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City Council Packet 2015 08-25-15 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, August 25, 2015 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Diane Teeling Ken Koch Larry Kot Joel Frieders Seaver Tarulis Establishment of Quorum: Amendments to Agenda: Presentations: 1. Aurora Area Convention & Visitors Bureau Update 2. CMAP Shared Services Study Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. PW 2015-46 Well No. 9 Rehabilitation – Professional Services Agreement – Design and Construction Engineering - authorize the Mayor and City Clerk to execute 2. PW 2015-47 Resolution Declining City of Yorkville Funding and Maintenance Participation of Bicycle Accommodations along Illinois Route 47 (Bridge Street), Between Caton Farm Road and Illinois Route 71 in Yorkville – authorize the Mayor and City Clerk to execute 3. PW 2015-43 Resolution Approving Early Acceptance of Certain Improvements of the Prestwick/Ashley Pointe Subdivision – authorize the Mayor and City Clerk to execute 4. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 – authorize the Mayor to execute 5. ADM 2015-40 Monthly Treasurer’s Report for July 2015 Minutes for Approval: 1. Minutes of the Regular City Council – July 28, 2015 Bills for Payment (Informational): $902,820.04 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda August 25, 2015 Page 2 Mayor’s Report: 1. CC-2015-63 Appointment of Freedom of Information Officer – Nicole Kathman Public Works Committee Report: 1. PW 2015-44 Blackberry Woods Cash Deposit Call Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Park Board: Plan Commission: 1. PC 2015-14 County Case 15-13 (1211 Game Farm Road) – 1.5 Mile Review Zoning Board of Appeals: 1. ZBA 2015-03 Lot 19 Commercial Drive (Lot Coverage Variance) – Ordinance Granting a Lot Coverage Variance for a Public Storage Facilities/MiniWarehouse Storage (Lot 19 of Unit 3 Yorkville Business Center Subdivision) City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: September 16, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Frieders Administration Committee: Alderman Teeling Committee: Alderman Tarulis City Council Agenda August 25, 2015 Page 3 ECONOMIC DEVELOPMENT: September 1, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Plan Commission Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Colosimo Kendall Co. Plan Commission Committee: Alderman Funkhouser PUBLIC SAFETY: September 3, 2015 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Kot Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Colosimo Committee: Alderman Tarulis PUBLIC WORKS: September 15, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering YBSD Committee: Alderman Kot Parks and Recreation Committee: Alderman Koch UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, August 25, 2015 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Aurora Area Convention & Visitors Bureau Update ----------------------------------------------------------------------------------------------------------------------------------------- 2. CMAP Shared Services Study ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2015-46 Well No. 9 Rehabilitation – Professional Services Agreement – Design and Construction Engineering □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2015-47 Resolution Declining City of Yorkville Funding and Maintenance Participation of Bicycle Accommodations along Illinois Route 47 (Bridge Street), Between Caton Farm Road and Illinois Route 71 in Yorkville □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2015-43 Resolution Approving Early Acceptance of Certain Improvements of the Prestwick/Ashley Pointe Subdivision □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2015-27 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. ADM 2015-40 Monthly Treasurer’s Report for 2015 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – July 28, 2015 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2015-63 Appointment of Freedom of Information Officer – Nicole Kathman □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2015-44 Blackberry Woods Cash Deposit Call □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLAN COMMISSION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PC 2015-14 County Case 15-13 (1211 Game Farm Road) – 1.5 Mile Review □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ZONING BOARD OF APPEALS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ZBA 2015-03 Lot 19 Commercial Drive (Lot Coverage Variance) - An Ordinance Granting a Lot Coverage Variance for a Public Storage Facilities/MiniWarehouse Storage (Lot 19 of Unit 3 Yorkville Business Center Subdivision) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Presentation #1 Tracking Number Aurora Area Convention & Visitors Bureau Update City Council – August 25, 2015 Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Presentation #2 Tracking Number CMAP Shared Services Study City Council – August 25, 2015 Bart Olson Administration Name Department [Municipality], Illinois  Resolution # ___________  A RESOLUTION TO ACCEPT A SHARED SERVICES STUDY CREATED WITH  ASSISTANCE FROM CMAP BETWEEN THE VILLAGE OF OSWEGO, VILLAGE OF  MONTGOMERY, AND THE UNITED CITY OF YORKVILLE  WHEREAS, the [municipality] recognizes the value of coordination with neighboring  communities on issues of mutual interest;   WHEREAS, the [municipality]—along with the [municipal partners]—worked together, with  technical assistance from the Chicago Metropolitan Agency for Planning (CMAP), on the Lower  Fox River Partnering Initiative Shared Services Study; and   WHEREAS, the President and [Village Board of Trustees of municipality] approved Resolution  # _____ on _____, 2015 in support of this project.  NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES  OF THE VILLAGE OF OSWEGO, KENDALL COUNTY, ILLINOIS, AS FOLLOWS:  Section 1: the President and [Village Board of Trustees] accept the Lower Fox River  Partnering Initiative Shared Services Study;  Section 2: the President and [Village Board of Trustees] agree to join the Village of  Montgomery and the United City of Yorkville in a partnership known as the  Lower Fox River Partnering Initiative to share programs and services when both  feasible and desirable; and  Section 3:  the [municipality] believes that the partnership will provide potential benefits to  the efficiency of municipal operations.  SECTION 4: EFFECTIVE DATE  This resolution shall be in full force and effect from and after its passage.  APPROVED: __________________________________  for the Village of Oswego, Village of Montgomery, and United City of Yorkville Lower Fox River Partnering Initiative Shared Services Study DRAFT DOCUMENT FOR INTERNAL REVIEW ONLY JULY 30, 2015 Unless otherwise specified, all photos are by CMAP staff. Funding Acknowledgement This project was supported through the Chicago Metropolitan Agency for Planning’s (CMAP) Local Technical Assistance (LTA) program, which is funded by the Federal Highway Administration (FHWA), Federal Transit Administration (FTA), U.S. Department of Housing and Urban Development (HUD), Illinois Department of Transportation (IDOT), and the Chicago Community Trust. The Metropolitan Mayors Caucus (MMC) and CMAP would like to thank these funders for their support for this project. Acknowledgements Advisory Committee: Christina Burns, Assistant Village Administrator, Village of Yorkville Steve Jones, Former Village Administrator, Village of Oswego Bart Olson, City Administrator, United City of Yorkville Jeff Zoephel, Village Administrator, Village of Montgomery Additional thanks to: Carrie Hansen, Interim Village Administrator, Village of Oswego Mark Horton, Finance Director, Village of Oswego Justin VanVooren, Director of Finance, Village of Montgomery Krysti Barksdale-Noble, Community Development Director, United City of Yorkville Jerad Chipman, Senior Planner, Village of Montgomery Chris Heinen, Planner, United City of Yorkville Tom Pahnke, Building and Zoning, Village of Oswego Richard Young, Director of Community Development, Village of Montgomery Rod Zenner, Community Development Director, Village of Oswego Jeff Burgner, Chief of Police, Village of Oswego Richard Hart, Chief of Police, United City of Yorkville Larry Hilt, Deputy Chief, United City of Yorkville Terry Klingel, Deputy Chief, United City of Yorkville Dan Meyers, Chief of Police, Village of Montgomery Armando Sanders, Deputy Chief, Village of Montgomery Eric Dhuse, Director of Public Works, United City of Yorkville Jennifer Hughes, Director of Public Works, Village of Oswego Mike Pubentz, Director of Public Works, Village of Montgomery Mark Runyon, Assistant Director of Public Works, Village of Oswego Jerry Weaver, Utility Services Director, Village of Oswego Table of Contents Chapter 1: An Introduction to Shared Services 4 Purpose and Scope of the Study 6 Relationship with the GO TO 2040 Regional Comprehensive Plan 6 What is a Shared Service? 7 Chapter 2: The Case for Shared Services 8 Benefits of Shared Services 10 Commitment to Efficient Governance 11 Shared Regional Contexts 12 Chapter 3: Process for Developing the Partnering Initiative 20 Guiding Principles 22 Process Overview 22 Chapter 4: Shared Service Initiative Progress Report and Recommendations 26 Overall Goals for Shared Services 28 Administration and Finance Prioritized Actions 29 Community Development Prioritized Actions 35 Public Safety Prioritized 40 Public Works 44 Chapter 5: Joint Planning Opportunities 48 Invest in a New Technologies 50 Conduct Joint Water Supply and Wastewater Treatment Planning 50 Jointly Implement Bicycle and Pedestrian Trail Network 52 Chapter 6: Sustaining the Initiative 54 Evaluating the Initiative 56 Lessons Learned 59 Chapter 7: Next Steps 64 Engaging Elected Officials 66 Align Shared Service Efforts with other Planning Priorities 67 Connecting with Regional Partners 67 Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis 68 Appendix B: Case Studies 74 Case Study 1: Municipal Partnering Initiative (MPI) 75 Case Study 2: DuPage MPI 80 Case Study 3: South Suburban Code Enforcement 83 Appendix C: Workshop Materials 86 Goal-Setting and Visioning Workshop List of Services by Department 87 Visioning Workshop Exercise 89 Prioritization Workshop 90 April Roundtable Exchange Group Discussion Worksheet 91 3 Chapter 1 An Introduction to Shared Services An Introduction to Shared Services Local governments play an important role in maintaining quality of life for communities. From cleaning out sewer pipes to repaving aging roads, they perform many critical functions. In order to ensure the delivery of high quality services to residents in the face of budget cuts and economic hardships, local governments are expanding opportunities for shared service delivery to improve the efficiency of government operations. This multijurisdictional project provided technical assistance to the Village of Oswego, Village of Montgomery, and United City of Yorkville to identify opportunities for sharing municipal services. The Study includes a number of recommendations for shared service projects and has already led to the creation of the Lower Fox River Partnering Initiative that will oversee long-term cooperation among the communities. The Study is the result of collaboration between municipal staff from the communities and the Chicago Metropolitan Agency for Planning (CMAP). By exploring shared services, the three communities are providing strong leadership for improving efficiency of local governments across the region. 5An Introduction to Shared Services This Study documents the communities’ process of establishing the Lower Fox River Partnering Initiative and provides specific recommendations for the communities to implement shared services. The Study also synthesizes best practices for shared services based on the experiences of other municipal partnerships. The lessons learned from regional examples should not only inform the efforts of the three communities, but also provide guidance to other municipalities interested in shared services across the region. This Study focuses on sharing opportunities between the three local governments only, rather than shared services between other levels of government, such as counties, and other taxing bodies, such as school districts or park districts. This Study does not recommend any consolidation of any kind. The findings of the Study aim to increase the quality and efficiency of municipal service delivery, and are not intended to lead to municipal or departmental consolidation, staff layoffs, or reduced quality of service for the communities’ residents. CMAP developed and now guides the implementation of GO TO 2040, metropolitan Chicago’s long-range regional plan. To address anticipated population growth of more than 2 million new residents, GO TO 2040 establishes coordinated strategies that will help the region’s 284 communities address transportation, housing, economic development, open space, the environment, and other quality of life issues. The GO TO 2040 plan strives to balance the need for local autonomy and regional cooperation. It provides principles that municipalities and counties can apply to decide how and where development should happen or which infrastructure investments to prioritize in their communities. The plan recommends supporting local planning through grant programs, infrastructure investments to implement plans, technical assistance, and collaboration between municipalities on shared priorities. The Plan contains four themes and 12 major recommendation areas: • Livable Communities • Human Capital • Efficient Governance • Regional Mobility Achieving regional goals for governance efficiency requires significant innovation and coordination at the local level. GO TO 2040 states that “one community, or even a single level of government, cannot solve our most pressing problems alone. Though northeastern Illinois is a large and diverse region, our communities are interdependent and our leaders will have to work across geographic borders to create sustainable prosperity.” Oswego, Montgomery, and Yorkville are addressing GOTO 2040’s recommendations for increasing the efficiency of local governments by promoting strategic coordination to efficiently deliver high-quality services to residents. Purpose and Scope of the Study Relationship with the GO TO 2040 Regional Comprehensive Plan Lower Fox River Partnering Initiative Shared Services Study6 What is a Shared Service? Intergovernmental cooperation is not a new phenomenon, but it often occurs informally or on an ad hoc basis. This study provides a framework by which the three communities can formally share services on an ongoing basis. Shared services can take many forms. Shared service initiatives can be distinguished by the scale of governments involved. Vertical service sharing is when a higher level of government provides a service to the units of government below it. Counties, for instance, may provide services for the municipalities within their boundaries. Horizontal service sharing— the main focus of this study—occurs across multiple entities at the same level of government. There are multiple ways to structure shared services. Shared activities involve the mutual undertaking of municipal operations or functions. Examples of shared activities include use agreements to share equipment or staff and coordinated implementation of a program across multiple communities, such as a shared gang unit task force. Joint procurement is when multiple municipalities develop and execute a single bid to a vendor to provide a service. When communities combine needs through joint bids, they may be able to achieve an economy of scale to purchase goods or services at a lower cost than if each of them were to bid separately. Vendors can include private companies and other local governments. Shared service agreements can take the form of contracts, memoranda of understanding, intergovernmental agreements, policy documents, or even the formation of a new position or department. Some agreements require governing body resolutions to pass while others lend themselves to less formal documented agreements, or can be budgeted and implemented at the departmental level alongside other non-shared services. 7An Introduction to Shared Services Chapter 2 The Case for Shared Services The Case for Shared Services The motivation for municipalities to share services can come from a variety of driving forces. In many places, greater public demand for transparency in public spending and fiscal constraints have encouraged local governments to increase the efficiency of their operations. Some seek shared agreements to offset costs when assets are underutilized. Given fiscal uncertainties from the economic recession and statewide budget concerns, Oswego, Montgomery, and Yorkville are using this study to demonstrate commitment to efficient governance and to explore innovations in service delivery. The three communities are particularly well-suited to share services due to similarities in demographic make-up, growth patterns, and geographical characteristics. Their mutual identities as Lower Fox River communities provide a strong foundation for the Partnering Initiative. 9The Case for Shared Services 1 Institute for Local Government. “The Importance of Written Agreements.” http://www.ca-ilg.org/ post/importance-written-agreements. Maintaining high levels of service in the face of rising costs can be challenging. Shared services are attractive for local governments because they can have wide- ranging benefits, several of which are identified below. • Save and control costs. Municipalities can potentially reduce costs of service delivery by achieving economies of scale when they share services. • Increase quality of service delivery. Local governments may be able to carry out existing services at a higher level by sharing the costs and labor of service delivery. • Expand scope of service delivery. When municipalities pool their resources, expertise, equipment, and capacities, they may also be able to provide more services than what they could do individually. • Increase efficiency. Many communities share common corridors and infrastructure systems, but their municipal services end at political boundaries. Governments can increase the efficiency of these activities when they are carried out jointly across contiguous areas. • Formalize arrangements. Individual municipal staff members may enjoy good relationships with their counterparts in adjacent municipalities. Many even have informal arrangements in place to share services. Formalized shared service initiatives allow municipalities to clearly define expectations, liability, financial responsibility, and intent of the partners, as well as provide clarity when staff changes occur. Shared service agreements provide written descriptions of how the service will be implemented in practice, as well as provisions for dispute resolution and out-clauses.1 • Improve public relations. Taxpayers want to know that their tax dollars are being spent wisely and efficiently. Municipal leaders can demonstrate commitment to fiscal responsibility by implementing more efficient governance practices. Municipalities that share services cite strong public support for their initiatives. • Increase regional cooperation. The process for sharing services requires significant collaboration among neighboring communities. Over time, municipalities can use shared services to build relationships and trust with their neighbors in other areas of governance and planning. Benefits of Shared Services Lower Fox River Partnering Initiative Shared Services Study10 Commitment to Efficient Governance Oswego, Montgomery, and Yorkville have undertaken several relevant planning efforts in recent years that identify common goals relating to governance efficiency. The plans include many recommendations for improving municipal services and provide impetus for conducting this Shared Services Study. • Oswego’s 2012-2017 Strategic Plan, which guides Village operations, calls for efficient municipal governance and services as a primary goal. This goal includes eighteen objectives that from adopting fiscally responsible practices in municipal operations to encouraging innovation and cross- departmental collaboration. This strategy is particularly important for enabling staff to think in new ways about service delivery and cooperation. • Montgomery’s 2014 Comprehensive Plan calls for the establishment of a “Joint Services Council” of service provider representatives to improve cooperation and efficiency of service delivery. • Yorkville’s 2008 Comprehensive Plan vision statement aims to “creat[e] systems for routine collaboration among and between organizations that influence City goals.” Furthermore, one of Yorkville’s land use goals is to improve cooperation and coordination of planning documents between Yorkville and “other municipalities, counties, and regional planning bodies,” setting the stage for collaboration on broader planning efforts in addition to day-to-day service delivery. The municipalities also have a long history of working together. For example, they have boundary agreements in place that allow neighboring municipalities the right to review proposed developments within a quarter mile of municipal borders. As another example, the Villages of Oswego and Montgomery, along with the Oswegoland Park District, the Oswego Community School District #308, the Oswego Public Library District, and the Conservation Foundation, completed a Green Community Vision Plan to guide environmental activities in the area. The two-year process resulted in an environmental vision statement with seven priority goals, action steps, and timelines for achieving the shared vision. Since the plan’s adoption, both municipalities have implemented several of its recommendations through environmental commissions and environmentally friendly development strategies. More recently in 2013, Oswego and Montgomery attempted a joint waste hauling bid. Ultimately, the communities were not able to agree upon certain specifications, including the hauling schedule, and decided to pursue separate bids. The process of collectively building the Lower Fox River Partnering Initiative through this project allowed the communities to step back and establish a foundation for collaboration that can support future shared service efforts. 11The Case for Shared Services Aurora Route 59 Naperville Aurora Batavia Big Rock Bolingbrook Channahon Crest Hill Hinckley Joliet Kaneville Lisbon Lisle Millbrook Millington Minooka Montgomery Naperville Newark North Aurora Oswego Plainfield Plano Plattville Rockdale Romeoville Sandwich Sheridan Shorewood Somonauk Sugar Grove Warrenville Waterman Wheaton Yorkville §¨¦88 §¨¦80 §¨¦55 FoxRiver Lit t leRock Creek F o x R i ver R o b R o y Creek R o o d s C r e e k Middle A u x S a b l e C r e e k Lisbon C r eek Blackberr y Creek WestAuxSab l e C r e e k ValleyRunCreek E a s t A u x SableCreek MorganCr e ek Bi g Ro ckCreek AuxSable C r e e k C l e a r C r e e k De K a l b C o u n t y Ka n e C o u n t y DeKalb County Kendall County DeKalb County La Salle County Kane County DuPage County Kane County Kendall County DuPage County Will County Wi l l C o u n t y Ke n d a l l C o u n t y Kendall County La Salle County BLISSRD E N E W Y O R K S T IL-126 S WAS H I N G T ON ST P L A I N F I E L D RD BATAVIA RD W DIEHL R D LIONS RD D I EHL R D O G D E N A V E 111TH ST W GALENA BLVD GALENA RD S D R A U D E N R D N MILL ST PRAIRIE ST MCDONOUGH ST 75TH ST E D IEHL R D U S -3 4 W BLACK RD B U TT ER FIELD RD US-30 N W E B E R R D S R I D G E R D HERRICK RD 103RD ST W INDIAN TRA IL RD FER R Y R D W 127TH ST W W O L F S R D NAPERVILLERD W C H U R C H S T 95TH ST 83RD ST U S -3 0 HART ER R D A U R O R A AVE US-6 E 2351ST RD I L -7 1 E 3 0 T H R D S W E B E R R D US-34 GALENA BL V D H ILL A V E ST E W A R T R D 104TH ST US-52 S W EST S T N 4 2 5 1 S T RD W TAYLOR RD E RENWICK RD MITCHELL RD M A I N S T IL - 5 9 W O L F S C R O S S I N G R D LI N E R D S R O U T E 5 9 J E R I C H O R D IL-31 SCOTT RD CANNON B A L L T R L US-52 W 111TH ST 8 7 T H ST SUYDAM RD TANNER RD S C O U N T Y L I N E R D AUCUTT RD S I L - 5 9 HA R V E Y R D DA V I S R D W B O U G H T O N R D GR O V E R D E C H I C A G OA V E L IT T L E ROCKRD ROGERS RD W MA I N S T CHICAGO RD SIMONS RD N 38TH RD E 2 7 5 0 T H R D SWAN RD CANTON FARM RD N 41ST RD S R I V E R R D DO U G L A S R D CATON FARM RD E SANDWIC H R D NEWARK RD WALKER RD N 42ND RD N EOLA RD DU G A N R D SOMONAUK RD ORCHARD RD WE B E R R D RANDALLRD BO O K R D S EOLA RD ES S I N G T O N R D N L A R K I N A V E N FARNSWORTH AVE HO U B O L T R D DA U B E R M A N R D I L - 2 5 G R A N A R T R D ASHE RD S 2 4 8 T H A V E RI D G E R D 5T H S T CL A RK RD N L A K E S T R OCK CREEK R D IL - 2 3 F OXRIVER D R T O W N H O U S E R D E 2603RD R D NE F R O N T A G E R D HART RD EL D A M A I N R D Source: chicago metropolitan agency for planning, 2014. County Boundary Water Montgomery Oswego Yorkville Forest Preserve Other Municipalities Metra Rail Lines I2 Metra Stations 0 2.5 51.25 Miles I1:200,000 ! ! ! Aux Sable Township OswegoYorkville Montgomery Chicago Will Cook Kane LakeMcHenry Kendall DuPage Grundy Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.1: Regional Location 12 The shared characteristics of the three communities make them natural partners for shared services. Located about 50 miles west of Chicago along the Fox River, Oswego, Montgomery, and Yorkville have been shaped by similar geographic and historic contexts. Oswego, Montgomery, and Yorkville were first settled in the early 1830s and incorporated in the mid-nineteenth century when the region’s population expanded west to form what are now Kane and Kendall Counties. The history of these communities is closely tied to the development of regional rail and road networks along the Fox River. These expansions strengthened access for commuters between Aurora and the Oswego-Montgomery-Yorkville area, and created economic corridors that form the foundation of the region’s commercial activities today. Throughout the twentieth century, several companies, including Caterpillar, Dial, Western Electric, and Wrigley located facilities in the area. That commercial growth has contributed to rapid population growth and development. Montgomery now has a population of 18,440, representing a 230% increase from 2000. In the same timeframe, Yorkville grew by 170% to 16,920 residents. Oswego, the largest of the three with 30,355 residents, has grown by 130% in the last decade. While rates of population increase have slowed due to the national economic recession, the municipalities continue to grow today. The communities now face the challenge of providing high quality services to their expanding residential populations. All of the municipalities strive to maintain tight-knit community identities while accommodating growth. The communities envision a future in which development does not outpace quality of service provision to their growing residential populations. Montgomery’s Comprehensive Plan, for instance, articulates a vision of keeping a “warm, small-town atmosphere” as it develops through sustainable growth practices. Similarly, Oswego’s Downtown Framework Plan vision statement expresses the desire to retain the historic charm of Main Street while also attracting new development to the neighborhood. The rapid growth patterns of Oswego, Montgomery, and Yorkville have also led to irregular municipal boundaries. The communities’ intertwined borders lend themselves to service coordination, especially for services that are determined by physical geography. For instance, the communities can gain efficiencies by collaborating on services like snow removal and mowing, rather than conducting services strictly within municipal borders. As suburban communities with significant potential for new development, Oswego, Montgomery, and Yorkville have an opportunity to coordinate municipal services and planning to ensure sustainable growth and development. With cooperation, the communities can better balance the demands of growth on their public infrastructure, water, land, and other shared resources. Shared Regional Contexts 13The Case for Shared Services DuPage Will DuPage Ka n e Wil l K endall Kane Kendall AuroraBig Rock Joliet Montgomery Oswego Plainfield Plano Sugar Grove Yorkville Fox Ri v e r M o r g an Creek Fox R i v e r Wauba n s e e Creek Rob R oy Creek EastAux S a b l eCreek Ro b R oyCr eek M i d d le A u x S a b l e C r e e k BigRockCree k Blackb e r r y C r e ek IL-126 MO N T G O M E R Y R D PLAINFIELD R D US-3 4 G R A N A R T RD SBRO AD W AY RANCE RD E W A S H I N G T O N S T G R O V E R D IL-71 W W O L F S R D US-30 LI N E R D S L A K E S T HI L L A V E ST E W A R T R D E S O U T H ST US-34 J E R I C H O R D S R I D G E R D IL - 3 1 OGD E N A V E CANNO N B A L L T R L US-3 4 GALENA RD W 127TH ST W 111TH ST HA R V E Y R D RI D G E R D LITTLE ROC K RD SIMONS RD DU G A N R D DO U G L A S R D WALKER R D OR C H A R D R D S C O U N T Y L I N E R D 5T H S T I L - 2 5 AS H E R D S H E G G S R D C LARK RD ROCK CREEK R D FOX RIVER D R ELDAMAINRD S EOLA RD M IL L B R O O K R D Source: chicago metropolitan agency for planning, 2014. County Boundary Montgomery Oswego Yorkville Other Municipalities Unincorporated Forest Preserve Water 0 21 Miles I1:100,000 Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.2 Study Area 14 Document Title Goes Here DuPage Will Du P a g e Ka n e Wi l l Ke n d a l l Kane Kendall Aurora Joliet Montgomery Oswego Plainfield Plano Sugar Grove Yorkville Fox Ri v e r MorganCreek Fox River Wauba n s e e Creek Rob R oy Creek EastAux S a b l eCreek R o b R oyC r eek M i d d le A u x S a b l e C r e e k B igRockCree k Blackb e r r y C r e ek IL-126 MO N T G O M E R Y R D PLAINFIELD R D US-34 G R A N A R T RD SBROAD W AY RANCE RD E W A S H I N G T O N S T G R O V E R D IL-71 W W O L F S R D US-30 LI N E R D S L A K E S T HI L L A V E ST E W A R T R D E S O U T H ST US-34 W O L F S C R O S S I N G R D J E R I C H O R D S R I D G E R D IL - 3 1 U S - 3 0 OGD E N A V E CANNO N B A L L T R L GALENA RD W 127TH ST W 111TH ST AUCUTT RD HA R V E Y R D RI D G E R D LITTLE ROC K RD SIMONS RD DU G A N R D DO U G L A S R D WALKER R D OR C H A R D R D S C O U N T Y L I N E R D 5T H S T I L - 2 5 AS H E R D S H E G G S R D C LARK RD ROCKCRE E K R D FOX RIVER D R ELDAMAINRD S E O L A R D M IL L B R O O K R D Source: chicago metropolitan agency for planning, 2015. County Boundary Municipal Boarders Unincorporated 0 21 Miles I 1:100,000 Single Family Residential Multi-Family Residential Commercial Urban Mix with Residential Component Industrial Institutional Open Space Agricultural Water Transportation/Utilities/Communication/Other Under Construction Vacant Existing Land Use (CMAP, 2010) Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.3 Existing Land Use 15The Case for Shared Services 2 Village of Oswego 2014-2015 budget, available at: http://www.oswegoil.org/pdf/ FY15FINALBudgetupdated.pdf. 3 Village of Montgomery 2014-2015 budget, available at: https://ci.montgomery.il.us/ DocumentCenter/View/1370. 4 United City of Yorkville 2014-2015 budget, available at: http://www.yorkville.il.us/ documents/FY2015Budget.pdf. Operationally, the communities share the same fiscal year, which makes it easy to coordinate budgets for shared services. The communities do, however, vary in capacity and resources. Table 2.1 above summarizes several aspects of municipal operations for each of the communities. The difference in these budgets is due to variations in municipal operations. For example, the United City of Yorkville includes library and parks operations, while the Village of Montgomery includes special service areas (SSAs). The staff and financial resources have implications on each community’s goals for the services they are interested in sharing and the most effective ways to deliver those services. Table 2.1 Municipal Operations Oswego Montgomery Yorkville Staff size 112 full-time equivalent employees (FTE) 56 FTE 74 full-time; 86 part-time (FTE unknown) 2015 Budget $29,204,0872 $24,319,7523 $30,204,8344 Start of Fiscal Year May 1 May 1 May 1 Home Rule Yes No No Population (2010)30,355 18,438 16,921 16 ! li li li li li li li li lili li li lilili li li li li li lili li li li li lili li li lili li li li li lili li li li li li li li DuPage Will Wi l l Ke n d a l l Kane Ken da ll Aurora Montgomery Oswego Plainfield Yorkville W a u b a nseeC r e e k Morgan C r e e k B l a c k b e r ry C r e e k M o r g a n C r ee k Fox River F o x R iver W 111TH ST US-3 4 RANCE RD US-30 CHICAGO R D HILL A V E ST E W A R T R D IL-7 1 W WOLFS R D OGD E N A V E WO L F S C R O S S I NG R D P L A I N FI E L D R D D O U G L A S R D IL - 3 1 U S - 3 0 US-3 4 GAL E N A R D HA R V E Y R D 127TH ST W 127TH STSIMONS RD DO U G L A S R D OR C H A R D R D S E O L A R D I L - 2 5 S H E G G S R D RI D G E R D Cowdrey Cemetery Doud Cemetery Lincoln Memorial Park Oswego Prairie United Methodist Church Pearce Cemetery Willow Hill School Township of Oswego Winrock Park Long Beach Elementary School Boulder Hill Elementary School Thompson Junior High School Civic Center ParkViolet Patch Park Fox Bend Golf Course Oswego High School Traughber Junior High School Saw Wee Kee Park Lynwood Baptist Church Gospel Assembly Church Keck Memorial Cemetery Oswego Township Cemetery Oswego Post Office Wormley Cemetery East View Elementary School Marina Shopping Center Oswego Station (historical) Settlers Landing Mall Shopping Center Townes Crossing Shopping Center South Center Shopping Center Yorkville Prairie Nature Preserve Christian Church of Oswegoland Church of the Good ShepherdLandmark Missionary Baptist Church Oswego Presbyterian Church Saint Annes Church Calvary Baptist Church Pathway Community Church Saint Luke's Lutheran Church Neighborhood Church of the Brethren Valley Baptist Church Little White School Museum Oswego Public Library Oswego Village Hall Augusta Lake Park Briarcliff Woods Park Heritage Park Jaycee Park Northampton Park Stonegate Park Susan John Park Boulder Hill Census Designated Place Village of Montgomery Village of Oswego Oswego Fire Protection District Station 1 Oswego Fire Protection District Station 3 Oswego Fire Protection District Station 2 Source: chicago metropolitan agency for planning, 2015. 1:50,833 County Boundary Oswego Other Municipalities Unincorporated Open Space Water 0 10.5 Miles I Community Amenities li Civil li Fire Station li School li Public Library li Post Office li Church li Cemetery li Shopping Center li Other Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.4: Oswego Municipal Facilities 17The Case for Shared Services ! ! li li li li li li li li li li li li lili li li lililili li lili li li li li li lili li li li li li li lili li li lili li li li li lili li li li li li lili li li li li li li li li li li li li li Kane Kendall Aurora Montgomery Oswego Sugar Grove Yorkville W a u b a n seeC r e e k B l a ckberryCreek Blackb e r r y C r e ek FoxRiver Fox R i v e r M O N T G O M E R Y R D E M I L L S T U S - 3 0 PRAIRIE ST U S-3 4 E W A S H I N G T O N S T US-30 E GALENA BLVD S L A K E S T HI LL A V E IL-71 S B R O A D W A Y D O U G L A S R D IL - 3 1 US-3 4 GAL E N A R D N CANN O N B ALLTRL JERICH O R D W O L F S C R O S S I N G R D P L A I N F I E L D R D S BROADWAYRD OR C H A R D R D S E D G E L A W N D R GR O V E R D I L - 2 5 5T H S T Doud Cemetery French Cemetery Kiehl Park Lincoln Memorial Park Oak Grove Cemetery Oswego Prairie United Methodist Church Pearce Cemetery Riverside Cemetery Saint Paul's Catholic Cemetery Willow Hill School Township of Oswego Pine Knoll Park Porter Park Rose E Krug Elementary School Winrock Park Long Beach Elementary School Boulder Hill Elementary School Thompson Junior High School Civic Center Park Violet Patch Park Fox Bend Golf Course Oswego High School Traughber Junior High School Jericho Lake Park Saint Patrick's Catholic Cemetery Saw Wee Kee Park Lynwood Baptist Church Gospel Assembly Church Keck Memorial Cemetery Bristol Grade School Bristol Post Office Oswego Township Cemetery Oswego Post Office Wormley Cemetery Bristol United Methodist Church East View Elementary School Marina Shopping Center Oswego Station (historical) Saint Patrick Catholic Church Settlers Landing Mall Shopping Center Townes Crossing Shopping Center Berman Park Krug Park Nicholson Elementary School South Center Shopping Center Westwood Park Yorkville Prairie Nature Preserve Christian Church of Oswegoland Church of the Good ShepherdLandmark Missionary Baptist Church Oswego Presbyterian Church Saint Annes Church New Hope Southern Missionary Church Lebanon Full Gospel Church Saint Olaf Evangelical Lutheran Church Kingdom Hall of Jehovah's Witnesses Park Place Baptist Church First Church of the Nazarene Calvary Baptist Church Pathway Community Church Faith Assembly Church of Montgomery Saint Luke's Lutheran Church Neighborhood Church of the Brethren Valley Baptist Church Montgomery Park Pierce Park Little White School Museum Oswego Public Library Oswego Village Hall Augusta Lake Park Briarcliff Woods Park Heritage Park Jaycee Park Northampton Park Stonegate Park Susan John Park Boulder Hill Census Designated Place Village of Montgomery Village of Oswego Schaefer Greenhouses Ridge Ambulance Service Montgomery and Countryside Fire Protection District Station 1 Oswego Fire Protection District Station 1 Bristol - Kendall Fire Protection District Station 3 Montgomery and Countryside Fire Protection District Station 2 Oswego Fire Protection District Station 3 Oswego Fire Protection District Station 2 Aurora Township Fire Protection District Station 2 Bristol - Kendall Fire Protection District Station 2 Source: chicago metropolitan agency for planning, 2015. 1:50,879 County Boundary Montgomery Other Municipalities Unincorporated Open Space Water 0 10.5 Miles I Community Amenities li Civil li Fire Station li School li Public Library li Post Office li Church li Cemetery li Shopping Center li Other Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.5: Montgomery Municipal Facilities 18 li li li li li li li li lili li lili li lilili li li li li lili li lili lili li li li lili li li li li lili li lili li li lili li li lilili li li lili li li lilili li li li li li li li li li li Kane Kendall Joliet Montgomery OswegoPlano Sandwich Yorkville Fox Ri v e r F oxRiver MorganCreek Ho l lenbackCreek Rob R oy Creek R o b Roy Cr ee k Mid d le A u x S a b le Cree k BigRockCreek Bla c k b e r r y C re e k LittleRockC reek F o x R i v e r GALENA RD G R O V E R D IL-71 S B E N ST E S O U T H ST IL-1 2 6 US-34 W HITFIE L D R D IL - 3 1 CANNO N B A L L T R L US-30 L I T T L E R O C K R D IL-7 1ROGERS RD WALKER RD OR C H A R D R D I L - 2 5 ROC K C RE E K R D FOX RIVER D R ELDAMAINR D AS H E R D M I L L B R O O K R D Faxon School Pavillion Cemetery Tukaway Farm Cowdrey Cemetery Doud Cemetery Elmwood Cemetery Jericho Cemetery Oak Grove Cemetery Pearce CemeteryTownship of Bristol Long Beach Elementary SchoolBoulder Hill Elementary School Thompson Junior High School Civic Center Park Violet Patch Park Fox Bend Golf Course Oswego High School Traughber Junior High School Harris County Forest Preserve Saint Patrick's Catholic Cemetery New Life Assembly Church Glen D Palmer State Game Farm Yorkville High School Circle Center Middle School Saw Wee Kee Park Lyon County Forest Preserve Lynwood Baptist Church Gospel Assembly Church Keck Memorial Cemetery Bristol Grade School Bristol Post Office Yorkville Post Office Kendall County Courthouse Oswego Township Cemetery Oswego Post Office Wormley Cemetery Beecher Community BuildingBible Baptist Church Bristol United Methodist Church Countryside Center Shopping Center East View Elementary School Fox Industrial Park Long Grove Woods Marina Shopping Center Oswego Station (historical) Saint Patrick Catholic Church Saint Patricks Parish Center Waubonsee College-Yorkville Campus Yorkville Baptist Church Yorkville City Park Yorkville Congregational Church Yorkville Grade School Yorkville Public Library Yorkville United Methodist Church Yorkville Prairie Nature Preserve Christian Church of Oswegoland Church of the Good ShepherdLandmark Missionary Baptist Church Oswego Presbyterian Church Saint Annes Church Pathway Community Church Saint Luke's Lutheran Church Neighborhood Church of the Brethren Little White School Museum Oswego Public Library Oswego Village Hall Augusta Lake Park Briarcliff Woods Park Heritage Park Northampton Park Stonegate Park Susan John Park Boulder Hill Census Designated Place City of Yorkville Village of Montgomery Village of Oswego Rush-Copley Healthcare Center Oswego Fire Protection District Station 1 Bristol - Kendall Fire Protection District Station 1 Bristol - Kendall Fire Protection District Station 3 Oswego Fire Protection District Station 3 Bristol - Kendall Fire Protection District Station 2 1:85,185 County Boundary Yorkville Other Municipalities Unincorporated Open Space Water 0 10.5 Miles I Community AmenitiesliCivilliFire Station li School li Public LibraryliPost OfficeliChurch li Cemetery li HospitalliShopping CenterliOther Source: chicago metropolitan agency for planning, 2015.Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.6: Yorkville Municipal Facilities 19 Chapter 3 Process for Developing the Partnering Initiative Process for Developing the Partnering Initiative This chapter discusses the process used to develop the Partnering Initiative and summarizes the outcomes from each step. The process outlined below can be used as a template for future shared service projects with additional Oswego, Montgomery, or Yorkville staff or for other municipalities interested in joining the initiative. Project-specific outcomes are discussed in Chapter 4. 21Process for Developing the Partnering Initiative Process Overview Figure 3.1 Project Timeline This Study entailed significant research on service delivery and sharing that informed the design of the process. This background research resulted in a process for initiating service sharing in the three communities. The following guiding principles were synthesized from the research: 1. Be flexible. The challenges of shared services vary from community to community. Efforts to share services require significant flexibility, especially in initial stages, to be able to accommodate a range of partner needs and address unexpected legal, logistical, and financial issues that arise. 2. Establish ownership at all staff levels. Strong leadership from municipal leaders was identified from the outset as a necessary ingredient for a sharing Partnering Initiative’s success. In establishing the Partnering Initiative, the administrators set the direction for other staff by building a culture of collaboration. At the same time, the process for developing the Partnering Initiative allowed staff at other levels the autonomy to develop shared service opportunities that best fit departmental needs. The administrators’ deference to staff experts on how to share services allowed them to brainstorm creative solutions that may not have arisen if they had been given prescriptive instructions from the top. 3. Build upon incremental gains. Past experiences emphasized the need for municipalities to proceed methodically by fostering relationships and trust, and by building upon small accomplishments. This Partnering Initiative starts with easily implementable activities before moving onto more complicated ones. 4. Be transparent. Shared services require trust among communities that may compete for economic development, funding, and other resources. In order for communities to develop good working relationships with their neighbors, they must create an environment of openness and transparency. The Partnering Initiative was developed with guidance from other municipal leaders and technical advisors, as well as robust engagement with staff from the three communities. The process used to develop the Shared Services Study entailed conducting background research, seeking expert guidance, and hosting a series of municipal staff workshops that helped define the direction of the Partnering Initiative. Figure 3.1 provides a timeline for this project in 2014-15. Guiding Principles Lower Fox River Partnering Initiative Shared Services Study22 5 Resources included: Thurmaier, Kurt; Peters, Dawn; Rapp, Craig (Eds.), A Handbook of Alternative Service Delivery for Local Government (International City/Council Management Association, 2014). Office of the New York State Comptroller, Division of Local Government and School Accountability, Shared Services in Local Government (2009). Citizens’ Efficiency Commission for Sangamon County, Exceeding Expecatations: A New Vision for Greater Local Government Efficiency and Effectiveness in Sangamon County (2014). Institute for Local Government.,“The Importance of Written Agreements,” Available at: http://www.ca-ilg.org/ post/importance-written-agreements. 