COW Minutes 1999 03-18-99 CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
MARCH 18, 1999
Members Present: Art Prochaska, Valerie Burd, Dan Kramer, Bob Johnson, Richard
Sticka, Larry Kot, Rose Spears, Tom Sowinski, Harold Martin.
Guests: See attached list.
Police Department Pejjy Cash
Sticka stated this is because they get very low on their funds frequently before they
are replenished and want it increased to alleviate this problem. We could review this
for a few months. Spears stated it should be reviewed for 6 months. Burd stated
they only want to see the codes of where the money goes, what the auditors get.
Mayor Johnson asked for a Resolution increasing this by $100. for City Council on
3/25/99.
Sale of City Lots
Nanninga stated there was a memo prepared by Sandy showing the two bids and
their amounts. The buyer for the south lot at 691 S. Bridge Street, John Sleezer is
putting up $20,500., plus the $2500. recapture, and will have to bore under Route
#47. Nanninga has spoken to Verne Henne also regarding his bids in the amount of
$18,000. and possibly raising his bid on the north lot, 711 N. Bridge Street to
$20,000. which is the least the City can accept (20% below the appraised
valuation). The house owner of the property in between has been notified of the bid
situation and also that they now have to hook onto sewer. Mayor Johnson said to
put this on the agenda for City Council on 3/25/99 for acceptance of bid.
Beecher Roof Bids
We requested base bids, plus an Option A and Option B which is a total tear off..
One option is a total tear off. We should do it right. Nanninga stated he has
allotted $20,000. for this work and JT had recommended not taking option B.
Wywrot stated that either option would include taking off any bad wood underneath,
and bidders have given us 5 references each. Prochaska stated the Council could
put a not to exceed amount of$20,000 on it. He asked what was thought about the
valleys, Copper or Aluminum. Wywrot stated that copper is for show, if you used
aluminum you would make it so it wouldn't show. Nanninga stated that it doesn't
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need a total tear off, there are a few spots which would be repaired anyway. The
base bid is sufficient. Mayor Johnson stated this should go to City Council on
3/25/99.
Kendall County Access Regulation Ordinance
Kendall County has come to us with this proposal to limit access to roads in the
area. Dan Kramer stated we should be careful with this idea because we don't have
as many roads as other towns in the area. Eldamain comes to mind in light of
Economic Development. Wywrot stated that on Eldamain for instance there would
be a limit of 1/4 mile between driveways for access entering or leaving Eldamain.
Prochaska stated that Kendall County hasn't taken ownership of Eldamain as yet,
and is more concerned with areas already inside Yorkville. Wywrot stated
Kendall County has said any area annexed by us is our responsibility to determine
access. Roads that are already designated as a County Roadway, even in situations
where it borders Yorkville such as Cannonball Hill which is proposed for East
Cannonballl Trail, the access would be controlled by Kendall County. Prochaska
stated that that if we agree to this we will be agreeing to their plan so we need some
answers. Mayor Johnson stated this is not a Resolution. Kramer stated we need
some advance planning on this issue. We need to get some comments back to
Kendall County. Wywrot stated we had received their sample Ordinance and met
with Fran Klaus and then got a revised ordinance. Sowinski stated to clarify this
would only apply to certain County roads that have not been turned over to the City
such as Cannonball East. This happened on Randall, so just take this into
consideration. Wywrot stated they were not looking for action at this time. Mayor
Johnson stated this should be brought back in two weeks to COW.
Metra
Mayor Johnson stated that he was acting on behalf of Yorkville and meeting with
other towns in the area regarding bringing Metra out here. The first feasibility to
population in Kendall County and where to locate. This study is approximately
$200,000. - $225,000. Trying to find funds through grants and private donations.
This is a coordinated effort for applying for grants with all involved. No City funds
are affected at this time. This should go to City Council as other towns and counties
are doing.
SSES Project-Payment #4
Wywrot stated that we need authorization for the mayor to sign for loan
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disbursement. We are paying Deuchler and then getting that money from the EPA.
Sowinski stated he needs a motion for City Council. This goes to City Council on
3/25/99.
Erdmann Contract
Sticka stated this contract is the same as in years before except it has extended
notice time of cancellation of contract. This is due to the Economic Development
Co-op, so her contract will probably terminate before the contract is up. Prochaska
stated we are working with the wording to allow flexibility since some of this money
will go bobbi's salary until Co-op takes over. This goes to City Council for vote.
February Water Report
Sowinski stated this was ok, and should go to City Council.
1985 Public Works I.H. Dump Truck
Sowinski stated the transmission is $3500. to $4000. from IL Truck Maintenance.
Wywrot stated the forward gears are out, and it was taken down to IL as an
emergency since we had just had all that snow and thought we were going to get
more. They were then called and told to hold up on the work.. We can probably
stop the work now, but we have already spent about $2000. and would have an
additional $1000. to complete the work started if we are going to fix it. City was
going to get rid of this truck when the new truck came. Wywrot stated he felt the
City should continue the repairs and get rid of the C65 instead as it is older anyway.
Since the expense for the repair is less than $5000. it will be on the bill list.
Beaver Street Improvements
The low bidder was Aurora Blacktop by quite a large margin. This should go to
City Council.
Telemetry Upgrade
Sowinski stated this is to control the water mixture between well #3 and #4 at the
North Tower. Since this is under $5000. it will be on the bill list.
State and Morgan Repairs
Wywrot stated he would like to go to bid as soon as possible as pricing on Beaver
street were so good. Some work will be done in-house.
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Additional Business:
Regarding the Budget
Compared to last year this reflects a 3.71 % increase.
Prochaska stated the sidewalk & schools additional $25,000 (potentially $70,000)
in funds had not gone into the budget.
The five year capital fund allows us to track funds. Now we will split Parks &
Recreation and each will be evaluated alone to see how they do on their own.
A public notice for public hearing on April 8, 99 will go in the newspaper, and
viewing will be available on 3/25/99.
Kot announced that Public Safety will be 3/22/99. An Executive Session will be
held for the purpose of interviewing 5 candidates to fill 2 positions as police officer.
Prochaska stated he didn't think the Council had addressed the school sidewalk
issue regarding buses turning, ext. Need to start a plan for Somonauk and Game
Farm Road. If is hard to get around the corner. The safety issues should be an
ongoing discussion. Do we want to start formulating a plan to improve the streets.
Mayor Johnson stated Nanninga will discuss with Police Department and Public
Works Department and come up with recommendations for configuration from
Route 934 and 47, Game Farm & Somonauk.
Prochaska pointed out that our portion of the Adopt a Highway is looking sorry and
we should think about getting out there and cleaning it up about the first of May.
Mayor Johnson Asked for a motion to go into Executive Session that should also
include: Sandy Marker, Jim Nanninga, Attorney Kramer, and Attorney Bob Pilmer.
Richard Sticka made, and Prochaska seconded a motion to go into Executive
Session. Deputy Clerk Marker called the roll:
Prochaska aye Burd aye Sowinski aye
Kot aye Sticka aye Spears aye
Spang and Anderson were absent.
Meeting adjourned at 9:12 PM
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