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COW Minutes 1999 05-20-99 CiTY OF YORKVILLE COMMITTEE OF THE WHOLE MAY 209 1999 MEMBERS PRESENT: Art Prochaska, Burt Calimer, Cindy Green, Larry Kot, Dave Dockstader, Valerie Burd, Rose Ann Spears,Robert Allen, Dean Kleronamos, Tom Sowinski,Tony Graff,Jim Nanninga,J.T. Johnson. Guests: See attached list. Board Appointments-Mayor Prochaska announced the following appointments. Sylvia Kurtz to the Human Resources Board and Tom Lindblom,Anne Luceitto, Clarence Holdiman, Jeff Baker, Tom Mizel, and Joseph Besco to the Plan Commission. There are still two positions open on the Plan Commission and one position open on the Parks Board. Edmeier Agreement-in the original agreement stated that the fees were to be paid in full up front. Mr. Edmeier would like to stagger the fees and to start with the Initial payment of $200,000. He does not want to change the PUD, but would like to pay the money out in 2 different installments,with the second installment to be paid at the start of Phase 11. Mr. Edmeier will meet with the Sanitary district board on Monday to discuss this issue. There will be a public hearing scheduled prior to the next Council meeting on May 27. Mr. Charles Doetchman has a concern with Phases III, IV, and V and sewer access. Mr. Dick Huston has stated that the contract to purchase the additional property has defaulted. He also stated that there is a concem of the original PUD not being signed by Mr. and Mrs. Doetchman. This item will be reviewed prior the Public Hearing. Route 47/Countryside Signal-There is an additional cost due the cost of using thermoplastic cabling. The additional cost is$6,082.12 and the funds are available in the streets funds. This item to be placed on the council agenda of May 27. PC 98-07 Fox Hill Final Plat-There will be a change to the PUD. A Public Hearing was held prior to the Plan Commission that would allow a change of park property to commercial use. The final plat will be placed on the May 27 council agenda for approval subject to letters of credit. Septic Problem 329 E.Van Emmon-Dave Ligons had found that his septic system is undersized. He has purchased an extra lot and the septic field can be extended to correct the problem. There were concerns raised from Mr. and Mrs. Ligons as to possible future issues regarding their septic system. it was explained that considerations would have to be made at the time any future problems arise. There are too many"what ifs"to consider. There was a consensus from the current council that If the expanding of the septic can alleviate the problem that he could go ahead and correct the problem. This issue to be placed on the May 27 council agenda. Proposed Greenbrier SSA-There was much discussion raised in regards to the pond. The cost of maintenance is a concern and if the SSA costs per capita would be too expensive, and also what the maintenance costs to the city would be without the SSA if the city were responsible for the pond, This item is to be taken back to Public Works. This item was tabled. It was stated that the Park would be ready by July 1 and that this issue should be resolved ASAP. State and Morgan Bid-The bids were a little higher than anticipated. Mr.Wywrot estimated $275,000 and the bids came in at$280,000. Mr. Wywrot suggested that the job be split between the two lowest bidders for the waterwork and the roadwork. This item is to be placed on the May 27 council agenda. Lease Agreement with Inland/Brush-Brush would be processed through a chipper and would allow for residents to use for mulch. This item to be placed on the May 27 council agenda. t Revised Resolution MFT Material Purchases-Material purchases have decreased from last year costs. IDOT Signal Upgrades-There has been a check on the signal lights in Yorkville. The intersection at Route 34 and Center Parkway has questionable components for Y2K. To replace the controller in the box the cost is$2,600. Only$1,300 would be the cost to the City,the other half would be reimbursed from IDOT. This item Is to be placed on the May 27 council agenda. Additional Business: Cable TV Consortium-George Glass, the original founder has not been re-elected to the consortium board. it has been asked if he could be kept on in an advisory position presenting a cost of$300 a month. There is a resolution needed to change the by laws. State Gift Ban Act-This acct prohibits gifts to govemmental employees. This act goes into law on July 1. The information has been distributed to the alderman. This item is to be placed on the Administrative Committee agenda. Facade Program-A draft of facade resolution. This program has$10,000 In the budget and It would allow downtown business to make improvements to their building. The business would present an improvements plan of at least$1,000. This plan would be approved by a review board. The business would pay 50%and so would the business. it was suggested that inquires be made to determine what kind of interest there would be to have people on the board. This item is to return to the June 3 COW meeting. The March Building Report is to he placed on the May 27 council agenda. The cost for the patching of the streets has been reduced in price. It is a concem that the reduced price would not allow the patching to be covered under the loan program. There are concems from some Yorkville citizens with regards to the outcome of the Dam. There is second report being compiled that also looks at the possibility of removing the dam. There is a town meeting to be scheduled for the first Wednesday in June to discuss this issue. It will allow for the citizens of Yorkville to express their views. The estimated cost to put water hydrants at the baseball diamonds is at$300. This information is being given to the Parks board. It seems that the Boundary Agreement with Piano has been misplaced. This will be distributed to the alderman ASAP. IDOT has stopped all of the studies that they had been doing on Route 47. Mayor Prochaska has asked that they reconsider and continue with their studies. He feels that it is important to look at other options and to try to work with IDOT in discovering a solution. IDOT would like a letter from the City requesting them to continue with the studies and to work with new changes. Mayor Prochaska asked for a consensus from the council to continue with a letter to IDOT. It was felt that maybe pull some information from some of the residents as to their thoughts. All alderman concur with sending a letter to IDOT to continue their studies in locating a solution to the problems with Route 47. Treasurer Allen reported that the audit has begun. The Web Page agreement has been reviewed. It was suggested that the Exhibit be deleted from the agreement. Respectfully Submitted by Cindy Green CITY OF YORKVILLE COMMITTEE OF THE WHOLE Date Guests Present: (Please print) Z T 4 i �IC.