6 Detailed case study write-ups of shared services initiatives can be found in Appendix B. The Study was led by an Advisory Group comprised of municipal administrators from each of the three communities: Christina Burns, Assistant Village Administrator, Village of Yorkville Steve Jones, Former Village Administrator, Village of Oswego Bart Olson, City Administrator, United City of Yorkville Jeff Zoephel, Village Administrator, Village of Montgomery This Advisory Group helped to develop the initial scope of the project, provided feedback on the process, and participated in working group discussions to brainstorm opportunities for shared services. This group continues to provide leadership over the ongoing Partnering Initiative in Oswego, Montgomery, and Yorkville. To better understand the local service context in this region, CMAP staff conducted background research on alternative service delivery practices and shared service initiatives.5 A literature review of scholarly articles, guidance documents, and case studies of previous shared services activities provided the foundation for how this study was carried out. The literature review was supplemented by in-depth interviews with municipal managers, department heads, and non-profit organizations in this region that have initiated or participated in previous service sharing efforts. Interviewees included staff from the Villages of Burr Ridge, Buffalo Grove, Glen Ellyn, Glenview, Lincolnshire, and Lombard, as well as the DuPage Mayors and Managers Association, Metropolitan Mayors Caucus, and Metropolitan Planning Council. These interviews provided insight on the nuts and bolts of shared services, as well as lessons learned from past experiences.6 CMAP also contracted with HR Green, a firm that specializes in management and strategic planning for local governments. HR Green provided invaluable advice on the process, feedback on the Study, and assistance in carrying out staff workshops. Advisory Committee Research and Expert Interviews 23Process for Developing the Partnering Initiative Because shared services require considerable coordination and buy-in at the staff level, a number of staff across several departments played a significant role shaping the Partnering Initiative at every step. In keeping with background research and the Study’s guiding principles, four working groups were organized around common service-sharing topics, each comprised of staff from all three municipalities. The working group structure was intended to build ownership of service-sharing initiatives among departmental leadership, and to create a collaborative environment in which staff from all three communities could identify mutual challenges and opportunities that they could jointly address. The initial working groups included department directors and deputy directors, but have been expanded as necessary depending upon the service sharing ideas that were discussed. Additionally, municipal administrators were included in the development of each working group, primarily in an advisory and managerial capacity. The working groups were composed of the following staff members from Oswego, Montgomery, and Yorkville: Administration and Finance Christina Burns, Assistant Village Administrator, Village of Yorkville Carrie Hansen, Interim Village Administrator, Village of Oswego Mark Horton, Finance Director, Village of Oswego Steve Jones, Former Village Administrator, Village of Oswego Bart Olson, City Administrator, United City of Yorkville Justin VanVooren, Director of Finance, Village of Montgomery Jeff Zoephel, Village Administrator, Village of Montgomery Community Development Krysti Barksdale-Noble, Community Development Director, United City of Yorkville Jerad Chipman, Senior Planner, Village of Montgomery Chris Heinen, Planner, United City of Yorkville Tom Pahnke, Building and Zoning, Village of Oswego Richard Young, Director of Community Development, Village of Montgomery Rod Zenner, Community Development Director, Village of Oswego Public Safety Jeff Burgner, Chief of Police, Village of Oswego Richard Hart, Chief of Police, United City of Yorkville Larry Hilt, Deputy Chief, United City of Yorkville Terry Klingel, Deputy Chief, United City of Yorkville Dan Meyers, Chief of Police, Village of Montgomery Armando Sanders, Deputy Chief, Village of Montgomery Public Works Eric Dhuse, Director of Public Works, United City of Yorkville Jennifer Hughes, Director of Public Works, Village of Oswego Mike Pubentz, Director of Public Works, Village of Montgomery Mark Runyon, Assistant Director of Public Works, Village of Oswego Jerry Weaver, Utility Services Director, Village of Oswego Oswego, Montgomery, and Yorkville Staff Lower Fox River Partnering Initiative Shared Services Study24 Municipal Workshops 7 The worksheets used in these workshops are compiled in Appendix C.The development of the Partnering Initiative consisted of a series of workshops and tasks that allowed municipal staff to identify the goals of service sharing, discussed potential challenges, and determined shared services to pursue.7 • Goal-setting and visioning workshop. The four working groups convened separately for the first time in late 2014. With facilitation from CMAP and HR Green, staff identified common goals for shared services and participated in a visioning exercise to brainstorm the types of shared service projects that could help meet those goals. Each working group then sorted their potential services for sharing by using two metrics: level and type of benefit, and resource intensity. This prioritization exercise allowed each working group to identify a short list of services to explore further for potential sharing arrangements. The working groups designated staff to conduct further research to document how each municipality currently delivers services, identify steps needed to share the services, and anticipate potential challenges to sharing. • Prioritization workshop. At the second set of workshops, staff leads presented findings on potential shared services. If sharing arrangements seemed feasible in the near-term, the working groups outlined next steps for moving forward. Outcomes of these discussions are described in Chapter 4. • Roundtable Exchange. In April 2015, all four working groups met to share updates, questions, and feedback about their efforts to date, and to exchange ideas about how to move forward. Staff from the Village of Glenview led a group discussion of lessons learned from their shared service experiences through their Municipal Partnering Initiative (MPI) and provided advice to Oswego, Montgomery, and Yorkville staff on how to navigate challenges. The Roundtable Exchange was the first time that staff across all departments and municipalities convened. In addition to being a useful forum for multijurisdictional and multi- departmental exchange, the workshop also served as a relationship-building activity. 25Process for Developing the Partnering Initiative Chapter 4 Shared Service Initiative Progress Report and Recommendations Shared Service Initiative Progress Report and Recommendations Through the process described above, each working group has put significant work into implementing shared services. These efforts are ongoing. This chapter details the progress of the Lower Fox River Partnering Initiative to date. It describes the outcomes of the goal- setting and visioning workshops reviewed in the previous chapter. Each shared service activity is summarized and followed by recommendations for next steps to implement the shared service. Most of the shared services discussed in this chapter came out of the municipal workshops, but some additional recommendations are proposed for consideration. These recommendations are categorized into either short-term activities (to be completed in the next year), mid-term activities (to be completed in the next 2-4 years), or long-term activities (to be completed after 5 years). 27Shared Service Initiative Progress Report and Recommendations Each working group discussed the motivations for sharing services. The table below shows the range of goals in order of frequency that they were identified across the working groups. The top three goals, expressed by all four groups, were cost savings and control, knowledge exchange across the communities, and more efficient service delivery. The most common interests across all working groups related to improving the efficiency of internal operations: saving costs, sharing knowledge, reducing the administrative burden of service delivery, freeing up staff time, and limiting liability. The public works and community development departments both expressed limitations of being understaffed and were interested in using shared services to improve service delivery processes for staff. Several other goals pertain to improving relations with residents by expanding and improving the quality of services and building public trust. Because the public works and public safety departments provide services that are highly visible to the public, such as crime response, neighborhood patrol, and infrastructure maintenance, these departments were most interested in the public benefits of shared services. Three final goals focus on long-term overarching changes to local governance: creating a collaborative culture, reducing the volume of local governments, and preparing for future growth of the communities. By nature of their work, administrators and community development departments focus on long-term and strategic planning. These were the only departments to include such aspirations in their lists of goals. After establishing these goals, each working group set about prioritizing the shared services that would best meet their stated goals. The following sections summarize each working group’s ongoing discussion of priorities for shared services, and offers next steps for how each activity should be implemented. Overall Goals for Shared Services Table 4.6 Goals for Service Sharing Goals Administration and Finance Community Development Public Safety Public Works Save/control costs •••• Exchange knowledge •••• Deliver services more efficiently •••• Build public trust/ Set consistent public expectations ••• Improve quality of services for residents ••• Save/free up staff time ••• Create collaborative culture •• Reduce administrative burden/ Simplify bidding process •• Joint purchasing and/or joint use of high-priced equipment •• Institute formal agreements to limit liability •• Expand services that the communities are able to provide • Prepare for future community growth • Reduce the number of local governments • Lower Fox River Partnering Initiative Shared Services Study28 8 Appendix B provides these case studies. Administrators are responsible for guiding municipal growth and managing daily operations. They work closely with all departments and staff to maintain municipal budgets and services. This perspective puts Administrators in the best position to provide long- term cross-municipal oversight of the Lower Fox River Partnering Initiative. Shared service initiatives require significant commitment and dedication from leaders at the top. As case studies8 from around the region show, shared service initiatives often experience setbacks. The unsuccessful Oswego-Montgomery joint waste-hauling bid is just one example where a few operational details can derail an entire sharing activity. Continued leadership from Administrators and elected officials can ensure the longevity of the initiative. Administrators should enable departmental staff to implement shared service projects by providing high-level support, such as liaising with municipal attorneys, budgeting, hiring new staff, strategic planning, and evaluating the Partnering Initiative’s success. Administration and Finance Prioritized Actions 29Shared Service Initiative Progress Report and Recommendations The working groups are interested in sharing a wide array of services. Each of these will take staff time and resources to implement. As part of their role in overseeing the shared service initiative, Administrators should organize an annual shared services strategic planning session for municipal staff to develop a roadmap for sharing services in the coming year. This meeting will provide opportunities for cross-jurisdictional coordination, as well as time to reflect on successes and challenges from the past year. In advance of the planning session, staff should fill out a short survey identifying the services they are interested in sharing. The in- person meeting should accomplish four objectives: • Select the set of shared services to pursue in the next year • Identify point people to lead each shared service • Discuss potential challenges and next steps needed for a sharing agreement • Compile a shared services action plan that identifies sequence of actions needed to accomplish all of the shared service activities in the next year Ideally, the strategic planning session should occur early enough each fiscal year so that the staff has ample time to design sharing agreements well before the following year’s budget is passed. The strategic planning session can provide an opportunity for Administrators to review the full slate of shared service projects with staff before individual items are submitted to respective Boards for approval. This review prevents individual departments from embarking on overlapping or incompatible shared services and ensures that a coordinating body is aware of the various shared activities occurring in the municipalities. With a more global view of municipal operations, Administrators may also be more attuned to overall political dynamics, budget constraints, and other considerations that may affect shared service delivery. As part of the strategic planning process, the Administrators should establish a file-sharing platform so that staff from all three communities can access shared documents. Next steps: Administrators should set a date for the strategic planning session in the late summer or early fall of 2015. In advance of this meeting, Administrators should survey staff to identify services to consider for the 2015-2016 fiscal year. The interest gauged from this survey should inform the meeting’s agenda and the relevant staff that should be involved. Administrators should also create a file-sharing platform to share information regarding the strategic planning session and subsequent projects that come out of it. Organize an annual Shared Services Strategic Planning Session Short-term (annual ongoing) Lower Fox River Partnering Initiative Shared Services Study30 All of the workshops expressed interest in joint bidding and equipment sharing. To respond to this request, CMAP prepared a memo reviewing the alignment of terms, conditions, and protections for shared contracts across each entity. This memo, included in full in Appendix A, has been submitted to the administrators, who can work with municipal attorneys to determine how or whether to address the identified contract discrepancies. This step was a precursor to initial sharing steps in other places. Table 4.7 summarizes the comparison of contract elements. Administrators can use the contract alignment memo as a starting point for undertaking any contract amendments. This effort should result in a standardized contract template for joint bidding, as well as a standardized use agreement for equipment sharing. Next steps: The Finance Directors and Administrators should be accountable for working with municipal attorneys to standardize contract language that can be used in any multi-municipal sharing agreements. A potential Joint Purchasing Agent (discussed below) could be an appropriate person to coordinate the contract alignment process, but creating and staffing the position is not a necessary prerequisite to developing shared contract language. Communities may want to complete this task before a Joint Purchasing Agent is in place to enable other departments to pursue joint procurement opportunities sooner. Once attorneys agree upon standardized contract terms, they will still need to approve individual joint contracts for specific shared services. Based on the experience of communities involved in the Municipal Partnering Initiative (MPI) (see Appendix B), the communities should establish a protocol wherein approval of a contract from one municipality’s attorney is sufficient for joint bids to be approved for all municipalities. This reduces the labor and cost of having three individual attorneys review the same document each time a new joint bid arises. For equipment sharing agreements, the use policy should cover legal and financial liability for repairing or replacing borrowed equipment that is damaged or destroyed. Because public safety and public works equipment is often required on short notice, all the working groups were interested in reducing the administrative red tape to be able to borrow equipment. Therefore, a general policy should serve as a one-time agreement, rather than requiring individual policies or use forms every time sharing occurs. Issues to cover in this agreement include requisition process, maintenance costs, repairs to damaged equipment, liability, and indemnification, among others. Departments should, however, specify terms of use for specialized equipment. The communities agreed that only expensive equipment should require intergovernmental agreements (IGAs). The threshold costs to trigger IGAs must be also determined. Develop contract templates for service agreements Short-term 31Shared Service Initiative Progress Report and Recommendations Table 4.7 Summary & Comparison of Contract Elements Oswego Montgomery Yorkville Aligned?Notes Preamble •••Yes All use similar language. Scope of Work ••• Yes All attach the issued RFP and reference it as an Exhibit within the contract, stating that the contractor shall furnish services as set forth in the RFP and be compensated in accordance with the Exhibit. Compensation •••Yes All refer to compensation as listed in RFP. Contract Term •••Yes Oswego states the agreement begins on date signed by all parties, Montgomery & Yorkville refer to RFP- which lists specific dates. Termination of Contract •••No Oswego & Montgomery reserve right to terminate 14 days after written notice, Yorkville after 7 days. Status as Independent Contractor •••Yes All specify that the contractor shall not be considered employee of the municipality. Bonding Yes None state any requirements for bonding of any type. Signatures •••Yes All require three signatures (Municipal official, Clerk, Contractor). Certifications of Compliance with State and Federal Statutes ••No Level of detail varies for each municipality, ranging from Montgomery’s extensive listing to Yorkville’s inclusion of zero specified certifications. Indemnification ••No Yorkville’s provision differs from Oswego and Montgomery. Additional Services ••No Yorkville does not include language barring modifications w/o consent. Notification ••No Yorkville does not include contact info for City and Contractor. Non-Disclosure ••No Oswego & Montgomery include, but differ. Yorkville doesn’t include. Severability •No Only Oswego addresses severability. Workman’s Comp Insurance •?•No Required by Oswego and Yorkville, Montgomery unknown. General Liability Insurance •?•No Required by Oswego and Yorkville (differing amounts), Montgomery unknown. Commercial Automobile Liability Insurance •?No Required by Oswego, not required by Yorkville, Montgomery unknown. Umbrella or Excess Liability Insurance •?No Required by Oswego, Not Required by Yorkville, Montgomery unknown. • = Element is included in municipality’s submitted contract ? = Unknown Lower Fox River Partnering Initiative Shared Services Study32 All municipal departments make a variety of purchases on a regular basis. From software and daily use office supplies to police firearms and specialized maintenance equipment, the types of purchased products are similar across the three communities. Currently, procurement is done department by department within in each municipality, including for items as basic as paper, printer ink, and pens. The communities should hire a Joint Purchasing Agent to streamline and coordinate procurement activities of Oswego, Montgomery, and Yorkville. This position can also function as an advisor regarding general efficiency measures, as well as other cost-saving procurement approaches beyond joint purchasing. Joint purchasing came up in all four working groups, and a joint purchasing agent was suggested in two of the working groups (administration and public safety). The finance directors have taken on this activity, with Montgomery’s Director of Finance as the lead. Next steps: Due to significant demand and wide-reaching benefits for all departments, the Study recommends moving forward with this activity. The immediate next steps are for the finance directors to work through several logistical questions: • Will the Agent be officially staffed through one of the municipalities? • Is there sufficient work for the Agent to be a full-time staff person, or is a contract or part-time staff person more appropriate? • How will the costs of employee salary and/or benefits be divided? • How will the Agent’s time be divided? Once a Joint Purchasing Agent is in place, the department heads for each municipality should submit a list of order specifications for general office supplies. The Agent will be responsible for selecting lowest cost supplies that fit the needs of each of the departments. Based on experiences in other communities, the Study recommends starting with simple purchases that do not vary much between communities. Services that can vary substantially in different communities, such as custodial services and facility repairs, should be pursued only after communities feel comfortable with the arrangement. Hire a Joint Purchasing Agent Mid-term 33Shared Service Initiative Progress Report and Recommendations Staff at all three communities routinely undergo professional development training that keeps them up-to-date on best practices on a variety of topics. The administrators were interested in shared training sessions as a non-resource intensive and low-benefit activity that could serve as an easy starting point for human resources service sharing. Yorkville served as the lead to share this service and hosted an initial joint training on reasonable suspicion. The Administrators have been inviting their partners to upcoming trainings. The communities plan held another joint training on the Freedom of Information Act (FOIA) in Oswego. Next steps: The Administrators found this service straightforward to share, requiring low staff capacity and no additional cost. Going forward, the Administrators should establish a list of mutual training needs and jointly plan trainings in the future rather than inform partners about independently scheduled trainings. Additional training ideas discussed at the workshops included harassment and management training. Space permitting, the hosts and locations of the training should rotate among the three communities. Yorkville should continue to facilitate updates and discussions about shared staff trainings, but Oswego and Montgomery should also contribute to training ideas and events. Shared trainings should also be seen as opportunities to build better relationships among all levels of staff across the communities. They can allow staff not currently involved in shared service projects to meet their counterparts at other municipalities and open doors of communication for future cooperation. The communities expressed interest in expanding capacity for existing IT services. Both Montgomery and Yorkville have contracted part-time IT staff. Trouble-shooting and general assistance has been difficult with part- time arrangements: Montgomery’s consultant is only on-site once a week and Yorkville’s is only on-site one a month. Although Oswego has one full-time in-house IT consultant who handles various IT, GIS, and other software issues, the Village is interested in increasing its IT capacities. The working group discussed sharing IT infrastructure, such as servers or equipment, as well as IT staffing. Oswego’s Village Treasurer and Finance Director conducted further research to determine the viability of sharing IT services, but identified many potential challenges. Despite significant potential benefits for Montgomery and Yorkville, the working group felt that it would be difficult to ensure equal staffing among the three communities. They also anticipated difficulty for one staff person to work in three very different IT systems. Due to these complexities, the working group decided not to pursue any sharing arrangements at this time. Next steps: The working group should pursue more straightforward sharing agreements in the early stages of the initiative, but continue to consider shared IT services and staffing in the future. MPI communities, for instance, have long been interested in sharing IT services, but found it difficult to accomplish in the first few years of the initiative. It was not until 2013 that 13 MPI communities commissioned a joint IT Shared Services Assessment, which provided them with information to proceed with an RFP for a shared vendor. If the working group decides to pursue shared IT services in the future, it should consider first completing a similar assessment of IT services across the communities before issuing an RFP. The Study notes, however, that IT sharing has become a very common outsourced service for municipalities. When the communities are ready to pursue this service, they should engage an IT provider to provide a comprehensive assessment of each of their IT needs. Share professional development training Ongoing Share IT services Long-term Lower Fox River Partnering Initiative Shared Services Study34 Community development departments constantly negotiate tensions between tasks that require immediate attention, such as code enforcement and permitting, and long-term planning. Yorkville and Montgomery also have very small community development staffs with just a few full-time staff each. The Community Development Working Group focused on shared activities that would maximize limited resources for short-term to free up staff time for longer-term initiatives. The recommendations in this section focus on how the working group can codify informal practices in place and institute sharing arrangements that can free up limited staff time. With expanded capacity, existing staff will be able to focus more on plan review, long-range planning, and other elements of municipal growth and development. Community Development Prioritized Actions Execute building safety mutual aid agreement Short-term The communities have a number of formal and informal building services sharing practices in place. Yorkville, for instance, has a reciprocal agreement with Kendall County and another with Oswego to share building inspectors. The communities also informally share inspectors in times of need. After discussing each community’s building service needs, the working group agreed to pursue a Building Safety Mutual Aid Agreement. This agreement permits reciprocal use of resources in emergency or unexpected situations that leave municipalities short-staffed. Although this sharing occurs on an informal and ad hoc basis already, the participants felt that codifying the practice into a joint agreement would clarify legal liability. Next steps: Using the South Suburban Building Officials Association Building Safety Mutual Aid Agreement as a template, the working group should work with the building and zoning inspectors to modify the template for Oswego, Montgomery, and Yorkville. The staff should also seek approval of the municipal attorneys before finalizing the agreement, which will then need to be brought to the boards for approval. 35Shared Service Initiative Progress Report and Recommendations Executing the mutual aid agreement is a simple and immediate next step. Once that is complete, the working group should explore additional shared building services to build off of this accomplishment. As a follow- up activity, the municipalities should align schedules for updating their building codes. Aligned building codes simplifies the permitting and plan review process for developers and make an area more attractive for developers. The building codes in all of the communities generally follow the 2009 International Code Council standards. Each of the codes has been modified with local amendments, but the foundational requirements are the same. Table 4.8 provides a comparison of building codes by municipality. Only two codes are divergent across the municipalities: Montgomery uses a more recent 2012 International Energy Conservation Code and a more outdated National Electric Code. Next steps: Because this item was not discussed at length during the workshops, further consideration is needed. The municipalities do not have set schedules for updating the codes, but should come to consensus on a regular update schedule. If possible, the municipalities should also consider aligning local amendments to those codes to further simply the regulations for developers. Align building code update schedules Short-term Table 4.8 Building Code Comparison by Municipality Building Codes Oswego Montgomery Yorkville International Building Code 2009 2009 2009 International Energy Conservation Code 2009 2012 2009 International Mechanical Code 2009 2009 2009 International Property Maintenance Code 2009 2009 2009 International Residential Code 2009 2009 2009 National Electrical Code 2008 2005 2008 Plumbing Code Illinois or 2009 International Plumbing Code (whichever is more stringent) Illinois or 2009 International Plumbing Code (whichever is more stringent) Illinois or 2009 International Plumbing Code (whichever is more stringent) Accessibility Code IL 1997 IL 1997 IL 1997 Schedule for Updating Codes n/a About every 3 years n/a Link to Municipal Codes Oswego Code Montgomery Code Yorkville Code Lower Fox River Partnering Initiative Shared Services Study36 Property maintenance and code enforcement require significant staff time and resources. Site inspections and managing paperwork can be costly and time-intensive activities for building and zoning staff. The three communities have a few similar development patterns that make shared code enforcement appealing. First, the rise of construction activity in the area is anticipated to increase the workload for community development staff. At the same time, the communities all have sizeable number of vacant lands, which account for 6-11% of land uses in the communities. In fact, vacant lands account for more land use than commercial properties in all three municipalities. Whether properties are vacant or about to be developed, they must be regulated through similar code enforcement strategies. The municipalities felt that it was important to maintain control over their own inspectors due to potential differences in enforcement philosophies and were not interested in sharing inspection services. In order to increase the efficiencies without sharing inspectors, staff could share the administrative tasks associated with code enforcement. Shared tasks can include preparing documents to record liens, conducting title searches, or assisting with administrative adjudication or filing of judgment liens. This arrangement allows each municipality to manage its own enforcement process, but significantly reduces administrative burdens on building and zoning staff. As a result, inspectors could spend more time on their primary duties of inspection. The efficiencies gained by this centralized process may also be helpful to handle fluctuations of code violations. Shared administration of code enforcement activities also leads to increased revenues and general improvements to homes across the area. A similar effort is currently underway in south suburban Cook County, where four communities are piloting an Administrative Hub that streamlines code enforcement for residential properties. More details on their initiative are provided in Appendix B. Next step: The working group has not yet discussed this activity, but it has significant potential to broaden collaboration to backroom functions that open up more opportunities for cost-savings and freed staff resources. If building and zoning staff decide to share administrative tasks of code enforcement, they should develop a step-by-step process that clarifies roles and operations, following the template of the south suburban effort. Metropolitan Mayors Caucus (MMC) is interested in expanding the Administrative Hub outside of south suburban Cook County, as geographic proximity is not necessary for this shared service. Staff should contact MMC to participate in the Administrative Hub rather than start their own if they are interested in pursuing this option further. Streamline administration of code enforcement Mid-term 37Shared Service Initiative Progress Report and Recommendations The Community Development working group was interested in shared grant-writing support as a way to improve long-term capacity. Oswego has a half-time employee devoted to grant writing, whereas Montgomery and Yorkville rely upon individual departments to pursue grant opportunities pertaining to their own work. The communities were initially interested in exploring the idea of hiring a shared grant writer. After further consideration, they determined that this might not reduce the burden of grant writing, which relies heavily on staff with on-the-ground expertise. Because grant opportunities can be sporadic and sometimes require staff to meet urgent deadlines with little turnaround time, they were also unsure whether a shared grant writer would have enough consistent work or expertise to complete specific grants. Given these concerns, the working group opted to look into subscription services that would keep the communities up-to-date on new grant opportunities and deadlines. The working group could consider options like Grant Finder or Granthelp.com, which provide federal, state, corporate, and foundation grants opportunity listings to municipalities. The working group expressed uncertainty about whether this service would provide new and useful information and have not moved forward with any decisions. Next steps: Communities should consider an immediate step of providing grant writing professional development training to better equip staff to pursue and write grants when opportunities arise. These trainings can be open to all levels of staff and should be done under the purview of joint professional development training as described under the Administration and Finance section. The task of identifying a grant service provider should be considered low-priority. Any of the communities should bring promising alternatives to the group for consideration. The working group should reach out to other communities for service referrals or reviews when considering options. Explore grant notification services Long-term Lower Fox River Partnering Initiative Shared Services Study38 The Community development departments’ tight budgets and small staff limit their ability to do robust geospatial mapping, analysis, and data management. In Oswego, the in-house IT consultant is also responsible for GIS data management. Montgomery and Yorkville both have consultant engineers that do GIS work at an hourly rate, which can be prohibitively expensive for in-depth tasks. This arrangement incentivizes Montgomery and Yorkville to only use GIS if necessary, limiting their geospatial analytical abilities. The working group looked at other GIS consortiums, such as the South Suburban Atlas GIS Consortium, as models for GIS sharing. The Yorkville Community Development Director organized presentations from two GIS contractors, MPG and Deuchler. These contractors provide resources for application development, cartographic mapping, data development and maintenance, systems integration, and web mapping. Next steps: The biggest cost savings are expected from reductions in the cost of ArcGIS software, in addition to reductions in the cost of accessing GIS data. The communities should tabulate total costs of their current ArcGIS services to be able to assess relative benefits from each of the contractor pricing options. The communities should also confirm interest in GIS sharing, as the interest from all three communities was unclear from prior discussions. Yorkville was most in-need of GIS services. While Montgomery also has GIS needs, it also relies upon Kendall County for much of its GIS data and may not benefit as much. While Oswego has a staff person partially dedicated to GIS, it was interested in strengthening GIS capacities in the case of staff shortages or emergencies. If any of the contractors is deemed suitable for a joint contract, the communities should move forward with drafting the contract. Explore shared GIS Services Long-term 39Shared Service Initiative Progress Report and Recommendations Because crime and violence does not stop at municipal boundaries, maintaining public safety is an inherently collaborative task. The Public Safety Departments in Oswego, Montgomery, and Yorkville have a lot of existing partnerships that make them very receptive shared services. Oswego, Montgomery, and Yorkville participate in and financially contribute to Kendall County’s multijurisdictional Special Response Team. Montgomery and Oswego have conducted some joint community policing events and seatbelt safety trainings. All three communities are members of the Illinois Law Enforcement Alarm System (ILEAS), a statewide mutual aid agreement that authorizes inter-jurisdictional public safety cooperation for terrorism and emergency response. Detectives from all three communities participate in the Lower Fox Valley Investigators Association. Membership in these organizations has afforded officers many opportunities to work closely with their counterparts in neighboring municipalities. The Public Safety Working Group discussed a number of ways to share resources more efficiently through joint purchasing and equipment sharing, but was most interested in a larger initiative to form a new joint Gang Unit Task Force. Public Safety Prioritized Each department has specialized equipment such as speed trailers and crime scene lighting equipment that are costly and infrequently used. The public safety departments already informally share some equipment, but this practice has never been formalized. Yorkville has taken the lead in requesting and compiling a full list of specialized equipment that the departments would be willing to share. Next steps: The list of shareable equipment should be saved through a file sharing platform for all of the communities easily access. Once that is in place, the next step is to develop specific use policies for equipment lending. Yorkville should continue to coordinate this effort in line with any use agreement templates developed through the Administration and Finance Working Group. While the Study recommends that the Administrators or Joint Purchasing Agent coordinate general shared use agreements, public safety officers should stipulate any details specific to any police equipment. For instance, if any training is needed to operate specialized equipment, the communities should make necessary provisions for cross-training. As with other equipment sharing, IGAs should only be invoked for expensive equipment. Establish an equipment sharing process Short-term Lower Fox River Partnering Initiative Shared Services Study40 ILEAS covers mutual aid during emergency or terrorist situations, but it is not an all-purpose mutual aid agreement. A broader mutual aid agreement would be helpful to reduce current difficulties of routine scheduling. It would also augment staffing during unanticipated circumstances, such as car crashes, that require more staff assistance and leave other areas of the community unpatrolled. Special events, such as 4th of July celebrations, also require additional public safety support and can leave a municipality short-staffed. The communities note that they already share public safety staff on an ad hoc basis, but signing a mutual aid agreement would clarify liabilities and procedures for staff sharing. Next step: The public safety mutual aid agreement is recommended as a short-term sharing activity due to its ease of implementation. The working group should assign a staff lead for this task. The main issues to resolve include defining protocol for when staff can be shared, how liability will be handled, and how to conform to existing labor contracts. The point person should be in charge of drafting language based on existing templates and circulate the draft agreement to all of the municipalities for approval. Execute a public safety mutual aid agreement Short-term The Public Safety departments have similar supply needs and were interested in joint procurement. Ammunition, road flairs, evidence supplies, paper, toner, and office supplies were determined to be easiest to jointly purchase. They were also interested in potential joint leasing of copy machines. The working group also discussed IT services, noting that IT services were a growing proportion of their departments’ budgets. Next steps: The Public Safety Working Group should coordinate joint purchasing of general office supplies with other departments. This activity can be coordinated through the Joint Purchasing Agent, if one is in place. With more participating departments, the municipalities can achieve even greater economies of scale. Oswego should continue lead this effort by collecting a full list of product order specifications for each the Public Safety Departments of each community. Due to reasons provided in the Administration Working Group section, it is not recommended that the working group pursue shared IT services at this time. Because IT services are critical for public safety operations, the group was already hesitant to take risks in sharing the service. If shared IT services are considered in the future, the Public Safety Departments should coordinate with the Administrators to participate in the IT service assessment if sharing IT services. Pursue joint purchasing with other departments Mid-term 41Shared Service Initiative Progress Report and Recommendations All police officers are required to receiving many types of training. Due to budget cuts, training budgets in Oswego, Montgomery, and Yorkville have decreased by as much as 30-40%. Training sessions can be conducted jointly to reduce costs, as well as provide a shared training experience that can help officers work together in the field. In some cases, the municipalities may be able to pay for training for just one person, who can then serve as a trainer for the rest of the public safety staff in all three municipalities. The communities may also work through other regional resources for training, including the International Association of Chiefs of Police (IACP), Lexipol, The Police Law Institute, Commission on Accreditation for Law Enforcement Agencies (CALEA), Police One, National Institute of Justice, Public Agency Training Council, Northeastern Illinois Public Safety Training Academy (NIPSTA), and Illinois Law Enforcement Training & Standards Board (ILETSB). As a result of this discussion, the working group has already planned some joint training sessions. The Oswego Police Department and Fire Protection District jointly completed involuntary committal training in the spring of 2015. The police departments of Oswego, Montgomery, and Yorkville are jointly planning firearms training in September 2015. Next steps: The communities should continue to look for new opportunities for joint training. Mitigating gang violence is a priority for the communities and should be addressed collectively. In response, the Public Safety Working Group established a multijurisdictional Gang Unit Task Force to coordinate proactive responses to gang violence and assist other agencies with gang investigations. While most working groups were encouraged to pursue straightforward services to share, the staff expressed strong desire and commitment to creating the gang unit task force and predicted a high likelihood of success. In May 2015, the group formally updated the Kendall County Sheriff Cooperative Police Assistance Team (CPAT) bylaws to launch the gang unit task force. The unit currently resides as an arm of the Illinois State Police Task Force and includes three full-time officers from Oswego, Yorkville, and the Kendall County Sheriff’s Office that focus explicitly on gang-related issues. Although supportive of the idea, Montgomery opted out of the unit due to staffing constraints. The members of the Gang Unit Task Force are indemnified by the Illinois State Police and share a common uniform. Next steps: The Public Safety Working Group should evaluate the progress of the Gang Unit Task Force after its first year. The participating jurisdictions should assess the unit’s productivity level and financial sustainability, as well as outcomes of gang activity and violent crime. The evaluation process should be led by CPAT, which includes the Oswego, Montgomery, and Yorkville Police Chiefs. Results of this one- year evaluation should be included the overall annual shared service evaluation discussed in Chapter 6. If the Gang Unit Task Force is found to be effective, the group should also consider expansion of the task force to neighboring communities that face similar problems, such as the Village of Plano. Montgomery should consider committing staff at a later date if it is able to do so. Establish a Gang Unit Task Force Ongoing Share public safety training Ongoing Lower Fox River Partnering Initiative Shared Services Study42 The municipalities keep independent crime records, but lack the resources to analyze this data internally, not to mention across jurisdictions. The communities are interested in jointly hiring a crime analyst. This new position would be in charge of collecting crime information from all three municipalities into a single database and analyzing the data to better understand crime patterns and recommend preventative measures. Next steps: This activity was initially discussed as an independent shared service project, but should be integrated into the functions of the gang unit task force. There are no immediate next steps. Hire a shared crime analyst Mid-term 43Shared Service Initiative Progress Report and Recommendations Public works departments provide many critical services to maintain the condition of public infrastructure. Public services are often a resident’s primary form of engagement with the municipality. Routine services, such as garbage hauling, road resurfacing, snow removal, and landscaping are very visible to the public and can inspire public outcry when performed poorly. In addition to all types of routine services, public works officials are responsible for immediate cleanup after unexpected storms, floods, and other weather events. Being on the front lines of public-facing work can put strains on public works