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COW Minutes 1999 01-07-99 CITY OF YORKVILLE COMMITTEE OF THE WHOLE JANUARY 7, 1999 MEMBERS PRESENT: Art Prochaska, Bob Johnson, Richard Sticka, Cindy Green, Larry Kot, Jeff Spang, Rose Ann Spears, Mike Anderson, Richard Scheffrahn, Dean Kieronamos, Tom Sowinski, Jim Naninga,Joseph Wywrot. Guest, see attached list. Appointment to Zoning Board of Appeals-There is a letter of request to appoint Michael Livingston to the Zoning Board of Appeals. This item to be placed on the 1-14 council agenda. Sidewalk variance for Alan Norton-There was much discussion on the sidewalk variance. Feedback from the County was not favorable to having a sidewalk along Cannonball Trail. The county has a policy to keep sidewalks out of the right of way and they maintain that this is a safety issue. The city policy is to have the sidewalks in the right of way. The consensus taken from the attending alderman to have a connecting sidewalk between Cannonball Hill and Blackberry North and to omit sidewalk to the east. Mr. Norton has sent a letter requesting a reduction of fees. Atty. Kramer has looked over the fees and feels that the fees are appropriate as per the subdivision ordinance. The issue is if there is a restriction of park within a specified distance from access. This issue needs to be presented to the Park Board for referral, an obligation of land or cash. This item will be tabled until the next COW and will have the issue of park vs. cash sent to the park board. The School transition fee is also in question and would prefer to discuss while a school board member is present. Fox Highland Revised Intergovernmental Agreement with YBSD-YBSD has approved the basic concept, but needs to view and approve the letter of credit. This item to be tabled until 1-21 COW. Art Sheridan Annexation and Rezoning-This Item has been just distributed to council members and had not been reviewed. This item will be sent to Administrative Committee agenda for 1-12 and If possible to be voted on 1-14. This item to be placed on the 1-14 council agenda. Liquor License Classification Amendment Restaurant R-4-There is an$800 license fee set up for the sales of Wine and Liquor only. This is a service bar only. Service would be at tables and not a regular bar. This item to be placed on the 1-14 agenda. Blackberry Creek North School Transition Fee request was tabled. Longevity Pay for the Police Department-Longevity pay for the police department would not restrict longevity pay to just the police, but would encompass all public works employees and administrative personnel also. This would also include the lieutenant and 2 police sergeants. This has been re-figured in the police budget and is attached. This item to be placed on the 1-14 council agenda. Y2K update-There was a handout from Chief Graff with regards to software upgrades for Y2K. Chief Graff would also like to commend Molly Anderson for all her help with regards to the upcoming Y2K event. Recognition of Dennis Hastert-it was mentioned from Mayor Johnson that we should pay special recognition of Representative Dennis Hastert on his recent nomination as Speaker of the House. It is a great honor for the City of Yorkville and the City would like to have a banquet or dinner in his honor. Mayor Johnson will speak with Bobbie Erdman and request that she work in setting up this event. Additional Business: There were some citizens present with concerns regarding the possibility of the building of a truck stop at the comer of Eidamain Rd and Route 34. There was an environmental concern with regards to sewer and water run off. They were also concerned with trucks running all night. Would there be some kind of buffer between the truck stop and the residential property. They also had some concern with regards to the entrances and exits to the truck stop, as there is a day care center located by it on Eidamain Rd. Public Works and the Police Department are