approximately every 15 years. There is a need for a resolution to create an SSA. There was some concern with City liability and safety at the pond. Two ordinances would have to be made, one with regards to landscaping and upkeep,the other would cover the extra items, such as dredging. Riverfront Park Handrails-Two change order requests. The actual length would be for 510 feet and would result with a credit of funds. There will be 50 feet of removable fence and handralis. The changes minus the credit would leave a net of approximately$700 due. Mr. Bradstreet, parks, felt confident that they had the ability to collect the$700 for the changes. This item to be placed on the July 8 council agenda. Sewer Stub Policy-There is a need to remove the blockage verbiage. This policy will need minor revisions and will be returned to the July 15 COW. Beaver Street-The change order would reduce costs$12,000. This item to be placed on the July 8 council agenda. YBSD Funding-Flow monitoring is in process and will be a cost split between the YBSD and the City. The cost to the city is$12,000. This would allow for determining the usage and the capacity of the service. FAU Routes-Yorkville is not currently eligible for FAU, Federal Aide Urban, routes. When the city reaches 5,000 In population,then the city would become eligible. The Kane County Council of Mayors suggest that Yorkville submit a proposal for FAU routes so that the City is ready to use the routes when the population grows. Architect Construction Phase/Services for City Hall-This would allow for Mr.Wywrot to be able to work with the Architect Construction Phase. The resolution to read, not to exceed $8,000.00. This item to be placed on the July 8 council agenda. Public Works Parking Lot Paving-This would all for the City of Yorkville to comply with the ground well set backs. The cost for paving$22,397.05. The proposal would pave the public works parking lot and would prevent run off of salt and oils from the equipment. The suggested funds are from a reserve fund for Radium treatment of water. The cost of the project>$10,000 and will have to be placed for bid. Beecher Roof-The change order would require and additional$948.75, In wood that needs to be replaced. This Rem to be placed on the July 8 council agenda. New Mowing Tractor-J.T. has moved a 1-Ton dump truck to the 2000-2001 purchase plan. This would allow the purchase of the roadside tractor and be within budget. This item to be placed on the July 8 council agenda to release for bid. Payment d7 Sanitary Sewer iii Manhole Rehab. is currently due at$164,578.81. The increase In payment amount is because of construction engineering. This Rem to be placed on the July 8 council agenda. Parking Lot Agreement!Masons-Construction would begin within 60 days and would allow for "at least"gravel within two years. The Masons contend that they would like to have"at least" seal coat within two years. J.T.would like to further discuss with them and try to get them to sign the agreement. City Hall&Police Department-There are two different change orders. The first would allow for a floor drain in the"Sally port"at an additional expense of approximately$700. Public Works would put in the triple catch basin for the vehicle fluids and the filter system to remove the fluids. The second change would allow to enlarge the pump in the basement. It would change the diameter of the pipe from 3 feet to 4 feet. These changes to be placed on the July 8 council agenda. Massage Parlor Ordinance-The ordinance was distributed for alderman review. The permit fee is to be listed as non-refundable and the penalty to be listed at a$500 maximum per day. There would also be specified zoning where the parlor could be placed. It would require a specific distance from any residential area. Permit applications would be reviewed by the Police Chief for recommendation. A time limit of 90 days or less,after application submission,would be placed on the approval decision. Additional Business: The Aurora Tourism annual meeting was held and very well attended. 1 J.T.was asked to speak with Don Garby with an update on his water problem. The May Police report to be placed on the July council agenda. Interviews have been completed for the Sergeant position. Mobile date terminals, no loan is needed. The purchase price was included In a grant. The audit is progressing well and more information has been submitted. Mayor Prochaska will be submitting Lisa Scherer to replace Mr. Dockstader on the parks board. The July 4th parade will be held on July 5. Mayor Prochaska was hoping to see maybe a couple Public Works trucks and the mayor will be walking. The city will hear from the State,within 90,with regards to the boundaries for annexation. If there are any other items that need to be completed by Hamilton, please let J.T. know as soon as possible. School Dist./Web Site update. The base computer from Compaq would cost approximately $8,600 based on government pricing. Cops grant money will transfer in 3 to 4 days to cover the funds needed. Game Farm Road House. There have two people interested in moving the house. The person being awarded the property would have to follow the moving schedule set by the City. The City would have to specify the time frame on when the building would need to be moved. Respectfully submitted by Cindy Green CITY OF YORKVILLE COMMITTEE OF THE WHOLE Date Guests Present: (Please print) SIA let tc t .� n Q- `I L`l , r�r-