departments to maintain a consistent and high level of service regardless of budget sizes. Many communities have had to reduce the level of public works services due to budget cuts. The public works working group emphasized shared services as a way to increase both the quality and types of services provided in the municipalities. Despite the immediacy of several public works activities, many public works services require significant advanced planning and budgeting. For example, salt procurement for any given winter occurs as much as two years in advance. One of the biggest challenges for this working group is the ability to prepare shared service agreements with enough advanced notice. The working group members voiced concern that if a joint effort was not successful, the time period for securing new vendors would be so tight that communities would be without essential services that year. The proposed process to conduct annual strategic planning sessions can alleviate some of these concerns and provide staff with ample time to develop sound sharing agreements. Public Works The shape of municipal boundaries highly influences the delivery of public works services. Currently, the municipalities only provide mowing, street sweeping, snow removal, pipe maintenance, garbage hauling, and other services for areas within their borders. Yet, because roadways, pipes, rights of way, and other types of infrastructure do not end at municipal borders, service delivery can be rather inefficient. The working group was particularly interested delivering these services more efficiently. Given the locations of municipal boundaries, residents in the same neighborhood—or even on the same street—may reside in different jurisdictions and receive different levels of service. The working group was interested in using shared services as a way to set consistent community expectations about service delivery across municipal borders. Most instances of shared services from case studies and prior local efforts have been public works activities. These prior experiences provide the communities with several examples of bid structures and challenges to draw from for all of the services discussed below. Lower Fox River Partnering Initiative Shared Services Study44 Like public safety departments, public works departments have many types of expensive specialized equipment. Sharing this equipment can save costs. Because a lot of public works tasks are seasonal, equipment sharing may not make sense for equipment that is frequently used or equipment that all municipalities need at the same time. Next steps: The public works staff from each municipality should develop a list of equipment that they are willing to lend to neighboring communities. Meanwhile, the Administrators should develop a template use agreement for equipment sharing that all departments can customize, as described above. Public works staff should add any special terms of use to the template agreements for specialized equipment. As with other equipment sharing, IGAs should only be invoked for expensive equipment. Establish an equipment sharing process Short-term Several corridors traverse more than one municipality, but the communities are only in charge of maintaining the segments that lie within their municipal boundaries. The working group was interested in joint mowing along continuous corridors as a more efficient alternative. The working group was open to either sharing entire mowing contracts or exploring separate mowing contracts for shared corridors. The communities decided to start with a joint mowing bid along Route 30, a shared border between Oswego and Montgomery. Oswego planned to add Montgomery to its existing mowing contract. The working group hoped that sharing services on specific corridors would help create standardized community expectations for service in contiguous neighborhoods. Yorkville opted out of this project because mowing is done by their Parks Department. In order to formalize the sharing agreement, Montgomery reviewed Oswego’s draft Request for Bids for Mowing and Landscape Maintenance of Village Properties with the intent on joining the contract for Route 30 or potentially the entire Village. Ultimately, however, Montgomery decided to pursue a separate contract. Although the service was relatively straightforward, the communities had a tight one-month turnaround time for reviewing and discussing the shared application. Next steps: Oswego and Montgomery should attempt a joint mowing contract for the following fiscal year with more time to develop specifications that work with both communities. This would give Montgomery sufficient time to decide whether to renew their existing contract with Brickman for another year, and may provide Yorkville with some flexibility to determine whether they may have additional mowing needs that cannot be covered with existing capacity. The working group can also consider contracting with Yorkville’s Parks Department to do limited shared mowing on roads that cut across the other two communities, such as Route 34 or smaller local roads. Undertake a joint mowing contract Short-term 45Shared Service Initiative Progress Report and Recommendations The group discussed several services in lesser detail, but was not immediately able to pursue them due to uncertainties in cost-effectiveness, budget, and operational alignment. The working group should first review MPI’s shared service projects for additional ideas and bid templates. The group should then gauge interest those services through the strategic planning survey for the next fiscal year. Prior discussions about several common public works services are summarized below. • Crack sealing: Crack sealing requires large specialized equipment that is costly to mobilize. The ability to consolidate movement of crack sealing supplies and equipment to the Lower Fox River area could reduce costs for each individual municipality. • Salt procurement: Currently, the municipalities purchase salt through the State of Illinois procurement process, but are interested in exploring shared contracts. The State’s request to bid is released in March or April for the following winter. Any potential shared salt contract should go out to bid with enough time to rely upon the State deadline as a back-up option. • Tree maintenance: The working group identified tree maintenance (tree trimming, stump grinding, tree removal, and replacement tree purchasing) as having high sharing potential. Because these services can entail a great deal of variation across communities, the working group should clarify specific expectations early and allow sufficient time for developing shared bid specifications. • Street sweeping: Oswego and Yorkville both have their own sweeper trucks and conduct this service in-house. Montgomery uses a street sweeping contract. In the past, Montgomery has used private vendors, but should consider contracting the service with Oswego or Yorkville— provided that either municipality can handle the additional work. Montgomery may choose to contract with Oswego or Yorkville for the entire Village, or focus on specific shared corridors that may not take significantly more time for Oswego or Yorkville to cover when they are doing their own street sweeping. One consideration for a joint street sweeping contract is the scheduling because it can take several weeks to sweep one municipality. Oswego takes three to four weeks to complete and it is done once a year in the spring. Yorkville takes two to three weeks to sweep and it is done three times in the spring, summer, and early winter. Montgomery takes about two weeks to sweep and it is done two times a year. • Pavement marking: The communities identified several deterrents to jointly bidding on pavement marking contracts. First, Montgomery typically joins the Kane County striping bid. Even if Montgomery were to pursue a separate joint contract with Oswego and Yorkville, the combination of all three municipalities may not be large enough to get a reduction in price of pavement marking. One option may be to discuss with the Kane/Kendall Council of Mayors to see whether Kane and Kendall municipalities may be able to pursue a two-county joint bid. Other services considered Short- to mid-term Lower Fox River Partnering Initiative Shared Services Study46 47Shared Service Initiative Progress Report and Recommendations Chapter 5 Joint Planning Opportunities Joint Planning Opportunities This study—and most shared service initiatives in this region—primarily addresses sharing opportunities for day-to-day municipal activities. The collaborative relationships that develop from sharing equipment, staff, or public works maintenance can also be used for broader planning efforts. The communities may be interested in aligning local plans, developing joint plans, or exploring joint capital investments. The inclusion of both shared service projects and joint planning efforts in the Partnering Initiative would place Oswego, Montgomery, and Yorkville as innovative leaders in regional cooperation. The ideas presented in this chapter were discussed at a brainstorming session at the April 2015 roundtable and are included here for future consideration. The communities may consider applying to CMAP’s Local Technical Assistance program to carry out future multijurisdictional planning efforts. 49Joint Planning Opportunities Many new technologies, such as smart meters, street and traffic LED lighting, and electric vehicles, offer long-term benefits, but require significant capital investments to deploy. The Lower Fox River Partnering Initiative can be a forum to discuss joint investments in more efficient or more sustainable technologies. The communities are currently considering the construction of a joint compressed natural gas (CNG) fueling station as one such example. The fueling station would be centrally located and accessible to vehicles from all three municipal fleets. CNG has become more widely adopted by local governments as it is considered to be a cleaner, safer, and currently cheaper alternative to petroleum and diesel. The conversion can be costly, but joint investment in a shared CNG fueling station can reduce the upfront capital costs and help each community transition to CNG fleets. The communities should continue to explore other investments in smarter and more efficient public infrastructure. Oswego, Montgomery, and Yorkville rely upon groundwater for their drinking water and together make up the largest sub-region of deep aquifer drawdown. Regional development pressures in these and other groundwater communities have resulted in larger withdrawals from the groundwater supply—and a larger portion of withdrawals from deep aquifers. The three communities have committed to a joint Alternative Water Source Study to explore the potential for a Fox River water treatment facility. This study is currently part of each community’s budget for the 2015-2016 fiscal year. Based upon the results of the Alternative Water Source Study, the communities may decide to share the cost of constructing the Fox River water treatment facility. The joint construction of the potential facility should be coordinated through the Partnering Initiative. Invest in New Technologies Conduct Joint Water Supply and Wastewater Treatment Planning Lower Fox River Partnering Initiative Shared Services Study50 Source: Chicago Metropolitan Agency for Planning, 2014 Figure 5.1: Watersheds ! ! ! I2 I2 Des Plaines Subbasin Upper Illinois Subbasin Lower Fox Subbasin Aurora Route 59 Middle Du Page River Watershed Morgan Creek Watershed Hollenback Creek-Fox River Watershed East Aux Sable Creek Watershed East Run-Blackberry Creek Watershed Rob Roy Creek Watershed Squaw Grove-Little Rock Creek Watershed Mastodon Lake-Fox River Watershed Waubonsie Creek Watershed Town of Oswego-Fox River Watershed Town of Sandwich-Little Rock Creek Watershed Town of Geneva-Fox River Watershed West Branch Big Rock Creek Watershed East Branch Big Rock Creek Watershed Welch Creek Watershed Lake Run-Blackberry Creek Watershed Town of Aurora Watershed Lower West Branch Du Page River Watershed Clear Creek-Fox River Watershed Middle Aux Sable Creek Watershed Big Rock Creek Watershed West Aux Sable Creek Watershed Spring Brook-Du Page River Watershed Yorkville Montgomery Oswego Ka n e C o u n t y Du P a g e C o u n t y Kane County Kendall County DuPage County Will County Wi l l C o u n t y Ke n d a l l C o u n t y Ke n d a ll C o u n t y La S a l l e C o u n t y ! !! Kankakee Subbasin Iroquois Subbasin Chicago Subbasin Des Plaines Subbasin Upper Illinois Subbasin Upper Fox Subbasin Lower Fox Subbasin Lower Illinois-Senachwine Lake Subbasin Vermilion Subbasin Mackinaw Subbasin Lower Rock Subbasin Kishwaukee Subbasin Green Subbasin 0 52.5 Miles I Lake Michigan Source: chicago metropolitan agency for planning, 2014. Study Area County Boundary I2 Metra Station Metra Rail Line Subbasin Water Floodway Floodplain Watershed 1:125,000 51 Jointly Implement Bicycle and Pedestrian Trail Network The Lower Fox River is known for its recreational amenities that attract visitors from around the region each year. The communities participate in an annual Kayaks AMOY event that allows participants to celebrate the connections among Aurora, Montgomery, Oswego, and Yorkville along the Fox River. The event is widely considered successful at bringing attention this shared resource as a driver of tourism and economic development. The communities should build upon this effort to expand the greenways and trails network in the Lower Fox River. The area has a number of overlapping bicycle and pedestrian plans, all of which propose numerous trails and routes: the Montgomery Bicycle and Pedestrian Plan (2013), Oswego Park District Trail Guide (2004), Kane/Kendall County Council of Mayors Bicycle and Pedestrian Plan (2012), and CMAP Regional Greenways and Trails Plan (2009). The hierarchy of these plans can be confusing for implementation for local jurisdictions. To clarify implementation of these plans, the communities should consider joint applications for constructing bicycle facilities. With sufficient prioritization, the communities can apply for funding to construct these trails through the Transportation Alternatives Program (TAP), Congestion Mitigation and Air Quality (CMAQ) funding, or Surface Transportation Program (STP). The communities should prioritize specific trail segments for implementation, focusing on shared connections identified in existing plans. Corridors of interest may include the extension of the regional Fox River Trail through Oswego and Yorkville and the connections of Galena Road, Blackberry Creek, and Mill Road through Yorkville and Montgomery to the Oswego Park-n-Ride parking lot. Joint prioritization and implementation of regionally significant greenways and trails will better connect the Lower Fox River to other areas within the region. Oswego, Montgomery, and Yorkville build off of this framework to phase local bicycle and pedestrian networks so that their downtowns and residential neighborhoods are better connected to regional trails. The communities should be aware that all three of these programs require of Phase I engineering to be locally funded and completed. 52 Aurora Aurora Big Rock Joliet Millbrook Millington Montgomery Naperville Newark Oswego Plainfield Plano Plattville Sandwich Sugar Grove Yorkville De K a l b C o u n t y Ka n e C o u n t y DeKalb County Kendall County Ka n e C o u n t y Du P a g e C o u n t y Kane County Kendall County DuPage County Will County Wi l l C o u n t y Ke n d a l l C o u n t y Ke n d a l l C o u n t y La S a l l e C o u n t y E N E W Y ORK ST IL-126 M ON TG OM E RY R D PLAINFIELD R D LIONS RD W GALENA BLVD GALENARD W 127TH ST S D R A U D E N R D PRAIRIE ST US-3 4 N EOLA RD S R I D G E R D W CATON FARM RD W W O L F S R D RANCE RD O G D E N A V E G R O V E R D S L A K E S T SB R OAD W A Y W 111TH STIL- 7 1 N L A T H A M S T US-30 EGALENA BLVD E 3 0 T H R D H ILL A V E ST E W A R T R D E S O U TH ST W HITFIE L D R D WOLFS CROSSING R D LI N E R D JERICHO RD E C H UR C H S T IL - 3 1 US-30 CANNON B A L L T R L US-34 AUCUTT RD HA R V E Y R D RI D G E R D LI T T L E R O C K R D IL-56 IL-7 1 ROGERS RD SIMONS RD RH O D E S A V E CANTON FARM RD DO U G L A S R D CATON FARM RD WALKER RD DU G A N R D OR C H A R D R D S C O U N T Y L I N E R D S E D G E L A W N D R S EOLA RD D RA U D E N R D I L - 2 5 GRAN A RT R D AS H E R D JERICHO R D S H E G G S R D 5T H S T CLARK RD ROCK CR EEK R D FOXRIVER D R EL D A M A I N R D E S A N D W I C H R D Source: chicago metropolitan agency for planning, 2015. County Boundary Montgomery Oswego Yorkville Other Municipalities Forest Preserve Water Amtrak Line Æb Amtrak Station I2 Metra Station Metra Rail Line ")Park & Ride 0 2.51.25 Miles I1:123,883 Highway Major Road Local Road Montgomery Bicycle and Pedestrian Plan (2013) Existing Planned Oswego Park District Trail Guide (2004) Existing Planned Kane/Kendall County Council of Mayors Bicycle and Pedestrian Plan (2012) Existing Future Planned CMAP Regional Greenways and Trails Plan (2009) Existing Planned & Programmed Future Source: Chicago Metropolitan Agency for Planning, 2014 Figure 5.2: Regional and Local Bikeways 53 9 Municipalities with populations greater than 25,000 are granted home rule status. Municipalities with populations less than 25,000 (such as Montgomery and Yorkville) can achieve home rule status by referendum approval in their respective community. Oswego is a home rule9 community while Montgomery and Yorkville are both non-home rule communities. In addition to other authorities, home rule communities often have easier access to lower cost financing options (i.e. general obligation bonds vs revenue bonds) that may help drive down borrowing costs for major capital projects. If the communities are interested in pursuing future joint capital projects, the use of Oswego’s home rule financing authorities to lower project financing costs could be an attractive option. If utilized, such an arrangement would require binding intergovernmental agreements (IGAs) among the communities setting forth repayment assurances and commitments and other specific terms and conditions. However, under this arrangement, debt finance savings for major capital projects such as a joint water treatment facility on the Fox River could be significant. Explore Leveraging Home Rule Authority for Joint Capital Projects Lower Fox River Partnering Initiative Shared Services Study54 Section Title Here 55 Chapter 6 Sustaining the Initiative Sustaining the Initiative Shared service initiatives take significant time, energy, and effort to establish—not to mention maintain. This chapter provides a number of lessons learned from the challenges and successes of shared service examples in this region, and recommends actions that can help sustain the Lower Fox River Partnering Initiative in the long run. This Study suggests ways to create opportunities for sharing knowledge and experiences across municipal staff and departments, evaluate the benefits of sharing, and build broad-based support from staff, elected officials, and constituents. 57Sustaining the Initiative Shared service delivery holds many promises for municipal budgets, operations, and cooperation. In order to assess whether shared service efforts are effective, communities need to evaluate their efforts. Municipal staff should evaluate both the outcomes and the process of the Partnering Initiative. Evaluating the Outcomes Because shared services require a significant amount of work to get off the ground, documenting positive results justifies the Partnering Initiative to elected officials and other municipal staff. This aspect may be particularly useful to convince those who are skeptical or resistant to change. Evaluation reports can be used internally for strategic planning purposes, as well as externally for sharing efficient governance efforts with the public. Outcome evaluation should document both monetary and non-monetary benefits through annual surveys. Staff should identify the following information: • Cost of services to each municipality before they began sharing services: This information establishes a baseline to determine cost savings. • Cost of service to each municipality after service sharing to identify savings: These responses can be used to calculate the individual cost-savings for each municipality, as well as the total cost- savings for the group. • Benefits of service sharing: Communities can monitor both quantitative and qualitative benefits of service sharing. Quantitatively, communities can track performance data such as response times or resident complaints for various services. These metrics should be designed to appropriate measure service quality depending upon the specific shared service project. Qualitatively, when communities cannot demonstrate cost-savings, it is important to also note the extent of non- monetary benefits that may have resulted from shared service activities. It is important to note that evaluation standards, including benefit-cost analyses, should be developed for each shared service project. Developing shared project-by-project evaluation metrics ahead of time can help ensure that communities use a standard methodology of comparing financial and other impacts of shared services. These results should be documented in a centralized tracking document that can be shared with all involved municipalities. The partner communities should also survey neighboring municipalities that are not involved in the shared service initiative. Their results can also be used as control comparisons to account for exogenous variables, such as macroeconomic forces that affect the cost of services. This can also raise awareness about shared service opportunities with other nearby communities. An example of the MPI cost tracking spreadsheet is shown on the next page. Evaluating the Initiative Lower Fox River Partnering Initiative Shared Services Study58 The communities can also seek input from the public about shared service projects. Since municipal services ultimately serve a community’s residents, it is important to gauge community responses to shared service projects. Staff may also want to seek public input before launching a shared service project to determine public support for a proposed shared service, and to ensure that the nature of service delivery meets public expectations. Input can be garnered through various ways, including point of comment cards, focus groups, surveys made available through municipal facilities, newsletters, websites, or water bill inserts, and discussions at public meetings. Table 6.1 MPI Cost Tracking Spreadsheet Project Number of Communities Total Project Value Savings Crack-Sealing 15 $555,000 $40,000-50,000 Resurfacing (Lake Groups 1 & 2)4 $3,200,000 $101,000-121,000 Resurfacing (Cook)2 $2,300,000 $148,000-158,000 Concrete Flatwork (Groups 1-5)15 $890,000 $57,000-77,000 Concrete Pavement (Groups 1 & 2)4 $537,000 $15,000-19,000 Sewer Lining (Groups 1-4)14 $4,000,000 $51,000-61,000 Sewer Televising 6 $261,000 $56,000-66,000 Contractor Assistance 9 $126,000 $23,000-31,000 Leak Detection 3 $71,000 $5,000-8,000 Hydrant Painting 6 $74,000 $20,000-30,000 Asphalt Patching 2 $173,000 $2,000-4,000 Cold Patch 8 $138,000 X Hauling & Delivery 5 $500,000 $2,000-4,000 Pavement Marking 4 $167,000 X Custodial Services 8 $534,000 $12,000-14,000 Street Sweeping 3 $174,000 $2,000-4,000 Generator Maintenance 7 $96,000 $18,000-24,000 Total Savings Realized $552,000-671,000 Source: MPI Presentation, 30 October 2014. 59Sustaining the Initiative The evaluation should also help municipal staff improve their efforts in the future. As some examples show, shared services do not always result in expected benefits. Honest evaluation also establishes transparency and trust among municipal partners. A process evaluation should focus on qualitative assessments, including what staff felt worked and didn’t work. This can be conducted through a simple survey of all staff participants, as well as through an in-person debrief similar to the cross-departmental Roundtable Exchange. The Partnering Initiative should also solicit ideas from vendors on how to improve the process. MPI participants, for instance, reached out to vendors after contracts were completed to understand vendor needs. These conversations led municipalities to streamline the invoicing process to make it easier for vendors to manage multi-municipal contracts in the future. The Lower Fox River lead contact for each shared service should be responsible for checking in with vendors—including, if appropriate, former vendors that did not bid on the shared contract—to improve the bid process. Lastly, evaluations of shared services can also be extremely useful resources for other communities interested in undertaking their own shared service activities. The many MPI and MMC reports and presentations were essential training and communication tools for the Lower Fox River efforts, as well as other members of ICMA. The annual strategic planning sessions can serve as a forum for compiling and discussing the results of evaluations. The Administrators should be responsible for carrying out the evaluation and distilling findings from it. Evaluations of process should be continual. Evaluation of outcomes (and of cost-savings in particular) is most critical early on when a shared service initiative is getting off the ground, but may become less needed and less applicable as initiatives mature. MPI participants note that because sharing services is built into their processes, they stopped evaluating cost-savings after the third year. Surveys of staff and vendors on the process should be a continual activity so that each new bid can learn from the last. Evaluating the Process Evaluation Schedule Lower Fox River Partnering Initiative Shared Services Study60 As Oswego, Montgomery, and Yorkville continue to develop the Lower Fox River Partnering Initiative, they should be sure to consider the lessons learned from initiatives undertaken by other communities. Some key lessons are included below that are drawn from three case studies, which include a total of over 30 examples of shared services involving over 45 communities. More detailed write-ups of these case studies are included in Appendix B. • The Municipal Partnering Initiative (MPI) was founded in 2010 and consists of about 30 participating communities in Cook and Lake Counties. Recognized by the International City/County Management Association (ICMA) as a national leader in innovative service delivery, MPI is the largest and most established shared service initiative in the region. MPI participants have seen a total estimated savings of over $1.23 million since the initiative’s inception. Although the size and scope of MPI is significantly larger than the Lower Fox River Partnering Initiative, the experiences of MPI participants offer many valuable insights for the three communities to draw upon. Its members provided guidance on the process for establishing the Lower Fox River Partnering Initiative, shared contract templates, and presented at a roundtable with the three partners. • The DuPage County Municipal Partnering Initiative (DuPage MPI) is an offshoot of MPI that includes about 15 members. DuPage MPI was established in 2013 with significant technical assistance from MPI’s founding members. The context for the creation of DuPage MPI is similar to that of the Lower Fox River Partnering Initiative, making it a useful example of the challenges of cultivating a new shared service initiative. DuPage MPI participants have had varied success with saving costs. In fact, some participating members have not found the initiative to lower service costs at all. These examples can give Oswego, Montgomery, and Yorkville a better understanding of how and when communities tend to benefit from sharing services. • A handful of communities in south suburban Cook County are also working together to form an Administrative Hub for code enforcement. The Metropolitan Mayors Caucus, Metropolitan Planning Council, and South Suburban Mayors and Managers Association have been providing technical assistance on this effort. The Administrative Hub provides a useful case of shared services with a smaller group of partners. As smaller communities, Oswego, Montgomery, and Yorkville are not are not likely to see the magnitude of cost-savings as some of the larger counterparts. Unique characteristics specific to the Lower Fox River context also differentiate them from the other efforts in the region. The lessons below can help the partners to anticipate and overcome common barriers to sharing, but additional challenges will likely emerge as the Initiative matures. Lessons Learned 61Sustaining the Initiative The goals of sharing services identified by the working group are varied and not always mutually compatible. Although cost-savings was one of the highest priorities for all of the working groups, prior shared service efforts in the region illustrate that not all shared service projects reduce costs. One of the main assumptions of sharing services is that the greater the demand, the lower the cost. Therefore, it is cheaper for communities to aggregate their needs rather than deliver the service individually. Empirical evidence suggests that this is only the case for elastic services whose prices fluctuate based on the size of demand. Although this Study recognizes that many aspects of a bid contribute to the cost of service, there are several examples where joint bidding did not result in lower contract prices. Some communities found that a number of labor-based services, including tree trimming and stump removal, were actually more expensive when jointly bidding. This may be in part due to the fact that labor costs, which have regulated minimum wages and many associated overhead costs, are less likely to vary over larger quantities. This may also be because labor-based services can vary widely in how they are delivered. For instance, the standards for good trimming, cleaning, or repairing are not universal. These specification differences make it hard for vendors to perform a level of service that fulfills all of the partners’ expectations at a lower cost for each community. This is not to say that labor-based services never yield cost savings (for instance, shared custodial services in MPI saved communities between $12,000 and $14,000), but such contracts are often more variable in specification and price. Overall, municipalities reported more consistent savings for commodity- based services, but even these depend upon the commodity’s pricing structure and the number of communities involved. For example, because cold mix is sold at a per-ton rate, the combined quantities for a few small communities may not be large enough to jump to the next price tier. As MPI participants had more experience with different shared services, its members were able to figure out the appropriate pricing structures for different types of services—but it took some trial and error to do so. Some of their bids include as few as two communities and as many as eight. As pictured in the table below, most services are broken down into smaller bid groups to achieve an appropriate bid size for the type of service. While many more municipalities participate in MPI than the Lower Fox River Partnering Initiative, many of their actual bid sizes are comparable. As Oswego, Montgomery, and Yorkville work through the specifications of joint contracts, they should keep in mind pricing structures before going out to bid. This can be done by talk to vendors and neighboring municipalities to get a better sense of how pricing may work. For contracts that need a larger group to achieve cost savings, the communities can solicit participation of neighboring municipalities. Although cost is important, the communities should also make sure to account for the Initiative’s non-monetary benefits, which can be just as impactful to the productivity, efficiency, and quality of municipal operations. Lesson 1: Not all shared services reduce costs Table 6.2 MPI Bid Groups, 2013 Project Number of Communities Number of Bid Groups Led By Resurfacing 6 3 Lake Forest, Glenview & Lincolnshire Concrete (Pavement)4 2 Glenview & Highland Park Concrete (Flatwork)15 5 Glenview, Grayslake, Glencoe, Kenilworth & Highland Park Sewer Lining 14 4 Northfield, Cary, Arlington Heights & Highland Park Ashpalt Patching 2 1 Lincolnshire Source: MPI Presentation, 30 October 2014. Lower Fox River Partnering Initiative Shared Services Study62 Communities must make major changes to their existing procedures and specifications when sharing services with other partners. Resolving these differences can take a lot of upfront staff time to standardize processes, paperwork, and specifications. Oswego, Montgomery, and Yorkville should expect to devote significant time to getting the initiative off the ground. They should also expect setbacks and difficulties in the early stages of their partnership. Other municipalities describe several examples of spending hours to come to consensus on service specifications and getting derailed over seemingly minor differences. For instance, the major hold-up on a fire hydrant painting contract was due to the preference of one paint brand to another. Other challenges lie in how the contracts are structured. Staff reported heated debates about how to itemize costs. For example, some communities in DuPage MPI wanted a road surfacing bid that specified hourly rates for each laborer, equipment, and activity; some wanted a simpler contract that included only the total price for a crew; yet others wanted differentiated rates for weekends and holidays. In most instances, resolving these differences has been the result of administrators instructing staff to keep discussing an issue until they came to consensus. Most communities do report significant value in going through the painful steps of hammering out the first round of shared services. Most municipalities interviewed reported that their staff was initially skeptical about shared services, but that the anxiety dissipated quickly. The upfront legwork to develop effective processes has resulted in smoother coordination in the long run. For instance, coordination has become for so many MPI participants that sharing services was no less complicated than individually providing them. It is important to note that even once shared service agreements are already in place, joint bidding does not replace local project management. Municipal staff must still devote time to managing individual contracts. One way to reduce the upfront resources needed to establish shared services is to work with a neutral third party facilitator to launch the initiative. The Metropolitan Mayors Caucus’ (MMC) facilitation of the shared Administrative Hub for the south suburban Cook County communities is an example of this approach. This approach can work for initial stages of a project, but requires long-term funding to be sustainable. For instance, MMC’s involvement in the Administrative Hub is based upon a one-time grant. CMAP has served a similar role in establishing the Lower Fox River Partnering Initiative. This underscores the need for communities to take ownership of the effort once CMAP’s technical assistance period ends. Lesson 2: Sharing services requires significant upfront resources 63Sustaining the Initiative Communities should be prepared to depart from vendors that they have historically used when pursuing joint bids. Some joint bids can be more attractive to vendors because they result in larger contracts in more municipalities. In other cases, however, vendors may be deterred from bidding on shared bids. First, joint bids are larger can exclude smaller local companies that simply do not have the capacity to perform large contracts. Second, joint bids can be more complex than individual bids, as they may include different specifications for different communities. While varied specifications allow flexibility for municipal partners, it can be operationally or administratively burdensome for some vendors. A few joint bidding attempts from DuPage MPI communities received on a few bids, or in one case, no bids, for shared services. With few vendors to select from in those cases, the DuPage MPI members elected to bid individually to increase vendor options. Shared services may also be in conflict with local purchasing policies. The City of Evanston, for example, was excited about shared services, but ultimately felt that it went against the city’s buy local policy. This issue of local purchasing also came up in some of the working groups. Montgomery’s police department, for instance, has longstanding relationships with Montgomery automobile repair shops and expressed a strong preference for using Montgomery-based companies. Each of the three communities should define their preferences for local vendors in advance. Sharing services may require a slightly broader definition of local to include the county or other sub-areas. The benefit that a community receives from service sharing depends on many factors, including the community’s previous cost and level of service delivery. Participants in both MPI and DuPage MPI observed that lower- capacity communities tended to see greater payoffs of service sharing. Due to limited staff availability, financial resources, or technical expertise, these communities often provide a lower degree of service than high-capacity communities. In the early stages of both MPI efforts, higher-capacity communities were more likely to take the lead in developing sharing agreements. Lower-capacity partners were still able to benefit from the shared services, but did not commit as much staff resources to developing the joint bids or sharing agreements. Members of both initiatives did, however, observe that participating in the initiatives built capacity of lower-capacity communities, who began to volunteer to lead projects in later stages. Maintaining parity of service can also be challenging across communities. Certain services, such as snow removal, are time-sensitive. Instituting contracts that cover larger areas can mean that a vendor has to phase service delivery across all of the geographies. Multiple communities acknowledged that shared services have increased the time it takes to complete certain tasks. While no one reported backlash from residents as a result of this, Oswego, Montgomery, and Yorkville should be cognizant of how sharing agreements may affect residents. The Study recommends that the communities build a schedule into the contract upfront so that all parties, including the vendor, have a clear understanding of when delivery will occur in different neighborhoods. Participants of other initiatives recommend being flexible when first entering shared service agreements to account for service delays or complications. In the event of these hindrances, shared service veterans generally report quick returns to smooth service delivery after the vendors and municipal partners become accustomed to the arrangement. Lesson 3: Joint bids can affect vendor options Lesson 4: Shared services can have varying degrees of impact Lower Fox River Partnering Initiative Shared Services Study64 The many challenges identified in these examples underscore one key lesson: commitment to shared services is a key ingredient to success. Oswego, Montgomery, and Yorkville can foster commitment by identifying staff and elected official champions within each municipality that can support the initiative. Ultimately, the commitment level of the participants will be the primary driving force to keeping the Partnering Initiative running. Many MPI participants experienced setbacks, but those cases have not derailed the initiatives because the processes that they created remained strong. Individual efforts that do not result in shared services due to logistics, bid responses, or other challenges should not be considered failures. Instead of viewing those efforts as failures, committed municipalities have learned from those experiences and changed practices in the future. Lesson 5: Sharing services requires commitment 65Sustaining the Initiative Chapter 7 Next Steps Next Steps This chapter outlines possible next steps for Oswego, Montgomery, and Yorkville to continue the Lower Fox River Partnering Initiative. The table below lays out the new activities that the communities should complete in the next one to two years to implement the specific shared service projects outlined in this document. The communities should not only complete the shared service projects described in this document, but continue to build support for the Partnering Initiative by documenting benefits of shared services and educating other staff, elected officials, and the public. 67Next Steps Engaging Elected Officials The process is best served if all parties acknowledge the need to review “political considerations” when vetting a shared service proposal. More often than not, the public views local governments working together as good thing. Local elected officials likewise see the value of intergovernmental cooperation as positive attribute indicative of good government. It is important to keep elected officials informed of program progress in initial stages and through the initiative’s lifespan to address any issues that arise. Strategies to engage elected officials can include holding educational discussions or yearly review sessions to ensure that political leaders understand the purpose of the Lower Fox River Partnering Initiative, have opportunities to provide guidance and feedback to staff, remain engaged throughout the process, and can be public champions of the resulting shared service projects. Table 7.1 Implementation Table Working Group Activity Timeline Administration and Finance Send out survey of interest for shared services in advance of the Strategic Planning Session Within 3 months Develop an education and outreach strategy to build sup- port from elected officials and the public 3-12 months Hold the first annual Strate- gic Planning Session to map out Year 1 of the Partnering Initiative 6-12 months Develop contract templates for service agreements 6-12 months Evaluate the Initiative 12-18 months (to occur annually) Hire a Joint Purchasing Agent to coordinate joint purchasing 18-24 months Community Development Execute building safety mutual aid agreement 6-12 months Align building code update schedules 6-12 months Streamline administration of code enforcement 12-24 months Public Safety Establish an equipment sharing process 6-12 months Execute a public safety mutual aid agreement 12-24 Public Works Establish an equipment sharing process 3-6 months Undertake a joint mowing contract 6-12 months Explore other joint public works contracts in the strategic plan- ning session 3-6 months Lower Fox River Partnering Initiative Shared Services Study68 Align Shared Service Efforts with other Planning Priorities This Study’s review of previous planning documents established the foundation for intergovernmental collaboration. Now that the Lower Fox River Partnering Initiative is established, the communities should continue to include promote shared service efforts in future planning documents, including comprehensive, strategic, and operational plans. Joint planning projects should also be included as part of the Partnering Initiative and integrated into any topically specific plans, such as water supply or bicycle plans. The strategic integration of shared service projects across planning documents can help align activities across department and topic areas into a cohesive suite of strategies to achieve the communities’ stated goals. Strategic and operational plans that are aimed at internal processes can delve deeper into recommendations for implementing specific shared service projects and reiterate the internal steps needed to keep the Partnering Initiative running. As the communtiies pursue future comprehensive, transportation, water supply, or other plans, they should continue to seek opportunities for additional collaboration. As the Partnering Initiative grows, it should connect with other groups working to improve local governance at different scales. First, the Lower Fox River Partnering Initiative can involve more communities as it becomes more established. As the group matures, it should continue informal exchanges with other groups such as MPI and DuPage MPI to identify new and improved means by which to address potential road blocks and share best practices. In addition to these initiatives, the group should connect with Transform Illinois, a coalition for improve governance efficiency. Established in 2014, the coalition is led by DuPage County Chairman Dan Cronin, facilitated by the Metropolitan Planning Council, and made up of government officials, advocacy groups, research organizations, lawmakers, and CMAP. Transform Illinois is currently pursuing research and legislative analysis to support shared services, local government consolidation, and funding reform to incentivize efficiency. Participation in Transform Illinois can help Oswego, Montgomery, and Yorkville staff connect local efforts with regional and statewide policy agendas and learn about other strategies to improve governance efficiency. The Lower Fox River Partnering Initiative can be used as a case study for research on the effectiveness of shared services. Connecting with Regional Partners 69Next Steps Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis To: Village of Oswego (S. Jones and C. Burns), Village of Montgomery (J. Zoephel), and United City of Yorkville (B. Olsen) From: CMAP Staff Re: Review of Service Contract Alignment Date: March 18, 2015 Introduction As the Village of Oswego, Village of Montgomery, and United City of Yorkville begin to pursue shared service agreements and joint procurements, attorneys and staff from all three communities must be comfortable with multiple-municipality procurement activities and vendor contracts. During shared service workshops, employees recommended that municipal administrators and attorneys provide template documents and operating procedure guidelines as a precursor to embarking upon shared agreements. This memo reviews the alignment of terms, conditions, and protections for shared contracts across each entity. Example contracts were requested from each of the subject municipalities for a side-by-side comparison of the submitted documents. The analysis was supplemented by additional research on shared service contract best practices. The summary and recommendations below are presented to identify contract elements that require alignment in potential shared agreements. The municipalities may use the findings in this memo to develop a template shared service contract with standardized terms, conditions, and protections that can be modified by staff for various shared services. This memo is not a legal analysis, but a staff review that identifies areas of consideration for municipal attorneys. Municipal administrators and attorneys should determine how or whether to address the identified contract discrepancies. Documents Reviewed • Village of Oswego: Contract with Client First Technology for consulting service to assess Village software • Village of Montgomery: Agreement for Professional Services (Template Document) • United City of Yorkville: Contract with Yorkville Mowing and Landscaping for landscaping services for 2 Special Service Areas Comparison of Contract Elements Overall, many of the core contract elements were found to be in alignment. Discrepancies are detailed below. Contract elements requiring special attention in drafting a shared service agreement are highlighted in the final section of this document. The Village of Oswego’s contract was the longest document, containing 18 sections, versus Montgomery’s 11 sections and Yorkville’s five contract sections. Much of the content was similar, and addressed core contract elements with common language. A detailed review of the common elements and variations in content or structure are included in the sections below. 71Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis Table A.1. Summary & Comparison of Contract Elements Oswego Montgomery Yorkville Aligned?Notes Preamble •••Yes All use similar language. Scope of Work ••• Yes All attach the issued RFP and reference it as an Exhibit within the contract, stating that the contractor shall furnish services as set forth in the RFP and be compensated in accordance with the Exhibit. Compensation •••Yes All refer to compensation as listed in RFP. Contract Term •••Yes Oswego states the agreement begins on date signed by all parties, Montgomery & Yorkville refer to RFP- which lists specific dates. Termination of Contract •••No Oswego & Montgomery reserve right to terminate 14 days after written notice, Yorkville after 7 days. Status as Independent Contractor •••Yes All specify that the contractor shall not be considered employee of the municipality. Bonding Yes None state any requirements for bonding of any type. Signatures •••Yes All require three signatures (Municipal official, Clerk, Contractor). Certifications of Compliance with State and Federal Statutes ••No Level of detail varies for each municipality, ranging from Montgomery’s extensive listing to Yorkville’s inclusion of zero specified certifications. Indemnification ••No Yorkville’s provision differs from Oswego and Montgomery. Additional Services ••No Yorkville does not include language barring modifications w/o consent. Notification ••No Yorkville does not include contact info for City and Contractor. Non-Disclosure ••No Oswego & Montgomery include, but differ. Yorkville doesn’t include. Severability •No Only Oswego addresses severability. Workman’s Comp Insurance •?•No Required by Oswego and Yorkville, Montgomery unknown. General Liability Insurance •?•No Required by Oswego and Yorkville (differing amounts), Montgomery unknown. Commercial Automobile Liability Insurance •?No Required by Oswego, not required by Yorkville, Montgomery unknown. Umbrella or Excess Liability Insurance •?No Required by Oswego, Not Required by Yorkville, Montgomery unknown. • = Element is included in municipality’s submitted contract ? = Unknown Lower Fox River Partnering Initiative Shared Services Study72 Contract Elements Several contract elements were identified as not in alignment (wholly or in part) among the three municipalities. The categories below (also summarized in Table A.1) identify differences that may require further attention by the municipalities during the process of drafting shared service contracts. Certifications Montgomery includes an extensive listing of 11 required certifications of compliance with state and federal statutes, as well as the contractor’s Federal Tax Payer ID Number or SSN. Oswego lists two statutes for which the contractor shall certify compliance (Prevailing Wage Act, Illinois Human Rights Act) and a general requirement for compliance with laws, which states that “the Contractor shall comply with all applicable federal, state, and local laws, rules, and regulations, and all Village ordinances, rules and regulations now in force or hereafter enacted, in the provision of the goods and/or performance of the services required under this Agreement.” Yorkville does not require any certifications of compliance requirements. Indemnification Oswego and Montgomery include clauses that the contractor shall indemnify and hold harmless the municipality. The Yorkville contract states that neither the contractor nor the City shall be held liable in damages caused beyond its control. The extent to which these clauses provide coverage should be reviewed by legal staff for assurance of alignment. Insurance Types Required Lack of alignment exists for the types of insurance required for contractors. Oswego requires four types of insurance: Workman’s Compensation, General Liability, Commercial Automobile Liability, Umbrella or Excess Liability. Montgomery’s insurance section is very brief and simply provides two checkboxes with the instruction that “the contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder.” Yorkville requires two types of insurance, Workman’s Compensation and Comprehensive Liability. Insurance Amount Required The dollar amount of General Liability insurance does not appear to be aligned. Oswego requires $1,000,000.00 of Comprehensive General Liability insurance in the aggregate. Yorkville requires $1,000,000.00 per occurrence of General Liability insurance, or $2,000,000.00 in the aggregate. Montgomery’s insurance requirements are not stated within the contract document. Termination of Contract Oswego and Montgomery reserve the right to terminate the contract in part or whole, upon seven days of written notice. Yorkville may terminate after 14 days of written notice. Additional Terms or Modifications Owego and Montgomery do not allow modifications without written agreement by all parties. Yorkville does not address this subject. 73Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis Non-Disclosure Oswego’s contract contains a non-disclosure clause. Montgomery includes an “Ownership of Records and Documents” clause, which requires that all records developed in connection with the agreement shall remain the property of the Village, and that the contractor keep non-FOIA-able documents confidential. Yorkville does not include a non-disclosure provision. Severability Oswego includes a severability provision. Montgomery and Yorkville do not. Other Items • Oswego includes several additional sections unaddressed by the other partners: “Assignment; Successors and Assigns,” “Recovery of Costs,” “Waiver,” and “Integrations.” • Yorkville includes a provision that the contractor shall meet with the City “as often as necessary to discuss any and all aspects of the contract.” Contract Elements Requiring Further Attention Based on general research of shared service procurement processes and review of the submitted contract documents: • Bid Process Leadership. determination must be made to designate an involved municipality to lead the bidding process and serve as the main contact during procurement. Municipal leads may rotate for each project. Clarity of procedure and responsibility will be essential, for contractors and municipalities to ensure efficiency during the process of procurement and contract execution. The municipalities should develop language and practice that enable project leadership, while clarifying that all involved municipalities must review and approve the bid award, execute the agreement acceptance, and maintain individual authorities and responsibilities throughout contract term. Once the communities have established the process and designee, appropriate language should be included within contracts. • Consensus on Format for Expressing State and Federal Requirements. The primary differences between contracts stem from the manner in which requirements to comply with state and federal statutes are stated. Montgomery, for instance, lists and describes 11 requirements for certification of statute compliance (including Anti-Bribery, Drug Free Workplace, and International Boycott), while Oswego listed only two and Yorkville did not list any. Involved municipalities, with counsel from their legal staff, should reach consensus on the essential requirements to include within their contracts to remain legally compliant and support the objectives of the requirements within a concise document. If the inclusion of explicit detail on certain requirements is not legally required, but is included to highlight and emphasize their importance and necessity for contractors, partner municipalities can discuss to reach consensus on what to include in any shared contracts. Lower Fox River Partnering Initiative Shared Services Study74 • Unique Statutory Requirements. Any unique affidavits or other items required by local statute for individual municipalities should be identified and grouped within one section of the contract. Examples include requirements for references and criteria for disqualified persons or entities. Any unique requirements not expressly required by statute, but included as general practice by an involved municipality, should be examined for utility and included or excluded as applicable. • Provisions to Ensure Continued Protections. As the number of partners increases, the involved municipalities should revisit contract language to ensure that previously assumed protections remain sufficient for contracts involving multiple municipalities (for example, security of proprietary data or confidential information). Future contract language reviews should also provide assurance that no municipality is responsible in any way for the payments of another municipality in any event of default. • Insurance. Insurance requirements differ between Oswego and Yorkville, and Montgomery’s insurance requirements are not listed in its contracts. The municipalities and their attorneys should decide how to align the types and amounts of insurance required. The municipalities should also determine whether certifications of insurance identify partner municipalities as additional insured entities. • Alignment of Deadlines and Procedural Dates. Alignment of deadlines and actionable dates, whether required by statute or past practice, should be established. Yorkville’s cancellation of contract after 14 days of written notice to contractor versus Oswego and Montgomery’s seven-day requirement is one example of this misalignment. • Selection Criteria. Preference for local vendors is common for single municipality contracts. This preference may be formally stated or informally practiced. A shared agreement will expand geographic boundaries and modify the relative localness of certain vendors. Municipalities should be aware that vendors that were previously deemed preferred due to their proximity may not necessarily continue this status without special attention to provide language enabling that status. For instance, a vendor located in Oswego would not necessarily be considered local to Yorkville, and vice versa. The municipalities should determine whether any local vendor preferences are generalized to the aggregate area of all partner municipalities, or whether an alternate system is adopted to preserve current vendor selection policies. • Indemnification. The extent to which the existing indemnify and hold harmless clauses provide coverage should be reviewed by legal staff, and appropriate language selected to indemnify partner municipalities. • Surety. All submitted contracts were aligned in their attention to requirements for security guarantees, as none required either a bid bond or a contract bond. This element should be considered aligned, but consensus on whether this practice will continue going forward should be confirmed. • Jurisdiction. A common contract element is inclusion of the applicable jurisdiction and venue of law governing the contract (i.e., Montgomery’s contract currently states the venue shall be Kane County). As potential municipal partners grow, the group should include appropriate language that is inclusive of all municipalities involved. 75Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis Appendix B: Case Studies 9 http://www.pwmag.com/best-practices/illinois- municipal-partnering-initiative-mpi_o_3.aspx.Overview The Municipal Partnering Initiative was established in 2010 in response to fiscal constraints resulting from the national economic downturn. The founding municipalities, including the Villages of Glenview and Buffalo Grove, developed the group as a new model of more efficient service delivery. MPI now comprises 35 municipalities in northern Cook, DuPage, Lake Counties: Arlington Heights, Bannockburn, Buffalo Grove, Cary, Evanston, Fox River Grove, Glencoe, Glenview, Glenview Park District, Gold, Grayslake, Gurnee, Highland Park, Kenilworth, Lake Bluff, Lake County, Lake Forest, Lake Villa, Lake Zurich, Libertyville, Lincolnshire, Lincolnwood, Lindenhurst, Morton Grove, Mundelein, North Chicago, Northbrook, Northfield, Niles, Park Ridge, Skokie, Vernon Hills, Wheeling, Wilmette, Winnetka, and Woodridge. Initiating the Program The original group of 18 municipalities first identified about 40 routine services, such as road resurfacing and sewer lining, and then formed committees to evaluate and write bid specifications for each group. Four committees (Public Works, Utilities, Facilities, and Construction) assessed each community’s existing programs and contract and, together, drafted a 30-page front-end document in standard contract language to cover all four committee groups. The groups pilot shared service was crack sealing (an existing purchasing cooperative recently discontinued the service). Four communities participated in the initial joint bid contract. Case Study 1: Municipal Partnering Initiative (MPI) How it Works As a voluntary program, all communities regardless of past participation are invited to join in whatever MPI contracts meet their needs. Participation does not require formal membership, fees, or mandatory responsibilities. Municipalities can even sign on after bids are accepted, although up-front participation is encouraged to ensure MPI receives the best prices from contractors. MPI committees annually compile a list of communities’ desired shared services and commodities and divide the projects into bid groups based on budget and geography. To determine the best approach for each project, committee members evaluate existing specifications for each community and select the one that works best for the entire group.9 Each MPI contract emerges from this collaborative process on bid specifications. The participating communities take turns coordinating the contracts. In the first year, Glenview took the lead on most projects. By 2014, the leadership was more distributed: nine communities managed 17 joint bids. Community leads are expected to: • Coordinate with participating municipalities to determine interest and schedule meetings • Gather information needed for bid specifications and scope • Release and receive bids • Distribute bid results and recommend award 77Appendix B: Case Studies Once a contractor is selected for the group, each community is responsible for managing and paying for its own contract. The contract specifications are consistent, but each community can maintain some individual requirements. Shared Services The early bids were considered low-hanging fruit, chosen to test the service sharing process and encourage growth in participation. In 2011, MPI’s first full year, 20 communities participated in 11 joint bids for nine services. Now, the initiative offers 30 shared services that range from routine activities with little variation between communities, such as crack sealing, to complex construction projects with numerous line items, such as road resurfacing. MPI has even continued its growth and exploration to partner in other areas, including: IT shared services, inspectional services, electric vehicle charging stations, and fleet shared services. A few examples are given below of specific bids completed in 2013, the number of bidders that the group received, and the awarded contractor for each service. Completed Bids, 2013 Project Number of Communities Bid Opening Date Number of Bidders Awarded Contractor Street Sweeping*3 1/31/2013 4 Hoving Clean Sweep Cold Patch 8 2/14/2013 1 Peter Baker Son & Co. Crack Sealing 15 2/21/2013 3 Denlar Sewer Cleaning*2 2/28/2013 2 Not Awarded Leak Detection 7 2/28/2013 2 ADS Environmental Generator Maintenance* 8 3/28/2013 5 Patten Power Utility Locating*5 5/28/2013 1 USIC Cross Connection Devices (Municipal)* 4 7/2/2013 5 Amercian Backflow Tree Maintenance*3 7/30/2013 2 Evaluating MPI Growth of Services, 2011-2013 2011 2012 2013 Crack-Sealing Crack-Sealing Crack-Sealing Resurfacing Resurfacing Resurfacing Concrete Concrete Concrete Sewer Lining Sewer Lining Sewer Lining Leak Detection Leak Detection Leak Detection Hydrant Painting Hydrant Painting Hydrant Painting Water Meter Testing Water Meter Testing Water Meter Testing Emergency Contractor As- sistance Emergency Contractor As- sistance Emergency Contractor As- sistance Cold Patch Cold Patch Hauling/Delivery Hauling/Delivery Pavement Marking Pavement Marking Janitorial Services Janitorial Services Bridge Inspections Bridge Inspections Asphalt Patching Asphalt Patching Street Sweeping Sewer Cleaning Utility Locates Tree Maintenance Generator Maintenance Cross Connection Control Lower Fox River Partnering Initiative Shared Services Study78 Results Cost Savings From 2011 to 2013, MPI estimates combined savings ranging from $1.23 million to $1.56 million. Municipalities realize additional efficiencies by merging engineer and attorney reviews and bid creation, advertising, and awarding. In addition to cost savings, MPI partners benefit from improved relations with their peers and counterparts in neighboring communities. Increased collaboration offers MPI partners the opportunity to share best practices and learn from each other while researching and providing recommendations for efficient and cost-effective services. This type of expanded support network is critical as municipal roles become increasingly complex and staff members are required to wear many different hats. The savings for each completed project from 2011-2013 are detailed below. Summary of Completed Projects, 2013 Project Number of Communities Total Project Value Savings Crack-Sealing 15 $555,000 $40,000-50,000 Resurfacing (Lake Groups 1 & 2)4 $3,200,000 $101,000-121,000 Resurfacing (Cook)2 $2,300,000 $148,000-158,000 Concrete Flatwork (Groups 1-5)15 $890,000 $57,000-77,000 Concrete Pavement (Groups 1 & 2)4 $537,000 $15,000-19,000 Sewer Lining (Groups 1-4)14 $4,000,000 $51,000-61,000 Sewer Televising 6 $261,000 $56,000-66,000 Contractor Assistance 9 $126,000 $23,000-31,000 Leak Detection 3 $71,000 $5,000-8,000 Hydrant Painting 6 $74,000 $20,000-30,000 Asphalt Patching 2 $173,000 $2,000-4,000 Cold Patch 8 $138,000 X Hauling & Delivery 5 $500,000 $2,000-4,000 Pavement Marking 4 $167,000 X Custodial Services 8 $534,000 $12,000-14,000 Street Sweeping 3 $174,000 $2,000-4,000 Generator Maintenance 7 $96,000 $18,000-24,000 Total Savings Realized $552,000-671,000 Source: MPI Presentation, 30 October 2014. 79Appendix B: Case Studies Summary of Completed Projects, 2012 Project Number of Communities Total Project Value Savings Crack-Sealing 14 $557,000 $54,000-64,000 Resurfacing (Lake)4 $3,290,000 $24,000-34,000 Resurfacing (Cook)4 $3,670,000 $64,000-74,000 Concrete (Groups 1 & 2)11 $1,490,000 X Sewer Lining (Groups 1 & 2)10 $2,500,000 X Sewer Televising 7 $261,000 $65,000-75,000 Contractor Assistance 9 $126,000 $23,000-31,000 Leak Detection 5 $71,000 $3,000-5,000 Hydrant Painting 6 $74,000 $20,000-30,000 Cold Patch 9 $111,000 $12,000-16,000 Hauling & Delivery 5 $500,000 $2,000-4,000 Pavement Marking 4 $167,000 X Custodial Services 8 $534,000 $12,000-14,000 Bridge/Retaining Wall 2 $10,000 $12,000-18,000 Total Savings Realized $291,000-365,000 Source: MPI Presentation, 30 October 2014. Summary of Completed Projects, 2012 Project Number of Communities Total Project Value Savings Crack-Sealing 12 $421,000 $50,000-70,000 Resurfacing (Lake)3 $2,990,000 $100,000-120,000 Resurfacing (Cook)2 $2,840,000 $80,000-100,000 Concrete 8 $966,000 $15,000-20,000 Sewer Lining (Group 1)5 $1,090,000 $30,000-50,000 Sewer Lining (Group 2)7 $945,000 $60,000-90,000 Sewer Televising 4 $365,000 $16,000-26,000 Leak Detection 5 $71,000 $3,000-5,000 Hydrant Painting 6 $60,000 $8,000-10,000 Water Meter Testing 3 $20,000 $500-1,500 Emergency Contractor Assistance 11 $150,000 $27,000-37,000 Cold Patch (2012 Project)9 $111,000 $16,000 Total Savings Realized $405,500-545,500 Source: MPI Presentation, 30 October 2014. Lower Fox River Partnering Initiative Shared Services Study80 Time Commitment and Staff Burden As the initial champion of the program and primary lead agency, the Village of Glenview provided essential leadership early on that helped to reduce skepticism among staff regarding the MPI approach. Not all staff members were receptive to the changes. Getting the initiative off the ground required all partners to devote significant amounts of time to developing the program, communicating with lead agencies, and attending MPI meetings. The largest initial hurdle was generating bid specifications acceptable to all parties, but renewal contracts have required very little amendments in subsequent years. After the heavy-lifting on bid documents in the first year, staff time was mainly spent managing their community’s portion of the work. While MPI partners reported reduced administration time and effort in subsequent years, joint bidding was not a replacement for strong local project management. Strategic Project Selection Not every shared service project has worked for all communities. For ease of coordination and implementation, administrators increasingly base project selection on scale and geographic locations, as well as straightforwardness of contracts. As such, construction projects and commodities purchasing have emerged as the ideal types of projects for joint bids. The most challenging joint bid projects involved many line items, such as road resurfacing, and/or variable levels of expectation, like custodial services. The key has been to limit the contract price and base bid groups on size of contract and location. Degrees of Impact Most MPI participants report their involvement to be valuable. In general, smaller communities benefitted the most from economies of scale. In many cases, the differences in savings between communities were as large as $10,000 for a single shared service. For instance, the small Village of Lincolnshire (population 7,275) has reported significant savings across multiple shared services, including nearly a 40% cost reduction per square yard of asphalt patching. The much larger Village of Glenview (population 50,690) also reports cost savings through the initiative, but at lesser magnitudes. Participants acknowledged that some degree of service is sacrificed by engaging in shared service work. Road resurfacing, for example, took much longer to do jointly, leaving some roads under construction for much longer periods of time. The group learned to build in specifications to address this in advance. This pre-emptive scheduling has reduced confusion within communities about service delivery and has informed the structure of the group bids from the onset. Continual Learning One of the hallmarks of MPI’s success has been the group’s proactive approach to improving the initiative. Participant feedback and sustained communication among partners proved fundamental to improving the program. Participants regularly utilize a common Dropbox site for document repository and SurveyMonkey to collect and analyze data. Significant participant and vendor feedback have improved the process for all parties with each new bid. 81Appendix B: Case Studies Overview The DuPage County Municipal Partnering Initiative was established in 2013 and currently includes 12 municipalities. Its members were inspired by the successes of the MPI and became interested in forming a similar group for DuPage communities. Members include Bensenville, Burr Ridge, Clarendon Hills, Downers Grove, Downers Grove Sanitary District, East Chicago, Glen Ellyn, Lisle, Lombard, Roselle, Villa Park, West Chicago, and Woodridge. Initiating the Program Representatives from DuPage have worked closely with the Village of Glenview to transfer the process and also attended an MPI manager’s meeting to gain additional understanding of the process and discuss the potential of creating a DuPage regional group. The Village of Glenview not only walked them through the process of developing shared services, but also provided all of their existing bid documents for DuPage communities to modify and use. Unlike the original MPI, which was led by village managers, the DuPage effort was driven by Public Works Directors from the Villages of Lombard, Downers Grove, and Woodridge. These Directors first convened representatives from nine communities to consider joint bidding. They examined each community’s contracts for crack sealing, concrete flatwork, and leak detection to determine whether the specifications could be coordinated and whether quantities were sufficient to generate economies of scale. How it Works The DuPage group follows the MPI approach, which provides for one lead agency to manage a particular bid process for any communities wishing to participate. Before deciding which contracts would be included in the process for 2014, the DuPage Mayors and Managers Conference (DMMC) distributes a survey to DuPage municipalities to gage interest in jointly bidding contracts and serving as lead agency, and to compile budget estimates. Bid groups were then developed based on geographic proximity and contract values that seemed manageable and appropriate. DuPage MPI publishes one advertisement for the group for each joint bid. Each community is eligible to award a contract, reject bids, or pick their contractor of choice. Like MPI, lead agencies are responsible for distributing contracts and getting all communities to sign off. They also coordinate bid openings, meetings, and documents, although each community prepares its own contract and is in charge of its own contract oversight. Case Study 2: DuPage MPI Lower Fox River Partnering Initiative Shared Services Study82 Shared Services In 2014, the group’s first full year, 12 communities participated in about a dozen joint bids: • Cold mix • Concrete • Contractor assistance • Crack sealing • Hydrant painting • Leak detection • Landscaping • Pavement marking • Resurfacing • Sewer lining • Street sweeping • Tree maintenance • Truck hauling/delivery • Water meter testing The market of shared service opportunities expanded after the first year as sanitary and park districts, such as Glenbard Wastewater Authority, joined the DuPage MPI. 83Appendix B: Case Studies Results Cost Savings DuPage MPI communities reported more moderate levels of cost savings than MPI communities. Smaller communities reported significant cost savings. Larger communities felt that the program helped control costs of inflation, but did not experience large cost-savings. In fact, some shared service projects cost some communities more than if they had pursued them independently. While some communities have decided to pursue some services independently, others have continued to share services together, as well as with other MPI members in Cook and Lake Counties. While some DuPage participants have been critical of the monetary benefits of the program, others have focused on the value of its nonmonetary effects. The program prompted more interaction and coordination between municipalities and allowed opportunities for Public Works Directors to share best practices for bid specifications. The formation of the DuPage MPI has also led to the development of the DMMC’s Public Works Directors Steering Committee, a recently established group which meets quarterly to discuss operational issues and share expertise related to regulatory policy issues. Time Commitment and Staff Burden In the first year, larger communities took on the responsibility to resolve most of the contract nuances and create boilerplate specifications for joint bidding. Just as MPI participants acknowledged, carrying out those service sharing activities was often too much for one person or municipality to manage. The role of lead agency represented a substantial time commitment. Initially, the group was interested in having DMMC facilitate the initiative. Ultimately, DMMC chose not to take on that role. Finding lead agencies to coordinate specific shared service projects continues to be a challenge for some shared service projects. Project Selection and Implementation The DuPage MPI communities reported particular difficulty developing and carrying out joint contracts. For example, five communities discussed four different options for hydrant painting—a relatively straightforward service—and struggled to merge the variations. The group bidding process led to some disputes with contractors, requiring participating municipalities to reconvene several additional times. For instance, some contractors initially requested additional payments for mobilization to each town. In another case, a vendor did not want to uphold the agreed upon group rate for one of the smaller communities after a contract was awarded. So far, the communities have had mixed satisfaction working with vendors for joint bids. Degrees of Impact As with MPI, small communities benefited the most from shared services. But even more significant than cost savings or cost containment, the initiative provided small municipalities the opportunity to provide services which were previously suspended or unavailable. For example, the Village of Burr Ridge did not receive any bids for crack sealing in 2013 and had to forgo that service. It has since been able to resume the activity by participating in a joint crack sealing bid through DuPage MPI. 84 Lower Fox River Partnering Initiative Shared Services Study Overview The South Suburban Code Enforcement pilot program was launched in 2015 to improve property maintenance and residential code enforcement in Richton Park, Park Forest, Chicago Heights, and South Chicago Heights. These four municipalities formed a partnership to share the administrative aspect of code enforcement through a centralized Administrative Hub. This effort is a partnership between the communities and Metropolitan Mayors Caucus (MMC), the Metropolitan Planning Council (MPC), the South Suburban Mayors and Managers Association (SSMMA) and the South Suburban Land Bank and Development Authority (SSLBDA), Ancel Glink, WRB LLC, and DePaul University’s Institute for Housing Studies. This example is unique from the others profiled in this Study in two key ways. First, the shared service was formed to address a specific issue: reducing blight through shared code enforcement strategies. Second, idea for the initiative is facilitated and financially supported by third party partners rather than the communities. This pilot program is still in nascent stages, but provides an interesting example of programmatic cooperation outside of joint bidding. MMC is interested in expanding the Hub to municipalities outside of south suburban Cook County. Initiating the Program In 2012, a third-party review of code enforcement practices among SSMMA communities revealed significant variation across standards and procedures. Recent personnel reductions placed severe constraints on field inspectors. The increase in vacant property and investor-owned rental property as the result of the foreclosure crisis put additional burden on municipalities’ code enforcement departments. SSMMA also reported that the inconsistent standards and divergent procedures had led to frustration and uncertainty in development and property investment in vacant and under-managed properties. The South Suburban Code Enforcement pilot program was created in response to these concerns. The inception of the pilot program involved several external organizations. MMC began working with its members to develop strategies to improve the capacity of municipal building departments to stabilize declining housing stocks. The project kickoff included a brainstorming session with the South Suburban Housing Collaborative members. Multiple communities expressed a desire to explore service sharing strategies amongst code enforcement departments as a way to increase staff capacity. MMC received a grant to work with the four participating communities. After exploring several options for sharing code enforcement activities, the group settled on the idea of a shared Administrative Hub to enforce property maintenance codes. Research and recommendations from several groups have informed the development of the Administrative Hub. Partners have prepared several memos that established basic recommendations for coordinating code enforcement standards, outlined legal strategies for targeting blighted properties in non-home rule communities, and discussed the transfer of home rule powers through intergovernmental agreements. Case Study 3: South Suburban Code Enforcement 85Appendix B: Case Studies How it Works The Administrative Hub is designed to streamline property maintenance and code enforcement activities by dedicating centralized staff to handle a high volume of property maintenance and code enforcement cases using standard forms, notices, and procedures. Through the initial research phase, the project team outlined five key functions that The Hub could focus on: • Preparing documents to record liens • Researching title issues and identify interested parties • Preparing applications for “No Cash” Bids • Preparing supporting documents for demolition and abandonment proceedings • Assisting with administrative adjudication and filing of judgement liens During the pilot period, the Hub is primarily focusing its initial efforts on support services for property maintenance liens and “fast track” remediation and demolition actions. Operations will begin once Building Department staff identifies a delinquent property and sends information on its condition to the Hub staff. Depending on whether the structure is vacant or occupied, the Hub will either reach out to the building department staff and discuss “fast track” remediation and demolition options or proceed without notice. The Hub will then send the required notice to all essential parties and identify a date after which the Building Department is authorized to take action. Next, the Building Department will submit a standard Completion Form with invoices for costs incurred. The Hub prepares and records liens for those costs and, if indicated on the Completion Form, the Hub will hold liens for up to one year before filing to combine all costs into a single lien. All recorded liens will be sent to the appropriate Building Department for local files. Each task has a significant administrative component that is best carried out by staff experienced in title searches, document preparation, and other administrative tasks. The Hub will work with Building Department staff to prepare all necessary supporting documents for a wide range of liens and other enforcement actions. Ideally, the Hub will also streamline the process by preparing form documents, researching title information, and focusing the efforts of municipal building departments. The Hub will be jointly managed by the SSMMA and SSLBDA for the duration of the pilot phase (four to six months). At the conclusion of the pilot, the Hub will be evaluated and considered for expansion to include other SSMMA and SSLBDA member communities, and possibly other communities from other areas of the region. Expected Results First and foremost, the Administrative Hub is expected to mitigate property maintenance violations. The Hub’s specialized focus is expected to improve efficiencies of code enforcement and expand community capacities to identify and cite property code violations. For example, communities noted that searching for titles for vacant properties is one of the most challenging and time-consuming activities of code enforcement. The Hub staff can build institutional relationships with title companies that can allow them to efficiently prepare title reports to support code enforcements. The Hub will also prepare and enforce liens for abandoned properties and develop a list of recommended strategies that municipalities can take for property repair or demolition. Without the burden of paperwork, inspectors can focus on property inspections in the field. This approach not only coordinates approaches to code enforcement across the four communities, but also builds capacity for each of them to target blighted properties without having to individual rediscover options each time they need to take action on a problem property. 86 Lower Fox River Partnering Initiative Shared Services Study 87Appendix B: Case Studies Appendix C: Workshop Materials Goal-Setting and Visioning Workshop List of Services by Department Community Development Services Planning Zoning Ordinances and Codes Comprehensive, land use, sub-area, and long- range planning Updating and reviewing codes and ordinances Plan review Zoning Board of Appeals Citizen advisory committees Inspection/Enforcement Plan Commission Building inspection Licensing and Permitting ADA compliance Permit fee collection Infrastructure inspection Liquor ICC certification and testing Farmers Plumbing inspection Amusement devices Elevator inspection Video gaming terminal Construction inspection Solicitors Economic Development Itinerant merchants Economic development data collection and analysis Pawn brokers Business attraction Taxi cabs Tourism Raffles Contacts with local developers, property owners, etc Massage establishments Assist with applications Taxi cabs Business grant and loan programs (such as façade improvement programs) Raffles Grant writing Massage establishments Administration, Human Resources, and Finance Department Services General Equipment Human Resources Printers and copiers Payroll Workstations Employee benefits and administration Custodial maintenance and supplies Unemployment insurance Office supplies Staff recruitment Software Staff development and training Building department database software Occupational health and drug tests ESRI ArcGIS Wellness program Water billing software Helpdesk Citizen engagement software Community Relations Building Security Municipal website maintenance Door system (door fob and keycard)Newsletter (e-newsletter and print) Honeywell climate system Social media Video surveillance Press releases Video surveillance Special events (including farmers markets, concerts, 4th of July festivities, movies in the park, baseball leagues) IT Other Administration Internet and wi-fi Grant writing Phone service (including land lines and cell phones) Transit (Park and Ride and paratransit) Servers Legal services Network wiring, operations, and administration Meeting agendas and minutes Firewall and antivirus Record maintenance System repair and set-up FOIA processing Adjudication proceedings Voter registration Electric aggregation 89Appendix C: Workshop Materials Public Safety Services Core Police Functions Equipment Traffic patrol Vehicle maintenance Arrest and charge individuals suspected of com- mitting crimes Car washing/detailing cleaning services Maintain jail and detention facility Biohazard cleaning services Conduct investigations Weapon ammunition Evidence and property control Uniform purchases Drug enforcement/narcotics Cell blankets cleaning service Emergency management and training Office supplies Personnel Cleaning supplies and services CALEA accreditation Copiers Training and certifications for staff Ticket books Firearms training Shredding Community Policing Administrative Juvenile services Records maintenance Junior Policy Academy Verizon wireless Student Police Academy Comcast Explorers New World Systems Neighborhood watch Motorola Crime prevention Other Police Commission Adjudication Citizen Police Academy Special Response Team Honor Guard and Pipes and Drums Animal control Police Cadets Pest control Community Service Officers Public Works Services Street maintenance Roadside maintenance Crack sealing Mowing Pavement cleaning Litter collection/graffiti removal Pothole patching Landscaping Shoulder stone Tree/storm damage removal Seal coating Street light maintenance (re-lamping, pole maintenance, fixture repair) Asphalt overlays Building Maintenance Drainage Maintenance Floor cleaning/vacuuming Catch basin cleaning Trash/recycling bin disposal Ditch maintenance Washroom cleaning Inlet and manhole maintenance Window washing Pipe/basin cleaning/repair Interior lighting Emergency Response Traffic Maintenance Flood control and washout response Sign system maintenance Roadway incidents Pavement striping Disaster response Traffic signal maintenance Grounds Maintenance Water Mowing Distribution Tree trimming Hydrant/valve/water main repair/re- placement Power blowing Pump station maintenance Landscaping (pruning, mulching)SCADA Edging IEPA monthly reports Turf aeration Tank maintenance Herbicides/fertilizers Boil orders/public notifications Leaf collection Meter reading/testing Fleet Service line inspections Scheduled service (oil change, lubrication)Water testing Repair Wastewater Routine cleaning Lift station Small engine (mowers, pumps)Electrical maintenance Fleet fuel Pump/equipment repair Specialty equipment Sewer cleaning, repair, televising Winter Maintenance Inflow/infiltration (I/I) testing Snow removal (plowing and applying salt)Manhole repairs Purchase of salt/sand/other deicers Public Works Services (Continued) Lower Fox River Partnering Initiative Shared Services Study90 Visioning Workshop Exercise Benefit Re s o u r c e I n t e n s i t y I. Resource Intensive/ Low Benefits III. Non-Resource Intensive/Low Benefits II. Resource Intensive/ High Benefits IV. Non-Resource Intensive/High Benefits 91Appendix C: Workshop Materials Prioritization Workshop Shared Service Worksheet (insert name) Existing Context Oswego Montgomery Yorkville Does community currently provide this service / program? (Y/N) Contract vs in-house Vendor Contract start date Schedule/frequency of service delivery Expertise or special equipment needed Software used/needed Other existing partnerships (county, state, other municipalities) Service Sharing What is needed to create a formalized agreement? For example, consider: What information will you need to gather to present to your Administrators/Board/Council? What actions, if any, will need to be taken by your municipality’s Board/Council? Will you be asking for funding or staff time? Potential benefits of sharing this service Potential challenges of sharing this service, including any challenges that may be unique to a particular community Lower Fox River Partnering Initiative Shared Services Study92 April Roundtable Exchange Group Discussion Worksheet 1. Since your working groups last met in December / January, what (if any) progress has been made on the short list of service sharing arrangements you selected to explore? 2. What challenges have your working groups faced in getting shared services off the ground? What (if any) are the similar issues you’ve encountered across your working groups (for instance, lack of staff time, inconsistent contract language, Board approval / political impediments, etc.?) 3. What will it take for your working groups to stay on their established paths (for instance, maybe you decided on quarterly meetings; maybe there are a handful of services you identified to take on at a later date when the timing is right)? 4. Determine who will report back to the larger group about your discussion. 