keeping up with the snowstorm and able to maintain control of traffic. With the snowstorm the traffic signals are out of synchronization. With J.T. out of town,this is on a non emergency list with [DOT. EDC meeting has been moved to January 26 to stay away from the Chamber meeting. A Remiine issue will be placed on the Plan Commission agenda of 1-13 and also to discuss at the 1-14 COW meeting. Web Page-The University of Illinois can help to develop a web page for the City of Yorkville. It can be set up and also updated in a timely manner. Greenbriar Pond-The City has agreed to accept the pond with funding from an SSA. This item will be taken to Public Works for a final decision. There has been a change of engineering fees. They have been reduced to 13/4%from 2 1/2% and will now be listed as administrative fees. A resolution for this will be presented to the 1.14 council agenda for approval. Respectfully submitted by Cindy Green S YORKVILLE POLICE DEPARTMENT 804 GAME FARM ROAD YORKVILLE, ILLINOIS 60560 630-553-4340 TO: Public Safety Committee FM: Chief Graff REF: Longevity Pay for LT & 2 Sgts DATE: January 7, 1999 RECOMMENDATION TO APPROVE THE LONGEVITY PAY INCREASE $3,750 FY98/99 FOR 3 NON-SALARIED STAFF MEMBERS FOR THE POLICE DEPARTMENT. The issue with the longevity pay for the Lieutenant and 2 Sergeants which total $3,750 for FY98/99 budget. The revised budget sheet explains the changes within the six line items effected by this new expenditure caused by the longevity pay increase, retroactive to May 1, 1998. Any questions regarding this matter please contact me YORKVILLE POLICE DEPARTMENT - FISCAL BUDGET - 1998-1999 01/07/99 ` Line Original YTD Amount Proposed YPD Proposed Item Budget 12/16/98 Admin Revised Employee Salaries $302,710 $166,646 $301 ,600 . $302,710 Overtime $45,000, $33,804 $45,0000 - • COPS Salaries $102,470 $60,262 $102,6001 $102,470 Police Lieutenant and Ser eants $138,600 $79,181 $136,000 Part Time Salaries $20,000 $13,339 $20,000 $20,000 Crossing Guard $4,680 $2,027 $4,680 $4,100 Police Clerks $33,500 $16,542 $30,000 $31 ,000 Chief of Police $53,920 $31 ,786 $53,920 $53,920 Psychological $700 $250 $600 $600 Health Services $800 $133 $500 $800 Laborator Fees $500 $101 $500 $500 Le al Services $5,000 $4,265 $8,000 $8,500 Maintenance - Equipment $3 000 $1 ,807 $3,000 $3,000 Maintenance - Office Equipment $500 $190 $500 $500 Maintenance - Vehicles $46,000 $23,862 $46,0 Maintenance - Computers $1,000 $139 $500 $500 Maintenance - Copier $1,000 $1 ,218 $2,000 $1,218 Dues $1 ,500 $1 ,025 $1,500 $1,500 Train in /Conferences $6,000 $6,058 $6,0001 $6 di,000 Tuition Reimbursement $12,000 $0 $12,000 111 fi Si Travel Expenses $4,000 $5,701 $7,000 $4,800 Publishing/Advertising $200 $0 $200 $200 Printing/Copying $1,600 $1 ,763 $2,000 $2,000 YORKVILLE POLICE DEPARTMENT - FISCAL BUDGET - 1998-1999 01/07/99 Line Original YTD Amount Proposed YPD Proposed Item Bud et 12/16/98 Admin Revised Subscriptions $1 ,000 $25 $500 $600 Postaqe/Shipping $750 $691 $1 ,000 $1 ,000 Telephone $11 ,000 $7,930 $11 ,000 $11 ,000 Cellular Telephone $3,400 $2,486 $3,800 $3,800 Pagers $1 ,200 $605 $1 ,200 $1,200 Gun Range Fees $200 $300 $600 $300 Office Supplies $3,800 $2,519 $3,800 $4,000 Operatinq Supplies $8,000 $7,102 $8,0001 $9,000 Community Relations $2,000 $3,955 $5)0001 $4,500 Gasoline $18,000 $7,1151 $15,000 Wearing Apparel $10,000 $7,101 $10,000 $10,000 Ammunition $1 ,400 $829 $1 ,400 $1 ,400 Miscellaneous $1 ,000 $21,015 $1 ,000 $2,834 Office Equipment $2 000 $2,043 $2,015 $2,015 Computer Software/MDT $1 ,500 $742 $1 ,500 $10,500 Resource Center $2,400. $2,975 $2,400 $4,275 MDT Reserve $11 ,500 $0 $11,500 jSJU111 Vehicles . $11 ,250 $10,338 $11,250 $10,338 Vehicle Reserve $10,000 $10,000 $10,000 $10,000 TOTALS $885,080 $537,870 $885,065 $885,080 Revenue 34-800-01 Increase To: $20,204 Revenue 17-353-0001 Police Grant #1 : $75,000 CITY OF YOR.KVILLE COMMITTEE OF THE WHOLE Date 1171 q' ' Guests Present: (Please print)