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COW Minutes 1999 05-06-99 CITY OF YORKVILLE COMMITTEE OF THE WHOLE May 611999 MEMBERS PRESENT: Art Prochaska, Burt Callmer, Richard Sticka, Cindy Green, Larry Kot, Rose Ann Spears, Mike Anderson, Dean Kleronamos, Robert Allen, Tom Sowinski, Jim Nanninga,J.T. Johnson, Joseph Wywrot, Ron Diettrich. Guest: See attached list. Mike Anderson Alderman Mike Anderson was sworn into his position by Mayor Arthur Prochaska,Jr. Board Appointments-Mayor Prochaska appointed the alderman to their committees and recommended Dave Dockstader to replace his position as Ward 3 Alderman. He also recommended for re-appointment, Donna Figora, Russell Walter, and Sandy Lindblom to the Library Board. To parks, Kathy Sturgis. There is a need to replace Burt Callmer on the Plan Commission and to replace Dave Dockstader if he is approved as Ward 3 Alderman. Also some of the Plan Commission terms need to be changed as 1/2 of the persons are up for re- appointment. They need to be staggered more, so that the terms do not expire all at once. Fox Hill Tax Rebate-A sales tax incentive has been proposed for Fox Hill. Over a 10 year period, they would receive 50% back up to $1,000 per unit. The 10 year period would start as soon as the first commercial property is developed. This is an incentive to build or bring in more commercial business. This Item to be placed on the May 13 council agenda. AFLAC Insurance-There was a presentation from Sue Wisnewski and Brian Marsh on their Voluntary benefit program. This is a program that would allow Disability Insurance, Accident Insurance, etc. for any or all City employees. It is a voluntary program and premiums can be paid prior to taxes. Varying features can be taken with you if positions change. All payments are made directly to the individual where IMRF only covers 50%, a disability program with AFLAC would cover that and bring the pay up. The next step would be to meet with all the department heads and to set up dates for employees to be able to attend a presentation. S year Capital Improvement The 5 year capital improvement plan has listed reconstruction of the water main on Main Street, for a booster station Hydraulic to Ridge. A concern was raised with regards to the Spring and Liberty so far into the future of the plan. Also it would leave Walnut would be fixed later in the plan and Walnut has extra traffic with Behrens St. being closed to the north and St. Pafs adding church traffic. Merit Increase Policy-There was a suggestion to institute a merit increase policy. This policy would be retroactive to the beginning of the 99-00 fiscal year. The merit increase would be at 4% and would be consistent across the board with the Public Works staff. A resolution for this matter Is to be presented at the May 13 council meeting. SSE$ Project change order--There is an additional charge of $1,675 for the removal of contaminated soil at the corner of Route 126 and Route 47. Shell has already removed the contaminated soil. This item is to be placed on the May 13 council agenda. A resolution has been created so that Mayor Prochaska would be allowed to sign official documents. It was noted that Mayor Prochaska is Arthur F. Prochaska, Jr. and must be listed that way. A resolution is to be presented at the May 13 council meeting. Payout#5 is due on the SSES Project. The amount due is$179,854.80. This item Is to be placed on the May 13 council agenda. Riverfront Fence There have been a couple of designs for the fence at the Riverfront Park. There has been much concern with public safety and kids climbing on and through one of the designs. The concern of aesthetics vs. safety was the greatest issue. Alderman Kot suggested to find the extra dollars that it would take build the appropriate fence and keep the safety issue a priority. it was also suggested that an opinion from the attorney be made. This issue Is to be placed on the Parks agenda on Monday evening and to be placed on the May 13 council agenda. Yorkville Business Center The final acceptance agreement would allow a one year guaranty bond. This item to be placed on the May 13 council agenda. intergovernmental Agreement Yorkville Schools/Police-This agreement has been used for several years and allows for the DARE program. The agreement has been signed off by the school district. This item is to be placed on the May 13 council agenda. The March Police Report is to be placed on the May 13 council agenda. The 1998 End of the Year Police Report has been placed in all Aldennan Boxes for review. Proposed COPS Officer Grant The application or the letter of intent will allow for the 5th COPS officer. This is only an application for an option to accept. Even if this application gets accepted, it does not have to be used. The mayor will need to sign the application for approval. Authorization for Check signers-The resolution would allow for all alderman, the city clerk,the mayor, and the treasurer to sign the checks. This item to be placed on the May 13 council agenda. York Meadow Apartments-Staff has spoken with HUD. HUD has approved the plans as presented to them. They feel that the August time line will not be met. There was much discussion with the committee as to what would be the benefit to the city. The consensus from the Alderman is to not extend the time fine. Municipal Building-Lite Construction came in with the lowest bid at $1,192,027. In addition to this bid, the Salty port would be an additional $50,000, the canopy extension would be an additional$9,570. Lite Construction also advised that to put in the elevator at this time would be an additional $38,000. There was much discussion on what of the three additions should be added onto the building at this time. The consensus from the alderman was to add the Sally Port and the Elevator. Only two of the alderman felt that the canopy was not needed. A resolution to accept the low bid with all three of the additions will be placed on the May 13 council agenda. There was much discussion on the financing of the construction project. Kevin McCanna was present from Speer Financial and Phil Haugen from Yorkville National Bank were present for the discussion. The options for financing discussed were General Revenue Bonds, 20yr and 10 yr. borrowing. Undesser-There has been a request for extension on the Undesser property. Chief Graff recommended that the extension be placed for 6 months with the possible additional extension of 6 months. If the police find that the funds are needed Undesser can be requested to pay in 30 days. This extension will not affect the $20,000 fee payment when it is due. This item is to be placed on the May 13 council agenda. Web Site Agmem ent--This would allow for the Yorkville High School students to create a Web Site for the City of Yorkville. The agreement would set up guidelines for all to follow and would also set up password controls. Additional Business: There was a concern raised with Don Garby and his water connection. J.T. suggested that Mr. Garby be invited to either a COW meeting or a Public Works meeting. A suggestion was made to run a water line at the city baseball diamonds behind the backstops. This would allow for less blowing of the dirt and infield mix. A portable weather warning device has been set up at Beecher. This would allow for the tracking of lightening and how it travels. This device would allow for any city official to call off an activity due to weather related danger. There will be a policy change so that minutes of the COW meeting would be accepted and approved. Mayor Prochaska also thought that it would be appropriate to invite to the COW meeting Liaisons from various committees, Parks, Aurora Tourism, Chamber of Commerce, etc. to present information pertinent to the council. Respectfully submitted by Cindy Green CITY OF YOR.KVILLE COMMITTEE OF THE WHOLE Date Guests Present: (Please print) /2 12-1-7A2 ov / G