93Appendix C: Workshop Materials Lower Fox River Partnering Initiative Shared Services Study94FY1X-XXXX 233 South Wacker Drive, Suite 800 Chicago, IL 60606 312-454-0400 info@cmap.illinois.gov www.cmap.illinois.gov Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #1 Tracking Number PW 2015-46 Well No. 8 rehabilitation – professional services agreement City Council – August 25, 2015 PW – 8/18/15 Moved forward to CC Consent Agenda PW 2015-46 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an engineering contract with EEI for design and construction engineering of Well No. 8 (Grande Reserve). Background The attached contract will cover design and construction engineering of rehabilitation of Well No. 8 in Grande Reserve. Design engineering will be billed as a flat fee of $14,000, and construction engineering will be billed hourly for an expected cost of $14,000, for a grant total of $28,000. The engineering and capital cost of rehabilitation were approved in the FY 16 budget in the water fund. A more detailed description of the work to be performed is provided below, courtesy of EEI: As we have discussed previously, this is a proactive/preventative measure versus waiting for a catastrophic failure. It is typical to rehabilitate a deep well every 7-10 years. Well No. 8 was constructed in 2004. Given the relatively young age of the pump/motor and the anticipation that there are no significant operational difficulties with the equipment, we believe a rehabilitation of the pump/motor and column piping are appropriate, as opposed to more intensive work related to the replacement of these components. EEI’s contract covers specifications and construction administration/observation for rehabilitation of equipment. The motor rehabilitation by the contractor would include re-establishing proper floatation in the mercury seal, replacing the motor oil and oil filter, replacing o-rings, and cleaning and recoating the motor casing. The pumping assembly rehabilitation by the contractor would include micrometer measurements to determine spacing between bushings, pump shaft, impellers, and wear rings and comparison against manufacturer’s acceptable tolerances. It is assumed that some of these components will require rehabilitation or replacement to re-establish proper tolerances and increase the pumping capacity and efficiency. However, a great majority of the pumping assembly, including the casings, will be reused. It is expected that the column piping will be sandblasted and recoated, which will extend the life of the piping. Televising the well is a common procedure when pulling the pump/motor because it is beneficial to observe and record the condition of the casing piping and the water producing Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 13, 2015 Subject: Well No. 8 rehabilitation formation (sandstone) in the well, and this can only be done when the equipment is removed from the well. It also provides a measurement of well depth, which helps determine if bailing of sand/fill at the bottom of the well is necessary. We believe it is unlikely any rehabilitation of the casing or sandstone will be necessary at this time. The worst case scenario for this project is the need to replace the pump and/or motor equipment. Unfortunately, we wouldn’t know if any of this is necessary until the pump and motor are removed from the well and inspected. Although unlikely that equipment replacement will be required, we believe it is beneficial to obtain pricing for the worst case conditions from the bidding contractor(s) prior to starting the work. EEI will include a “Mandatory Alternate Bid Schedule” for items such as motor replacement, motor conversion, pumping assembly replacement, and column piping replacement. If this work is required, you will then have up- front pricing locked in for it. Recommendation Staff recommends approval of the design and construction engineering contract with EEI for Well No. 8. Water Well No. 8 Rehabilitation United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design and Construction engineering will be provided for the rehabilitation of Water Well No. 8, including rehabilitation of existing piping and equipment and televising of the well. Scope does not include replacement of the piping and pump, or the replacement or conversion of the existing motor. Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $14,000.00 and Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $14,000.00. The hourly rates for this project are shown in the attached 2015 Standard Schedule of Charges (Exhibit 5). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Water Well No. 8 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Water Well No. 8 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Water Well No. 8 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Water Well No. 8 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Professional Engineering Services Exhibit 2: Limitation of Authority, Duties and Responsibilities of the Resident Construction Observer Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: 2015 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2015. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant 1 EXHIBIT 1 SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES For purposes of this Exhibit 1 and all attachments hereto, the term “contractor” shall not refer to Engineering Enterprises, Inc., but shall instead refer to individuals or companies contracted with, to construct or otherwise manage the project described herein. The ENGINEER shall furnish professional design engineering services as follows: 1. The ENGINEER will attend conferences with the OWNER, or other interested parties as may be reasonably necessary. 2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare construction drawings, specifications and contract documents, and prepare a final cost estimate based on final design for the entire system. It is also understood that if subsurface explorations (such as borings, soil tests, rock soundings and the like) are required, the ENGINEER will furnish coordination of said explorations without additional charge, but the costs incident to such explorations shall be paid for by the OWNER as set out in Section D hereof. 3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA endorsed construction contract documents, including Supplemental General Conditions, Contract Change Orders, and partial payment estimates. 4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to exceed 10 copies of detailed drawings, specifications, and contract documents for use by the OWNER, appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The cost of such drawings, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 5. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge them for the reasonable cost of such copies. Upon award of each contract, the 2 ENGINEER will furnish to the OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall remain the property of the ENGINEER. 6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare and furnish to the OWNER without any additional compensation, three copies of map(s) showing the general location of needed construction easements and permanent easements and the land to be acquired. Property surveys, property plats, property descriptions, abstracting and negotiations for land rights shall be accomplished by the OWNER, unless the OWNER requests, and the ENGINEER agrees to provide those services. In the event the ENGINEER is requested to provide such services, the ENGINEER shall be additionally compensated as set out in Section D hereof. 7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of the bids, and make recommendations for awarding contracts for construction. 8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 9. The ENGINEER will complete the final plans, specifications and contract documents and submit for approval of the OWNER, and all State regulatory agencies to meet the project schedule(s) as summarized in Exhibit 4: “Anticipated Project Schedule – Water Well No. 8 Rehabilitation” dated August 7, 2015. 3 SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES The ENGINEER shall furnish professional construction engineering services as follows: 1. The ENGINEER will review, for conformance with the design concept, shop and working drawings required by the construction Contract Documents and indicate on the drawings the action taken. Such action shall be taken with reasonable promptness. 2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed by Contractor(s). 4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench marks adjacent to the work as shown in the contract documents. 5. The ENGINEER will provide general engineering review of the work of the contractor(s) as construction progresses to ascertain that the contactor is conforming to the design concept. (a) ENGINEER shall have authority, as the OWNER’s representative, to require special inspection of or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with requirements of, and the results certified indicate compliance with, the Contract Documents). (b) During such engineering review, ENGINEER shall have the authority, as the OWNER’s representative, to disapprove of or reject contractor(s)’ work while it is in progress if ENGINEER believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. 4 6. The ENGINEER will provide resident construction observation. Resident construction observation shall consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining that the work is in substantial conformance with the contract documents and with the design intent. Such observation shall not be relied upon by others as acceptance of the work. The ENGINEER’s undertaking hereunder shall not relieve the contractor of contractor’s obligation to perform the work in conformity with the drawings and specifications and in a workmanlike manner; shall not make the ENGINEER an insurer of the contractor’s performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. Exhibit 2 - The Limitations of Authority, Duties and Responsibilities of the Resident Construction Observer is attached to this Agreement. 7. The ENGINEER will cooperate and work closely with representatives of the OWNER. 8. Based on the ENGINEER’s on-site observations as an experienced and qualified design professional, on information provided by the Resident Construction Observer, and upon review of applications for payment with the accompanying data and schedules by the contractor, the ENGINEER: (a) Shall determine the amounts owing to contractor(s) and recommend in writing payments to contractor(s) in such amounts. Such recommendations of payment will constitute a representation to OWNER, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of the ENGINEER’s knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called for in the Contract Documents, and to any other qualifications stated in the recommendation). (b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to check the quality or quantity of contractor(s)’ work as it is furnished and performed beyond the responsibilities specifically assigned to ENGINEER in the Agreement and the Contract Documents. ENGINEER’s review of contractor(s)’ 5 work for the purposes of recommending payments will not impose on Engineer responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on ENGINEER to make any examination to ascertain how or for what purposes any contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials equipment has passed to OWNER free and clear of any lien, claims, security interests, or encumbrances, or that there may not be other matters at issue between OWNER and contractor that might affect the amount that should be paid. 9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others on a timely basis. 10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility from the OWNER. 11. The ENGINEER will provide the OWNER with one set of reproducible record (as-built) drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records provided by the contractor during construction and reviewed by the resident construction observer and from the resident construction observer’s construction data. 12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their preparation. 13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct unforeseen project operation difficulties for a period of one year after the date of statement of substantial completion of the facility. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal 6 operation of the system. Such consultation and advice shall be at the hourly rates as described in the attached Exhibit 5: Standard Schedule of Charges dated January 1, 2015. The ENGINEER will assist the OWNER in performing a review of the project during the 11th month after the date of the certificate of substantial completion. 14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 15. The ENGINEER will provide construction engineering services in accordance with the periods summarized in Exhibit 4: “Anticipated Project Schedule – Water Well No. 8 Rehabilitation” dated August 7, 2015. If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER. Pursuant to Paragraph D “Changes in Rates of Compensation”, the contract shall be designated on-going consistent with the project schedule. 7 SECTION C – COMPENSATION FOR ENGINEERING SERVICES 1. The OWNER shall compensate the ENGINEER for professional design engineering services in the amount of Fourteen Thousand Dollars – Fixed Fee (FF) ($14,000.00 FF) as summarized on Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for Water Well No. 8 Rehabilitation” dated August 7, 2015. (a) The compensation for the professional design engineering services shall be payable as follows: (1) A sum which does not exceed ninety percent (90%) of the total compensation payable under Section C-1 shall be paid in monthly increments for work actually completed and invoiced, for grant administration and for the preparation and submission to the OWNER of the construction drawings, specifications, cost estimates and contract documents. (2) A sum which, together with the compensation paid pursuant to Section C-1(a)(1) above, equals one hundred percent (100%) of the total compensation due and payable in accord with Section C-1 above, shall be due immediately after the award of construction contract(s) is approved by the corporate authorities. 2. The OWNER shall compensate the ENGINEER for the construction administration, construction observation (including the Resident Construction Observer), and any additional consultation services on the basis of Hourly Rates (HR) as described on the attached Exhibit 5: Standard Schedule of Charges dated January 1, 2015. The estimated values are included in Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for Water Well No. 8 Rehabilitation” dated August 7, 2015 and are estimated at $14,000.00 Hourly (HR). (a) The compensation for the construction administration, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services shall be payable as follows: 8 (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 3. The OWNER shall compensate the ENGINEER for direct expenses as identified in the contract and as noted on Exhibit 3 at the actual cost or hourly cost for the work completed. (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 4. The compensation for any additional engineering services authorized by the OWNER pursuant to Section D shall be payable as follows: (a) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 9 SECTION D – ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN AUTHORIZATION OF THE OWNER. 1. Site surveys outside of the project limits and other similar special surveys as may be required. 2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended by the ENGINEER. 3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. 4. Necessary data and filing maps for litigation, such as condemnation. 5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA. 6. Appearances before courts or boards on matters of litigation or hearings related to the project. 7. Preparation of environmental impact assessments or environmental impact statements. 8. Making drawings from field measurements of existing facilities when required for planning additions or alterations thereto. 9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, complexity, schedule or character of construction. 10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are due to cases beyond the control of the ENGINEER. 10 11. Preparation of design documents for alternate bids where major changes require additional documents. 12. Preparation of detailed renderings, exhibits or scale models for the Project. 13. Providing special analysis of the OWNER’s needs such as owning and operating analysis, plan for operation and maintenance, OWNER’s special operating drawings or charts, and any other similar analysis. 14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and labor, and material audits or inventories by the OWNER. 15. Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the contractor, and/or (3) the contractor’s default on the Construction Contract due to delinquency or insolvency. 16. Providing design services relating to future facilities, systems and equipment which are not intended to be constructed or operated as a part of the Project. 17. Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Section E – SPECIAL PROVISIONS – Owner’s Responsibilities. Payment for the services specified in this Section E shall be as agreed in writing between the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, once each month, for compensation for services performed hereunder during such period, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period. Payment for services noted in D shall be at Actual Cost (AC), Fixed Fee (FF) or Hourly (HR). 11 SECTION E - SPECIAL PROVISIONS 1. OWNER’S RESPONSIBILITIES (a) Provide to the ENGINEER all criteria, design and construction standards and full information as to the OWNER’s requirements for the Project. (b) Designate a person authorized to act as the OWNER’s representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER’s policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER’s services. (c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having jurisdiction over this Project, or as recommended by the ENGINEER. (d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary for the Project, legal review of the construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the contractor. (e) Furnish above services at the OWNER’s expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement and in accordance with the Project timetable. (f) Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER’s services under this Agreement. (g) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER’s performance of services under this Agreement. 12 (h) Protect and preserve all survey stakes and markers placed at the project site prior to the assumption of this responsibility by the contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 3. The ENGINEER has not been retained or compensated to provide design services relating to the contractor’s safety precautions or to means, methods, techniques, sequences, or procedures required by the contractor to perform his work but not relating to the final or completed structure. Omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The ENGINEER intends to render his services under this Agreement in accordance with generally accepted professional practices for the intended use of the Project. 5. Since the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the contractor(s) methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Costs and Construction Costs provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as an experienced and qualified professional engineer, familiar with the construction industry. The ENGINEER cannot and does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable cost prepared by him. If prior to the bidding or negotiating phase OWNER wishes greater assurance as to project or construction costs he shall employ an independent cost-estimator. 6. Access to Records: (a) The ENGINEER agrees to include subsections E-6(b) through E-6(e) below in all contracts and all subcontracts directly related to project services which are in excess of $25,000. 13 (b) The ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance of Agency loan work under this Agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards (666 Fifth Avenue, New York, New York 10019; June 1, 1987). The Agency or any of its duly authorized representatives shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. The ENGINEER will provide facilities for such access and inspection. (c) Audits conducted pursuant to this provision shall be in accordance with generally accepted auditing standards. (d) The ENGINEER agrees to the disclosure of all information and reports resulting from access to records pursuant to subsection E-6(b) above, to the Agency. Where the audit concerns the ENGINEER, the auditing agency shall afford the ENGINEER an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. (e) Records under subsection E-6(b) above shall be maintained and made available during performance on Agency loan work under this agreement and until three years from date of final Agency loan audit for the project. In addition, those records which relate to any “dispute” appeal under an Agency loan agreement, or litigation, or the settlement of claims arising out of such performance, costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or 14 consideration or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 8. Covenant Against Contingent Fees - The loan recipient warrants that no person or agency has been employed or retained to solicit or secure a PWSLP loan upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the Agency shall have the right to annul the loan or to deduct from the loan or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 9. Certification Regarding Debarment – The ENGINEER certifies that the services of anyone that has been debarred or suspended under Federal Executive Order 12549 has not, and will not, be used for work under this Agreement. 10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure that disadvantaged business enterprises are utilized when possible as sources of supplies, equipment, construction and services in accordance with the Clean Water Loan Program rules. As required by the award conditions of USEPA's Assistance Agreement with IEPA, the ENGINEER acknowledges that the fair share percentages are 5% for MBEs and 12% for WBEs. 11. The ENGINEER shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. 15 EXHIBIT 2 THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS: 1. The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the ENGINEER’s agent in all matters relating to on-site construction review of the contractor’s work, shall communicate only with the ENGINEER and the contractor (or contractor’s), and shall communicate with subcontractors only through the contractor or his authorized superintendent. The OWNER shall communicate with the Resident Construction Observer only through the ENGINEER. 2. The Resident Construction Observer shall review and inspect on-site construction activities of the contractor relating to portions of the Project designed and specified by the Engineer as contained in the Construction Contract Documents. 3. Specifically omitted from the Resident Construction Observer’s duties is any review of the contractor’s safety precautions, or the means, methods, sequences, or procedures required for the contractor to perform the work but not relating to the final or completed Project. Omitted design or review services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows: (a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule of values prepared by contractor and consult with ENGINEER concerning their acceptability. (b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and other job conferences as required in consultation with ENGINEER and notify those expected to attend in advance. Attend meetings and maintain and circulate copies of minutes thereof. 16 (c) Liaison: (1) Serve as ENGINEER’s liaison with contractor, working principally through contractor’s superintendent and assist him in understanding the intent of the Contract Documents. (2) Assist ENGINEER in serving as OWNER’s liaison with contractor when contractor’s operations affect OWNER’s on-site operations. (3) As requested by ENGINEER, assist in obtaining from OWNER additional details or information, when required at the job site for proper erection of the work. (d) Shop Drawings and Samples: (2) Receive and record date of receipt of Shop Drawings and samples. (3) Receive samples which are furnished at the site by contrctor, and notify ENGINEER of their availability for examination. (3) Advise ENGINEER and contractor or its superintendent immediately of the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved by ENGINEER. (e) Review of Work, Rejection of Defective Work, Inspections and Tests: (1) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents. (2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or does not meet the requirements of any inspections, test or approval required to be made or 17 has been damaged prior to final payment; and advise ENGINEER when he believes work should be corrected or rejected or should be uncovered for inspection, or requires special testing, inspection or approval. (3) Verify that tests, equipment and systems start-ups, and operating and maintenance instructions are conducted as required by the Contract Documents and in presence of the required personnel, and that contractor maintains adequate records thereof; observe, record and report to ENGINEER appropriate details relative to the test procedures and start-ups. (4) Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the outcome of these inspections and report to ENGINEER. (f) Interpretation of Contract Documents: Transmit to contractor ENGINEER’s clarifications and interpretations of the Contract Documents. (g) Modifications: Consider and evaluate contractor’s suggestions for modifications in Drawings or Specifications and report them with recommendations to ENGINEER. (h) Records: (1) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples submissions, reproductions of original Contract Documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the Contract, ENGINEER’s clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. (2) Keep a diary or log book, recording hours on the job site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily 18 activities, decisions, observations in general and specific observations in more detail as in the case of observing test procedures. Send copies to ENGINEER. (4) Record names, addresses and telephone numbers of all contractor’s, subcontractors and major suppliers of materials and equipment. (i) Reports: (1) Furnish ENGINEER periodic reports as required of progress of the work and contractor’s compliance with the approved progress schedule and schedule of Shop Drawing submissions. (2) Consult with ENGINEER in advance of schedule major tests, inspections or start of important phases of the work. (3) Report immediately to ENGINEER upon the occurrence of any accident. (j) Payment Requisitions: Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to ENGINEER, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the work. (k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by contractor are applicable to the items actually installed; and deliver this material to ENGINEER for his review and forwarding to OWNER prior to final acceptance of the work. (l) Completion: (1) Before ENGINEER issues a Statement of Substantial Completion, submit to contractor a list of observed items requiring completion or correction. 19 (2) Conduct final review in the company of ENGINEER, OWNER and contractor and prepare a final list of items to be completed or corrected. (3) Verify that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. EN T I T Y : ADMIN.WORK PR I N C I P A L S E N I O R SE N I O R ITEMCOST WO R K IN PR O J E C T PR O J E C T PR O J E C T HOURPER IT E M CH A R G E M A N A G E R EN G I N E E R TE C H N I C I A N I A D M I N . S U M M . I T E M NO . W O R K I T E M HO U R L Y R A T E : $ 1 8 5 $1 7 5 $1 2 5 $1 2 5 $ 7 8 FI N A L E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 2 2 - - - 4 720$ 2. 2 P r o j e c t M e e t i n g s 2 4 4 - - 10 1,570$ 2. 3 F i n a l P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e s 2 16 32 8 - 58 8,170$ 2. 4 B i d d i n g a n d C o n t r a c t i n g 2 8 12 - 4 26 3,582$ Fi n a l E n g i n e e r i n g S u b t o t a l : 8 30 48 8 4 9 8 14,042$ CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 2 16 32 - - 5 0 7,170$ 3. 2 R e c o r d D r a w i n g s 1 2 2 3 1 9 1,238$ 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n 1 8 32 - - 4 1 5,585$ Co n s t r u c t i o n E n g i n e e r i n g S u b t o t a l : 4 26 66 3 1 1 0 0 13,993$ PR O J E C T T O T A L : 12 56 11 4 11 5 1 9 8 28,035 Pr i n t i n g = 25 0 $ 26,270$ Mi l e a g e = 25 0 $ 1,375$ DI R E C T E X P E N S E S = 50 0 $ 390$ 28,035$ 28,535$ G: \ P u b l i c \ Y o r k v i l l e \ 20 1 5 \ Y O 1 5 1 4 - P W e l l N o . 8 Rehabilitation\PSA\[Exhibit 3 - Level of Effort.xlsx]Fee Summary Au g u s t 7 , 2 0 1 5 ES T I M A T E O F L E V E L O F E F F O R T A N D A S S O C I A T E D C O S T F O R PR O F E S S I O N A L E N G I N E E R I N G S E R V I C E S F O R EX H I B I T 3 W A T E R W E L L N O . 8 R E H A B I L I T A T I O N Un i t e d C i t y o f Y o r k v i l l e , I L TOTAL EXPENSES = EN G I N E E R I N G En g i n e e r i n g E x p e n s e s = LABOR SUMMARY DI R E C T E X P E N S E S PR O J E C T R O L E : Drafting Expenses = Ad m i n i s t r a t i v e E x p e n s e s = TO T A L L A B O R E X P E N S E S = WO R K Ye a r : ## # IT E M M o n t h : NO . W O R K I T E M W e e k S t a r t i n g : 7 1 4 2 1 2 8 5 1 2 1 9 2 5 2 9 1 6 2 3 3 0 7 1 4 2 1 2 8 4 1 1 1 8 2 5 1 8 1 5 2 2 2 9 7 1 4 2 1 2 8 FI N A L D E S I G N E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 2. 2 P r o j e c t M e e t i n g s 2. 3 F i n a l P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e s 2. 4 B i d d i n g a n d C o n t r a c t i n g CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 3. 2 C o n s t r u c t i o n R e c o r d D r a w i n g s 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n Pr o j e c t M a n a g e m e n t & Q C / Q A Me e t i n g ( s ) De s i g n Bi d d i n g a n d C o n t r a c t i n g Co n s t r u c t i o n EX H I B I T 4 AN T I C I P A T E D P R O J E C T S C H E D U L E W A T E R W E L L N O . 8 R E H A B I L I T A T I O N UN I T E D C I T Y O F Y O R K V I L L E , K E N D A L L C O U N T Y , I L Au g u s t 7 , 2 0 1 5 De c e m b e r 20 1 5 No v e m b e r M a r c h February Le g e n d Ja n u a r y Oc t o b e r Se p t e m b e r Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number CA #2 Tracking Number PW 2015-47 Rt 47 Improvements – Rt 71 to Caton Farm Road City Council – August 25, 2015 PW – 8/18/15 Moved forward to CC Consent Agenda PW 2015-47 Consideration of Approval Resolution Consideration Brad Sanderson Engineering Name Department IDOT is in the process of completing the Phase I report for the project. One of the items that IDOT is requiring is the passing of the attached resolution, which confirms the Cities position on the installation of shared-use paths in the area. The City had previously reviewed this issue in February 2012 (see attached) and determined that paths as a part of the Rt 47 project were not desired since other paths are planned nearby. Staff is recommending approval of the resolution. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 7, 2015 Subject: Rt 47 Improvements (Rt 71 to Caton Farm Road) The Minutes of the Regular Meeting of the City Council—February 28,2012—Page 10 of 13 City Administrator Olson stated the simple answer is there are different land specifications. You can tell the developer as part of the plat to do a different grading plan. It seem like to him that this is more of a matter of fact that the developer doesn't exist anymore and we missed our own bidding deadline to be able to get this particular type of grading plan in there and then we figured it out after the fact. "This would have been something that on site we would have given the developer a grading plan for the site and said we need a sled hill and we need this area to be clay rather than it being whatever the standard slope is for a park site in grass."Director of Park and Recreation Shraw stated typically follow that process and the City takes ownership and starts mowing it and maintaining it immediately,which is a benefit for the developer and it is a benefit for us. If not,the City makes that developer maintain that area for three years until there is a good stand of grass. The City comes back later and does the improvement anyway.At this point it is usually a win,win for the developer and the City and that is why the City worked with them, but the City didn't have the option.Alderman Gilson stated the City doesn't want to play that safe and wait and keep that$20,000 in our project fund until we get a developer that will pay for that. City Administrator Olson stated no. Motion approved by a roll call vote. Ayes-7 Nays-1 Munns-aye, Spears-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye,Teeling-aye,Gilson-nay,Kot-aye Route 47 Improvements—Rt. 71 to Caton Farm Road PW 2012-20) Mayor Golinski entertained a motion to authorize staff to send a response to IDOT as presented in the memo from EEI Engineer Brad Sanderson dated February 16, 2012. So moved by Alderman Kot; seconded by Alderman Funkhouser. Alderman Gilson asked what the ramifications for denying or approving this now related to future obligations for the City when it comes to the sidewalk placement. City Administrator Olson stated the City is in the beginning of phase one, so based on past history this is the first step when the City tells IDOT what Yorkville's plans show and what the City wants and then they come to us at the middle of phase two for a letter of commitment.Knowing their time line on this,the City is probably 3 or 4 years off from the middle of phase 2. EEI Engineer Sanderson stated they don't really have a plan for phase 2 yet,but he would say in the next 2 to 4 years. City Administrator Olson stated so they don't have funding for phase 2. EEI Engineering Sanderson stated not that he is aware of.City Administrator Olson stated typically their direction has been that as long as the City notifies them before phase 2 that there has not been any request for reimbursement of funds on their behalf. EEI Engineering Sanderson stated correct. Alderman Gilson asked if the City has to do this now if they haven't begun doing any engineering with us. City Administrator Olson stated yes.They are going to do public hearings; they are going to start doing design plans,they are going to prep documents for a letter of commitments down the road.They are asking now for the City's direction on where the City would like sidewalks,bike paths, lighting,and etc. Alderman Gilson asked what is the City's and staff's reasoning for denying sidewalks to the south side of his ward via a major commercial area versus approving a bike path. Director of Park and Recreation Shraw stated part of the reasoning is that it is a county parcel that the City would have to cross so the County would have to agree to continue the sidewalk and then our actual connection is via the bike trail up to 71 and then over to the commercial area then that way citizens are not crossing a major road without any sort of pedestrian safety. Alderman Gilson asked if and when that area were to ever be developed could there be potential for that developer to put a side walk in. EEI Engineer stated if a developer were to come in and develop it then it would be required for them to have sidewalks on the City's side. Alderman Gilson stated on the school districts projection for new schools,how is that relevant to all this. EEI Engineer Brad Sanderson stated traffic. Alderman Gilson asked in regards to lighting where is that proposed lighting. EEI Engineer Brad Sanderson stated according to state policy it is recommended in transitional areas,and anywhere there is a raised medium. It is a fairly significant amount of lighting. Alderman Gilson's last question was on the ditch versus the storm sewer.Where is the proposed open ditch storm sewer plan?EEI Engineer Brad Sanderson stated no detailed plan has been provided. They are proposing the urban section from route 71 down to Ament.They were generally looking for whether or not the City would be interested in open ditches and eliminating storm sewers when possible.There are no detailed plans.Alderman Spears had a question on item#4 and asked if the City should be a little more specific that the proposed language be kept to a minimum. Public Works Director Dhuse stated that would be more or less the intersection. The main thrust of this response was the fact of the medium lighting. It was a tremendous cost and it would be our cost to bear at instillation. Alderman Spears stated what if IDOT interprets that as the lighting that they originally wanted. Should the City be specific?EEI Engineer Brad Sanderson stated we can add some additional text. Mayor Golinski stated we are voting on a motion to approve this letter with the requested changes. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Gilson-aye,Kot-aye,Munns-aye The purpose of this memo is to present draft responses to several items in which IDOT is seeking the City’s feedback. Back on October 26, 2011 staff attended a Project Study Group meeting at IDOT District 3 Headquarters in which the project was discussed. As you know, the project is currently within the Phase I design process. As a result of the meeting, the City was to respond to several items (listed below in italic). Based on information and discussion with City staff, we have developed the following draft responses to those items: 1. Determination of sidewalk placement south of Saravanos – E/W side of 47 and termination point. City response: Additional sidewalk south of Saravanos Drive is not desired by the City (see Exhibit A). 2. Determination of need for a shared-use path, north of Windett to 71. City response: The City has plans for a shared-use path as noted in the attached Exhibit B, therefore a separate path is not necessary. 3. School Districts projection for new schools in the study area, specifically a new High School. City response: It is our understanding that the School District’s plans for an additional High School located south of Route 71 have been placed on hold. 4. Determination on the City’s position on lighting. Lighting is required in areas of raised medians, which is a local area cost. City response: The City’s position is that that we are not currently in a fiscal position to fund the lighting as recommended and any proposed lighting should be kept to a minimum. 5. General opinion on open ditch versus storm sewer. City response: Generally, the City is open to the use of open ditch versus storm sewer. Please place this on the February 21st Public Works Committee meeting agenda for discussion. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Laura Schraw, Interim Director of Parks & Recreation Lisa Pickering, Deputy City Clerk Date: February 16, 2012 B r i d g e St a g e co ach L e gio n R a i n t r e e K i n g s m ill S u t t o n Fairfa x B a n b u r y W in d ett R id g e W e s t o n H a z e l t i n e B o n nie W y t h e W a l n u t M u i r f i e l d V i l l a g e V i e w S a r a v a n o s Fountainview C l a r e m o n t Phelps Winter thur D r a y t o n St J o s e p h's Murfield Candleberry Meadow Rose B a l t r u s o l 0200400 Feet Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: YO1104 YO1104-EXIST SW.MXD H:/GIS/PUBLIC/YORKVILLE/2011 KKP United City of Yorkville 800 Game Farm Road Yorkville, IL, 60560 (630) 553-7575 www.yorkville.il.us ROUTE 47 SOUTH IMPROVEMENTS YORKVILLE, ILLINOIS -PROPOSED MULTI-USE PATHS Legend City Owned/Maintained Asphalt County Trail Private/Public Trail (HOA) Limestone Proposed Conceptual COMED TRAIL R T 7 1 R T 4 7 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #3 Tracking Number PW 2015-43 Prestwick/Ashley Pointe Bond Call City Council – August 25, 2015 N/A Majority Approval See attached memo. Krysti Barksdale-Noble, AICP Community Development Name Department Update Attached is a draft resolution prepared by the City Attorney which approves the completion schedule proposed by the developer for required public improvements within Unit 1 of the Prestwick- Ashley Pointe subdivision. The draft resolution also establishes the City’s authorization to the developer, in exchange for early acceptance, to place the surface course on the roadway of the development where as otherwise would not have been allowed since seventy percent (70%) of all adjacent private improvements in the subdivision are not complete. Upon completion of the public improvements, the developer will then be required to seek formal acceptance of the infrastructure by the City upon inspection by and recommendation of the City Engineer. This process will require a City Council vote as each improvement is completed. Should you have any questions; staff will be available at Tuesday night’s meeting for further discussion. Summary Review of Prestwick developer’s proposal for completion of all subdivision infrastructure in exchange for early acceptance. Background This item was discussed at the July 28th City Council meeting. At that meeting, the City Council was informed of a proposal by the subdivision developer to complete all subdivision infrastructure in exchange for early acceptance of the infrastructure by the City. The punchlist of the remaining infrastructure and proposed timeline for completion of said infrastructure is attached. In general, the developer is proposing to complete all infrastructure this calendar year. While formal inspections have not been completed, it is the staff’s best estimate that some of the binder course in the subdivision has failed or is very close to failing. Failure of the binder course requires a significant rehabilitation effort and would push the engineer’s estimate of probable construction costs far beyond the current bond amount. It is recommended to make binder course repairs and place final lift of asphalt on the streets before winter. The City is not required to accept infrastructure until all infrastructure in an entire final plat unit is completed. Additionally, the ordinance generally prevents developers from placing final lift of asphalt on a street until the final plat unit is more than 70% built out. This provision prevents hundreds of construction truck trips on the streets while the subdivision is being built out. Unfortunately, the build out of most subdivisions has taken long enough that the useful life of the binder course is reached before the 70% build out threshold. Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Brad Sanderson, City Engineer Date: August 20, 2015 Subject: Prestwick-Ashley Pointe Bond Call It should further be noted that while the intersection improvements at Route 126 are not included within the punch list, early acceptance proposal or bond amount, IDOT and the City are both requiring those improvements to be completed before another building permit is issued. Recommendation Staff has reviewed the written proposal and timelines provided by the developer, and feel they are reasonable. Staff recommends early acceptance of the subdivision infrastructure, contingent upon the infrastructure being completed on time and to the City’s standards. Resolution No. 2015-__ Page 1 Resolution No. 2015-_______ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING EARLY ACCEPTANCE OF CERTAIN IMPROVEMENTS OF THE PRESTWICK SUBDIVISION WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Section 11-5-5 of the Yorkville Subdivision Control Ordinance provides that construction of all subdivision improvements must be completed within 4 years from the date of approval of the final plat unless cause can be shown for granting an extension of time; and, WHEREAS, Standard Specifications For Improvements adopted by the Mayor and City Council on October 12, 2004, provided that completion of the surface course for roadways may not be placed until at least seventy percent (70%) of all of the adjacent private improvements are in place; and, WHEREAS, the Owners of the Prestwick Subdivision has submitted a request to the City to complete certain roadways notwithstanding that seventy percent (70%) of all of the adjacent private improvements in that Subdivision have not been completed; and, WHEREAS, the City agrees that it is in the best interest of the City and the residents of the Prestwick Subdivision to have these roadways improvements completed in compliance with the Yorkville City Code in order to permit acceptance by the City despite the failure to complete all adjacent private improvements. Resolution No. 2015-__ Page 2 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Resolution. Section 2: That the Owners of the Prestwick Subdivision are hereby authorized to proceed to place the surface course on the roadway within said Prestwick Subdivision notwithstanding the City’s Standard Specifications for Improvements. Section 3: The Owners may petition the City for acceptance of any public improvements upon completion in accordance with City Code as provided in Section 11- 5-8C of the Yorkville Subdivision Control Ordinance. Section 4: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2015. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2015. ______________________________ MAYOR This column added by Stewart as of 8/11/15, pending city acceptance of work This column added by Stewart as of 8/11/15, pending city acceptance of work GENERAL ITEMS estimated completion date proposed contractor(s) ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 1COMPLETE AS-BUILT RECORD DRAWINGSLUMP SUM110,000.00 10,000.00 60 daysHR Green 2 INSTALL ROUTE 126/PENNMAN INTERSECTION IMPROVEMENTS LUMP SUM 0 - - 3 REMOVE DEBRIS/GARBAGE LUMP SUM 1 - - 4EROSION AND SEDIMENTATION CONTROL MAINTENANCELUMP SUM137,500.00 37,500.00 completed PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - GENERAL $ 47,500.00 STORM SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 5STRUCTURE CLEANING/FILTER FABRIC REINSTALLATION ON OPEN GRATESLUMP SUM15,000.00 5,000.00 60 daysJensen Excavating/ J&S/ Stewart 6CLEAN REMAINING STORM SEWER STRUCTURESLUMP SUM15,000.00 5,000.00 60 days Jensen Excavating/ J&S/ Stewart 7CLEANING AND REPAIR OF STRUCTURE #374LUMP SUM12,000.00 2,000.00 60 daysJensen Excavating/ J&S/ Stewart 8FILLET REPAIR EACH123125.00 15,375.00 60 daysJensen Excavating/ J&S/ Stewart 9MORTAR MANHOLE/ GROUT PIPESEACH14125.00 1,750.00 60 daysJensen Excavating/ J&S/ Stewart 10REPAIR ADJUSTING RINGSEACH22125.00 2,750.00 60 daysJensen Excavating/ J&S/ Stewart 11BENCH REPAIR EACH9125.00 1,125.00 60 daysJensen Excavating/ J&S/ Stewart 12READJUST FRAME EACH1125.00 125.00 60 daysJensen Excavating/ J&S/ Stewart 13INSTALL MISSING RUNGSEACH2125.00 250.00 60 daysJensen Excavating/ J&S/ Stewart 14RESET FRAME AND/OR ADJUSTING RINGSEACH1125.00 125.00 60 daysJensen Excavating/ J&S/ Stewart 15TELEVISE STORM SEWERFOOT13,7892.00 27,578.00 60 daysCam-Vac PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - STORM $ 61,078.00 SANITARY SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 16STRUCTURE #214 REPAIRLUMP SUM1750.00$ 750.00$ 60 daysJensen Excavating/ J&S/ Stewart 17REALIGN FRAME AND GRATEEACH1125.00 125.00 60 daysJensen Excavating/ J&S/ Stewart 18MANHOLE REPAIRSEACH4750.00 3,000.00 60 daysJensen Excavating/ J&S/ Stewart 19CHIMNEY SEAL REPLACEMENTEACH28300.00 8,400.00 60 daysJensen Excavating/ J&S/ Stewart 20DEBRIS REMOVAL EACH2125.00 250.00 60 daysJensen Excavating/ J&S/ Stewart 21REINSTALL MARKING POSTSEACH156100.00 15,600.00 60 daysJensen Excavating/ J&S/ Stewart PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - SANITARY $ 28,125.00 WATER MAIN IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 22CLEAN AND PAINT FIRE HYDRANTSEACH16250.00$ 4,000.00$ 60 daysJensen Excavating/ J&S/ Stewart 23ROTATE FIRE HYDRANTEACH1250.00 250.00 60 daysJensen Excavating/ J&S/ Stewart 24LOCATE AUXILLARY VALVEEACH1250.00 250.00 60 daysJensen Excavating/ J&S/ Stewart 25RAISE FIRE HYDRANTEACH1500.00 500.00 60 daysJensen Excavating/ J&S/ Stewart 26PLUMB VALVE EACH1300.00 300.00 60 daysJensen Excavating/ J&S/ Stewart 27VALVE REPAIR/REPLACEMENTEACH8750.00 6,000.00 60 daysJensen Excavating/ J&S/ Stewart 28REPLACE VALVE EXTENSIONSEACH2250.00 500.00 60 daysJensen Excavating/ J&S/ Stewart 29ADJUST VALVES TO GRADEEACH7250.00 1,750.00 60 daysJensen Excavating/ J&S/ Stewart 30REALIGN FRAME EACH1125.00 125.00 60 daysJensen Excavating/ J&S/ Stewart 31REINSTALL MARKING POSTSEACH156100.00 15,600.00 60 daysJensen Excavating/ J&S/ Stewart PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - WATER MAIN $ 29,275.00 UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MAY 28, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE C:\Users\bolson\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\F41SPEAE\PCE Completion Overall - May 2014 This column added by Stewart as of 8/11/15, pending city acceptance of work This column added by Stewart as of 8/11/15, pending city acceptance of work UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MAY 28, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE ROADWAY ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 32REMOVE WEEDS GROWING WITHIN ROADWAYLUMP SUM15,000.00 5,000.00 Completecomplete 33REMOVE AND REPLACE DAMAGED CURBFOOT11030.00 3,300.00 90 daysD Construction 34 BACKFILL BEHIND CURB FOOT 0 1.00 - Complete complete 35BINDER COURSE PATCHING (5% ASSUMED)SQ. YD.1,58645.00 71,370.00 90 daysD Construction 36BITUMINOUS MATERIALS (PRIME COAT)GAL9,5201.00 9,520.00 90 daysD Construction 37HOT-MIX ASPHALT SURFACE COURSE, MIX C, N50TON2,74075.00 205,500.00 90 daysD Construction 38HOT-POURED JOINT SEALERPOUND6,3701.50 9,555.00 90 daysD Construction 39PAVEMENT STRIPINGLUMP SUM17,500.00 7,500.00 90 daysD Construction 40 INSTALL SIDEWALK SQ. FT.0 - - n/a n/a 41INSTALL SIGNS AND POSTSLUMP SUM15,000.00 5,000.00 90 daysD Construction 42STREET LIGHT REPAIRSLUMP SUM15,000.00 5,000.00 60 daysHerren Electric PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - ROADWAY $ 242,075.00 LANDSCAPING ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 43SITE MAINTENANCE/MOWINGLUMP SUM125,000.00$ 25,000.00$ 90 daysStewart 44TREE REMOVAL AND REPLACEMENTEACH75225.00 16,875.00 90 daysStewart 45 PARKWAY TREE INSTALLATION EACH 0 - - n/s n/a 46BASIN MONITORING/REPAIRLUMP SUM150,000.00 50,000.00 60 daysStewart PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - LANDSCAPING $ 91,875.00 TOTAL ESTIMATE OF CONSTRUCTION COSTS $ 499,928.00 110% OF ESTIMATED CONSTRUCTION COSTS $ 549,920.80 C:\Users\bolson\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\F41SPEAE\PCE Completion Overall - May 2014 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #4 Tracking Number PW 2015-27 2015 Sanitary Sewer Lining Program City Council – August 25, 2015 PW – 8/18/25 Moved forward to CC Consent Agenda PW 2015-27 Consideration of Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Visu-Sewer of Illinois, LLC entered into an agreement for a contract value of $162,524.65 for the above referenced project. The intent of this project was to rehabilitate various sewers using cured-in-place liners. Questions Presented: Should the City approve Change Order No. 1 which would increase the contract amount by $32,040.65? Discussion: The following discussion points address the items listed on Change Order No. 1: Items 1 through 7 represent field installed quantities that vary from the bid. More specifically:  For items 2, 4, 6 and 7 the Contractor identified two lines that were 10” sewers and not 8” sewers as originally shown on the atlas maps. The two sewers were lined with a 10” liner and paid at the 10” liner unit price. Items 8, 10 and 12 are related to the Game Farm/Somonauk roadway improvements that the City is currently constructing. The sanitary sewer on Somonauk between West St. and King St. was slated to be removed and replaced; however the soil conditions were too poor for traditional removal and replacement. The sewer and existing service were lined instead. This cost should be charged against the Game Farm/Somonauk Street Project ($17,130.50). Items 9 and 11 represent the labor and material cost to grout the heavy leaks that were identified by the Contractor during the pre-lining cleaning and televising of the sewers. The grouting was necessary in order to properly line the sewers. The project is substantially complete. Change Order No. 1 will be the only change order presented for consideration. Action Required: Consideration of approval of Change Order No. 1 in the amount of $32,040.65. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 12, 2015 Subject: 2015 Sanitary Sewer Lining CHANGE ORDER Order No. 1 Date: August 11, 2015 Agreement Date: June 5, 2015 NAME OF PROJECT: 2015 Sanitary Sewer Lining OWNER: United City of Yorkville CONTRACTOR: Visu-Sewer of Illinois, LLC The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Addition of Cured-In-Place Pipe Lining, 10” (Area 1) 175 FT @ $28.50/FT $ 9,987.50 2. Deduction of Cured-In-Place Pipe Lining, 8” (Area 2) 334 FT @ $24.30/FT $ (8,116.20) 3. Deduction of Remove Protruding Tap, (Area 2) 4 EA @ $10.00/EA $ (40.00) 4. Deduction of Cured-In-Place Pipe Lining, 8” (Area 3) 303 FT @ $24.05/FT $ (7,287.15) 5. Deduction of Heavy Rood Cleaning (Area 3) 5 HR @ $375.00/HR $ (1,875.00) 6. Addition of Cured-In-Place Pipe Lining, 10” (Area 2) 334 FT @ $28.50/FT $ 9,519.00 7. Addition of Cured-In-Place Pipe Lining, 10” (Area 3) 332 FT @ $28.50/FT $ 9,462.00 8. Addition of Cured-In-Place Pipe Lining, 9” (Somonauk) 388 FT @ $28.50/FT $ 11,058.00 9. Addition of Grout Joints (16 Total; Base Bid) 20 HR @ $385.00/HR (Labor) $ 7,700.00 10. Addition of Grout Joints (Somonauk) 5 HR @ $385.00/HR (Labor) $ 1,925.00 11. Addition of Grout Joints 56 GAL @ $10.00/GAL (Material) $ 560.00 12. Addition of 10”x6”x30” T-Liner (Somonauk) 1 LS @ $4,147.50 $ 4,147.50 Change of CONTRACT PRICE: Original CONTRACT PRICE: $162,524.65 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $162,524.65 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 32,040.65 The new CONTRACT PRICE including this CHANGE ORDER will be: $194,565.30 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be December 11, 2015 Justification Items 1 through 7 represent field installed quantities that vary from the bid. More specifically:  For items 2, 4, 6 and 7 the Contractor identified two lines that were 10” sewers and not 8” sewers as called out in the contract documents. The two sewers were lined with a 10” liner and paid at the 10” liner unit price. Items 8, 10 and 12 are related to the Game Farm/Somonauk roadway improvements the City is currently constructing. The sanitary sewer on Somonauk between West St. and King St. was slated to be removed and replaced; however the soil conditions were too poor for traditional removal and replacement. The sewer and existing service were lined instead. Items 9 and 11 represent the labor and material cost to grout the heavy leaks that were identified by the Contractor during the pre-lining cleaning and televising of the sewers. The grouting was necessary in order to properly line the sewers. Approvals Required Requested by: Visu-Sewer of Illinois, LLC Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville !.!. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !.!. !. !.!. !. !.!. !.!. !. !. !. !.!. !. !. !. !.!. !. !. !.!.!. !. !. !. !.!. !. !. !. !.!.!. !. !. !. !. !. !.!.!. !. !.!.!.!.!.!.!.!.!. !. !.!. !.!.!.!. !. !. !.!.!. !. !. !. !. !. !.!. !.!. !. !. !. !. !. !.!. !.!. !. !. !.!. !. !. !. !. !.!. !. !. !. !. !. !. !.!.!. !. !. !. !.!. !. !.!. !. !.!. !. !.!. !. !. !. !. !.!.!. !. !. !.!.!. !.!.!. !.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!. !.!. !.!. !. !. !.!. !. !. !. !. !. !.!.!.!.!.!.!.!.!.!.!.!. !. !. !. !. !. !.!. !. !. !.!.!.!. !. !. !. !. !. !. !. !.!.!.!.!.!.!.!.!.!.!.!. !. !.!.!.!.!.!.!.!.!.!.!. !. !. !. !. !. !. !. !.!. !!.!!. !!. !!. !!. !!.!!. !!. !!. !!. !!.!!. !!. !!.!!. !!. !!. !!. !!.!!. !!. !!. !!. !!. !!. 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M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ KK P NO . RE V I S I O N S ³ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 w w w . y o r k v i l l e . i l . u s 0400800 20 0 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #5 Tracking Number ADM 2015-40 Monthly Treasurer’s Report for July 2015 City Council – August 25, 2015 ADM – 8/19/15 Moved forward to CC consent agenda. ADM 2015-40 Majority Approval Rob Fredrickson Finance Name Department P r o j e c t e d Be g i n n i n g Fu n d B a l a n c e J u l y R e v e n u e s Y T D R e v e n u e s Re v e n u e s Bu d g e t % o f Bu d g e t J u l y E x p e ns e s Y T D E x p e n s e s Expenses Budget % of Budget Projected Ending Fund Balance Ge n e r a l F u n d 01 - G e n e r a l 4 , 8 2 6 , 0 5 9 9 3 7 , 4 8 7 4 , 3 1 6 , 8 7 9 1 4 , 2 0 0 , 6 3 7 3 0 % 1 , 0 9 6 , 0 9 9 3 , 0 1 9 , 6 6 5 1 4 , 1 9 0 , 6 3 5 21%6,123,274 Sp e c i a l R e v e n u e F u n d s 15 - M o t o r F u e l T a x 9 2 0 , 2 8 2 2 4 , 0 1 7 1 0 1 , 7 1 6 4 8 4 , 0 0 0 2 1 % 3 1 , 5 4 9 6 4 , 5 8 1 8 7 1 , 4 9 7 7%957,417 79 - P a r k s a n d R e c r e a t i o n 5 5 7 , 5 3 6 1 3 1 , 9 9 5 5 3 0 , 4 7 7 1 , 5 8 3 , 2 3 1 3 4 % 1 9 6 , 4 9 4 4 3 4 , 0 4 2 1 , 7 9 5 , 9 4 0 24%653,971 72 - L a n d C a s h 1 1 7 , 4 3 0 3 7 , 1 8 8 4 5 , 5 4 7 4 3 0 , 5 0 0 1 1 % 2 8 5 1 1 , 9 0 1 5 8 0 , 8 3 2 2%151,076 87 - C o u n t r y s i d e T I F ( 6 0 4 , 8 2 0 ) 1 , 5 9 8 , 0 0 9 1 , 6 6 9 , 1 8 2 1 0 0 , 0 0 0 1 6 6 9 % 1 , 6 3 0 , 0 1 0 1 , 6 6 4 , 0 4 7 9 6 , 5 7 1 1723%(599,685) 88 - D o w n t o w n T I F 2 3 9 , 0 9 6 1 3 7 , 2 2 5 6 5 , 0 5 0 5 7 % 1 , 0 6 1 2 , 9 1 6 3 5 6 , 0 3 0 1%273,405 11 - F o x H i l l S S A 1 5 , 4 6 2 2 3 6 3 , 6 4 8 7 , 0 7 3 5 2 % 3 5 7 6 2 7 2 9 , 8 3 3 2%18,483 12 - S u n f l o w e r S S A ( 2 0 , 1 0 8 ) 1 5 4 9 , 4 6 4 1 8 , 6 0 8 5 1 % 1 3 , 9 2 5 1 4 , 2 1 0 3 7 , 5 9 4 38%(24,855) De b t S e r v i c e F u n d UN I T E D C I T Y O F Y O R K V I L L E TR E A S U R E R ' S R E P O R T - f o r t h e m o n t h e n d i n g J u l y 3 1 , 2 0 1 5 Ca s h B a s i s De b t Se r v i c e Fu n d 42 - D e b t S e r v i c e 7 , 8 4 2 1 4 , 4 7 3 1 2 1 , 2 1 2 3 0 2 , 1 3 0 4 0 % 5 0 2 7 , 8 5 0 3 1 0 , 7 7 5 9%101,204 Ca p i t a l P r o j e c t F u n d s 25 - V e h i c l e & E q u i p m e n t 1 0 5 , 5 7 7 3 5 , 9 9 5 1 1 1 , 9 9 9 4 7 2 , 3 3 8 2 4 % 1 1 3 , 2 2 0 1 5 5 , 7 8 9 6 1 6 , 1 3 0 25%61,787 23 - C i t y - W i d e C a p i t a l 4 , 6 8 4 , 7 0 6 3 4 , 1 0 4 2 0 5 , 7 4 3 1 , 7 5 7 , 3 2 2 1 2 % 4 1 3 , 2 1 1 5 5 9 , 6 0 7 5 , 9 0 0 , 2 0 4 9%4,330,842 En t e r p r i s e F u n d s * 51 - W a t e r 1 , 0 9 9 , 9 8 8 4 , 3 4 5 , 0 1 9 4 , 9 5 3 , 9 9 8 7 , 6 7 3 , 5 1 9 6 5 % 1 9 9 , 9 2 3 6 1 5 , 9 8 0 7 , 9 4 9 , 7 1 5 8%5,438,006 * 52 - S e w e r 1 , 8 2 9 , 6 0 5 1 0 1 , 4 9 7 4 9 2 , 6 4 7 2 , 5 1 6 , 3 5 4 2 0 % 1 9 5 , 1 0 2 5 4 8 , 8 0 0 2 , 9 4 1 , 0 8 7 19%1,773,452 Li b r a r y F u n d s 82 - L i b r a r y O p e r a t i o n s 4 6 6 , 6 8 3 1 3 , 3 1 2 3 6 1 , 2 1 6 7 2 1 , 4 1 8 5 0 % 7 1 , 9 3 0 1 7 5 , 7 9 8 7 1 6 , 1 2 2 25%652,101 83 - L i b r a r y D e b t S e r v i c e - 9 , 7 5 3 3 8 6 , 6 2 1 7 4 9 , 8 7 6 5 2 % - 1 0 7 , 4 2 3 7 4 9 , 8 4 6 14%279,198 84 - L i b r a r y C a p i t a l 1 2 , 7 1 4 1 , 8 0 1 6 , 4 5 2 2 0 , 0 2 0 3 2 % 1 , 8 9 1 3 , 5 0 3 1 1 , 8 9 5 29%15,663 To t a l F u n d s 1 4 , 2 5 8 , 0 5 2 7 , 2 8 5 , 0 4 1 1 3 , 3 5 4 , 0 2 4 3 1 , 1 0 2 , 0 7 6 4 3 % 3 , 9 6 5 , 1 0 7 7 , 4 0 6 , 7 3 7 3 7 , 1 5 4 , 7 0 6 20%20,205,339 * F u n d B a l a n c e E q u i v a l e n c y Ro b F r e d r i c k s o n , F i n a n c e D i r e c t o r / D e p u t y T r e a s u r e r As D e p u t y T r e a s u r e r o f t h e U n i t e d C i t y o f Y o r k v i l l e , I h e r e b y a t t e s t , t o t h e b e s t o f m y k n o w l e d g e , t h a t t h e i n f o r m a t i o n c o n t a i n ed i n t h i s T r e a s u r e r ' s R e p o rt i s a c c u r a t e a s o f t h e d a te detailed herein. Further in f o r m a t i o n i s a v a i l a b l e i n t h e F i n a n c e D e p a r t m e n t . Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – July 28, 2015 City Council – August 25, 2015 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, JULY 28, 2015 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Hilt, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA City Administrator Olson stated that Item # 8 on the consent agenda, Ordinance Authorizing the Subordination of Surface Rights for Public Road Purposes (PW 2015-42), be moved to the regular agenda under the Public Works Committee Report. Alderman Tarulis requested that Item #6 on the consent agenda, Kennedy Road Right-of-Way (PW 2015- 40) and Item #7 on the consent agenda, Kennedy Road Shared Use Path(PW 2015-41) be moved to the regular agenda under Public Works Committee Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS Certificate of Appreciation for Retired Park Board Member – Kelly Sedgwick Mayor Golinski called Kelly Sedgwick to the front and presented him with a certificate of appreciation. PUBLIC HEARINGS None. Senator Rezin Senator Rezin addressed the Council. She gave an update on what is going on in Springfield, IL, what is going on with the budget, and what is happening in the district. She discussed the fact that the state is into its third week working without a budget. The Governor is looking to make structural reforms to improve the state economy and business climate. She discussed two amendments to be put on the ballot. One was for term limits for politicians, and the other was a fair amendment for mapping districts. The Governor insist on forms put in place before addressing the budget and additional revenue. She also discussed internships within the state to provide the future employees for area businesses. She addressed the flooding issues in this district and spoke of possible state and federal grants for flood mitigation. Alderman Frieders asked for information regarding the LDGF funds. She responded that the LDGF is still being reviewed. With a 4 billion dollar deficit, it may affect LGDF distributions. The Governor wants to see reforms before making that determination. Alderman Koch asked the status of the motor fuel tax and she responded that it was still on the table. Teeling asked for clarification on the term limits amendment and she responded. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Monthly Treasurer’s Report for June 2015 (ADM 2015-33) 2. Ordinance 2015-40 Authorizing the Second Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2014 and Ending on April 30, 2015 - authorize the Mayor and City Clerk to execute (ADM 2015-36) DRAFT The Minutes of the Regular Meeting of the City Council – July 28, 2015 – Page 2 of 5 3. Copier RFP - authorize staff to issue a request for proposals for the leasing of copier Equipment (ADM 2015-37) 4. Game Farm Road and Somonauk Street Improvements – Authorization No. 1 – authorize the City Administrator to execute (PW 2015-38) 5. 2014 Road to Better Roads Program – Change Order No. 1 – authorize Mayor to execute (PW 2015-39) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Colosimo; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Tarulis-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Teeling-aye, Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council – June 23, 2015 2. Minutes of the Regular City Council – July 14, 2015 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of June 23, 2015 and July 14, 2015, as presented. So moved by Alderman Tarulis; seconded by Alderman Funkhouser. Alderman Kot stated that on the June 23, 2015 minutes on page 3 under quiet zone he is listed as so moving and seconding the Railroad Quiet Zone Initiative. Amended minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $1,402,423.55. REPORTS MAYOR’S REPORT Resolution 2015-15 Authorizing the Purchase of a Used Leeboy 1000 Paver from Casey Equipment Co., Inc. and Waiving the Requirement of Competitive Bidding (CC 2015-59 ) Mayor Golinski entertained a motion to approve a resolution authorizing the purchase of a used Leeboy 1000 Paver from Casey Equipment Co., Inc. and waiving the requirement of competitive bidding and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch. Alderman Frieders asked if the paver would pay for itself over the next few years as opposed to bidding out the paving work. His question was answered that it would have a positive return. Alderman Frieders asked if a demonstration could be performed in the Whispering Meadows subdivision. Alderman Funkhouser asked if the equipment would be purchased outright or with a lease agreement. His question was answered. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Tarulis-aye PUBLIC WORKS COMMITTEE REPORT Blackberry Woods Cash Deposit Call (PW 2015-44) Mayor Golinski entertained a motion to authorize staff to call the cash deposit in the amount of $174,016.00 for work to be completed in the Blackberry Woods Subdivision. So moved by Alderman Frieders; seconded by Alderman Kot. City Administrator Olson said the subdivision developer provided the City with quotes indicating they were ready to move forward with the subdivision. City staff would be ok to table this for two weeks provided the developer give signed contracts and a production schedule no later than August 5, 2015. The developer must perform necessary work by the end of September. Alderman Colosimo made a motion to table the Blackberry Woods cash deposit call for two weeks; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye The Minutes of the Regular Meeting of the City Council – July 28, 2015 – Page 3 of 5 Prestwick / Ashley Pointe Bond Call (PW 2015-43) Alderman Funkhouser stated this is the bond call and it is informational. City Administrator Olson discussed the proposal given to the Public Works Committee by the developer for early acceptance of the roadways for the final surface course. By doing so the City does not have to call the bond to do this work. Calling the bond would mean the City would accept the roadway as is and provide little benefit. The Public Works Committee recommends the Council excepts the proposal as long as the developer provides it in writing by the August Public Works Committee meeting. Attorney John Philipchuck spoke on behalf of the owners John and Michelle Stewart. He informed the Council that the first installment was made to the City and asked for early acceptance of the roadways to save the cost of the City staff by letting the developer do the work themselves with an agreed upon time schedule with the City. He believes that the project is moving forward and hopes to start building homes as soon as possible. Alderman Funkhouser said the early acceptance is one of the big issues. If the Council calls the bond now as a City then the City will accept it automatically. He doesn't believe it is fair that if the developers do the work themselves, then the City could sit on that final acceptance for years and have the developers maintain it. The discussion was that the City Council needs to buy into the idea of early acceptance for the developers to complete the improvements instead of the City calling the bond. He would like to see this continue in good faith. Alderman Colosimo's concern was the City puts in these roads for a subdivision that only has four homes, and then the subdivision starts taking off. That would be great but then the City streets that were just put in will get ripped up. A couple years later the City will be asked to give money to fix these streets. Alderman Funkhouser said that issue was addressed. The concern is the further the City goes along with the base being exposed without a final course, then the more costly it would be. Then the bond money won't be there to fix it. Then more money will be expended to fix it. It is a catch 22. It will be something the City has to maintain once the structure comes through but with the bond there is only so much. To do the work and complete it, it will actually save money now rather than having to rip out the entire basis. Alderman Frieders acknowledges all the aspects of this decision. He agrees with the developer that the City should give early acceptance and allow the developer to finish the roads in the subdivision. He also commented that it is very frustrating that a good number of subdivisions that are nearly nine years old are without the final course. He has watched the roads deteriorate within his own neighborhood. Alderman Kot asked if the City calls the bond does the City have a certain amount of time to have to use that money. City Attorney Orr said if the City calls the bond then it has to be used immediately for the purpose it was called for. Alderman Teeling and Alderman Koch added to the discussion. City Attorney Orr said this was informational and what the Council would need is a consensus for early acceptance. Mayor Golinski stated it sounds like the Council came to a consensus. Ordinance Amending the Code of Ordinances Regulating On-Street Parking (Winterberry Drive) (CC 2014-59) Alderman Funkhouser entertained a motion to approve an ordinance amending the code of ordinance regulating on-street parking (Winterberry Drive) and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Milschewski. City Administrator Olson gave the background on this ordinance and stated this is something that staff recommends. Raul Avila, Whispering Meadows Subdivision, lives right across the street from the proposed restriction. He feels this is not a safety issue, but more of an issue of a resident not wanting someone parking in front of their property. His son normally parks there. There was a situation where his son's car was leaking oil. When it was brought to his attention, he cleaned it up right away. He has never met his neighbor and apologized for the oil from his son's car. He doesn't believe this is a safety issue. Alderman Funkhouser said this is not an isolated type of location. He would like to consider a parking study to know where restricted parking should be. He doesn't support this ordinance for a few reasons. He said this is not a major road but a local street. There is a curve there. This is not going to fix the problem for this area. It will create more of a problem down the road. Alderman Frieders is the one that received the initial correspondence about it being a line of sight issue. The more he read it became clear to him that this wasn't about line of sight but the fact that there are a whole lot of cars parking in a small area and cars are leaving residue around the area. One of the main reasons he doesn't think this is valid, yet, is because there are no roads in Whispering Meadows. If a resident goes faster than 25 MPH then that will be trouble due to pot holes on the roads. Until Faxon connects to Route 47, there is not going to be enough traffic coming through that area to warrant this ordinance. He believes that if this is going to be done that all the curves in the City like this should have this restriction at the same time. Otherwise, if this is not done then there has to be other ways to communicate to stop having cars leak in front of a home. The Minutes of the Regular Meeting of the City Council – July 28, 2015 – Page 4 of 5 Motion failed by a roll call vote. Ayes-0 Nays-8 Milschewski-nay, Teeling-nay, Koch-nay, Kot-nay, Frieders-nay, Tarulis-nay, Colosimo-nay, Funkhouser-nay Kennedy Road Right-of-Way – Plat of Dedication (PW 2015-40) Alderman Funkhouser made a motion to accept the plat of dedication and authorize the Mayor to execute; seconded by Alderman Milschewski. Alderman Tarulis was opposed to the bike path since its origination. He wanted to point out that this bike path and the railroad crossing puts more expense onto the City's budget at a time when the City can't maintain what it has. Alderman Colosimo is also opposed to the bike path. He discussed the financial implications of this bike path. It is a benefit to the City but it is money that the city doesn't have. It is a luxury. Alderman Funkhouser said this has been incorporated into the City's budget. Alderman Frieders doesn't believe this is a luxury, due to the way the City is laid out. Alderman Kot supported the bike path initially and still supports it today. He asked City Administrator Olson to give an update on the Push for the Path funding. Alderman Colosimo stated that the amount that was committed was $357,000, and some money has been raised. The amount raised is not close to the $357,000, yet. Alderman Tarulis discussed several traffic accidents that have occurred, which went over the curb. Motion approved by a roll call vote. Ayes-6 Nays-2 Tarulis-nay, Colosimo-nay, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye Kennedy Road Shared Use Path (ITEP) – Railroad Crossing – Petition to Illinois Commerce Commission (PW 2015-41) Alderman Funkhouser made a motion to approve the petition to Illinois Commerce Commission and authorize the Mayor to execute and authorize staff to submit the petition to the Illinois Commerce Commission; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-6 Nays-2 Colosimo-nay, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Tarulis-nay Ordinance Authorizing the Subordination of Surface Rights for Public Road Purposes (Route 71 and Van Emmon) (PW 2015-42) Alderman Funkhouser entertained a motion to approve an Ordinance authorizing the subordination of surface rights for public road purposes (Route 71 and Van Emmon); seconded by Alderman Frieders. Alderman Milschewski made a motion to table this ordinance for two weeks; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Tarulis-aye, Colosimo-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION Self Storage Facility – 147 Commercial Drive – Rezoning and Special Use Permit (PC 2015-09 and PC 2015-10) Ordinance 2015-41 Approving the Rezoning to the M-1 Limited Manufacturing District of the Property Located at 147 Commercial Drive (Lot 19 of Unit 3 Yorkville Business Center Subdivision) Mayor Golinski entertained a motion to approve an ordinance approving the rezoning to the M-1 limited manufacturing district of the property located at 147 Commercial Drive (lot 19 of unit 3 Yorkville The Minutes of the Regular Meeting of the City Council – July 28, 2015 – Page 5 of 5 Business Center subdivision) and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Tarulis. Alderman Kot asked about landscaping to the north of the project. Attorney Kelly Helland spoke on behalf of the petitioners the Terry and Ann Richards. She addressed Alderman Kot's question concerning the City's requirements and received approval of the landscape plan from the neighbors to the north. Alderman Funkhouser questioned Attorney Helland about the project. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Kot-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye Ordinance 2015-42 Approving a Special Use for a Public Storage Facilities/Miniwarehouse Storage (Lot 19 of Unit 3 Yorkville Business Center Subdivision) Mayor Golinski entertained a motion to approve an ordinance approving a special use for a public storage facilities/miniwarehouse storage (lot19 of unit 3 Yorkville Business Center subdivision) and authorize the Mayor and City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. Collective Bargaining The City Council entered Executive Session at 8:08 p.m. The City Council returned to regular session at 8:17 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:17 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $902,820.04 City Council – August 25, 2015 None – Informational Amy Simmons Finance Name Department       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 1 1 A C T I O N A C T I O N G R A P H I X L T D 5 4 4 2 0 7 / 2 9 / 1 5 0 1 W A R N I N G S I G N 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 6 2 1 5 0 . 0 0 IN V O I C E T O T A L : 1 5 0 . 0 0 * 5 4 4 8 0 8 / 0 4 / 1 5 0 1 G O L F S I G N S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 4 8 . 0 0 IN V O I C E T O T A L : 4 8 . 0 0 * CH E C K T O T A L : 1 9 8 . 0 0 5 2 0 3 1 2 A D S A L A R M A L A R M D E T E C T I O N S Y S T E M S I N C 1 5 8 1 2 7 - 0 7 1 2 1 5 0 7 / 1 2 / 1 5 0 1 J U L - S E P T M O N I T O R I N G 2 3 - 2 1 6 - 5 4 - 0 0 - 5 4 4 6 4 9 6 . 8 9 IN V O I C E T O T A L : 4 9 6 . 8 9 * CH E C K T O T A L : 4 9 6 . 8 9 5 2 0 3 1 3 A L L N U I S A A L L N U I S A N C E T R A P P I N G C O . 3 6 5 0 5 / 2 9 / 1 5 0 1 B A T I N S P E C T I O N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 5 1 7 5 . 0 0 IN V O I C E T O T A L : 1 7 5 . 0 0 * CH E C K T O T A L : 1 7 5 . 0 0 5 2 0 3 1 4 A M P E R A G E A M P E R A G E E L E C T R I C A L S U P P L Y I N C 0 5 8 2 7 8 8 - I N 0 7 / 0 8 / 1 5 0 1 R E L A Y F O R Y A K S H A K B U I L D I N G 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 0 0 5 6 . 9 8 IN V O I C E T O T A L : 5 6 . 9 8 * 0 5 8 2 8 6 9 - I N 0 7 / 0 8 / 1 5 0 1 D U A L H E A D E X I T S I G N F O R Y A K 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 0 0 9 7 . 0 0 0 2 S H A K B U I L D I N G * * C O M M E N T * * IN V O I C E T O T A L : 9 7 . 0 0 * 0 5 8 3 0 9 1 - I N 0 7 / 1 0 / 1 5 0 1 P H O T O C E L L 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 1 6 . 4 4 IN V O I C E T O T A L : 1 6 . 4 4 * 0 5 8 3 6 3 9 - I N 0 7 / 1 4 / 1 5 0 1 C O N T R O L P O W E R T R A N S F O R M E R 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 0 0 4 2 . 5 0 Page 1 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 1 4 A M P E R A G E A M P E R A G E E L E C T R I C A L S U P P L Y I N C 0 5 8 3 6 3 9 - I N 0 7 / 1 4 / 1 5 0 2 F O R Y A K S H A K B U I L D I N G * * C O M M E N T * * IN V O I C E T O T A L : 4 2 . 5 0 * 0 5 8 3 6 8 0 - I N 0 7 / 1 4 / 1 5 0 1 B O X E S , P L U G S , B L O C K G A V I N 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 9 2 . 9 4 0 2 C O V E R , H O L E G A V I N C O V E R , * * C O M M E N T * * 0 3 C I R C U I T B R E A K E R * * C O M M E N T * * IN V O I C E T O T A L : 9 2 . 9 4 * 0 5 8 4 4 3 4 - I N 0 7 / 2 0 / 1 5 0 1 L A M P S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 8 9 . 1 0 IN V O I C E T O T A L : 8 9 . 1 0 * 0 5 8 4 7 7 0 - I N 0 7 / 2 2 / 1 5 0 1 B A T T E R Y F O R G I N G E R & S O U L 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 0 0 1 7 . 2 5 0 2 B U I L D I N G * * C O M M E N T * * IN V O I C E T O T A L : 1 7 . 2 5 * 0 5 8 6 3 3 0 - I N 0 7 / 3 0 / 1 5 0 1 L A M P S 2 3 - 2 1 6 - 5 6 - 0 0 - 5 6 5 6 1 4 . 8 5 IN V O I C E T O T A L : 1 4 . 8 5 * CH E C K T O T A L : 4 2 7 . 0 6 5 2 0 3 1 5 A T T A T & T 6 3 0 5 5 3 6 8 0 5 - 0 7 1 5 0 7 / 2 5 / 1 5 0 1 0 7 / 2 5 - 0 8 / 2 4 S E R V I C E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 8 8 . 0 0 IN V O I C E T O T A L : 1 8 8 . 0 0 * CH E C K T O T A L : 1 8 8 . 0 0 5 2 0 3 1 6 B A T T E R Y S B A T T E R Y S E R V I C E C O R P O R A T I O N 2 6 0 4 2 7 0 7 / 3 1 / 1 5 0 1 B A T T E R Y 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 8 8 9 . 5 0 IN V O I C E T O T A L : 8 9 . 5 0 * CH E C K T O T A L : 8 9 . 5 0 5 2 0 3 1 7 B C B S B L U E C R O S S B L U E S H I E L D Page 2 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 1 7 B C B S B L U E C R O S S B L U E S H I E L D 0 8 1 0 1 5 0 8 / 1 0 / 1 5 0 1 S E P T E M B E R 2 0 1 5 H E A L T H I N S 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 1 6 5 , 7 8 6 . 4 8 0 2 S E P T E M B E R 2 0 1 5 H E A L T H I N S 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 5 1 , 7 4 2 . 5 2 0 3 S E P T E M B E R 2 0 1 5 H E A L T H I N S 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 1 6 1 , 7 4 2 . 5 2 0 4 S E P T E M B E R 2 0 1 5 H E A L T H I N S 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 1 6 4 4 , 8 0 4 . 2 1 0 5 S E P T E M B E R 2 0 1 5 H E A L T H I N S 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 1 6 5 , 7 6 5 . 9 5 0 6 S E P T E M B E R 2 0 1 5 H E A L T H I N S 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 1 6 8 , 7 3 7 . 3 2 0 7 S E P T E M B E R 2 0 1 5 H E A L T H I N S 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 0 7 , 0 9 7 . 9 4 0 8 S E P T E M B E R 2 0 1 5 H E A L T H I N S 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 1 6 7 , 5 0 8 . 0 4 0 9 S E P T E M B E R 2 0 1 5 H E A L T H I N S 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 1 6 5 , 5 2 2 . 9 0 1 0 S E P T E M B E R 2 0 1 5 H E A L T H I N S 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 1 6 9 , 4 8 4 . 0 2 1 1 S E P T E M B E R 2 0 1 5 H E A L T H I N S 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 1 6 3 , 4 4 0 . 0 2 1 2 S E P T E M B E R 2 0 1 5 H E A L T H I N S 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 1 6 5 , 1 7 4 . 1 5 IN V O I C E T O T A L : 1 0 6 , 8 0 6 . 0 7 * CH E C K T O T A L : 1 0 6 , 8 0 6 . 0 7 5 2 0 3 1 8 B K F D B R I S T O L K E N D A L L F I R E D E P A R T . 0 7 3 1 1 5 - D E V 0 8 / 1 0 / 1 5 0 1 M A Y - J U L Y 2 0 1 5 D E V E L O P M E N T F E E S 9 5 - 0 0 0 - 2 4 - 0 0 - 2 4 5 2 1 2 , 0 0 0 . 0 0 IN V O I C E T O T A L : 1 2 , 0 0 0 . 0 0 * CH E C K T O T A L : 1 2 , 0 0 0 . 0 0 5 2 0 3 1 9 B N Y M G L O B T H E B A N K O F N E W Y O R K M E L L O N 2 5 2 - 1 8 8 3 8 3 5 0 8 / 0 3 / 1 5 0 1 2 0 0 6 L I B R A R Y B O N D A D M I N F E E 8 2 - 8 2 0 - 5 4 - 0 0 - 5 4 9 8 5 8 8 . 5 0 IN V O I C E T O T A L : 5 8 8 . 5 0 * CH E C K T O T A L : 5 8 8 . 5 0 5 2 0 3 2 0 B S N S P O R T B S N / P A S S O N ' S / G S C / C O N L I N S P O R T S 9 7 0 8 8 6 0 0 0 7 / 3 0 / 1 5 0 1 S O F T B A L L S , S C O R E B O O K S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 2 7 0 . 1 1 IN V O I C E T O T A L : 2 7 0 . 1 1 * CH E C K T O T A L : 2 7 0 . 1 1 Page 3 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 2 1 B U I L D E R S B U I L D E R S A S P H A L T L L C 1 5 6 3 2 0 7 / 2 3 / 1 5 0 1 C O L D P A T C H 1 5 - 1 5 5 - 5 6 - 0 0 - 5 6 3 3 1 , 3 3 9 . 7 5 IN V O I C E T O T A L : 1 , 3 3 9 . 7 5 * CH E C K T O T A L : 1 , 3 3 9 . 7 5 5 2 0 3 2 2 C A L L O N E U N I T E D C O M M U N I C A T I O N S Y S T E M S 1 0 1 0 - 7 9 8 0 - 0 0 0 0 - 0 8 1 5 0 8 / 1 5 / 1 5 0 1 J U L Y 2 0 1 5 A D M I N L I N E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 2 6 2 . 3 5 0 2 J U L Y 2 0 1 5 C I T Y H A L L N O R T E L 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 1 3 7 . 4 7 0 3 J U L Y 2 0 1 5 C I T Y H A L L N O R T E L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 1 3 7 . 4 7 0 4 J U L Y 2 0 1 5 C I T Y H A L L N O R T E L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 3 7 . 4 7 0 5 J U L Y 2 0 1 5 P O L I C E L I N E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 7 0 5 . 1 1 0 6 J U L Y 2 0 1 5 C I T Y H A L L F I R E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 1 1 1 . 0 5 0 7 J U L Y 2 0 1 5 C I T Y H A L L F I R E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 1 1 1 . 0 5 0 8 J U L Y 2 0 1 5 L I B R A R Y L I N E S 8 2 - 8 2 0 - 5 4 - 0 0 - 5 4 4 0 7 . 1 9 0 9 J U L Y 2 0 1 5 P U B L I C W O R K S L I N E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 , 1 6 1 . 6 7 1 0 J U L Y 2 0 1 5 P A R K S L I N E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 4 5 . 1 4 1 1 J U L Y 2 0 1 5 R E C R E A T I O N L I N E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 1 9 4 . 2 9 IN V O I C E T O T A L : 3 , 0 1 0 . 2 6 * CH E C K T O T A L : 3 , 0 1 0 . 2 6 5 2 0 3 2 3 C A M B R I A C A M B R I A S A L E S C O M P A N Y I N C . 3 6 1 1 5 0 3 / 1 6 / 1 5 0 1 P A P E R T O W E L 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 5 9 . 3 8 IN V O I C E T O T A L : 5 9 . 3 8 * 3 6 4 5 5 0 6 / 1 5 / 1 5 0 1 P A P E R T O W E L 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 5 9 . 3 8 IN V O I C E T O T A L : 5 9 . 3 8 * 3 6 6 1 2 0 7 / 2 7 / 1 5 0 1 P A P E R T O W E L , T O I L E T T I S S U E 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 1 1 7 . 0 5 IN V O I C E T O T A L : 1 1 7 . 0 5 * CH E C K T O T A L : 2 3 5 . 8 1 Page 4 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 2 4 C A P E R S C A P E R S L L C I N V - 0 0 5 5 0 8 / 0 3 / 1 5 0 1 0 8 / 1 4 / 1 5 - 0 8 / 1 3 / 1 6 A N N U A L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 5 , 0 0 0 . 0 0 0 2 M A I N T E N A N C E A G R E E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 5 , 0 0 0 . 0 0 * CH E C K T O T A L : 5 , 0 0 0 . 0 0 5 2 0 3 2 5 C A R G I L L C A R G I L L , I N C 2 9 0 2 3 4 0 9 1 3 0 6 / 1 8 / 1 5 0 1 B U L K R O C K S A L T 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 2 , 9 4 8 . 7 7 IN V O I C E T O T A L : 2 , 9 4 8 . 7 7 * 2 9 0 2 3 9 5 5 0 3 0 7 / 3 0 / 1 5 0 1 B U L K R O C K S A L T 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 2 , 9 7 9 . 0 2 IN V O I C E T O T A L : 2 , 9 7 9 . 0 2 * CH E C K T O T A L : 5 , 9 2 7 . 7 9 5 2 0 3 2 6 C I N T A S F P C I N T A S C O R P O R A T I O N N O . 2 F 9 4 0 0 1 1 4 9 3 8 0 7 / 2 7 / 1 5 0 1 0 7 / 0 1 - 0 9 / 3 0 M O N I T O R I N G A T 6 1 0 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 1 9 5 . 0 0 0 2 T O W E R L A N E * * C O M M E N T * * IN V O I C E T O T A L : 1 9 5 . 0 0 * F 9 4 0 0 1 1 4 9 3 9 0 7 / 2 7 / 1 5 0 1 0 7 / 0 1 - 0 9 / 3 0 M O N I T O R I N G A T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 1 9 5 . 0 0 0 2 2 3 4 4 T R E M O N T * * C O M M E N T * * IN V O I C E T O T A L : 1 9 5 . 0 0 * F 9 4 0 0 1 1 4 9 4 0 0 7 / 2 7 / 1 5 0 1 0 7 / 0 1 - 0 9 / 3 0 M O N I T O R I N G A T 3 2 9 9 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 1 9 5 . 0 0 0 2 L E H M A N * * C O M M E N T * * IN V O I C E T O T A L : 1 9 5 . 0 0 * CH E C K T O T A L : 5 8 5 . 0 0 5 2 0 3 2 7 C O L L E P R O C O L L E C T I O N P R O F E S S I O N A L S I N C . 2 1 4 8 3 0 - J - 0 7 3 1 1 5 0 7 / 3 1 / 1 5 0 1 C O M M I S S I O N O N C O L L E C T I O N S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 8 6 IN V O I C E T O T A L : 1 0 . 8 6 * CH E C K T O T A L : 1 0 . 8 6 Page 5 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 2 8 C O M 2 C O M 2 C O M P U T E R S & T E C H N O L O G I E S 3 3 3 3 7 0 8 / 0 7 / 1 5 0 1 0 7 / 2 4 / 1 5 E L E C T R O N I C R E C Y C L I N G 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 6 2 7 5 . 0 0 0 2 P I C K - U P * * C O M M E N T * * IN V O I C E T O T A L : 7 5 . 0 0 * CH E C K T O T A L : 7 5 . 0 0 5 2 0 3 2 9 C O M E D C O M M O N W E A L T H E D I S O N 0 1 8 5 0 7 9 1 0 9 - 0 7 1 5 0 7 / 3 1 / 1 5 0 1 0 7 / 0 1 - 0 7 / 3 1 4 2 0 F A I R H A V E N 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 1 3 3 . 3 9 IN V O I C E T O T A L : 1 3 3 . 3 9 * CH E C K T O T A L : 1 3 3 . 3 9 5 2 0 3 3 0 C O M E D C O M M O N W E A L T H E D I S O N 0 4 3 5 1 1 3 1 1 6 - 0 7 1 5 0 8 / 0 5 / 1 5 0 1 0 7 / 0 6 - 0 8 / 0 4 B E E C H E R R D L I G H T 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 5 2 . 7 4 IN V O I C E T O T A L : 5 2 . 7 4 * CH E C K T O T A L : 5 2 . 7 4 5 2 0 3 3 1 C O M E D C O M M O N W E A L T H E D I S O N 0 6 6 3 1 1 2 2 3 0 - 0 7 1 5 0 7 / 3 1 / 1 5 0 1 0 6 / 3 0 - 0 7 / 3 0 1 0 3 1 / 2 B E A V E R S T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 4 0 . 3 7 IN V O I C E T O T A L : 4 0 . 3 7 * 0 9 0 3 0 4 0 0 7 7 - 0 7 1 5 0 7 / 3 0 / 1 5 0 1 0 6 / 1 2 - 0 7 / 2 9 M I S C S T R E E T L I G H T S 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 2 , 4 1 1 . 8 9 IN V O I C E T O T A L : 2 , 4 1 1 . 8 9 * 0 9 0 8 0 1 4 0 0 4 - 0 7 1 5 0 8 / 0 3 / 1 5 0 1 0 7 / 0 2 - 0 8 / 0 3 6 7 8 0 R T 4 7 W E L L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 3 8 . 3 9 IN V O I C E T O T A L : 3 8 . 3 9 * CH E C K T O T A L : 2 , 4 9 0 . 6 5 5 2 0 3 3 2 C O M E D C O M M O N W E A L T H E D I S O N Page 6 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 3 2 C O M E D C O M M O N W E A L T H E D I S O N 0 9 6 6 0 3 8 0 7 7 - 0 7 1 5 0 7 / 2 9 / 1 5 0 1 0 6 / 3 0 - 0 7 / 2 9 4 5 6 K E N N E D Y R D 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 4 3 . 1 4 IN V O I C E T O T A L : 4 3 . 1 4 * CH E C K T O T A L : 4 3 . 1 4 5 2 0 3 3 3 C O M E D C O M M O N W E A L T H E D I S O N 1 1 8 3 0 8 8 1 0 1 - 0 7 1 5 0 7 / 2 8 / 1 5 0 1 0 6 / 2 9 - 0 7 / 2 8 1 1 0 7 P R A I R I E 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 1 0 9 . 0 7 0 2 C R O S S I N G * * C O M M E N T * * IN V O I C E T O T A L : 1 0 9 . 0 7 * 1 4 0 7 1 2 5 0 4 5 - 0 7 1 5 0 8 / 0 4 / 1 5 0 1 0 7 / 0 6 - 0 8 / 0 4 F O X H I L L L I F T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 7 4 . 8 7 IN V O I C E T O T A L : 7 4 . 8 7 * 1 7 1 8 0 9 9 0 5 2 - 0 7 1 5 0 7 / 2 8 / 1 5 0 1 0 6 / 2 9 - 0 7 / 2 8 8 7 2 P R A I R I E 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 2 0 2 . 4 0 0 2 C R O S S I N G * * C O M M E N T * * IN V O I C E T O T A L : 2 0 2 . 4 0 * 2 0 1 9 0 9 9 0 4 4 - 0 7 1 5 0 8 / 0 6 / 1 5 0 1 0 6 / 1 7 - 0 7 / 1 7 4 6 0 0 B R I D G E W E L L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 6 1 . 2 7 IN V O I C E T O T A L : 6 1 . 2 7 * 2 6 6 8 0 4 7 0 0 7 - 0 7 1 5 0 7 / 2 8 / 1 5 0 1 0 6 / 2 6 - 0 7 / 2 8 1 9 0 8 R A I N T R E E R D 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 8 0 . 8 0 IN V O I C E T O T A L : 8 0 . 8 0 * CH E C K T O T A L : 5 2 8 . 4 1 5 2 0 3 3 4 C O M E D C O M M O N W E A L T H E D I S O N 2 9 4 7 0 5 2 0 3 1 - 0 7 1 5 0 7 / 3 1 / 1 5 0 1 0 7 / 0 1 - 0 7 / 3 0 R I V E R S T R E E T 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 1 4 3 . 7 7 IN V O I C E T O T A L : 1 4 3 . 7 7 * CH E C K T O T A L : 1 4 3 . 7 7 5 2 0 3 3 5 C O M E D C O M M O N W E A L T H E D I S O N Page 7 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 3 5 C O M E D C O M M O N W E A L T H E D I S O N 2 9 6 1 0 1 7 0 4 3 - 0 7 1 5 0 7 / 3 0 / 1 5 0 1 0 6 / 3 0 - 0 7 / 3 0 P R E S T W I C K L I F T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 1 0 4 . 7 0 IN V O I C E T O T A L : 1 0 4 . 7 0 * CH E C K T O T A L : 1 0 4 . 7 0 5 2 0 3 3 6 C O M E D C O M M O N W E A L T H E D I S O N 3 1 1 9 1 4 2 0 2 5 - 0 7 1 5 0 7 / 3 0 / 1 5 0 1 0 6 / 3 0 - 0 7 / 3 0 V A N E M M O N P A R K I N G 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 1 4 . 0 4 0 2 L O T * * C O M M E N T * * IN V O I C E T O T A L : 1 4 . 0 4 * CH E C K T O T A L : 1 4 . 0 4 5 2 0 3 3 7 C O M E D C O M M O N W E A L T H E D I S O N 4 0 8 5 0 8 0 0 3 3 - 0 7 1 5 0 7 / 3 1 / 1 5 0 1 0 6 / 3 0 - 0 7 / 3 1 1 9 9 1 C A N N O N B A L L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 1 5 6 . 6 6 IN V O I C E T O T A L : 1 5 6 . 6 6 * 4 4 4 9 0 8 7 0 1 6 - 0 7 1 5 0 8 / 0 6 / 1 5 0 1 0 7 / 0 1 - 0 7 / 3 1 M I S C L I F T S T A T I O N S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 6 9 7 . 1 7 IN V O I C E T O T A L : 6 9 7 . 1 7 * 4 4 7 5 0 9 3 0 5 3 - 0 7 1 5 0 8 / 0 3 / 1 5 0 1 0 7 / 0 2 - 0 8 / 0 3 6 1 0 T O W E R L A N E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 1 7 7 . 4 2 IN V O I C E T O T A L : 1 7 7 . 4 2 * CH E C K T O T A L : 1 , 0 3 1 . 2 5 5 2 0 3 3 8 C O N S T E L L C O N S T E L L A T I O N N E W E N E R G Y 0 0 2 6 3 5 2 5 5 4 0 7 / 3 1 / 1 5 0 1 0 6 / 3 0 - 0 7 / 2 8 2 9 2 1 B R I S T O L R I D G E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 3 , 6 2 6 . 1 0 IN V O I C E T O T A L : 3 , 6 2 6 . 1 0 * 0 0 2 6 3 9 1 6 0 9 0 8 / 0 1 / 1 5 0 1 0 7 / 0 1 - 0 7 / 2 9 2 2 2 4 T R E M O N T S T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 4 , 1 9 0 . 8 7 IN V O I C E T O T A L : 4 , 1 9 0 . 8 7 * 0 0 2 6 4 7 9 7 3 6 0 8 / 0 5 / 1 5 0 1 0 7 / 0 2 - 0 8 / 0 2 6 1 0 T O W E R L A N E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 6 , 8 0 1 . 5 0 IN V O I C E T O T A L : 6 , 8 0 1 . 5 0 * Page 8 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 3 8 C O N S T E L L C O N S T E L L A T I O N N E W E N E R G Y 0 0 2 6 4 7 9 8 6 0 0 8 / 0 5 / 1 5 0 1 0 7 / 0 2 - 0 8 / 0 2 1 W A L L E Y 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 8 8 2 . 6 6 IN V O I C E T O T A L : 8 8 2 . 6 6 * CH E C K T O T A L : 1 5 , 5 0 1 . 1 3 5 2 0 3 3 9 D E K A N E D E K A N E E Q U I P M E N T C O R P . I A 3 7 9 2 6 0 8 / 0 7 / 1 5 0 1 A S S Y C O U P L E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 8 8 . 1 6 IN V O I C E T O T A L : 8 8 . 1 6 * CH E C K T O T A L : 8 8 . 1 6 5 2 0 3 4 0 D U T E K T H O M A S & J U L I E F L E T C H E R 3 4 7 7 6 1 0 8 / 0 3 / 1 5 0 1 H O S E A S S E M B L Y 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 8 8 9 . 0 0 IN V O I C E T O T A L : 8 9 . 0 0 * CH E C K T O T A L : 8 9 . 0 0 5 2 0 3 4 1 D Y N E G Y D Y N E G Y E N E R G Y S E R V I C E S 1 0 2 3 6 8 9 4 1 5 0 8 1 0 8 / 0 4 / 1 5 0 1 0 7 / 0 1 - 0 7 / 3 0 1 C O U N T R Y S I D E P K W Y 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 1 2 0 . 7 4 IN V O I C E T O T A L : 1 2 0 . 7 4 * 1 0 2 3 8 9 4 1 5 0 8 1 0 8 / 0 4 / 1 5 0 1 0 7 / 0 1 - 0 7 / 3 0 1 C O U N T R Y S I D E P K W Y 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 1 2 0 . 7 4 IN V O I C E T O T A L : 1 2 0 . 7 4 * CH E C K T O T A L : 2 4 1 . 4 8 5 2 0 3 4 2 F A R R E N F A R R E N H E A T I N G & C O O L I N G 9 1 4 3 0 7 / 2 7 / 1 5 0 1 W A S H E D C O N D E N S O R S & T E S T E D 2 3 - 2 1 6 - 5 4 - 0 0 - 5 4 4 6 7 3 3 . 9 4 IN V O I C E T O T A L : 7 3 3 . 9 4 * 9 1 4 9 0 7 / 2 8 / 1 5 0 1 R E M O V E D A N D R E P L A C E D C S H A F T & 2 3 - 2 1 6 - 5 4 - 0 0 - 5 4 4 6 1 , 8 9 4 . 0 3 Page 9 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 4 2 F A R R E N F A R R E N H E A T I N G & C O O L I N G 9 1 4 9 0 7 / 2 8 / 1 5 0 2 B E A R I N G S O N C O N D E N S E R F A N * * C O M M E N T * * IN V O I C E T O T A L : 1 , 8 9 4 . 0 3 * 9 1 5 5 0 7 / 2 9 / 1 5 0 1 C A U L K E D B E T W E E N E V A P O R A T O R 2 3 - 2 1 6 - 5 4 - 0 0 - 5 4 4 6 1 2 0 . 0 0 0 2 C O I L & F U R N A C E * * C O M M E N T * * IN V O I C E T O T A L : 1 2 0 . 0 0 * CH E C K T O T A L : 2 , 7 4 7 . 9 7 5 2 0 3 4 3 G A R D K O C H G A R D I N E R K O C H & W E I S B E R G H - 2 3 6 4 C - 1 1 0 9 9 9 0 8 / 0 2 / 1 5 0 1 K I M B A L L H I L L L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 4 0 . 0 0 IN V O I C E T O T A L : 4 0 . 0 0 * H - 3 0 5 5 C - 1 1 0 9 9 7 0 8 / 0 2 / 1 5 0 1 I C C I L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 8 0 . 0 0 IN V O I C E T O T A L : 8 0 . 0 0 * H - 3 1 8 1 C - 1 1 0 9 9 6 0 8 / 0 2 / 1 5 0 1 G E N E R A L C I T Y L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 6 0 . 0 0 IN V O I C E T O T A L : 6 0 . 0 0 * H - 3 5 2 5 C - 1 1 0 9 9 8 0 8 / 0 2 / 1 5 0 1 K I M B A L L H I L L U N I T 4 L E G A L 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 8 0 2 . 8 0 0 2 M A T T E R S * * C O M M E N T * * IN V O I C E T O T A L : 8 0 2 . 8 0 * H - 3 5 4 8 C - 1 1 1 0 0 0 0 8 / 0 2 / 1 5 0 1 W A L K E R H O M E S L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 2 , 9 0 0 . 0 0 IN V O I C E T O T A L : 2 , 9 0 0 . 0 0 * CH E C K T O T A L : 3 , 8 8 2 . 8 0 5 2 0 3 4 4 G R A N D R E N G R A N D R E N T A L S T A T I O N 1 9 8 7 2 0 8 / 1 2 / 1 5 0 1 T A B L E A N D C H A I R R E N T A L 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 9 4 8 . 8 6 IN V O I C E T O T A L : 9 4 8 . 8 6 * CH E C K T O T A L : 9 4 8 . 8 6 Page 10 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 4 5 G R O U N D G R O U N D E F F E C T S I N C . 3 2 1 8 5 4 0 7 / 1 3 / 1 5 0 1 F A B R I C P I N S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 3 1 . 1 5 IN V O I C E T O T A L : 3 1 . 1 5 * 3 2 3 2 1 5 0 7 / 2 7 / 1 5 0 1 D I R T 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 2 6 7 . 0 0 IN V O I C E T O T A L : 2 6 7 . 0 0 * CH E C K T O T A L : 2 9 8 . 1 5 5 2 0 3 4 6 H A R R I S H A R R I S C O M P U T E R S Y S T E M S X T 0 0 0 0 5 0 7 6 0 7 / 3 1 / 1 5 0 1 C U S T O M S E C O N D N O T I C E B I L L D A T A 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 3 0 0 . 0 0 0 2 S E T U P & R E V I E W * * C O M M E N T * * IN V O I C E T O T A L : 3 0 0 . 0 0 * CH E C K T O T A L : 3 0 0 . 0 0 5 2 0 3 4 7 H U N G E R A A L A N H U N G E R 0 7 3 0 1 5 0 7 / 3 0 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 7 . 0 0 IN V O I C E T O T A L : 5 7 . 0 0 * CH E C K T O T A L : 5 7 . 0 0 5 2 0 3 4 8 I L E A S I L E A S D U E S 4 9 3 3 0 7 / 0 1 / 1 5 0 1 I L E A S 2 0 1 5 A N N U A L M E M B E R S H I P 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 0 1 2 0 . 0 0 IN V O I C E T O T A L : 1 2 0 . 0 0 * CH E C K T O T A L : 1 2 0 . 0 0 5 2 0 3 4 9 I L P D 4 7 7 8 I L L I N O I S S T A T E P O L I C E 0 8 1 1 1 5 0 8 / 1 1 / 1 5 0 1 L I Q U O R L I C E N S E B A C K G R O U N D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 2 9 . 7 5 0 2 C H E C K * * C O M M E N T * * IN V O I C E T O T A L : 2 9 . 7 5 * CH E C K T O T A L : 2 9 . 7 5 Page 11 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 5 0 I L P D 4 8 1 1 I L L I N O I S S T A T E P O L I C E 0 8 1 1 1 5 0 8 / 1 1 / 1 5 0 1 B A C K G R O U N D C H E C K S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 4 1 6 . 5 0 0 2 B A C K G R O U N D C H E C K 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 2 9 . 7 5 0 3 B A C K G R O U N D C H E C K 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 6 2 2 9 . 7 5 IN V O I C E T O T A L : 4 7 6 . 0 0 * CH E C K T O T A L : 4 7 6 . 0 0 5 2 0 3 5 1 I L T R U C K I L L I N O I S T R U C K M A I N T E N A N C E , I N 0 2 7 1 9 1 0 7 / 2 7 / 1 5 0 1 R E P L A C E D B R E A K E R 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 9 5 7 6 . 4 4 IN V O I C E T O T A L : 7 6 . 4 4 * 4 9 6 3 6 0 7 / 2 7 / 1 5 0 1 R E P L A C E D R E A R D R I V E A X E L 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 9 5 3 0 7 . 7 8 0 2 S H O C K S & R E P A I R E D A I R L E A K * * C O M M E N T * * IN V O I C E T O T A L : 3 0 7 . 7 8 * CH E C K T O T A L : 3 8 4 . 2 2 5 2 0 3 5 2 I M P E R I N V I M P E R I A L I N V E S T M E N T S J U N E 2 0 1 5 - R E B A T E 0 8 / 1 0 / 1 5 0 1 J U N E 2 0 1 5 D O W N T O W N B U S I N E S S 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 8 8 2 1 6 . 8 8 0 2 D I S T R I C T T A X R E B A T E * * C O M M E N T * * IN V O I C E T O T A L : 2 1 6 . 8 8 * CH E C K T O T A L : 2 1 6 . 8 8 5 2 0 3 5 3 I N F I N I T Y I N F I N I T Y T E C H N O L O G I E S 7 1 0 9 9 0 7 / 2 2 / 1 5 0 1 4 8 P O R T C A T P A T C H P A N E L 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 0 1 4 5 . 8 0 IN V O I C E T O T A L : 1 4 5 . 8 0 * CH E C K T O T A L : 1 4 5 . 8 0 5 2 0 3 5 4 I N G E M U N S I N G E M U N S O N L A W O F F I C E S L T D Page 12 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 5 4 I N G E M U N S I N G E M U N S O N L A W O F F I C E S L T D 1 9 5 2 0 7 / 0 1 / 1 5 0 1 0 6 / 1 5 A D M I N H E A R I N G 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 1 5 0 . 0 0 IN V O I C E T O T A L : 1 5 0 . 0 0 * CH E C K T O T A L : 1 5 0 . 0 0 5 2 0 3 5 5 J O H N S O I L J O H N S O N O I L C O M P A N Y I L 7 5 0 8 5 0 0 8 / 0 1 / 1 5 0 1 J U L Y 2 0 1 5 G A S O L I N E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 5 7 7 . 2 8 IN V O I C E T O T A L : 7 7 . 2 8 * CH E C K T O T A L : 7 7 . 2 8 5 2 0 3 5 6 J S H O E S J E F F R E Y L . J E R A B E K 6 5 9 2 - 2 4 0 7 / 2 1 / 1 5 0 1 S T E E L T O E B O O T S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 2 0 7 . 0 0 IN V O I C E T O T A L : 2 0 7 . 0 0 * CH E C K T O T A L : 2 0 7 . 0 0 5 2 0 3 5 7 K E N D C R O S K E N D A L L C R O S S I N G , L L C A M U R E B A T E - 0 7 / 1 5 0 8 / 1 5 / 1 5 0 1 J U L Y 2 0 1 5 N C G A M U S E M E N T T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 3 9 6 , 1 9 1 . 3 3 0 2 R E B A T E * * C O M M E N T * * IN V O I C E T O T A L : 6 , 1 9 1 . 3 3 * CH E C K T O T A L : 6 , 1 9 1 . 3 3 5 2 0 3 5 8 K E N D C R O S K E N D A L L C R O S S I N G , L L C B D R E B A T E - 0 6 1 5 0 8 / 1 0 / 1 5 0 1 N C G B U S I N E S S D I S T R E B A T E F O R 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 8 7 1 , 0 1 8 . 9 8 0 2 J U N E 2 0 1 5 * * C O M M E N T * * IN V O I C E T O T A L : 1 , 0 1 8 . 9 8 * CH E C K T O T A L : 1 , 0 1 8 . 9 8 Page 13 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 5 9 M C K I R G N R A N D Y M C K I R G A N 7 9 6 2 7 0 7 / 0 7 / 1 5 0 1 B I O - D I E S E L 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 9 5 6 5 4 . 6 4 0 2 B I O - D I E S E L 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 9 5 6 5 4 . 6 4 0 3 B I O - D I E S E L 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 9 5 6 5 4 . 6 4 IN V O I C E T O T A L : 1 , 9 6 3 . 9 2 * 7 9 7 2 4 0 7 / 3 0 / 1 5 0 1 B I O - D I E S E L 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 9 5 6 4 9 . 0 2 0 2 B I O - D I E S E L 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 9 5 6 4 9 . 0 2 0 3 B I O - D I E S E L 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 9 5 6 4 9 . 0 2 IN V O I C E T O T A L : 1 , 9 4 7 . 0 6 * CH E C K T O T A L : 3 , 9 1 0 . 9 8 5 2 0 3 6 0 M C O F F I C E M C G R A T H O F F I C E E Q U I P M E N T , I N C . 1 2 8 4 3 0 8 / 0 1 / 1 5 0 1 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 5 1 9 5 . 5 6 0 2 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 8 5 1 5 6 . 4 4 0 3 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 8 5 2 8 9 . 0 0 0 4 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 8 5 4 5 7 . 0 0 0 5 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 6 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 7 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 8 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 9 0 6 / 3 0 - 0 7 / 3 1 C O P I E R L E A S E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 5 2 7 4 . 0 0 IN V O I C E T O T A L : 1 , 5 4 0 . 0 0 * 1 2 8 4 4 0 8 / 0 1 / 1 5 0 1 0 6 / 3 0 - 0 7 / 3 1 C O P I E R C H A R G E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 3 0 1 7 7 . 8 8 0 2 0 6 / 3 0 - 0 7 / 3 1 C O P I E R C H A R G E S 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 3 0 5 9 . 2 9 0 3 0 6 / 3 0 - 0 7 / 3 1 C O P I E R C H A R G E S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 3 0 1 1 2 . 7 8 0 4 0 6 / 3 0 - 0 7 / 3 1 C O P I E R C H A R G E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 3 0 1 0 8 . 5 3 0 5 0 6 / 3 0 - 0 7 / 3 1 C O P I E R C H A R G E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 3 0 1 . 9 9 0 6 0 6 / 3 0 - 0 7 / 3 1 C O P I E R C H A R G E S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 3 0 1 . 9 8 0 7 0 6 / 3 0 - 0 7 / 3 1 C O P I E R C H A R G E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 6 2 1 . 3 2 0 8 0 6 / 3 0 - 0 7 / 3 1 C O P I E R C H A R G E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 2 0 9 . 5 5 IN V O I C E T O T A L : 6 7 3 . 3 2 * CH E C K T O T A L : 2 , 2 1 3 . 3 2 Page 14 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 6 1 M E A D O W B R M E A D O W B R O O K B U I L D E R S L L C 0 8 0 4 1 5 0 8 / 0 7 / 1 5 0 1 8 4 5 & 8 3 5 C A R L Y S E C U R I T Y 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 5 6 , 7 5 0 . 0 0 0 2 G U A R A N T E E R E F U N D S * * C O M M E N T * * IN V O I C E T O T A L : 6 , 7 5 0 . 0 0 * CH E C K T O T A L : 6 , 7 5 0 . 0 0 5 2 0 3 6 2 M E A D O W B R M E A D O W B R O O K B U I L D E R S L L C 0 8 0 7 1 5 - 2 0 8 / 0 7 / 1 5 0 1 8 0 5 & 9 5 1 C A R L Y S E C U R I T Y 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 5 1 2 , 5 0 0 . 0 0 0 2 G U A R A N T E E R E F U N D S * * C O M M E N T * * IN V O I C E T O T A L : 1 2 , 5 0 0 . 0 0 * CH E C K T O T A L : 1 2 , 5 0 0 . 0 0 5 2 0 3 6 3 M E N L A N D M E N A R D S - Y O R K V I L L E 1 6 5 6 6 0 7 / 1 6 / 1 5 0 1 T A N K L E S S W A T E R H E A T E R F O R Y A K 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 0 0 1 7 9 . 0 0 0 2 S H A K B U I L D I N G * * C O M M E N T * * IN V O I C E T O T A L : 1 7 9 . 0 0 * 1 6 6 5 1 0 7 / 1 7 / 1 5 0 1 H O M E L I N E L U G 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 8 . 9 6 IN V O I C E T O T A L : 8 . 9 6 * 1 7 0 4 6 0 7 / 2 1 / 1 5 0 1 D E W A T E R I N G G A S P U M P 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 4 9 . 9 9 IN V O I C E T O T A L : 2 4 9 . 9 9 * 1 7 2 6 6 0 7 / 2 3 / 1 5 0 1 M A L E H O S E A D A P T O R , O I L 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 7 . 0 6 IN V O I C E T O T A L : 7 . 0 6 * 1 7 4 2 8 0 7 / 2 5 / 1 5 0 1 R O P E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 1 7 . 9 7 IN V O I C E T O T A L : 1 7 . 9 7 * 1 7 6 1 1 0 7 / 2 7 / 1 5 0 1 R E T A I N I N G R I N G S , R E E L S T A N D , 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 1 4 . 4 4 0 2 M A S O N L I N E * * C O M M E N T * * IN V O I C E T O T A L : 1 4 . 4 4 * Page 15 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 6 3 M E N L A N D M E N A R D S - Y O R K V I L L E 1 7 7 2 9 0 7 / 2 8 / 1 5 0 1 F I L T E R , F L O O R N O Z Z L E , C R E V I C E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 4 0 . 1 0 0 2 T O O L . , B U L B S , T O I L E T C L E A N E R * * C O M M E N T * * IN V O I C E T O T A L : 4 0 . 1 0 * 1 7 8 0 8 0 7 / 2 9 / 1 5 0 1 B U L B 2 3 - 2 1 6 - 5 6 - 0 0 - 5 6 5 6 2 . 9 8 IN V O I C E T O T A L : 2 . 9 8 * 1 7 9 1 4 0 7 / 3 0 / 1 5 0 1 S T R A I N E R , W I P E R 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 1 5 . 9 6 IN V O I C E T O T A L : 1 5 . 9 6 * 1 7 9 2 2 0 7 / 3 0 / 1 5 0 1 D R I V E W A Y S E A L B E S T 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 6 8 9 . 0 0 IN V O I C E T O T A L : 6 8 9 . 0 0 * 1 7 9 2 4 0 7 / 3 0 / 1 5 0 1 M E N D I N G P L A T E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 6 . 6 0 IN V O I C E T O T A L : 6 . 6 0 * 1 8 0 1 3 0 7 / 3 1 / 1 5 0 1 R O U N D U P 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 6 . 9 9 IN V O I C E T O T A L : 2 6 . 9 9 * 1 8 0 1 4 - 1 5 0 7 / 3 1 / 1 5 0 1 C O A X , D U P L E X C O V E R , P O L E 2 3 - 2 1 6 - 5 6 - 0 0 - 5 6 5 6 3 1 . 6 4 0 2 B R E A K E R S * * C O M M E N T * * IN V O I C E T O T A L : 3 1 . 6 4 * 1 8 0 1 7 0 7 / 3 1 / 1 5 0 1 F L O O R S Q U E E G E E , D R I V E W A Y 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 1 , 4 6 7 . 9 6 0 2 S E A L B E S T * * C O M M E N T * * IN V O I C E T O T A L : 1 , 4 6 7 . 9 6 * 1 8 3 0 4 0 8 / 0 3 / 1 5 0 1 C H A N N E L L O C K S E T 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 8 0 . 9 7 IN V O I C E T O T A L : 8 0 . 9 7 * 1 8 3 6 2 0 8 / 0 4 / 1 5 0 1 S T A P L E S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 1 0 . 2 5 IN V O I C E T O T A L : 1 0 . 2 5 * 1 8 3 6 4 0 8 / 0 4 / 1 5 0 1 D U R A Z O N E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 7 0 . 4 1 IN V O I C E T O T A L : 7 0 . 4 1 * Page 16 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 6 3 M E N L A N D M E N A R D S - Y O R K V I L L E 1 8 3 7 1 0 8 / 0 4 / 1 5 0 1 B R U S H , W O O D H A N D L E , S T E E L W O O L 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 6 7 . 9 2 0 2 P A I N T , D U C K T A P E , R O L L E R S * * C O M M E N T * * IN V O I C E T O T A L : 2 6 7 . 9 2 * 1 8 4 7 4 0 8 / 0 5 / 1 5 0 1 D U R A Z O N E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 4 6 . 9 4 IN V O I C E T O T A L : 4 6 . 9 4 * 1 8 5 1 4 0 8 / 0 5 / 1 5 0 1 W A S P & H O R N E T K I L L E R 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 4 . 4 0 IN V O I C E T O T A L : 2 4 . 4 0 * 1 8 6 4 9 0 8 / 0 7 / 1 5 0 1 G O R I L L A T A P E , G A P F I L L E R 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 4 4 . 3 3 IN V O I C E T O T A L : 4 4 . 3 3 * CH E C K T O T A L : 3 , 3 0 3 . 8 7 5 2 0 3 6 4 M E R R I M A K K R I S T E N M E R R I M A N 0 7 3 0 1 5 0 7 / 3 0 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 7 . 0 0 IN V O I C E T O T A L : 5 7 . 0 0 * 0 8 0 4 1 5 0 8 / 0 4 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 2 . 0 0 IN V O I C E T O T A L : 5 2 . 0 0 * CH E C K T O T A L : 1 0 9 . 0 0 5 2 0 3 6 5 M E T R O M A Y M E T R O P O L I T A N M A Y O R ' S C A U C U S 2 0 1 5 - 2 8 4 0 6 / 3 0 / 1 5 0 1 2 0 1 4 - 2 0 1 5 C A U C U S D U E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 0 7 6 1 . 4 5 IN V O I C E T O T A L : 7 6 1 . 4 5 * CH E C K T O T A L : 7 6 1 . 4 5 5 2 0 3 6 6 M O H M S M I D W E S T O C C U P A T I O N A L H E A L T H M S 2 0 5 5 5 5 0 8 / 0 6 / 1 5 0 1 R E A S O N A B L E S U S P I C I O N T E S T I N G 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 1 2 9 0 . 0 0 Page 17 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 6 6 M O H M S M I D W E S T O C C U P A T I O N A L H E A L T H M S 2 0 5 5 5 5 0 8 / 0 6 / 1 5 0 2 F O R 1 E M P L O Y E E * * C O M M E N T * * IN V O I C E T O T A L : 9 0 . 0 0 * CH E C K T O T A L : 9 0 . 0 0 5 2 0 3 6 7 M U N C L R K M U N I C I P A L C L E R K S O F I L L I N O I S 0 8 0 6 1 5 0 8 / 0 6 / 1 5 0 1 A N N U A L M E M B E R S H I P D U E S F O R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 0 9 0 . 0 0 0 2 C I T Y C L E R K & D E P U T Y C L E R K * * C O M M E N T * * IN V O I C E T O T A L : 9 0 . 0 0 * CH E C K T O T A L : 9 0 . 0 0 5 2 0 3 6 8 N A R V I C K N A R V I C K B R O S . L U M B E R C O , I N C 4 9 3 1 3 0 7 / 2 8 / 1 5 0 1 4 0 0 0 P S I 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 4 1 4 9 8 . 0 0 IN V O I C E T O T A L : 4 9 8 . 0 0 * CH E C K T O T A L : 4 9 8 . 0 0 5 2 0 3 6 9 N C I N O R T H W E S T C O L L E C T O R S I N C 0 8 0 2 4 8 0 7 / 2 8 / 1 5 0 1 C O M M I S S I O N O N C O L L E C T I O N S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 2 1 6 1 . 8 9 IN V O I C E T O T A L : 1 6 1 . 8 9 * CH E C K T O T A L : 1 6 1 . 8 9 5 2 0 3 7 0 N E O P O S T N E O F U N D S B Y N E O P O S T 0 8 1 8 1 5 0 8 / 1 8 / 1 5 0 1 P O S T A G E M E T E R R E F I L L 0 1 - 0 0 0 - 1 4 - 0 0 - 1 4 1 0 5 0 0 . 0 0 IN V O I C E T O T A L : 5 0 0 . 0 0 * CH E C K T O T A L : 5 0 0 . 0 0 5 2 0 3 7 1 N I C O R N I C O R G A S Page 18 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 7 1 N I C O R N I C O R G A S 0 0 - 4 1 - 2 2 - 8 7 4 8 4 - 0 7 1 5 0 8 / 0 7 / 1 5 0 1 0 6 / 0 8 - 0 8 / 0 6 1 1 0 7 P R A I R I E L A N E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 0 . 0 6 IN V O I C E T O T A L : 2 0 . 0 6 * 1 5 - 4 1 - 5 0 - 1 0 0 0 6 - 0 7 1 5 0 8 / 0 7 / 1 5 0 1 0 6 / 0 9 - 0 8 / 0 6 8 0 4 G A M E F A R M R D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 1 0 . 8 3 IN V O I C E T O T A L : 1 0 . 8 3 * 1 5 - 6 3 - 7 4 - 5 7 3 3 2 - 0 7 1 5 0 8 / 0 4 / 1 5 0 1 0 7 / 0 2 - 0 8 / 0 3 1 9 5 5 B R I D G E S T R E E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 3 0 . 4 4 IN V O I C E T O T A L : 3 0 . 4 4 * 1 5 - 6 4 - 6 1 - 3 5 3 2 5 - 0 7 1 5 0 8 / 0 6 / 1 5 0 1 0 7 / 0 8 - 0 8 / 0 6 1 9 9 1 C A N N O N B A L L T R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 3 3 . 0 3 IN V O I C E T O T A L : 3 3 . 0 3 * 2 3 - 4 5 - 9 1 - 4 8 6 2 5 - 0 7 1 5 0 8 / 0 4 / 1 5 0 1 0 7 / 0 6 - 0 8 / 0 4 1 0 1 B R U E L L S T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 8 2 . 0 2 IN V O I C E T O T A L : 8 2 . 0 2 * 3 1 - 6 1 - 6 7 - 2 4 9 3 1 - 0 7 1 5 0 8 / 0 7 / 1 5 0 1 0 7 / 0 8 - 0 8 / 0 6 2 7 6 W I N D H A M C I R C L E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 5 . 6 1 IN V O I C E T O T A L : 2 5 . 6 1 * 4 6 - 6 9 - 4 7 - 6 7 2 7 1 - 0 7 1 5 0 8 / 0 7 / 1 5 0 1 0 7 / 0 8 - 0 8 / 0 7 1 9 7 5 B R I D G E S T R E E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 8 1 . 4 5 IN V O I C E T O T A L : 8 1 . 4 5 * 4 9 - 2 5 - 6 1 - 1 0 0 0 5 - 0 7 1 5 0 8 / 0 4 / 1 5 0 1 0 7 / 0 2 - 0 8 / 0 3 1 V A N E M M O N R D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 4 4 . 1 2 IN V O I C E T O T A L : 4 4 . 1 2 * CH E C K T O T A L : 3 2 7 . 5 6 5 2 0 3 7 2 O R R K K A T H L E E N F I E L D O R R & A S S O C . 1 4 7 4 1 0 8 / 0 8 / 1 5 0 1 M I S C C I T Y L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 3 , 7 8 9 . 5 0 0 2 L O T 1 9 C O M M E R C I A L D R M A T T E R S 9 0 - 0 8 2 - 8 2 - 0 0 - 0 0 1 1 8 1 9 . 0 0 0 3 C O M M D E V E L O P M E N T L E G A L M A T T E R S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 6 6 5 9 8 . 0 0 0 4 F O U N T A I N V I E W M A T T E R S 9 0 - 0 8 3 - 8 3 - 0 0 - 0 0 1 1 7 9 9 . 5 0 0 5 K E N D A L L M A R K E T P L A C E M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 3 9 . 0 0 0 6 M E E T I N G S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 6 9 5 . 0 0 Page 19 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 7 2 O R R K K A T H L E E N F I E L D O R R & A S S O C . 1 4 7 4 1 0 8 / 0 8 / 1 5 0 7 P A R K S L E G A L M A T T E R S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 6 6 1 , 5 2 6 . 2 5 IN V O I C E T O T A L : 8 , 2 6 6 . 2 5 * CH E C K T O T A L : 8 , 2 6 6 . 2 5 5 2 0 3 7 3 P A R A D I S E P A R A D I S E C A R W A S H 2 2 3 0 4 4 0 8 / 0 2 / 1 5 0 1 J U L Y 2 0 1 5 C A R W A S H E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 2 8 . 0 0 IN V O I C E T O T A L : 2 8 . 0 0 * CH E C K T O T A L : 2 8 . 0 0 5 2 0 3 7 4 R 0 0 0 1 5 0 2 S T E V E N S C O T T 0 8 0 6 1 5 0 8 / 0 6 / 1 5 0 1 R E F U N D F I N A L B I L L O V E R P A Y M E N T 0 1 - 0 0 0 - 1 3 - 0 0 - 1 3 7 1 1 5 1 . 7 1 0 2 O N A C C # 0 1 0 1 0 8 1 0 0 0 - 0 9 * * C O M M E N T * * IN V O I C E T O T A L : 1 5 1 . 7 1 * CH E C K T O T A L : 1 5 1 . 7 1 5 2 0 3 7 5 R 0 0 0 1 5 0 3 B R E N D E N H E F F E R N A N 0 7 3 1 1 5 0 7 / 3 1 / 1 5 0 1 F I N A L B I L L O V E R P A Y M E N T R E F U N D 0 1 - 0 0 0 - 1 3 - 0 0 - 1 3 7 1 2 3 0 . 3 0 0 2 O N A C C T # 0 1 0 2 7 1 4 8 0 0 - 0 0 * * C O M M E N T * * IN V O I C E T O T A L : 2 3 0 . 3 0 * CH E C K T O T A L : 2 3 0 . 3 0 5 2 0 3 7 6 R 0 0 0 1 5 0 4 M I K E P E U R A 0 8 0 5 1 5 0 8 / 0 5 / 1 5 0 1 U S S S A T E A M R E G I S T R A T I O N F E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 2 0 0 . 0 0 0 2 F O R F A L L S O F T B A L L T E A M S * * C O M M E N T * * IN V O I C E T O T A L : 2 0 0 . 0 0 * CH E C K T O T A L : 2 0 0 . 0 0 Page 20 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 7 7 R 0 0 0 1 5 0 5 J E N N I F E R W A L K E R 1 5 0 8 3 4 0 8 / 0 4 / 1 5 0 1 P R E S C H O L L C A N C E L L A T I O N R E F U N D 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 6 7 5 . 0 0 IN V O I C E T O T A L : 7 5 . 0 0 * CH E C K T O T A L : 7 5 . 0 0 5 2 0 3 7 8 R 0 0 0 1 5 0 6 J E N N I F E R W A R N E R 1 5 0 8 1 2 0 8 / 0 3 / 1 5 0 1 C L A S S C A N C E L L A T I O N R E F U N D 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 6 8 2 . 5 0 IN V O I C E T O T A L : 8 2 . 5 0 * CH E C K T O T A L : 8 2 . 5 0 5 2 0 3 7 9 R 0 0 0 1 5 0 7 C H R I S S P R I N G B O R N 0 8 1 2 1 5 0 8 / 1 2 / 1 5 0 1 R E F U N D O V E R P A Y M E N T O N U B 0 1 - 0 0 0 - 1 3 - 0 0 - 1 3 7 1 2 2 0 . 1 2 0 2 A C C T # 0 1 0 7 6 0 3 4 7 0 - 0 1 * * C O M M E N T * * IN V O I C E T O T A L : 2 2 0 . 1 2 * CH E C K T O T A L : 2 2 0 . 1 2 5 2 0 3 8 0 R E I N D E R S R E I N D E R S , I N C . 1 5 9 4 8 3 7 - 0 0 A 0 7 / 1 6 / 1 5 0 1 V - B E L T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 7 . 7 2 IN V O I C E T O T A L : 1 7 . 7 2 * 1 5 9 5 9 0 3 - 0 0 0 7 / 2 2 / 1 5 0 1 P U L L E Y , C A P S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 4 5 . 8 7 IN V O I C E T O T A L : 1 4 5 . 8 7 * 1 5 9 6 1 8 1 - 0 0 0 7 / 2 3 / 1 5 0 1 W A S H E R S , S C R E W S , P U L L E Y 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 7 9 . 7 7 IN V O I C E T O T A L : 7 9 . 7 7 * CH E C K T O T A L : 2 4 3 . 3 6 5 2 0 3 8 1 S E N G M S E N G , M A T T Page 21 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 8 1 S E N G M S E N G , M A T T 0 6 1 5 1 5 - 2 0 8 / 1 2 / 1 5 0 1 I M S A M E A L R E I M B U R S E M E N T 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 1 2 1 5 . 8 3 IN V O I C E T O T A L : 1 5 . 8 3 * CH E C K T O T A L : 1 5 . 8 3 5 2 0 3 8 2 S K Y H A W K S S K Y H A W K S S P O R T S A C A D E M Y , I N C 4 0 1 0 8 0 7 / 3 1 / 1 5 0 1 0 7 / 1 3 - 0 7 / 1 7 B A S K E T B A L L C A M P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 4 7 . 4 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 5 4 7 . 4 0 * 4 0 1 0 9 0 8 / 1 0 / 1 5 0 1 0 7 / 2 0 - 0 7 / 2 4 T E N N I S C A M P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 9 4 9 . 0 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 9 4 9 . 0 0 * CH E C K T O T A L : 1 , 4 9 6 . 4 0 5 2 0 3 8 3 S P E E D W A Y S P E E D W A Y 1 0 0 1 5 4 2 4 3 8 - 0 8 1 5 0 8 / 1 2 / 1 5 0 1 J U L Y 2 0 1 5 G A S O L I N E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 9 5 1 , 4 1 7 . 8 5 0 2 J U L Y 2 0 1 5 G A S O L I N E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 9 5 4 4 . 2 0 0 3 J U L Y 2 0 1 5 G A S O L I N E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 5 4 , 9 0 6 . 2 2 0 4 J U L Y 2 0 1 5 G A S O L I N E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 9 5 5 5 8 . 1 7 0 5 J U L Y 2 0 1 5 G A S O L I N E 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 9 5 5 5 8 . 1 7 0 6 J U L Y 2 0 1 5 G A S O L I N E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 9 5 5 5 8 . 1 7 0 7 J U L Y 2 0 1 5 G A S O L I N E 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 9 5 1 1 9 . 6 4 IN V O I C E T O T A L : 8 , 1 6 2 . 4 2 * CH E C K T O T A L : 8 , 1 6 2 . 4 2 5 2 0 3 8 4 S T E V E N S S T E V E N ' S S I L K S C R E E N I N G 9 0 8 7 0 8 / 0 5 / 1 5 0 1 S H I R T E M B R O I D E R Y 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 8 8 . 0 0 IN V O I C E T O T A L : 8 8 . 0 0 * CH E C K T O T A L : 8 8 . 0 0 Page 22 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 8 5 S T R Y P E S S T R Y P E S P L U S M O R E I N C . 1 3 0 0 4 0 8 / 1 0 / 1 5 0 1 N E W S Q U A D D E T A I L I N G 2 5 - 2 0 5 - 6 0 - 0 0 - 6 0 7 0 1 , 9 8 0 . 0 0 IN V O I C E T O T A L : 1 , 9 8 0 . 0 0 * CH E C K T O T A L : 1 , 9 8 0 . 0 0 5 2 0 3 8 6 T I G E R D I R T I G E R D I R E C T L 6 9 4 2 5 7 1 0 1 0 1 0 1 / 1 4 / 1 5 0 1 W I D E S C R E E N L E D M O N I T O R 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 3 5 1 1 1 . 5 4 IN V O I C E T O T A L : 1 1 1 . 5 4 * CH E C K T O T A L : 1 1 1 . 5 4 5 2 0 3 8 7 V I T O S H C H R I S T I N E M . V I T O S H C M V 1 7 2 1 0 8 / 0 3 / 1 5 0 1 R E Z O N I N G & S P E C I A L U S E P U B L I C 9 0 - 0 8 2 - 8 2 - 0 0 - 0 0 1 1 2 0 7 . 8 6 0 2 H E A R I N G F O R 1 4 7 C O M M E R C I A L * * C O M M E N T * * IN V O I C E T O T A L : 2 0 7 . 8 6 * CH E C K T O T A L : 2 0 7 . 8 6 5 2 0 3 8 8 W E L D S T A R W E L D S T A R 0 1 4 8 1 2 9 1 0 7 / 2 4 / 1 5 0 1 G A S S T E E L C Y L Y N D E R 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 6 2 7 . 5 0 IN V O I C E T O T A L : 7 . 5 0 * CH E C K T O T A L : 7 . 5 0 5 2 0 3 8 9 W T R P R D W A T E R P R O D U C T S , I N C . 0 2 5 9 5 5 8 0 7 / 3 0 / 1 5 0 1 H Y D R A N T W R E N C H E S , I R O N P I P E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 4 9 8 . 9 0 0 2 T H R E A D , G A R D E N H O S E , C O P P E R * * C O M M E N T * * 0 3 T U B E * * C O M M E N T * * IN V O I C E T O T A L : 4 9 8 . 9 0 * CH E C K T O T A L : 4 9 8 . 9 0 Page 23 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 9 0 Y B S D Y O R K V I L L E B R I S T O L 0 5 5 1 - 0 1 1 7 9 2 8 6 7 0 7 / 3 1 / 1 5 0 1 J U L Y 2 0 1 5 T R A N S P O R T & T I P P I N G 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 8 , 8 9 9 . 1 0 0 2 F E E S * * C O M M E N T * * IN V O I C E T O T A L : 8 , 8 9 9 . 1 0 * CH E C K T O T A L : 8 , 8 9 9 . 1 0 5 2 0 3 9 1 Y B S D Y O R K V I L L E B R I S T O L 0 7 3 1 1 5 S F 0 8 / 1 7 / 1 5 0 1 J U L Y 2 0 1 5 S A N I T A R Y F E E S 9 5 - 0 0 0 - 2 4 - 0 0 - 2 4 5 0 2 0 8 , 2 0 4 . 6 6 IN V O I C E T O T A L : 2 0 8 , 2 0 4 . 6 6 * CH E C K T O T A L : 2 0 8 , 2 0 4 . 6 6 5 2 0 3 9 2 Y O R K A C E Y O R K V I L L E A C E & R A D I O S H A C K 1 5 7 2 5 7 0 8 / 0 7 / 1 5 0 1 S C R E W S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 1 . 3 0 IN V O I C E T O T A L : 1 . 3 0 * CH E C K T O T A L : 1 . 3 0 5 2 0 3 9 3 Y O R K S C H O Y O R K V I L L E S C H O O L D I S T # 1 1 5 0 7 3 1 1 5 - L C 0 8 / 1 0 / 1 5 0 1 M A Y - J U L Y 2 0 1 5 L A N D C A S H 9 5 - 0 0 0 - 2 4 - 0 0 - 2 4 5 3 1 7 , 6 3 9 . 1 6 IN V O I C E T O T A L : 1 7 , 6 3 9 . 1 6 * CH E C K T O T A L : 1 7 , 6 3 9 . 1 6 5 2 0 3 9 4 Y O U N G M M A R L Y S J . Y O U N G 0 7 0 7 1 5 0 7 / 2 3 / 1 5 0 1 0 7 / 0 7 / 1 5 E D C M E E T I N G M I N U T E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 5 9 . 2 5 IN V O I C E T O T A L : 5 9 . 2 5 * 0 7 0 8 1 5 0 7 / 2 9 / 1 5 0 1 0 7 / 0 8 / 1 5 P L A N C O M M I S S I O N 9 0 - 0 8 2 - 8 2 - 0 0 - 0 0 1 1 4 4 . 0 0 0 2 M E E T I N G M I N U T E S * * C O M M E N T * * IN V O I C E T O T A L : 4 4 . 0 0 * Page 24 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 2 0 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 5 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 9 4 Y O U N G M M A R L Y S J . Y O U N G 0 7 1 5 1 5 0 8 / 0 4 / 1 5 0 1 0 7 / 1 5 / 1 5 A D M I N M E E T I N G M I N U T E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 4 8 . 0 0 IN V O I C E T O T A L : 4 8 . 0 0 * 0 7 2 1 1 5 0 8 / 1 2 / 1 5 0 1 0 7 / 2 1 / 1 5 P W C O M M I T T E E M E E T I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 7 1 . 7 5 0 2 M I N U T E S * * C O M M E N T * * IN V O I C E T O T A L : 7 1 . 7 5 * 0 7 2 3 1 5 0 8 / 0 5 / 1 5 0 1 P L A N C O U N C I L M E E T I N G M I N U T E S 9 0 - 0 8 3 - 8 3 - 0 0 - 0 0 1 1 4 7 . 5 0 IN V O I C E T O T A L : 4 7 . 5 0 * CH E C K T O T A L : 2 7 0 . 5 0 5 2 0 3 9 5 0 0 0 0 0 0 0 0 T O T A L D E P O S I T 0 8 2 5 1 5 0 8 / 2 5 / 1 5 0 1 T O T A L D I R E C T D E P O S I T S 1 0 2 . 1 7 IN V O I C E T O T A L : 1 0 2 . 1 7 * CH E C K T O T A L : 1 0 2 . 1 7 TO T A L A M O U N T P A I D : 4 6 3 , 5 3 6 . 1 3 Page 25 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 0 9 : 2 1 : 0 1 D I R E C T D E P O S I T A U D I T R E P O R T ID : A P 6 C 0 0 0 P . C B L D E P O S I T N A C H A F I L E VE N D O R N A M E N U M B E R D E P O S I T A M O U N T D E S C R I P T I O N -- - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - AN T H O N Y H O U L E H O U L E A 1 0 2 . 1 7 R E I M B U R S E M E N T F O R C L O T H I N G TO T A L A M O U N T O F D I R E C T D E P O S I T S 1 0 2 . 1 7 To t a l # o f V e n d o r s : 1 Page 26 of 44                             DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 0 5 : 2 0 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 1 8 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 8 / 2 5 / 1 5 0 8 2 5 1 5 - A . S I M M O N S 0 7 / 3 1 / 1 5 0 1 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 1 5 . 5 5 0 2 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 1 1 . 6 4 0 3 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 4 0 1 5 . 5 2 0 4 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 2 1 . 3 4 0 5 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 1 0 0 . 9 0 0 6 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 2 1 . 3 4 0 7 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 1 1 . 6 4 0 8 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 1 5 . 5 2 0 9 C O M C A S T - 0 6 / 3 0 - 0 7 / 2 9 I N T E R N E T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 9 . 4 0 1 0 N E O P O S T - R E D I N K C A R T R I D G E F O R 0 1 - 1 2 0 - 5 6 - 0 0 - 5 6 1 0 1 3 6 . 9 9 1 1 P O S T A G E M A C H I N E * * C O M M E N T * * IN V O I C E T O T A L : 3 6 9 . 8 4 * 0 8 2 5 1 5 - B . O L S E M 0 7 / 3 1 / 1 5 0 1 W A R E H O U S E D I R E C T - F O L D E R S 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 9 . 5 0 0 2 M E Y E R C O - E C A S T R E P A I R K I T 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 5 4 . 4 8 0 3 W A R E H O U S E D I R E C T - P A P E R 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 3 2 9 . 4 0 IN V O I C E T O T A L : 3 9 3 . 3 8 * 0 8 2 5 1 5 - B . O L S O N 0 7 / 3 1 / 1 5 0 1 I L C M A R E N E W A L A P P L I C A T I O N F E E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 0 3 2 5 . 0 0 0 2 I M L C O N F E R E N C E R E G I S T R A T I O N S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 2 2 , 3 7 5 . 0 0 0 3 I C M A C O N F E R E N C E R E G I S T R A T I O N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 2 4 0 . 0 0 0 4 I C M A C O N F E R E N C E T R A V E L 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 5 3 3 9 . 2 0 IN V O I C E T O T A L : 3 , 0 7 9 . 2 0 * 0 8 2 5 1 5 - B . R E I S I N G E R 0 7 / 3 1 / 1 5 0 1 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 8 . 5 0 0 2 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 6 . 3 8 0 3 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 4 0 8 . 5 0 0 4 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 1 1 . 7 0 0 5 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 5 5 . 2 8 0 6 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 1 1 . 7 0 0 7 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 6 . 3 8 0 8 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 8 . 5 0 0 9 C O M C A S T - 0 6 / 2 9 - 0 7 / 2 8 I N T E R N E T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 0 . 6 3 1 0 A T & T U - V E R S E - 0 6 / 2 4 - 0 7 / 2 3 T O W N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 5 2 . 0 0 1 1 S Q U A R E P A R K S I G N * * C O M M E N T * * 1 2 V E R M O N T S Y S T E M - R E C T R A C A N N U A L 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 4 , 0 0 7 . 3 8 1 3 M A I N T E N A N C E A G R E E M E N T * * C O M M E N T * * 1 4 A R E A R E S T - 0 6 / 1 9 - 0 7 / 3 1 P O R T - O - 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 1 , 5 3 2 . 0 0 1 5 L E T S E R V I C E * * C O M M E N T * * 1 6 P E S C O L A G R O U P - P O R K V I L L E S H I R T S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 4 7 1 . 3 6 1 7 G O L D M E D A L # 2 9 2 8 5 5 - B E E C H E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 4 4 7 . 3 6 1 8 C O N C E S S I O N S U P P L I E S * * C O M M E N T * * 1 9 G O L D M E D A L # 2 9 2 8 5 4 - B R I D G E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 6 5 4 . 2 5 2 0 C O N C E S S I O N S U P P L I E S * * C O M M E N T * * 2 1 G O L D M E D A L # 2 9 3 3 7 8 - B R I D G E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 4 1 4 . 9 2 Page 27 of 44                             DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 0 5 : 2 0 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 1 8 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 8 / 2 5 / 1 5 0 8 2 5 1 5 - B . R E I S I N G E R 0 7 / 3 1 / 1 5 2 2 C O N C E S S I O N S U P P L I E S * * C O M M E N T * * 2 3 A R A M A R K # 1 5 9 0 0 6 1 8 8 7 - U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 5 2 . 4 5 2 4 A R A M A R K # 1 5 9 0 0 4 3 2 5 5 - U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 3 2 2 5 A R A M A R K # 1 5 9 0 0 5 2 3 6 0 - U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 5 2 . 4 5 2 6 A R A M A R K # 1 5 9 0 0 7 4 4 3 6 - U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 3 2 2 7 I P R O M O T U - R I B S O N R I V E R P I L S N E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 2 0 7 . 0 8 2 8 G L A S S E S * * C O M M E N T * * 2 9 S T E V E N S - P A R K S S H I R T S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 6 5 . 0 0 3 0 A T & T U - V E R S E - 0 5 / 2 4 - 0 6 / 2 3 T O W N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 5 2 . 0 0 3 1 S Q U A R E P A R K S I G N * * C O M M E N T * * 3 2 S Q U A R E P A R K S I G N * * C O M M E N T * * IN V O I C E T O T A L : 8 , 2 0 4 . 4 6 * 0 8 2 5 1 5 - C . H E I N E N 0 7 / 3 1 / 1 5 0 1 A P A - I L S T A T E C O N F E R E N C E 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 1 2 3 0 0 . 0 0 0 2 R E G I S T R A T I O N * * C O M M E N T * * IN V O I C E T O T A L : 3 0 0 . 0 0 * 0 8 2 5 1 5 - D . B E H R E N S 0 7 / 3 1 / 1 5 0 1 A L L I A N C E T E C H # 2 3 0 8 3 - V I D E O 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 2 1 7 . 0 5 0 2 I N T E R C O N N E C T C A B L E A S S Y * * C O M M E N T * * IN V O I C E T O T A L : 2 1 7 . 0 5 * 0 8 2 5 1 5 - D . H E N N E 0 7 / 3 1 / 1 5 0 1 H O M E D E P O - O U T L E T S 8 2 - 8 2 0 - 5 6 - 0 0 - 5 6 2 0 8 3 . 8 8 0 2 H O M E D E P O - S T E P L A D D E R 8 2 - 8 2 0 - 5 6 - 0 0 - 5 6 2 0 2 5 9 . 0 0 IN V O I C E T O T A L : 3 4 2 . 8 8 * 0 8 2 5 1 5 - E . D H U S E 0 7 / 3 1 / 1 5 0 1 A R A M A R K # 1 5 8 8 9 5 7 5 2 3 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 5 8 . 7 9 0 2 A R A M A R K # 1 5 8 8 9 5 7 5 2 3 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 5 8 . 7 9 0 3 A R A M A R K # 1 5 8 8 9 5 7 5 2 3 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 5 8 . 7 9 0 4 A R A M A R K # 1 5 9 0 0 3 4 0 6 1 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 5 0 5 A R A M A R K # 1 5 9 0 0 3 4 0 6 1 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 6 0 6 A R A M A R K # 1 5 9 0 0 3 4 0 6 1 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 6 0 7 A R A M A R K # 1 5 9 0 0 4 3 2 5 4 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 5 4 . 7 8 0 8 A R A M A R K # 1 5 9 0 0 4 3 2 5 4 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 5 4 . 7 8 0 9 A R A M A R K # 1 5 9 0 0 4 3 2 5 4 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 5 4 . 7 8 1 0 A R A M A R K # 1 5 9 0 0 5 2 3 5 9 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 5 1 . 4 0 1 1 A R A M A R K # 1 5 9 0 0 5 2 3 5 9 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 5 1 . 4 0 1 2 A R A M A R K # 1 5 9 0 0 5 2 3 5 9 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 5 1 . 4 0 1 3 A R A M A R K # 1 5 9 0 0 6 1 8 8 6 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 5 3 . 8 1 1 4 A R A M A R K # 1 5 9 0 0 6 1 8 8 6 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 5 3 . 8 1 1 5 A R A M A R K # 1 5 9 0 0 6 1 8 8 6 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 5 3 . 8 2 1 6 N A P A # 1 1 2 1 0 2 - L A M P , P I G T A I L 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 8 5 . 8 4 1 7 A N G L E * * C O M M E N T * * 1 8 W A T E R P R O D U C T S # 0 2 5 8 8 5 2 - I T R O N 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 3 , 4 8 0 . 0 0 1 9 E N D P O I N T S , B A C K P L A T E * * C O M M E N T * * 2 0 A R A M A R K # 1 5 9 0 0 7 4 4 3 5 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 5 Page 28 of 44                             DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 0 5 : 2 0 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 1 8 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 8 / 2 5 / 1 5 0 8 2 5 1 5 - E . D H U S E 0 7 / 3 1 / 1 5 2 1 A R A M A R K # 1 5 9 0 0 7 4 4 3 5 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 6 2 2 A R A M A R K # 1 5 9 0 0 7 4 4 3 5 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 6 2 3 A R A M A R K # 1 5 9 0 0 8 0 2 9 3 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 5 5 . 5 2 2 4 A R A M A R K # 1 5 9 0 0 8 0 2 9 3 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 5 5 . 5 2 2 5 A R A M A R K # 1 5 9 0 0 8 0 2 9 3 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 5 5 . 5 2 2 6 A R A M A R K # 1 5 9 0 0 8 9 4 7 8 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 6 2 7 A R A M A R K # 1 5 9 0 0 8 9 4 7 8 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 6 2 8 A R A M A R K # 1 5 9 0 0 8 9 4 7 8 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 3 5 2 9 G L O V E S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 2 0 . 6 8 3 0 G L O V E S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 2 0 . 6 8 3 1 G L O V E S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 2 0 . 6 7 IN V O I C E T O T A L : 4 , 7 7 8 . 9 9 * 0 8 2 5 1 5 - J . D Y O N 0 7 / 3 1 / 1 5 0 1 S A M S - K E Y B O A R D 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 3 . 5 8 0 2 S A M S - K E Y B O A R D 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 2 1 7 . 3 9 0 3 S A M S - K E Y B O A R D 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 6 2 8 . 7 7 0 4 S A M S - P A P E R T O W E L , W I P E S , 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 4 0 . 3 2 0 5 K L E E N E X * * C O M M E N T * * IN V O I C E T O T A L : 8 0 . 0 6 * 0 8 2 5 1 5 - J . W E I S S 0 7 / 3 1 / 1 5 0 1 T A R G E T - S U M M E R R E A D I N G P R I Z E S 8 2 - 0 0 0 - 2 4 - 0 0 - 2 4 8 0 3 2 0 . 1 2 0 2 D O L L A R T R E E - S U M M E R R E A D I N G 8 2 - 0 0 0 - 2 4 - 0 0 - 2 4 8 0 3 9 . 0 7 0 3 P R I Z E S * * C O M M E N T * * IN V O I C E T O T A L : 3 5 9 . 1 9 * 0 8 2 5 1 5 - L . H I L T 0 7 / 3 1 / 1 5 0 1 D A V E A U T O # 2 3 2 6 6 - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 6 5 . 0 0 0 2 D A V E A U T O # 2 3 3 0 8 - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 8 1 5 . 0 0 0 3 S T R E I C H E R # I 1 1 5 9 6 2 4 - S H I R T S , 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 4 4 6 . 9 4 0 4 P A N T S * * C O M M E N T * * 0 5 P R O - V I S I O N # 2 7 0 4 7 7 - C A M E R A U N I T S 2 5 - 2 0 5 - 6 0 - 0 0 - 6 0 7 0 5 , 4 7 0 . 9 5 0 6 F O R 2 N E W S Q U A D S * * C O M M E N T * * 0 7 S T R E I C H E R # I 1 1 6 0 1 8 0 - S H I R T 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 3 2 . 0 0 0 8 S T R E I C H E R # I 1 1 6 0 0 4 3 - S H I R T 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 3 2 . 0 0 0 9 V E R I Z O N - J U N E S E R V I C E F O R I N - 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 3 0 4 . 1 4 1 0 C A R U N I T S * * C O M M E N T * * 1 1 D A V E A U T O # 2 3 3 2 2 - O I L C H A N G E , 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 5 0 . 0 0 1 2 R O T A T E T I R E S * * C O M M E N T * * 1 3 D A V E A U T O # 2 3 3 5 5 - C H A N G E O I L , 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 2 6 9 . 0 0 1 4 R O T O R S , R O T A T E T I R E S * * C O M M E N T * * 1 5 G A L L S # 0 0 3 8 1 3 1 8 5 - M A G L I T E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 2 2 . 1 7 1 6 T R A F F I C W A N D * * C O M M E N T * * IN V O I C E T O T A L : 7 , 7 0 7 . 2 0 * 0 8 2 5 1 5 - L . P I C K E R I N G 0 7 / 3 1 / 1 5 0 1 Q U I L L # 5 7 5 9 5 1 3 - P E N C I L C U P 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 5 . 0 9 0 2 Q U I L L # 5 8 3 1 3 3 4 - P O C K E T F I L E S 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 4 4 . 8 5 Page 29 of 44                             DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 0 5 : 2 0 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 1 8 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 8 / 2 5 / 1 5 0 8 2 5 1 5 - L . P I C K E R I N G 0 7 / 3 1 / 1 5 0 3 I I M C A N N U A L M E M B E R S H I P D U E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 0 1 5 5 . 0 0 IN V O I C E T O T A L : 2 0 4 . 9 4 * 0 8 2 5 1 5 - M . P F I S T E R 0 7 / 3 1 / 1 5 0 1 A M A Z O N - L A S E R J E T C O L O R P R I N T E R 8 4 - 8 4 0 - 5 6 - 0 0 - 5 6 3 5 2 6 5 . 2 6 IN V O I C E T O T A L : 2 6 5 . 2 6 * 0 8 2 5 1 5 - N . D E C K E R 0 7 / 3 1 / 1 5 0 1 A C C U R I N T # 1 2 4 9 3 0 4 - 2 0 1 5 0 6 3 0 - J U N E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 2 5 0 . 0 0 0 2 S E A R C H E S * * C O M M E N T * * 0 3 M I N E R E L E C T # 2 5 7 6 0 8 - U P D A T E D 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 5 5 . 5 0 0 4 R A I D O P R O G R A M M I N G * * C O M M E N T * * 0 5 M I N E R E L E C T # 2 5 7 4 3 8 - R E P L A C E D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 9 5 . 0 0 0 6 L I G H T * * C O M M E N T * * 0 7 M I N E R E L E C T # 2 5 7 6 0 0 - R E S E T F U S E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 9 5 . 0 0 0 8 M I N E R E L E C T # 2 2 5 7 0 1 5 - R E P L A C E D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 2 0 9 . 1 4 0 9 C O R N E R L I G H T A N D L A M P * * C O M M E N T * * 1 0 M I N E R E L E C T # 2 5 7 7 3 2 - F I X E D W I R E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 4 7 . 5 0 1 1 C O N N E C T I O N F O R C A M E R A S Y S T E M * * C O M M E N T * * 1 2 M I N E R E L E C T # 2 5 7 6 9 8 - R E S E A T E D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 4 7 . 5 0 1 3 H A R D D R I V E O F D I G I T A L * * C O M M E N T * * 1 4 P A T R O L L E R * * C O M M E N T * * 1 5 A T & T # 6 3 0 5 5 3 3 4 3 6 - 0 6 1 5 - 0 6 / 2 5 - 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 8 8 . 4 6 1 6 0 7 / 2 4 S E R V I C E * * C O M M E N T * * 1 7 M I N E R E L E C T # 2 5 7 8 2 1 - C H E C K E D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 4 7 . 5 0 1 8 F L A S H L I G H T C H A R G E R * * C O M M E N T * * 1 9 M I N E R E L E C T # 2 5 7 8 2 2 - C H E C K E D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 4 7 . 5 0 2 0 C A M E R A R E C O R D I N G S Y S T E M * * C O M M E N T * * 2 1 C O M C A S T - 0 7 / 0 8 - 0 8 / 0 7 C A B L E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 4 . 2 7 2 2 K E N D A L L P R I N T # 1 6 9 0 - 5 0 0 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 3 0 4 5 . 0 0 2 3 B U S I N E S S C A R D S * * C O M M E N T * * 2 4 S H R E D - I T # 9 4 0 6 6 7 6 4 2 0 - J U L Y 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 2 1 1 8 . 6 6 2 5 O N - S I T E S H R E D D I N G * * C O M M E N T * * 2 6 M I N E R E L E C T # 2 5 7 6 9 7 - C H E C K E D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 9 5 . 0 0 2 7 H O R N S P E A K E R * * C O M M E N T * * 2 8 M I N E R E L E C T # 1 2 7 0 5 - I N S T A L L A T I O N 2 5 - 2 0 5 - 6 0 - 0 0 - 6 0 6 0 6 , 7 0 5 . 0 0 2 9 O F C A R R A D I O S I N N E W S Q U A D S * * C O M M E N T * * IN V O I C E T O T A L : 7 , 7 5 1 . 0 3 * 0 8 2 5 1 5 - P . R A T O S 0 7 / 3 1 / 1 5 0 1 A M A Z O N - T W O P H O N E C A S E S 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 2 0 4 3 . 0 8 IN V O I C E T O T A L : 4 3 . 0 8 * 0 8 2 5 1 5 - R . F R E D R I C K S O N 0 7 / 3 1 / 1 5 0 1 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 2 9 . 2 4 0 2 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 2 1 . 9 3 0 3 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 4 0 2 9 . 2 4 0 4 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 4 0 . 2 0 0 5 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 1 9 0 . 0 2 Page 30 of 44                             DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 0 5 : 2 0 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 1 8 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 8 / 2 5 / 1 5 0 8 2 5 1 5 - R . F R E D R I C K S O N 0 7 / 3 1 / 1 5 0 6 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 4 0 . 2 0 0 7 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 2 1 . 9 3 0 8 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 2 9 . 2 4 0 9 C O M C A S T - 0 6 / 2 4 - 0 8 / 1 2 I N T E R N E T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 2 9 . 4 0 1 0 N E W T E K - M O N T H L Y W E B U P K E E P F E E 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 0 1 5 . 9 5 1 1 V E R I Z O N - J U N E 2 0 1 5 C E L L C H A R G E S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 1 7 9 . 3 7 1 2 V E R I Z O N - J U N E 2 0 1 5 C E L L C H A R G E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 5 8 3 . 3 0 1 3 V E R I Z O N - J U N E 2 0 1 5 C E L L C H A R G E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 8 0 . 8 5 1 4 V E R I Z O N - J U N E 2 0 1 5 C E L L C H A R G E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 1 4 6 . 6 9 1 5 V E R I Z O N - J U N E 2 0 1 5 C E L L C H A R G E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 2 5 3 . 2 4 1 6 V E R I Z O N - J U N E 2 0 1 5 C E L L C H A R G E S 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 9 2 . 1 7 1 7 V E R I Z O N - J U N E 2 0 1 5 C E L L C H A R G E S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 1 2 5 . 2 1 1 8 C O M C A S T - 0 6 / 1 1 - 0 7 / 0 9 I N T E R N E T 8 2 - 8 2 0 - 5 4 - 0 0 - 5 4 4 0 7 9 6 . 4 4 1 9 S E R V I C E A N D I N I T I A L S E T U P F E E * * C O M M E N T * * IN V O I C E T O T A L : 2 , 8 0 4 . 6 2 * 0 8 2 5 1 5 - R . H A R M O N 0 7 / 3 1 / 1 5 0 1 A M A Z O N - P L A S T I C B A L L S , C O L A N D E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 7 8 . 9 7 0 2 I N F L A T A B L E P O O L , F I L M C A N I S T E R , * * C O M M E N T * * 0 3 M A I L I N G T U B E S , N A M E T A G S , * * C O M M E N T * * 0 4 A M B E R L E D T E A L I G H T C A N D L E S * * C O M M E N T * * 0 5 W A L M A R T - P R E S C H O O L C L A S S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 5 7 . 1 4 0 6 S U P P L I E S * * C O M M E N T * * IN V O I C E T O T A L : 1 3 6 . 1 1 * 0 8 2 5 1 5 - R . H O R N E R 0 7 / 3 1 / 1 5 0 1 H O M E D E P O - W E E D K I L L E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 2 4 3 . 4 5 IN V O I C E T O T A L : 2 4 3 . 4 5 * 0 8 2 5 1 5 - R . M I K O L A S E K 0 7 / 3 1 / 1 5 0 1 G U N G R I P S # 1 2 8 4 8 - N E W G U N G R I P S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 2 5 . 9 0 0 2 P O L I C E S T O R E - G R I P B U S H I N G , 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 1 0 0 . 8 5 0 3 H A M M E R , G R I P S C R E W S , P I S T O L * * C O M M E N T * * 0 4 B E N C H B L O C K , A R M O R E R S T O O L * * C O M M E N T * * IN V O I C E T O T A L : 1 2 6 . 7 5 * 0 8 2 5 1 5 - R . W R I G H T 0 7 / 3 1 / 1 5 0 1 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 1 6 1 2 . 0 0 0 2 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 1 6 3 . 0 0 0 3 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 1 6 6 6 . 0 0 0 4 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 1 6 1 2 . 0 0 0 5 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 1 6 4 . 0 0 0 6 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 1 6 1 0 . 5 0 0 7 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 1 6 1 0 . 5 0 0 8 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 1 6 1 3 . 0 0 0 9 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 1 6 4 . 0 0 1 0 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 0 1 2 . 0 0 1 1 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 H R A F E E S 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 1 6 1 2 . 0 0 1 2 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 F S A F E E S 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 1 6 6 . 0 0 Page 31 of 44                             DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 0 5 : 2 0 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 1 8 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 8 / 2 5 / 1 5 0 8 2 5 1 5 - R . W R I G H T 0 7 / 3 1 / 1 5 1 3 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 F S A F E E S 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 1 6 6 . 0 0 1 4 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 F S A F E E S 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 1 6 2 0 . 9 9 1 5 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 F S A F E E S 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 1 6 3 . 0 0 1 6 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 F S A F E E S 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 1 6 3 . 0 0 1 7 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 F S A F E E S 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 1 6 6 . 0 0 1 8 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 F S A F E E S 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 1 6 3 . 0 0 1 9 D A C # 2 9 3 0 8 - J U L Y 2 0 1 5 F S A F E E S 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 0 3 . 0 0 2 0 R U S H # 1 3 4 8 1 - N E W E M P L O Y E E T E S T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 4 0 . 0 0 2 1 R U S H # 1 3 4 8 1 - N E W E M P L O Y E E T E S T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 2 4 0 . 0 0 2 2 R U S H # 1 3 4 8 1 - N E W E M P L O Y E E T E S T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 6 2 8 0 . 0 0 2 3 R U S H # 1 3 4 8 1 - N E W E M P L O Y E E T E S T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 4 0 . 0 0 2 4 W A L D E N S - 5 C I T Y H A L L K E Y S 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 1 8 . 7 5 2 5 W A L D E N S - L O C K U N I T S F O R C I T Y 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 3 7 . 8 0 2 6 H A L L F I L I N G C A B I N E T S * * C O M M E N T * * IN V O I C E T O T A L : 4 6 6 . 5 4 * 0 8 2 5 1 5 - S . R E D M O N 0 7 / 3 1 / 1 5 0 1 W A L M A R T - P A R A D E S U P P L I E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 1 2 . 7 5 0 2 J E W E L - B U N S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 5 . 2 1 0 3 W A L M A R T - B U N S , B U R G E R S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 9 5 . 7 0 0 4 K E N D A L L P R I N T - B U S I N E S S C A R D S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 1 0 1 9 8 . 2 5 0 5 J E W E L - W A T E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 0 . 0 0 0 6 S P E E D W A Y - I C E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 2 4 . 1 9 0 7 W A L M A R T - B U N S , O T T E R P O P S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 4 4 . 0 0 0 8 J E W E L - B U N S , W A T E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 2 1 . 6 1 0 9 P R O C E S S I N G F E E - W I L L B E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 3 9 . 0 0 1 0 R E V E R S E D N E X T M O N T H * * C O M M E N T * * IN V O I C E T O T A L : 5 5 0 . 7 1 * 0 8 2 5 1 5 - S . R E M U S 0 7 / 3 1 / 1 5 0 1 K E N D A L L C O . H E A L T H D E P T , - F O O D 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 5 7 1 . 7 6 0 3 H A N D L I N G L I C E N S E F E E S * * C O M M E N T * * IN V O I C E T O T A L : 5 7 1 . 7 6 * 0 8 2 5 1 5 - S . S L E E Z E R 0 7 / 3 1 / 1 5 0 1 I L C A - M E M B E R S H I P F O R S U M M E R 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 1 2 2 0 . 0 0 0 2 F I E L D D A Y * * C O M M E N T * * IN V O I C E T O T A L : 2 0 . 0 0 * 0 8 2 5 1 5 - T . K L I N G E L 0 7 / 3 1 / 1 5 0 1 D A V E A U T O # 2 3 2 4 8 - R E P L A C E D S E A T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 7 5 0 . 0 0 0 2 B A S E A N D P O W E R S E A T S W I T C H * * C O M M E N T * * 0 3 D A V E A U T O # 2 3 2 8 2 - O I L C H A N G E , 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 4 8 . 0 0 0 4 R O T A T E T I R E S * * C O M M E N T * * 0 5 M E N A R D S # 5 3 5 8 3 - D O W E L S , K L E E N E X , 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 9 8 . 3 0 0 6 C A R C L E A N E R S , H A C K S A W * * C O M M E N T * * 0 7 D A V E A U T O # 2 3 3 2 6 - I N S T A L L E D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 0 0 . 0 0 0 8 S H U T - O F F S W I T C H * * C O M M E N T * * 0 9 D A V E A U T O # 2 3 3 3 0 - R E P L A C E D 2 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 3 3 3 . 0 0 Page 32 of 44                             DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 0 5 : 2 0 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 1 8 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 8 / 2 5 / 1 5 0 8 2 5 1 5 - T . K L I N G E L 0 7 / 3 1 / 1 5 1 0 T I R E S , T I R E S E N S O R & W H E E L * * C O M M E N T * * 1 1 S T U D S * * C O M M E N T * * IN V O I C E T O T A L : 1 , 4 2 9 . 3 0 * 0 8 2 5 1 5 - T . K O N E N 0 7 / 3 1 / 1 5 0 1 A U R O R A S P R I N G # 0 5 5 2 1 3 - R E P L A C E D 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 9 0 8 8 4 . 1 4 0 2 F R O N T S P R I N G S * * C O M M E N T * * 0 3 R I V E R V I E W # F O C S 3 5 8 1 6 0 - R E P L A C E D 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 9 0 9 5 8 . 6 2 0 4 S T E E R I N G S H A F T & R O T O R S * * C O M M E N T * * IN V O I C E T O T A L : 1 , 8 4 2 . 7 6 * 0 8 2 5 1 5 - T . N E L S O N 0 7 / 3 1 / 1 5 0 1 F R E E M E N A S - F I S H I N G L I C E N S E & 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 4 5 . 9 5 0 2 S U P P L I E S * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 9 5 * 0 8 2 5 1 5 - T . S O E L K E 0 7 / 3 1 / 1 5 0 1 A U T O Z O N E - B A T T E R Y C A B L E S F O R 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 1 3 2 8 . 4 7 0 2 B L A C K B E R R Y L I F T S T A T I O N * * C O M M E N T * * IN V O I C E T O T A L : 2 8 . 4 7 * 0 8 2 5 1 5 - U C O Y 0 7 / 3 1 / 1 5 0 1 A D V A N C E D D I S P O S A L - J U N E S E R V I C E 0 1 - 5 4 0 - 5 4 - 0 0 - 5 4 4 2 9 9 , 5 0 7 . 8 2 0 2 A D V A N C E D D I S P O S A L - J U N E S E R V I C E 0 1 - 5 4 0 - 5 4 - 0 0 - 5 4 4 1 2 , 5 9 5 . 5 6 0 3 A D V A N C E D D I S P O S A L - J U N E S E R V I C E 0 1 - 5 4 0 - 5 4 - 0 0 - 5 4 4 1 1 6 8 . 3 0 0 4 T R U G R E E N # 3 5 0 8 1 4 5 3 - C I T Y G R O U N D S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 9 , 7 6 4 . 0 0 0 5 L A W N T R E A M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 1 1 2 , 0 3 5 . 6 8 * CH E C K T O T A L : 1 5 4 , 3 9 8 . 6 6 TO T A L A M O U N T P A I D : 1 5 4 , 3 9 8 . 6 6 Page 33 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 0 7 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 2 : 4 2 : 5 7 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 0 6 2 K C R K E N D A L L C O U N T Y R E C O R D E R ' S 0 8 / 0 7 / 1 5 1 8 3 0 2 6 0 8 / 0 7 / 1 5 0 1 F I L E D 4 N E W U T I L I T Y L I E N S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 8 1 9 6 . 0 0 IN V O I C E T O T A L : 1 9 6 . 0 0 * CH E C K T O T A L : 1 9 6 . 0 0 TO T A L A M O U N T P A I D : 1 9 6 . 0 0 Page 34 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 0 7 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 0 : 1 5 : 2 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 0 7 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 0 6 E N C A P E N C A P , I N C . 1 3 5 3 / 1 4 7 5 0 8 / 0 5 / 1 5 0 1 E N G I N E E R ' S P Y M T # 3 - S U N F L O W E R 1 2 - 1 1 2 - 5 4 - 0 0 - 5 4 1 6 5 , 4 7 1 . 5 2 0 2 E S T A T E S & G R E E N B R I A R P O N D * * C O M M E N T * * 0 3 I M P R O V E M E N T S * * C O M M E N T * * 0 4 E N G I N E E R ' S P Y M T # 3 - S U N F L O W E R 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 1 8 2 , 5 7 4 . 8 4 0 5 E S T A T E S & G R E E N B R I A R P O N D * * C O M M E N T * * 0 6 I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 8 , 0 4 6 . 3 6 * CH E C K T O T A L : 8 , 0 4 6 . 3 6 TO T A L A M O U N T P A I D : 8 , 0 4 6 . 3 6 Page 35 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 7 : 5 0 : 3 2 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 0 6 3 K C R K E N D A L L C O U N T Y R E C O R D E R ' S 0 8 / 1 2 / 1 5 1 8 3 1 8 4 0 8 / 1 2 / 1 5 0 1 R E L E A S E U T I L I T Y L I E N 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 8 4 9 . 0 0 0 2 F O U N T A I N V I E W E C O N O M I C 9 0 - 0 0 7 - 0 7 - 0 0 - 0 0 1 1 4 9 . 0 0 0 3 I N C E N T I V E A G R E E M E N T R E L E A S E * * C O M M E N T * * 0 4 L O T 1 9 C O M M E R C I A L D R O R D I N A N C E 9 0 - 0 8 2 - 8 2 - 0 0 - 0 0 1 1 9 9 . 0 0 IN V O I C E T O T A L : 1 9 7 . 0 0 * CH E C K T O T A L : 1 9 7 . 0 0 TO T A L A M O U N T P A I D : 1 9 7 . 0 0 Page 36 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 4 : 0 4 : 2 4 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 1 2 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 0 7 H A R D P A V E B U I L D E R S P A V I N G L L C 1 4 0 2 5 0 5 - F 0 8 / 1 0 / 1 5 0 1 E N G I N E E R ' S P Y M T E S T I M A T E #  & 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 0 7 2 4 , 3 6 5 . 1 4 02 F I N A L - K E N N E D Y R O A D W I D E N I N G * * C O M M E N T * * IN V O I C E T O T A L : 2 4 , 3 6 5 . 1 4 * CH E C K T O T A L : 2 4 , 3 6 5 . 1 4 TO T A L A M O U N T P A I D : 2 4 , 3 6 5 . 1 4 Page 37 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 3 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 0 : 2 9 : 3 5 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 1 3 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 0 8 E N C A P E N C A P , I N C . 1 4 3 4 0 7 / 2 9 / 1 5 0 1 K E N D A L L M A R K E T P L A C E M A N A G E M E N T 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 0 1 , 1 6 6 . 0 0 IN V O I C E T O T A L : 1 , 1 6 6 . 0 0 * CH E C K T O T A L : 1 , 1 6 6 . 0 0 TO T A L A M O U N T P A I D : 1 , 1 6 6 . 0 0 Page 38 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT ION S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 3 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 0 : 4 8 : 4 9 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 1 3 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 0 9 R 0 0 0 1 5 0 8 R Y A N & B R I D G E T T B U R T O N 2 0 1 5 0 0 3 3 - B U I L D 0 8 / 1 2 / 1 5 0 1 1 1 5 3 T A U S C I R C L E B U I L D P R O G R A M 5 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 6 , 0 0 0 . 0 0 0 2 1 1 5 3 T A U S C I R C L E B U I L D P R O G R A M 5 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 4 , 0 0 0 . 0 0 IN V O I C E T O T A L : 1 0 , 0 0 0 . 0 0 * CH E C K T O T A L : 1 0 , 0 0 0 . 0 0 TO T A L A M O U N T P A I D : 1 0 , 0 0 0 . 0 0 Page 39 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 8 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 3 : 0 2 : 2 4 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 0 6 4 K C R K E N D A L L C O U N T Y R E C O R D E R ' S 0 8 / 1 4 / 1 5 1 8 3 2 1 8 0 8 / 1 4 / 1 5 0 1 R E L E A S E 3 U T I L I T Y L I E N S A N D 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 8 1 9 6 . 0 0 0 2 F I L E 1 N E W U T I L I T Y L I E N * * C O M M E N T * * IN V O I C E T O T A L : 1 9 6 . 0 0 * CH E C K T O T A L : 1 9 6 . 0 0 TO T A L A M O U N T P A I D : 1 9 6 . 0 0 Page 40 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 8 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 2 : 0 9 : 5 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 1 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 1 0 N E W W O R L D N E W W O R L D S Y S T E M S 2 0 1 5 U P G R A D E 0 8 / 1 4 / 1 5 0 1 A E G I S U P G R A D E C O S T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 9 2 , 7 5 0 . 0 0 IN V O I C E T O T A L : 2 , 7 5 0 . 0 0 * CH E C K T O T A L : 2 , 7 5 0 . 0 0 TO T A L A M O U N T P A I D : 2 , 7 5 0 . 0 0 Page 41 of 44       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT IO N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 1 9 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 0 : 0 2 : 3 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 0 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 9 6 R 0 0 0 1 5 0 9 J O N A T H A N & R A I N A P L A C Z E K 2 0 1 5 0 0 2 9 - B U I L D 0 8 / 1 3 / 1 5 0 1 1 4 3 5 V I O L E T C T B U I L D P R O G R A M 2 3 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 , 7 0 3 . 6 0 0 2 1 4 3 5 V I O L E T C T B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 0 - 2 4 4 5 6 0 0 . 0 0 0 3 1 4 3 5 V I O L E T C T B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 1 - 2 4 4 5 1 , 6 0 0 . 0 0 0 4 1 4 3 5 V I O L E T C T B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 2 - 2 4 4 5 1 0 0 . 0 0 0 5 1 4 3 5 V I O L E T C T B U I L D P R O G R A M 4 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 5 0 . 0 0 0 6 1 4 3 5 V I O L E T C T B U I L D P R O G R A M 5 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 , 8 4 0 . 0 0 0 7 1 4 3 5 V I O L E T C T B U I L D P R O G R A M 7 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 1 0 6 . 4 0 IN V O I C E T O T A L : 1 0 , 0 0 0 . 0 0 * CH E C K T O T A L : 1 0 , 0 0 0 . 0 0 TO T A L A M O U N T P A I D : 1 0 , 0 0 0 . 0 0 Page 42 of 44 RE G U L A R O V E R T I M E T O T A L I M R F F I C A T O T A L S AD M I N I S T R A T I O N 11 , 1 7 6 . 3 9 $ - $ 1 1 , 1 7 6 . 3 9 1, 2 1 9 . 3 4 $ 78 3 . 4 5 $ 13,179.18$ FI N A N C E 8 0 5 5 2 5 - 8 0 5 5 2 5 91 1 5 6 62 5 3 3 959214 UN I T E D C I T Y O F Y O R K V I L L E PA Y R O L L S U M M A R Y Aug u s t 1 4 , 2 0 1 5 FI N A N C E 8,05 5 .25 - 8,05 5 .25 91 1 .56 62 5 .33 9,592.14 PO L I C E 91 , 8 3 7 . 5 8 1 , 6 6 7 . 7 0 9 3 , 5 0 5 . 2 8 5 2 3 . 9 1 6 , 8 3 8 . 6 3 1 0 0 , 8 6 7 . 8 2 CO M M U N I T Y D E V . 12 , 5 5 6 . 7 7 - 1 2 , 5 5 6 . 7 7 1 , 2 5 2 . 1 1 9 1 4 . 1 9 1 4 , 7 2 3 . 0 7 ST R E E T S 12 , 7 1 0 . 3 5 - 1 2 , 7 1 0 . 3 5 1 , 3 4 7 . 4 1 9 3 8 . 7 0 1 4 , 9 9 6 . 4 6 WA T E R 13 , 4 2 4 . 8 0 - 1 3 , 4 2 4 . 8 0 1 , 4 6 4 . 6 5 9 6 9 . 7 3 1 5 , 8 5 9 . 1 8 SE W E R 7, 6 2 0 . 5 5 - 7 , 6 2 0 . 5 5 8 4 7 . 7 7 5 7 8 . 9 8 9 , 0 4 7 . 3 0 PA R K S 17 , 6 4 2 . 9 2 1 1 1 . 4 6 1 7 , 7 5 4 . 3 8 1 , 5 5 6 . 4 0 1 , 3 2 7 . 4 6 2 0 , 6 3 8 . 2 4 RE C R E A T I O N 10 , 3 7 2 . 6 5 - 1 0 , 3 7 2 . 6 5 1 , 0 8 5 . 3 3 7 7 6 . 3 0 1 2 , 2 3 4 . 2 8 LI B R A R Y 14 , 8 9 7 . 4 0 - 1 4 , 8 9 7 . 4 0 8 1 9 . 7 0 1 , 1 1 3 . 9 8 1 6 , 8 3 1 . 0 8 TO T A L S 20 0 , 2 9 4 . 6 6 $ 1 , 7 7 9 . 1 6 $ 2 0 2 , 0 7 3 . 8 2 $ 1 1 , 0 2 8 . 1 8 $ 1 4 , 8 6 6 . 7 5 $ 2 2 7 , 9 6 8 . 7 5 $ TO T A L P A Y R O L L 227,968.75$ Page 43 of 44 ACCOUNTS PAYABLE DATE City Check Register (Pages 1-26)08/25/2015463,536.13 City MasterCard Bill Register (Pages 27-33)08/25/2015 154,398.66 SUB-TOTAL: $617,934.79 OTHER PAYABLES Clerk's Check #131062 - Kendall County Recorder (Page 34)08/07/2015196.00 Manual Check #520306 - Encap (Page 35)08/07/2015 8,046.36 lkhk dll d () UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, August 25, 2015 Clerk's Check #131063 - Kendall County Recorder (Page 36)08/12/2015197.00 Manual Check #520307 - Builder's Paving LLC (Page 37)08/12/2015 24,365.14 Manual Check #520308 - Encap (Page 38)08/13/2015 1,166.00 Manual Check #520309 - Burton BUILD Check (Page 39)08/13/2015 10,000.00 Clerk's Check #131064 - Kendall County Recorder (Page 40)08/14/2015 196.00 Manual Check #520310 - New World Systems (Page 41)08/18/2015 2,750.00 Manual Check #520396 - Placzek BUILD Check (Page 42)08/20/2015 10,000.00 SUB-TOTAL: $56,916.50 Bi - Weekly (Page 43)08/14/2015 227,968.75 SUB-TOTAL: $227,968.75 TOTAL DISBURSEMENTS:$902,820.04 PAYROLL Pa g e 44 of 44 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #1 Tracking Number CC 2015-63 Appointment of FOIA Officer – Nicole Kathman City Council – August 25, 2015 N/A Majority Approval Appointment of the City’s Administrative Intern, Nicole Kathman, as a FOIA Officer. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number PW #1 Tracking Number PW 2015-44 Blackberry Woods – Call of Cash Deposit City Council – August 25, 2015 CC – 08/11/15 Postponement PW 2015-44 Majority Direction Updated information regarding a call of a cash deposit for Blackberry Woods. Krysti Barksdale-Noble, AICP Community Development Name Department As the City Council may recall, at the meeting held on August 11, 2015 it was at the recommendation of staff that the City Council postpone the call of the cash deposit related to the Blackberry Woods subdivision as the developer was coordinating with their subcontractors for the completion of the remaining public improvements. Since that time, the developer has submitted the attached detailed construction completion information which is summarized below: 1. Copies of bid contracts with proposed contractors for all remaining public improvements to be completed. 2. Schedule of proposed completion of remaining public improvements to be completed. 3. Confirmation that all remaining work is to be completed by 9/30, with the exception of the detention pond which will be subject to consultant report and acceptance of the report recommendations by the City. At this time, staff is satisfied with the submitted requested information. Therefore we recommend postponing the call of cash deposit until October 2015 when an update can be provided to the City Council on the status of the completion of the public improvements. If the City Council is in agreement, a formal letter will be sent to the developer regarding this matter and a field meeting will be conducted by staff with the developer’s subcontractors for the construction projects prior to work commencing. Should you have any questions; staff will be available at Tuesday night’s meeting. Memorandum To: Bart Olson, City Administrator From: Krysti Barksdale-Noble, Community Dev. Dir. CC: Eric Dhuse, Director of Public Works Brad Sanderson, EEI Lisa Pickering, Deputy City Clerk Date: August 20, 2015 Subject: Blackberry Woods – Call of Cash Deposit This memo is to provide an update as to the status of the completion of the improvements. The City is currently holding a cash deposit in the amount of $174,016.00 for work to be completed within the development. Staff has requested a completion schedule for the remaining work from the developer. At this point, the developer has not provided the requested information or shown any proof of moving forward. There are significant outstanding work items as outlined in the attached punchlist letter dated March 24, 2015 as the developer has not completed the work per the approved plan. Based on the amount of outstanding work and the lack of progress from the developer, staff is recommending that the cash deposit be called for the completion of the work. Should the Public Works Committee be in favor of calling the bond for the subdivision, this matter will then be placed on an upcoming City Council meeting agenda for further discussion and consideration. Upon approvals, letters to the appropriate parties will be drafted and sent via certified mail immediately. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: July 15, 2015 Subject: Blackberry Woods Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number PC #1 Tracking Number PC 2015-14 County Case 15-13 (1211 Game Farm Road) City Council – August 25, 2015 N/A N/A N/A None. None. Informational only. One and a half mile review for a front yard setback variance. Chris Heinen Community Development Name Department Staff Recommendation Summary: Staff has reviewed the memorandum from Kendall County Planning and Zoning and the subsequent documents attached. This property is located within one and a half miles of the planning boundary for Yorkville allowing us the opportunity to review and provide comments to Kendall County. The petition is a request for a variance to allow a garage structure within the front yard setback. The required Kendall County setback is 50’ and the request is to reduce that setback to 6’ from R.O.W. to accommodate the garage structure. The County has informed the City that the petitioner has revised the location of the garage structure and will now be requesting that the setback of 50’ be reduced to 33’ from R.O.W. The current 2008 Yorkville Comprehensive Plan designation for this property is Suburban Neighborhood and Parks/Open Space. After reviewing the memo from the County, staff evaluated the petition as if it were annexed into the City under the R-1 zoning classification. The Yorkville Zoning Code front yard setback in R-1 is 40 feet, similar to the County’s regulation. After reviewing the County’s recommendations, city staff would be in favor of reducing the front yard setback from 50’ to 33’. City staff would not be supportive of the current request of adding an additional driveway and curb cut on Game Farm Road. The petitioner currently has two curb cuts onto Game Farm Road to service the property. An additional curb cut would be uncharacteristic of the surrounding properties and it is not in the City’s general practice to grant more than two curb cuts for residential properties. At this time, the City staff is not acceptable to another curb cut onto Game Farm Road. This item was delivered to the City on July 23, 2015. This item was heard at the July 7, 2015 Kendall County Zoning, Platting & Advisory Committee (ZPAC) meeting at the County Office Building and was scheduled for a public hearing at the Zoning Board of Appeals meeting at the County on July 27, 2015 but the County staff requested that the item be continued to the August 31, 2015 meeting to allow time for the City’s feedback. Plan Commission Recommendation: This item was discussed at the August 4, 2015 Economic Development Committee and was in concurrence with City staff and the County’s recommendation of supporting a setback of 30 feet. This item was then discussed at the August 12, 2015 Plan Commission meeting where the Commissioners were also in concurrence with staff regarding the setback proposed at 33 feet from the new Game Farm Road right-of-way. However, during the meeting, the Plan Commission expressed support of the Petitioner’s request for a third curb cut onto Game Farm Road. While the setback variance is subject to Kendall County review and approval, as the Memorandum To: City Council From: Chris Heinen, Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: August 19, 2015 Subject: Kendall County Case #15-13 – Gary Kritzberg – 1211 Game Farm Road property is unincorporated, the requested additional curb cut onto Game Farm Road would require issuance of a City permit by the Public Works Department. Staff will be available to answer any questions the City Council may have regarding the County Petition. Attachments: 1. Kendall County Planning and Zoning Memo with Attachments. DEPARTMENT OF PLANNING, BUILDING & ZONING 111 West Fox Street • Room 203 Yorkville, IL • 60560 (630) 553-4141 Fax (630) 553-4179 15-13 Gary Kritzberg VARIANCE- Front Yard Setback for Garage SITE INFORMATION PETITIONER Gary Kritzberg ADDRESS 1211 Game Farm Road, Yorkville LOCATION TOWNSHIP Bristol PARCEL # 02-29-276-010 LOT SIZE 3.675 acres EXITING LAND USE Single Family Home ZONING A-1 Agricultural District LRMP Land Use Suburban Residential Roads Game Farm Road is currently under construction, with a 3 lane cross section planned in front of this home Trails A trail was recently constructed on the east side of Game Farm Road. No sidewalk exists on the west side of the street. ZBA Memo – Prepared by Mike Hoffman - August 4, 2015 Page 2 of 6 REQUESTED ACTION Request for a variance to allow a garage within the front yard setback. Required setback is 50’, request is to reduce the setback to 33’ from R.O.W. to accommodate the garage. APPLICABLE REGULATIONS Section 5.15B – Development of Non-Conforming Lots – notes that the R2 setback requirements apply to single family homes in the A-1 District if they were constructed prior to the adoption of the ordinance – which is the case for this property. Section 8.07.E. – R2 Yard Areas, which requires a 50’ front yard. Section 13.04 – Variation procedures and requirements SURROUNDING LAND USE Location Adjacent Land Use Adjacent Zoning LRMP North Single Family Residential A-1 Suburban Residential with Natural Resource Overlay South Single Family Residential A-1 and R3 Suburban Residential East 3 Single Family Residential Homes, RR Drywall & Painting, Hillside Nursing & Rehab R2 and Office in Yorkville Urbanized Area (Yorkville) West Open Space (Blackberry Creek Flood Plain) A-1 Suburban Residential with Natural Resource Overlay GENERAL The normal building setback in the A-1 District is 100’ from the right-of-way. However, Section 5.15B of the zoning ordinance notes that “a lot which was established in an agricultural district by recorded deed or is part of an approved plat of subdivision, or was otherwise legally established on or before the adoption of this amendatory ordinance, may be used for single family residence purposes provided that the yard requirements of the R-2 District are complied with. That is the case her, so the 50’ front setback in the R-2 District is the relevant setback. While this property was platted to the centerline of Game Farm Road originally, the City of Yorkville recently acquired 36’ of right-of-way in front of Mr. Kritzberg’s home to accommodate roadway improvements. The City is nearing completion of this improvement, which includes a 3-lane cross section with curbs and a bike path on the east side of the street. No sidewalk exists on the west side (Kritzberg) side of the street, and according to the property owners no sidewalk is planned given topography and the fact that a wider bike path was constructed on the east side of the street. While originally proposed for the north side of the lot, the petioner has amended the request by shifting the location of the proposed garage to the south side of the property. The proposed garage location is approximately 33’ from the newly acquired Game Farm Road right-of-way, and approximately 10’ off the southern property line. The garage door would face Game Farm Road, and would require a new curb cut. The applicant has stated they have discussed this potential curb cut with the United City of Yorkville. While no specific architectural plans have been provided, the property owner has described the proposed garage as a coach house –type structure designed to blend with the existing home. The structure will be designed as a flexible space, which can be used for indoor play activities or crafts, as well as the storage of a vehicle in winter. The approximately size of the garage will be 14’ x 24’. No indoor plumbing of any kind is planned. As can be seen from the air photograph, neighboring homes and garages typically have less than the 50’ setback required for this property. The home immediately to the south appears to have a 26’ setback, and homes across the street in Yorkville have setbacks ranging from 35’ to 40’. While a large property, steep slopes and flood plain (Blackberry Creek) on the north and west sides of the property make much of the lot inappropriate for development. Several alternative locations have been suggested by staff. Two of these potential locations would have avoided the need for a variation. The first is on the south end of the property (labeled “A” on the air photo), where the existing vegetable garden is located. However, the property owner plans to rezone and subdivide off an additional single family lot in this area in the ZBA Memo – Prepared by Mike Hoffman - August 4, 2015 Page 3 of 6 future. As he is not sure where the home would be located, this suggested garage location could be problematic with future improvement plans. The second option discussed is just south and east of the existing attached garage (labeled “B” on the attached exhibit), near where the existing parking pad is located. Photographs of this area are included below. The concern the owner has with this location is it would require removal of a couple of nice trees and landscape, and the relocation of other existing landscape improvements (perennials and shrubs). Per the owner, there are also buried utilities in this area including electric and cable. Staff was unable to find any specific drawings or plans showing these utilities, but a visual inspection of utility poles in the right-of-way and the location of connecting boxes on the house suggest that utilities do exist in this area. A third alternative, labeled “C” on the air photo, was also suggested by staff. This location would still be within the 50’ setback, but would require only about a 20’ variance (vs. the 38’ variance originally requested). Mr. Kritzberg was not comfortable with this proposed location for aesthetic and dimensional reasons (he felt that this alternative would not work well for them as it did not have sufficient depth before the slope to keep the same garage dimensions they have proposed). This location would also require relocation of an existing driveway light. After the July ZBA meeting, staff and Mr. Kritzberg meet on site to discuss an additional alternative location – labeled “D” on the following page. Based on these discussions, Mr. Kritzberg has modified his application to request a variance to allow him to build the garage in location “D”. This location meets the side yard setback requirement of 10’. In addition, an existing row of mature evergreen trees is located along this property line and will be preserved to provide a buffer to the adjacent home. The garage will be located 33’ from the right-of-way (a 17’ variance), and will require installation of a new drive and curb cut. This location will be well screened from motorists traveling either south or north along Game Farm Road by existing vegetation. The garage door will face Game Farm Road. Site Photographs of Existing Parking Pad and Extensive Landscaping at Southwest Corner of Garage – image on the left is looking from in front of existing attached garage to the southwest – image to the right is looking west along the south driveway ZBA Memo – Prepared by Mike Hoffman - August 4, 2015 Page 4 of 6 Site Air Photo with Topography (top) Proposed Garage Location (bottom) D OLD ZBA Memo – Prepared by Mike Hoffman - August 4, 2015 Page 5 of 6 BRISTOL TWP. Staff has not received any response from the Township YORKVILLE Since the property is generally surrounded by the City of Yorkville, the application was provided to the City for review. It is currently scheduled to go to the Yorkville Plan Commission on August 12th, and then to the full City Council on August 25th. ZPAC ZPAC reviewed the case on 7/7/15 and was generally comfortable with the variance request provided it was acceptable to the City of Yorkville. ZBA The ZBA opened the Public Hearing on July 27th and continued their hearing until August 31st to allow Yorkville time to provide input. RECOMMENDATION Given the extensive landscaping on the site and screening offered by the proposed location, coupled with the pattern of development in the area, County staff is supportive of the proposed 17’ front yard setback variance to allow for the proposed garage. Staff understands the applicant’s desire for a garage, and the selection of the proposed location given site topography and other site constraints. Like ZPAC, we would give significant wait to comments and feedback from the City of Yorkville since this property is generally surrounded by the City. We would suggest the following conditions: A. That evidence be provided that a curb cut onto Game Farm Road in the proposed location will be allowed by the United City of Yorkville. B. That the Evergreen Tree buffer along the south edge of the property be maintained, including replacement of trees in the future as needed. FINDINGS OF FACT § 13.04.2 of the Zoning Ordinance outlines findings that the Zoning Board of Appeals must make in order to grant variations. They are listed below in italics. Staff has provided some preliminary findings in bold below based on our recommendation to modify the request to relocate the proposed garage to location “D” as shown on page 4 of this report and grant a 17’ variation from the required 50’ front yard setback. Depending on additional evidence provided at the public hearing and input from the City of Yorkville, these draft findings may need to be modified. That the particular physical surroundings, shape, or topographical condition of the specific property involved would result in a particular hardship or practical difficulty upon the owner if the strict letter of the regulations were carried out. The topography of this property limits potential locations of any structure on this property. However, the proposed provides an alternative that considers the unique character of the property and minimizes the required variation. That the conditions upon which the requested variation is based would not be applicable, generally, to other property within the same zoning classification. This is a unique property within the County’s A-1 Zoning District, as it is generally surrounded by the City of Yorkville. This location, plus the unique topographic conditions of the property do not exist on most other A-1 zoned property in the County. That the alleged difficulty or hardship has not been created by any person presently having an interest in the property. Recent right-of-way acquisition by the City of Yorkville which increased the setback from the original property line (center of the road) was not a hardship created by the owner. Likewise, the current owner had no influence over the unique topography of the site or the placement of the home on the property, both of which limit potential garage locations. That the granting of the variation will not materially be detrimental to the public welfare or substantially injurious to other property or improvements in the neighborhood in which the property is located. The proposed garage location will have a significant landscape buffer from both the adjacent home to the south and from Game Farm Road. The proposed variation and resulting garage setback will generally be consistent with other such structures in the area. ZBA Memo – Prepared by Mike Hoffman - August 4, 2015 Page 6 of 6 That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion in the public streets or increase the danger of fire, or endanger the public safety or substantially diminish or impair property values within the neighborhood. The proposed variation will not impact the supply of light or air to adjacent property. This proposed garage will have no impact on traffic, as it is for a car that is currently stored outdoors on the property. Given the existing landscape buffering and proposed construction materials that will match the existing home, the improvements should not diminish or impair neighboring property values. ATTACHMENTS 1. Plat of Survey Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number ZBA #1 Tracking Number ZBA 2015-03 Lot 19 Commercial Drive (Lot Coverage Variance) City Council – August 25, 2015 Majority Vote Request for Lot Coverage Variance approval for a public self storage facility located at 147 Commercial Drive. Chris Heinen Community Development Name Department Background & Request: The petitioner, Terry Richards, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting to vary the lot coverage regulations contained in Chapter 7: Dimensional and Bulk Regulations, Section 10-7-1 of the United City of Yorkville Zoning Ordinance, to permit the construction of a public storage facility with a lot coverage of eighty percent (80%) which exceeds the maximum permitted lot coverage of sixty percent (60%) in the M-1 Limited Manufacturing District. The real property is located at 147 Commercial Drive in Yorkville, Illinois. The petitioner is looking to construct nine (9) self storage buildings ranging from 2,000 square feet to 12,000 square feet in size and will have a total of 322 storage units. The main entrance will be located on Commercial Drive. The petitioner is proposing five (5) parking stalls, which includes one (1) handicapped accessible stall. The plan also indicates an additional three (3) parking stalls for the future, if needed. The overall lot coverage, which includes buildings and pavement, is approximately 80%. This calculation is above the maximum permitted 60% lot coverage. Zoning Board of Appeals Action: The Zoning Board of Appeals reviewed the request at a public hearing held on August 5, 2015 and made the following motion: In consideration of testimony presented during a Public Hearing on August 5, 2015 and approval of the findings of fact, the Zoning Board of Appeals recommends approval to the City Council of a request to vary the lot coverage regulations contained in Chapter 7: Dimensional and Bulk Regulations, Section 10-7-1 of the United City of Yorkville Zoning Ordinance, to permit the construction of a public storage facility with a lot coverage of eighty percent (80%) which exceeds the maximum permitted lot coverage of sixty percent (60%) in the M-1 Limited Manufacturing District, as presented by staff in a memorandum dated July 28, 2015. Action Item: Goins– aye; Johnson – aye; Marcum – aye; Olson – aye. (4-ayes, 0-nays) Standards for Granting a Variance: The Zoning Board of Appeals based its decision to vary the lot coverage regulations of the Zoning Ordinance upon the following standards (Section 10-14-5C). Responses to these standards have been provided by the applicant in the attached application and entered into the public record: Memorandum To: City Council From: Chris Heinen, Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: August 18, 2015 Subject: ZBA 2015-03 – Self Storage Facility (Lot Coverage Variance) – Lot 19 Commercial Drive 1. Because the particular physical surroundings, shape or topographical conditions of the specific property involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations was carried out. 2. The conditions upon which the petition for a variation is based are unique to the property for which the variation is sought and are not applicable, generally, to other property within the same zoning classification. 3. The alleged difficulty or hardship is caused by this Title and has not been created by any person presently having an interest in the property. 4. The granting of the variation will not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located. 5. The proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion in the public streets, or increase the danger to the public safety, or substantially diminish or impair property values within the neighborhood. Staff Comments: The proposed variance of the property is supported by staff. Several of the properties in the area exceed the maximum lot coverage requirements to date. The petitioner is also meeting the maximum FAR which is more restrictive than the lot coverage. Again, staff will be reviewing the lot coverage in all zoning districts and bring forward a text amendment to alleviate a majority of these variance requests. Staff will be available to answer any question the City Council may have at Tuesday night’s meeting. Attachments: 1. Draft Ordinance. 2. Copy of Petitioner’s Application w/exhibits. 3. Copy of Public Notice. Ordinance No. 2015-____ Page 1 Ordinance No. 2015-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, GRANTING A LOT COVERAGE VARIANCE FOR A PUBLIC STORAGE FACILITIES/MINIWAREHOUSE STORAGE (Lot 19 of Unit 3 Yorkville Business Center Subdivision) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to the Illinois Municipal Code (65 ILCS 5/11-13-5) the Mayor and City Council of the City (the “Corporate Authorities”) may provide for and allow variances to provide relief when strict compliance with the Yorkville Zoning Ordinance (the “Zoning Ordinance”) creates a particular hardship; and, WHEREAS, application ZBA 2015-03, filed by Terry Richards (the “Applicant”), requested to construct a public storage facility with a lot coverage of eighty percent (80%) which exceeds the maximum permitted lot coverage of sixty percent (60%) in the M-1 Limited Manufacturing District as required by Section 10-7-1, Dimensions and Bulk Table, of the Zoning Ordinance; and, WHEREAS, notice of a public hearing on said application was published and pursuant to said notice the Zoning Board of Appeals of the City conducted a public hearing on August 5, 2015, on said application in accordance with the State statutes and the ordinances of the City; and, WHEREAS, the Zoning Board of Appeals made the required written Findings of Fact finding that the variation met the standards in Section 10-4-7C of the Zoning Ordinance and recommended that the variance be granted; and, Ordinance No. 2015-____ Page 2 WHEREAS, the Corporate Authorities of the City of Yorkville have received and considered the recommendation of the Zoning Board of Appeals. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the City of Yorkville, Kendall County, Illinois, as follows: Section 1: That this Ordinance shall apply to the Subject Property commonly known as 147 Commercial Drive and legally described as: Lot 19 Final Plat of Subdivision Yorkville Business Center Unit 3 being a part of the west half of Section 16 and part of the east half of Section 17, all in the Township 37 North, Range 7 East of the Third Principal Meridian according to the plat thereof recorded May 21, 2001 as Document 200100008620 in Kendall County, Illinois, PIN 02-17-277-003 and 02-16-153-001. Section 2: That a variation to increase the lot coverage from sixty percent (60%) to eighty percent (80%) is hereby granted for the Subject Property. Section 3: That ordinances or parts of ordinances in conflict with the provisions hereof, are hereby repealed to the extent of such conflict. Section 4: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2015. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Ordinance No. 2015-____ Page 3 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2015. ______________________________ MAYOR PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE ZONING BOARD OF APPEALS ZBA 2015-03 NOTICE IS HEREWITH GIVEN THAT Terry Richards, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting to vary the lot coverage regulations contained in Chapter 7: Dimensional and Bulk Regulations, Section 10-7-1 of the United City of Yorkville Zoning Ordinance, to permit the construction of a public storage facility with a lot coverage of eighty percent (80%) which exceeds the maximum permitted lot coverage of sixty percent (60%) in the M-1 Limited Manufacturing District. The real property is located at 147 Commercial Drive in Yorkville, Illinois. The legal description is as follows: LOT 19 FINAL PLAT OF SUBDIVISION YORKVILLE BUSINESS CENTER UNIT 3 BEING A PART OF THE WEST HALF OF SECTION 16 AND PART OF THE EAST HALF OF SECTION 17, ALL IN THE TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED MAY 21, 2001 AS DOCUMENT 200100008620 IN KENDALL COUNTY, ILLINOIS. The application materials for the proposed Variance are on file with the City Clerk. NOTICE IS HEREWITH GIVEN THAT the Zoning Board of Appeals for the United City of Yorkville will conduct a public hearing on said application on Wednesday, August 5, 2015 at 7 p.m. at the United City of Yorkville, City Hall, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk